VRQ Centre Adaptation Guidance - Beauty, Nails and Spa Therapy Complementary Therapies Hairdressing and Barbering - VTCT

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VRQ Centre Adaptation Guidance - Beauty, Nails and Spa Therapy Complementary Therapies Hairdressing and Barbering - VTCT
Smarter support for
                                   brighter futures

VRQ Centre
Adaptation Guidance
Beauty, Nails and Spa Therapy
Complementary Therapies
Hairdressing and Barbering
VRQ Centre Adaptation Guidance - Beauty, Nails and Spa Therapy Complementary Therapies Hairdressing and Barbering - VTCT
VTCT, Aspire House, Annealing Close, Eastleigh,
Hampshire SO50 9PX United Kingdom

VRQ Centre Adaptation Guidance_Hair and Beauty
Book v4
Contents
Introduction                                                                                                    04

Teaching, learning and assessment guidance                                                                      04

Adaptation principles and approach                                                                              05

List of qualifications                                                                                          08

Beauty, Nails and Spa Therapy                                                                                   15

Complementary Therapy                                                                                           17

Level 4/5 Qualification and Non-medical Aesthetics Adaptions                                                    19

Hairdressing and Barbering                                                                                      22

Standardisation and quality assurance                                                                           24

The journey                                                                                                     25

Further advice and guidance                                                                                     25

Centre Declaration Form                                                                                         26

Professional Discussion Form                                                                                    27

Witness Statement Form                                                                                          28

                                                               EERF Centre Guidance - Hairdressing and Beauty - VRQ 03
Introduction
The coronavirus (COVID-19) pandemic has instigated an ongoing and intensive period of change
to the education landscape. Ofqual recognises that some learners taking vocational and technical
qualifications (VTQs) have experienced lost teaching and training time as a result of the coronavirus
(COVID-19) pandemic, and that appropriate arrangements need to be put in place to mitigate the
impact of this disruption and respond to any ongoing or future public health measures.

Ofqual consulted on proposals to permit awarding organisations to adjust their qualifications and
assessments, which took account of the different ways in which the qualifications are used ranging
from those taken alongside, or instead of general qualifications, to those used to signal occupational
competency. On 7th September 2020, Ofqual confirmed that the proposed arrangements will be
implemented in full.

On 12th October 2020, Ofqual published the Extended Extraordinary Regulatory Framework (EERF),
on which they recently consulted to put the arrangements into effect. The Extended ERF sets out the
regulatory arrangements and statutory guidance (https://www.gov.uk/government/organisations/
ofqual)

VTCT is committed to supporting centres and their learners throughout this time by recognising
the varying needs and the array of different restrictions that may be enforced on centres and their
learners as a result of local or national lockdowns.

Our website www.vtct.org.uk contains the latest information and guidance aligned with the latest UK
Government, Regulatory and World Health Organisation (WHO) official advice.

Teaching, learning and assessment guidance
The COVID-19 pandemic has resulted in disruption of education and training since March 2020. Many
learners have experienced interruption to, or a lack of, teaching, learning and assessment since that
date. It is likely a number of public health restrictions will continue to impact on education and cause
further disruption for the academic year 2020-2021. With this in mind, VTCT encourages centres
to take a proactive approach and implement positive steps to support the teaching, learning and
assessment of VTCT qualifications. A list of preventative measure include:

•   Keep up to date with VTCT communications. Disseminate information to all members of the
    teaching, learning and assessment team
•   Register learners in a timely manner
•   Track learners’ progress and achievement
•   Update learner Record of Assessment book/e-portfolio and/or equivalent to support banked
    teaching, learning and assessment
•   Bank assessments
•   Complete Internal Quality Assurance (IQA) documentation across all elements of the qualification
Adaptation principles and approach
VTCT’s vocationally related qualifications contain both theoretical and practical elements. The
purpose of these qualifications is to support progression into employment or further/higher
education. The content is typically delivered in a classroom, salon or realistic working environment
(RWE). VTCT has identified there are no adaptations required to the teaching and learning for these
qualifications due to the existing embedded flexibility, for example remote delivery of theory topics.
However, VTCT recognises public health restrictions may continue either locally or nationally during
the rest of the academic year 2020-2021 and will continue to monitor the situation and provide any
additional guidance to centres and their learners.

Adaptation principles
VTCT recognises the varying needs of our centres and the array of different national/localised
lockdowns, therefore, a one-size fits all approach is not suitable. VTCT has identified a toolkit of
adaptations per sector to support learners during the academic year 2020-2021.

Adaptations applied to VTCT vocationally related qualifications must:

•   Maintain the qualifications rigour, validity and reliability
•   Ensure learners are competent and safe to practise
•   Meet the health and safety requirements of the qualification
•   Ensure learners adhere to COVID-19 government guidelines
•   Neither advantage nor disadvantage the learners
•   Demonstrate competence

                                                                   EERF Centre Guidance - Hairdressing and Beauty - VRQ 05
The table below provides an overview of the range of adaptations that a centre can implement.
Adaptation              Approval
Remote delivery         No approval required
Remote centre           Apply to VTCT for approval
invigilation
External theory         Apply to VTCT for approval
examinations
evidenced through
other methods
Reduction of the        No approval required
number of practical
observations required
within the Record of
Assessment book
Client requirements     No approval required
Reception and retail    No approval required
flexibilities
Holistic assessment     No approval required
Case study              No approval required
requirements
Remote internal         No approval required
quality assurance
Remote external         No approval required
quality assurance

Remote Invigilation
Centres can apply to VTCT for approval to carry out remote invigilation of the external theory
examinations. To support this change, VTCT has implemented additional procedures and processes
to ensure all equality considerations have been addressed. Centres will submit an application to
VTCT requesting approval to implement remote invigilation for the external theory examinations. The
application will require centres to demonstrate that they have ensured that all learners have access
to technology to support the online platforms/systems and that no learner will be disadvantaged
due to their socio-economic circumstances or geographical location. Centres will also be required to
demonstrate that any adaptations implemented will accommodate all learners and not impact on any
access arrangements that a learner may be eligible for.
External theory examinations evidenced through other methods
Where it creates an unnecessary risk to invigilate under formal assessment conditions the knowledge
should be evidenced through one of the following methods:

•   projects
•   assignments
•   case studies
•   reflective accounts
•   oral/written questioning
•   other forms of evidence

Reduction of the number of practical observations
VTCT has reduced the number of practical observations required within each unit of a qualification.
However a minimum requirement of repeatable performances over a number of observations
remains to maintain the reliability of the assessments. Centres are encouraged to cluster assessments
to maximise coverage of the range requirements.

Client requirements
VTCT’s vocationally related qualifications already permit flexibilities regarding client types. In
accordance with public health guidelines learners can utilise their household/educational bubbles
and are able to carry out treatments/services on clients previously used.

Holistic assessment
VTCT recommends that centres utilise holistic assessment opportunities and cross-reference
evidence previously achieved to other units within the qualification.

Reception and retail
Where reception and retail facilities create an unnecessary risk for the safe distancing of clients,
learners and assessors due to COVID-19 restrictions, simulation or other forms of evidence are
acceptable.

Remote internal and external quality assurance
VTCT permits the use of remote quality assurance activities. External quality assurance is likely to
continue to take place remotely, although physical centre visits may be applicable by arrangement
with the centre. VTCT’s e-portfolio system and file transfer platforms will support centres to submit
evidence for external quality assurance activities.

                                                                EERF Centre Guidance - Hairdressing and Beauty - VRQ 07
List of qualifications
VTCT has identified vocationally related qualifications (VRQs) that are appropriate for the
implementation of adaptations. This guidance document is specifically to support centres in the
adaptations for the qualifications indicated below.

VTCT has introduced a suite of COVID-19 Infection Prevention qualifications. Those qualifications
highlighted within the following tables now have COVID-19 Infection Prevention prerequisites. More
information on the COVID-19 Infection Prevention qualifications can be found on the VTCT website.

Entry Level - VRQ
QN           Code         Qualification title
500/6804/0   AM30033      VTCT Entry Level Award in an Introduction to the Hair and Beauty Sector (Entry 3)
500/6803/9   AM30036      VTCT Entry Level Certificate in an Introduction to the Hair and Beauty Sector (Entry 3)
600/2612/1   AM30257      VTCT Entry Level Certificate in Vocational Studies - Hair and Beauty (Entry 3)
600/3048/3   AM30258      VTCT Entry Level Diploma in Vocational Studies - Hair and Beauty (Entry 3)
601/5778/1   COEA1        VTCT Entry Level Award in Hair and Beauty Skills (Entry 3) (VRQ)
601/5781/1   COEA2        VTCT Entry Level Extended Award in Hair and Beauty Skills (Entry 3) (VRQ)
601/5779/3   COEC1        VTCT Entry Level Certificate in Hair and Beauty Skills (Entry 3) (VRQ)
601/5783/5   COEC2        VTCT Entry Level Extended Certificate in Hair and Beauty Skills (Entry 3) (VRQ)
601/5780/X   COED1        VTCT Entry Level Diploma in Hair and Beauty Skills (Entry 3) (VRQ)
Level 1 - VRQ
QN           Code      Qualification title
500/8871/3   AB10089   VTCT Level 1 Award in Nail Art Application
500/8872/5   AB10090   VTCT Level 1 Award in Basic Make-Up Application
500/8870/1   AB10091   VTCT Level 1 Award in Themed Face Painting
500/8925/0   AB10113   VTCT Level 1 Award in Nail Treatments
600/1655/3   AB10242   VTCT Level 1 Certificate in Beauty Therapy
600/1647/4   AB10243   VTCT Level 1 Diploma in Beauty Therapy
600/8659/2   AB10490   VTCT Level 1 Certificate in Beauty Therapy Studies
500/8866/X   AH10065   VTCT Level 1 Award in Styling Men's Hair
500/8873/7   AH10066   VTCT Level 1 Award in Styling Women's Hair
500/8867/1   AH10067   VTCT Level 1 Award in Plaiting and Twisting Hair
600/1180/4   AH10238   VTCT Level 1 Diploma in Hairdressing
600/9308/0   AH10503   VTCT Level 1 Certificate in Hairdressing Studies
500/8707/1   AM10034   VTCT Level 1 Diploma in an Introduction to the Hair and Beauty Sector
500/6839/8   AM10035   VTCT Level 1 Certificate in an Introduction to the Hair and Beauty Sector
500/6821/0   AM10037   VTCT Level 1 Award in an Introduction to the Hair and Beauty Sector
600/2761/7   AM10259   VTCT Level 1 Award in Vocational Studies - Hair and Beauty
600/2625/X   AM10260   VTCT Level 1 Certificate in Vocational Studies - Hair and Beauty
600/3047/1   AM10261   VTCT Level 1 Diploma in Vocational Studies - Hair and Beauty
601/5784/7   CO1A1     VTCT Level 1 Award in Hair and Beauty Skills (VRQ)
601/5787/2   CO1A2     VTCT Level 1 Extended Award in Hair and Beauty Skills (VRQ)
601/5785/9   CO1C1     VTCT Level 1 Certificate in Hair and Beauty Skills (VRQ)
601/5788/4   CO1C2     VTCT Level 1 Extended Certificate in Hair and Beauty Skills (VRQ)
601/5786/0   CO1D1     VTCT Level 1 Diploma in Hair and Beauty Skills (VRQ)

                                                                    EERF Centre Guidance - Hairdressing and Beauty - VRQ 09
Level 2 - VRQ
QN           Code      Qualification title
500/9039/2   AB20086   VTCT Level 2 Diploma in Beauty Specialist Techniques
500/8644/3   AB20102   VTCT Level 2 Award in Footcare
500/8621/2   AB20103   VTCT Level 2 Award in the Art of Photographic Make-Up
500/8634/0   AB20104   VTCT Level 2 Award in Skin Tanning Techniques
500/8635/2   AB20106   VTCT Level 2 Award in Shaping and Colouring Eyebrows
500/8646/7   AB20107   VTCT Level 2 Award in Body Art Design
500/8915/8   AB20114   VTCT Level 2 Certificate in Nail Treatments
500/8970/5   AB20115   VTCT Level 2 Certificate in Cosmetic Make-Up and Beauty Consultancy
500/8882/8   AB20117   VTCT Level 2 Certificate in Nail Technology
500/9035/5   AB20118   VTCT Level 2 Certificate in Cosmetic Make-Up
500/8968/7   AB20120   VTCT Level 2 Award in Nail Art
500/8884/1   AB20122   VTCT Level 2 Award in Facial Massage and Skincare
500/8878/6   AB20123   VTCT Level 2 Award in Wax Depilation
500/8879/8   AB20125   VTCT Level 2 Award in Threading Depilation
500/8902/X   AB20126   VTCT Level 2 Award in Mendhi Skin Decoration
500/8876/2   AB20127   VTCT Level 2 Award in Eyelash Perming
500/8883/X   AB20129   VTCT Level 2 Award in Thermal Auricular Therapy
500/9607/2   AB20178   VTCT Level 2 Certificate in Beauty Specialist Techniques
500/9127/X   AB20182   VTCT Level 2 Diploma in Beauty Services
500/9306/X   AB20183   VTCT Level 2 Certificate in Beauty Services
600/2723/X   AB20262   VTCT Level 2 Award in Nail Technology
600/2594/3   AB20263   VTCT Level 2 Award in Eyelash and Eyebrow Treatments
600/8660/9   AB20491   VTCT Level 2 Diploma in Beauty Therapy Studies
600/8661/0   AB20492   VTCT Level 2 Diploma in Beauty Therapy Studies (Make-Up)
600/4847/5   AC20402   VTCT Level 2 Diploma in Complementary Therapies
600/4961/3   AC20408   VTCT Level 2 Certificate in Anatomy and Physiology for Complementary Therapies
500/9040/9   AH20040   VTCT Level 2 Diploma in Barbering
500/8812/9   AH20041   VTCT Level 2 Certificate in Women's Hairdressing
500/8733/2   AH20044   VTCT Level 2 Certificate in Colouring Hair
500/8730/7   AH20045   VTCT Level 2 Certificate in Barbering
500/8877/4   AH20047   VTCT Level 2 Certificate in Cutting Hair
500/8732/0   AH20048   VTCT Level 2 Award in Scalp Massage Services
500/8874/9   AH20072   VTCT Level 2 Award in the Art of Dressing Hair
500/9307/1   AH20166   VTCT Level 2 Certificate in Hairdressing Services
500/8976/6   AH20167   VTCT Level 2 Diploma in Women's Hairdressing
QN             Code          Qualification title
500/9071/9     AH20172       VTCT Level 2 Diploma in Hairdressing Services
600/1065/4     AH20225       VTCT Level 2 Diploma in Women's and Men's Hairdressing
600/8706/7     AH20504       VTCT Level 2 Diploma in Hairdressing Studies
600/8707/9     AH20505       VTCT Level 2 Diploma in Barbering Studies
500/8901/8     AM20070       VTCT Level 2 Award in Photographic Make-Up and Dressing Hair
500/8670/4     AM20073       VTCT Level 2 Award in Creating an Image Based on a Theme in the Hair and Beauty
                             Sector
500/8632/7     AM20101       VTCT Level 2 Award in Head Massage
500/8922/5     AM20173       VTCT Level 2 Diploma in Hair and Beauty Services
600/1393/X     AM20241       VTCT Level 2 Diploma in Hair and Media Make-Up
600/9605/6     AM20497       VTCT Level 2 Certificate in Hair and Beauty Services
600/8760/2     AM20513       VTCT Level 2 Diploma in Hair and Media Make-Up Studies
603/1324/9     HB2D3         VTCT Level 2 Diploma for Hair Professionals (Barbering)*
603/1323/7     HB2D4         VTCT Level 2 Diploma for Hair Professionals (Hairdressing)*
601/4628/X     BT2A1         VTCT Level 2 Award in LED Gel Polish Techniques
603/3606/7     BT2D16        VTCT Level 2 Diploma for Beauty Professionals (Beauty Therapist)
603/3694/8     BT2D17        VTCT Level 2 Diploma for Beauty Professionals (Beauty and Make-up Consultant)
603/3695/X     BT2D18        VTCT Level 2 Diploma for Beauty Professionals (Nail Services Technician)
601/5789/6     CO2A1         VTCT Level 2 Award in Hair and Beauty Skills (VRQ)
601/5792/6     CO2A2         VTCT Level 2 Extended Award in Hair and Beauty Skills (VRQ)
601/5790/2     CO2C1         VTCT Level 2 Certificate in Hair and Beauty Skills (VRQ)
601/5793/8     CO2C2         VTCT Level 2 Extended Certificate in Hair and Beauty Skills (VRQ)
601/5791/4     CO2D1         VTCT Level 2 Diploma in Hair and Beauty Skills (VRQ)
*Excluding the End-point Assessment

                                                                        EERF Centre Guidance - Hairdressing and Beauty - VRQ 11
Level 3 - VRQ
QN           Code      Qualification title
500/8687/X   AB30108   VTCT Level 3 Award in Camouflage Make-Up
500/8619/4   AB30111   VTCT Level 3 Award in Media Make-Up
500/8620/0   AB30112   VTCT Level 3 Award in Nail Enhancements and Advanced Hand and Nail Art Techniques
500/8966/3   AB30130   VTCT Level 3 Diploma in Nail Technology
500/9103/7   AB30132   VTCT Level 3 Diploma in Spa and Body Treatments
500/8964/X   AB30133   VTCT Level 3 Diploma in Beauty Therapy Treatments
500/9065/3   AB30134   VTCT Level 3 Diploma in Make-Up Artistry
500/8974/2   AB30139   VTCT Level 3 Certificate in Micro Dermabrasion Treatments
500/8962/6   AB30140   VTCT Level 3 Certificate in Epilation
500/8961/4   AB30141   VTCT Level 3 Certificate in Facial Electrotherapy
500/9036/7   AB30142   VTCT Level 3 Certificate in Face and Body Art
500/8810/5   AB30143   VTCT Level 3 Award in Lash Extensions
500/8973/0   AB30144   VTCT Level 3 Award in Advanced (Intimate) Waxing Techniques
500/8911/0   AB30145   VTCT Level 3 Award in Tanning Treatments
500/8885/3   AB30160   VTCT Level 3 Award in Spa Treatments
501/0730/6   AB30177   VTCT Level 3 Certificate in Massage Using Pre-Blended Aromatherapy Oils
500/9038/0   AB30185   VTCT Level 3 Award in Airbrush Make-Up
600/8665/8   AB30493   VTCT Level 3 Diploma in Beauty Therapy Studies
600/8662/2   AB30494   VTCT Level 3 Diploma in Beauty Therapy Studies (Make-Up)
600/8664/6   AB30495   VTCT Level 3 Certificate in Beauty Therapy Studies (Massage)
600/8663/4   AB30496   VTCT Level 3 Diploma in Spa Therapy Studies
600/8710/9   AB30516   VTCT Level 3 Award in Asian Bridal Make-Up
600/8908/8   AB30523   VTCT Level 3 Diploma in Nail Technology Studies
600/4013/0   AC30335   VTCT Level 3 Certificate in Thai Massage
600/4846/3   AC30403   VTCT Level 3 Diploma in Complementary Therapies
600/4843/8   AC30404   VTCT Level 3 Diploma in Aromatherapy
600/4840/2   AC30405   VTCT Level 3 Diploma in Reflexology
600/4841/4   AC30406   VTCT Level 3 Diploma in Massage
600/4845/1   AC30407   VTCT Level 3 Certificate in Anatomy, Physiology and Pathology for Complementary
                       Therapies
500/8728/9   AH30054   VTCT Level 3 Certificate in Colouring Hair
500/8731/9   AH30055   VTCT Level 3 Certificate in Barbering
500/8674/1   AH30057   VTCT Level 3 Award in Cutting Women's Hair
500/8725/3   AH30059   VTCT Level 3 Award in Bridal Hairstyling
500/8726/5   AH30060   VTCT Level 3 Certificate in Hair Extension Services
500/8727/7   AH30061   VTCT Level 3 Certificate in Creative Hair Design
QN                     Qualification title
600/1482/9   AH30239   VTCT Level 3 Diploma in Women's Hairdressing
600/1484/2   AH30240   VTCT Level 3 Diploma in Barbering
600/8708/0   AH30506   VTCT Level 3 Diploma in Hairdressing Studies
500/8645/5   AM30085   VTCT Level 3 Award in Anatomical and Physiological Knowledge of Body Systems
500/8967/5   AM30099   VTCT Level 3 Diploma in Massage Therapy
500/9043/4   AM30136   VTCT Level 3 Certificate in Swedish Massage
501/0896/7   AM30175   VTCT Level 3 Diploma in Theatrical, Special Effects and Hair and Media Make-Up
500/9595/X   AM30180   VTCT Level 3 Certificate in Stone Therapy Massage
600/8761/4   AM30514   VTCT Level 3 Diploma in Fashion, Theatre and Media Hair and Make-Up Studies
601/4229/7   BT3C1     VTCT Level 3 Certificate in Beauty Therapy
601/7625/8   BT3C7     VTCT Level 3 Certificate in Cosmetic Camouflage
601/7626/X   BT3C8     VTCT Level 3 Certificate in Fashion and Photographic Make-up
601/7633/7   BT3C9     VTCT Level 3 Certificate in Indian Head Massage
601/7208/3   CT3A1     VTCT Level 3 Award in Crystal Therapy

                                                                    EERF Centre Guidance - Hairdressing and Beauty - VRQ 13
Level 4 - VRQ
QN           Code      Qualification title
500/8886/5   AB40162   VTCT Level 4 Diploma in Advanced Beauty Therapy
500/9034/3   AB40163   VTCT Level 4 Certificate in Laser and Intense Pulsed Light (IPL) Treatments
500/8888/9   AB40164   VTCT Level 4 Award in Skin Blemish Removal
600/3288/1   AB40168   VTCT Level 4 Certificate in Micropigmentation
500/9037/9   AB40184   VTCT Level 4 Diploma in Permanent Hair Removal and Skin Rejuvenation
600/4910/8   AB40394   VTCT Level 4 Award in Laser and Light Treatments for Hair Reduction
600/4911/X   AB40395   VTCT Level 4 Award in Laser and Light Treatments for Skin Rejuvenation
500/8664/9   AH40063   VTCT Level 4 Award in Advanced Hair Styling
600/4914/5   AH40419   VTCT Level 4 Award in Creative Male Grooming
600/1397/7   AM40237   VTCT Level 4 Diploma in Salon Management
603/1304/3   BT4C1     VTCT Level 4 Certificate in Advanced Beauty Therapy
603/1305/5   BT4C2     VTCT Level 4 Certificate in Enhancing Eyebrows with Microblading Techniques
603/2908/7   BT4C4     VTCT (ITEC) Level 4 Certificate in Radio Frequency
603/2909/9   BT4C5     VTCT (ITEC) Level 4 Certificate in Skin Needling
603/2910/5   BT4C6     VTCT (ITEC) Level 4 Certificate in Skin Peeling
603/2911/7   BT4C7     VTCT (ITEC) Level 4 Certificate in Ultrasound
601/8256/8   CT4C1     VTCT Level 4 Certificate in Stress Management Strategies
601/8038/9   CT4D1     VTCT Level 4 Diploma in Stress Management Strategies
601/8314/7   CT4D2     VTCT Level 4 Diploma in Providing Therapies for Clients with Cancer or other Life Limiting
                       Conditions
601/8313/5   CT4D3     VTCT Level 4 Diploma in Complementary Therapies
601/8315/9   CT4D4     VTCT Level 4 Diploma in Aromatherapy for the Complementary Therapist
601/8317/2   CT4D5     VTCT Level 4 Diploma in Reflexology for the Complementary Therapist
601/8316/0   CT4D6     VTCT Level 4 Diploma in Massage for the Complementary Therapist
601/8341/X   HB4D1     VTCT Level 4 Diploma in Advanced Techniques and Management Practice in Hairdressing

Level 5 - VRQ
QN           Code      Qualification title
603/2912/9   BT5C1     VTCT (ITEC) Level 5 Certificate in Advanced Blemish Removal
603/2907/5   BT5C2     VTCT (ITEC) Level 5 Certificate in Laser Tattoo Removal
Beauty, Nails and Spa Therapy
Knowledge outcomes
Learners are required to achieve 100% of the knowledge and understanding outcomes as listed in the
Record of Assessment book or specification for each qualification. The knowledge and understanding
outcomes required are highlighted within each Record of Assessment book. The highlighted text
type indicates which criteria may be achieved through projects, assignments, case studies, reflective
accounts, oral/written questioning and/or other forms of evidence and which criteria is covered
within an external examination.

Where possible the external examinations should be sat in line with VTCT Instructions for Conducting
Examinations. Where lockdown restrictions apply and it is not possible to conduct the external
examination as normal, centres can apply to VTCT for approval to carry out remote invigilation.

Practical observations
VTCT’s vocationally related qualifications require learners to demonstrate 100% achievement of the
practical observation outcomes and range statements as outlined in each unit of the qualification
specification.

The number of practical observations and clients is not fixed. VTCT permits centres to cluster
practical observations. However, learners must meet all of the requirements of the unit learning
outcomes and assessment criteria. This approach will limit close proximity and timescales associated
with providing treatments/services during the assessment procedure.

Centres must ensure the following:

•   learners have the necessary tools, equipment and materials to carry out the practical
    observations
•   that all treatments/services adhere to Government guidelines and local and national lockdowns
•   learners have completed the relevant COVID-19 Infection Prevention prerequisite qualification
    prior to undertaking practical observations
•   learners are appropriately equipped with PPE as outlined in the Government guidelines

Centre onsite practical observation
Where there are no local and national restrictions and centres are able to carry out treatments and
service within the centre, centres should consider the following:

•   social distancing
•   staggering of treatments and services
•   number of learners in the RWE
•   byelaws, legislation or local authority requirements including risk assessments.

(Please refer to VTCT Practical Assessment Guidance for COVID-19)

                                                              EERF Centre Guidance - Hairdressing and Beauty - VRQ 15
Example scenarios
1.
                               Government                                        Practical
A learner is studying
                            imposes a national                               observations can
   for a VTCT Level                                Treatment needs to
                            restriction to close                            take place on other
3 Diploma in Spa and                                  omit the face
                            contact services on                              areas of the body
  Body Treatments
                                  the face                                    except the face

2.
     A learner is studying for a VTCT Level 2
     Diploma in Beauty Therapy Studies and           Knowledge may be evidenced through oral
  Government restrictions have been enforced       questioning, written assignments and/or other
   locally. The learner does not have access to                 methods of evidence
 technology to enable them to sit their external
               examination remotely
Complementary Therapy
Knowledge outcomes
Learners are required to achieve 100% of the knowledge and understanding outcomes as listed in the
Record of Assessment book or specification for each qualification. The knowledge and understanding
outcomes required are highlighted within each Record of Assessment book. The highlighted text
type indicates which criteria may be achieved through projects, assignments, case studies, reflective
accounts, oral/written questioning and/or other forms of evidence and which criteria is covered
within an external examination.

Where possible the external examinations should be sat in line with VTCT Instructions for Conducting
Examinations. Where lockdown restrictions apply and it is not possible to conduct the external
examination as normal, centres can apply to VTCT for approval to carry out remote invigilation.

Practical observations
VTCT’s vocationally related qualifications require learners to demonstrate 100% achievement of the
practical observation outcomes and range statements as outlined in each unit of the qualification
specification.

The number of practical observations and clients is not fixed. VTCT permits centres to cluster
practical observations. However, learners must meet all of the requirements of the unit learning
outcomes and assessment criteria. This approach will limit close proximity and timescales associated
with providing treatments/services during the assessment procedure.

Centres must ensure the following:

•   learners have the necessary tools, equipment and materials to carry out the practical
    observations
•   that all treatments/services adhere to Government guidelines and local and national lockdowns
•   learners have completed the relevant COVID-19 Infection Prevention prerequisite qualification
    prior to undertaking practical observations
•   learners are appropriately equipped with PPE as outlined in the Government guidelines

Centre onsite practical observation
Where there are no local and national restrictions and centres are able to carry out treatments and
service within the centre, centres should consider the following:

•   social distancing
•   staggering of treatments and services
•   number of learners in the RWE
•   byelaws, legislation or local authority requirements including risk assessments.

(Please refer to VTCT Practical Assessment Guidance for COVID-19)

                                                              EERF Centre Guidance - Hairdressing and Beauty - VRQ 17
Range coverage
Where it is not practically possible to use all the carrier and essential oils required within the range
criteria, other forms of evidence may be produced to demonstrate competence.

Example scenarios
1.
 A learner is studying
                                Government                                               Practical
    for a VTCT Level
                             imposes a national                                      observations can
     3 Certificate in                                    Treatment needs to
                             restriction to close                                   take place on other
     Massage Using                                          omit the face
                             contact services on                                     areas of the body
      Pre-Blended
                                   the face                                           except the face
   Aromatherapy Oils

2.
     A learner is studying for a VTCT Level 3
    Diploma in Complementary Therapies and
                                                         Knowledge should be evidenced through oral
  Government restrictions have been enforced
                                                        questioning, written assignments and/or other
   locally. The learner does not have access to
                                                                     methods of evidence
 technology to enable them to sit their external
               examination remotely
Level 4/5 Qualification and Non-medical
Aesthetics Adaptions
Due to the nature of the level 4/5 qualifications this section outlines the permitted adaptations and
flexibilities for the following qualifications:

QN           Code         Qualification title
500/8886/5   AB40162      VTCT Level 4 Diploma in Advanced Beauty Therapy
500/9034/3   AB40163      VTCT Level 4 Certificate in Laser and Intense Pulsed Light (IPL) Treatments
500/8888/9   AB40164      VTCT Level 4 Award in Skin Blemish Removal
600/3288/1   AB40168      VTCT Level 4 Certificate in Micropigmentation
500/9037/9   AB40184      VTCT Level 4 Diploma in Permanent Hair Removal and Skin Rejuvenation
600/4910/8   AB40394      VTCT Level 4 Award in Laser and Light Treatments for Hair Reduction
600/4911/X   AB40395      VTCT Level 4 Award in Laser and Light Treatments for Skin Rejuvenation
500/8664/9   AH40063      VTCT Level 4 Award in Advanced Hair Styling
600/4914/5   AH40419      VTCT Level 4 Award in Creative Male Grooming
600/1397/7   AM40237      VTCT Level 4 Diploma in Salon Management
603/1304/3   BT4C1        VTCT Level 4 Certificate in Advanced Beauty Therapy
603/1305/5   BT4C2        VTCT Level 4 Certificate in Enhancing Eyebrows with Microblading Techniques
603/2908/7   BT4C4        VTCT (ITEC) Level 4 Certificate in Radio Frequency
603/2909/9   BT4C5        VTCT (ITEC) Level 4 Certificate in Skin Needling
603/2910/5   BT4C6        VTCT (ITEC) Level 4 Certificate in Skin Peeling
603/2911/7   BT4C7        VTCT (ITEC) Level 4 Certificate in Ultrasound
601/8256/8   CT4C1        VTCT Level 4 Certificate in Stress Management Strategies
601/8038/9   CT4D1        VTCT Level 4 Diploma in Stress Management Strategies
601/8314/7   CT4D2        VTCT Level 4 Diploma in Providing Therapies for Clients with Cancer or other Life Limiting
                          Conditions
601/8313/5   CT4D3        VTCT Level 4 Diploma in Complementary Therapies
601/8315/9   CT4D4        VTCT Level 4 Diploma in Aromatherapy for the Complementary Therapist
601/8317/2   CT4D5        VTCT Level 4 Diploma in Reflexology for the Complementary Therapist
601/8316/0   CT4D6        VTCT Level 4 Diploma in Massage for the Complementary Therapist
601/8341/X   HB4D1        VTCT Level 4 Diploma in Advanced Techniques and Management Practice in Hairdressing
603/2912/9   BT5C1        VTCT (ITEC) Level 5 Certificate in Advanced Blemish Removal
603/2907/5   BT5C2        VTCT (ITEC) Level 5 Certificate in Laser Tattoo Removal

                                                                      EERF Centre Guidance - Hairdressing and Beauty - VRQ 19
Knowledge outcomes
Learners are required to achieve 100% of the knowledge and understanding outcomes as listed in the
Record of Assessment book or specification for each qualification. The knowledge and understanding
outcomes required are highlighted within each Record of Assessment book. The highlighted text
type indicates which criteria may be achieved through projects, assignments, case studies, reflective
accounts, oral/written questioning and/or other forms of evidence and which criteria is covered
within an external examination.

Where possible the external examinations should be sat in line with VTCT Instructions for Conducting
Examinations. Where lockdown restrictions apply and it is not possible to conduct the external
examination as normal, centres can apply to VTCT for approval to carry out remote invigilation.

Practical observations
VTCT’s vocationally related qualifications require learners to demonstrate 100% achievement of the
practical observation outcomes and range statements as outlined in each unit of the qualification
specification.

The number of practical observations and clients is not fixed. VTCT permits centres to cluster
practical observations. However, learners must meet all of the requirements of the unit learning
outcomes and assessment criteria. This approach will limit close proximity and timescales associated
with providing treatments/services during the assessment procedure.

Centres must ensure the following:

•   learners have the necessary tools, equipment and materials to carry out the practical
    observations
•   that all treatments/services adhere to Government guidelines and local and national lockdowns
•   learners have completed the relevant COVID-19 Infection Prevention prerequisite qualification
    prior to undertaking practical observations
•   learners are appropriately equipped with PPE as outlined in the Government guidelines

Centre onsite practical observation
Where there are no local and national restrictions and centres are able to carry out treatments and
service within the centre, centres should consider the following:

•   social distancing
•   staggering of treatments and services
•   number of learners in the RWE
•   byelaws, legislation or local authority requirements including risk assessments.

(Please refer to VTCT Practical Assessment Guidance for COVID-19)
Example scenarios
1.
 A learner is studying       Government
                                                      No skills/practical
    for a VTCT Level        national and or
                                                      training or skills/               Reschedule as
      4 Diploma in        local restricts close
                                                    practical assessment              soon as Goverment
    Permanent Hair       contact services are
                                                    can be completed on              restrictions are lifted
   Removal and Skin      not permitted on the
                                                           the face
      Rejuvenation                face

2.
 A learner is studying for a
  VTCT Level 4 Diploma in          Government national and or                Centre needs to apply
  Permanent Hair Removal          local restrictions prevents the           to VTCT to carry out the
 and Skin Rejuvenation and          learner from attending the               external examinations
Government restrictions have           training environment                        remotely
   been enforced locally.

                                                            EERF Centre Guidance - Hairdressing and Beauty - VRQ 21
Hairdressing and Barbering
Knowledge outcomes
Learners are required to achieve 100% of the knowledge and understanding outcomes as listed in
the Record of Assessment book for each qualification. The knowledge and understanding outcomes
required are highlighted within each Record of Assessment book. The highlighted text type indicates
which criteria may be achieved through projects, assignments, case studies, reflective accounts, oral/
written questioning and/or other forms of evidence and which criteria is covered within an external
examination.

Where possible the external examinations should be sat in line with VTCT Instructions for Conducting
Examinations. Where lockdown restrictions apply and it is not possible to conduct the external
examination as normal, centres can apply to VTCT for approval to carry out remote invigilation.

Practical observations
VTCT’s vocationally related qualifications require learners to demonstrate 100% achievement of the
practical observation outcomes and range statements as outlined in each unit of the qualification
specification.

The number of practical observations and clients is not fixed. VTCT permits centres to cluster
practical observations. However, learners must meet all of the requirements of the unit learning
outcomes and assessment criteria. A minimum requirement of repeatable performances over a
number of observations remains to obtain the realibility of the assessments. This approach will limit
close proximity and timescales associated with providing treatments/services during the assessment
procedure.

No simulation will be permitted for the following units:

URN                Unit Code          Unit title
D/600/8636         UV30497            Colour hair to create a variety of looks
F/601/4347         UV40501            Hair colour correction
Y/600/8635         UV30495            Cut women’s hair to create a variety of looks
D/600/8538         UV30518            Relaxing services for African type hair
K/600/9062         UV30507            Cut men’s hair to create a variety of looks
D/600/9060         UV30508            Cut facial hair to create a variety of looks

Centres must ensure the following:

•   learners have the necessary tools, equipment and materials to carry out the practical
    observations
•   that all treatments/services adhere to Government guidelines and local and national lockdowns
•   learners have completed the relevant COVID-19 Infection Prevention prerequisite qualification
    prior to undertaking practical observations
•   learners are appropriately equipped with PPE as outlined in the Government guidelines
Centre onsite practical observation
Where there are no local and national restrictions and centres are able to carry out treatments and
service within the centre, centres should consider the following:

•    social distancing
•    staggering of treatments and services
•    number of learners in the RWE
•    byelaws, legislation or local authority requirements including risk assessments.

(Please refer to VTCT Practical Assessment Guidance for COVID-19)

Example scenarios
1.
       A learners
      qualification            A national/local             Practical                   Continue to generate
      contains unit           restriction to close      observations must                other elements of
     UV20485 - Cut             contact services          be rescheduled                   the qualification
     women’s hair

                                                               EERF Centre Guidance - Hairdressing and Beauty - VRQ 23
Standardisation and quality assurance
Your centre will have an internal quality assurer (IQA) whose role is to check assessments and
evidence is valid and reliable. In addition, it is their responsibility to ensure adaptations are clearly
documented and sampled. A VTCT external quality assurer (EQA) will monitor the internal quality
assurance process, ensuring adaptations have been applied correctly and will sample and quality
check assessments and the evidence gathered. VTCT applies a risk based strategy for centre
monitoring activities.
The journey

      Webinar launching                         Centre guidance                      Webinar for specific VRQ
    adaptation information                  documentation published                       adaptations

                                                                                       EQA engagement and
            Certification                    EQA monitoring activity
                                                                                             support

Timeframe
Milestone                   Detail
October 2020                VTCT launch VRQ adaptations through webinars and centre guidance documents
November 2020               EQA engagement and support
December 2020               Ongoing EQA monitoring activity

August 2021

Further advice and guidance
The following resources will be made available to support centres through the adaptation process:

•   All webinars will be uploaded to the VTCT website (centre log-in required)
•   FAQs following the webinar will be published with the webinar slides

For further enquiries please contact eqacustomerquerries@vtct.org.uk

                                                                     EERF Centre Guidance - Hairdressing and Beauty - VRQ 25
Centre Declaration Form

  Centre Declaration Form
                                        Covid-19 Centre Declaration Form
  The Head of Centre will be required to confirm that the centre assessment results are a true representation of
  learner performance. If the Head of Centre is unavailable to do this, they may delegate this duty to the Head of
  Quality Assurance. This record should be kept as part of the quality assurance arrangements and be available for
  sampling. VTCT may request a copy to be submitted by the centre as part of their monitoring activities.

   Centre Name:

   VTCT/iTEC Number:

  Head of Centre

   Name:

   Position /Job Role:

   Email:

   Head of Centre: (if
   different from above)
   I declare that the centre’s Internal quality assurance and assessment team has reviewed the learner’s evidence
   and adaptations. Any adaptations made to support the progression of learners must be in line with VTCT
   adaptation principles and reflect the learner’s achievement and progression to date. Failure to complete this form
   truthfully may lead to regulatory sanctions to the centre and the learner’s certification reverted.

   Signature:                                                Date:

  Lead IQA

   Name

   I declare that the centre’s assessment team has reviewed the learner’s evidence and achievement to date in a
   thorough and rigorous manner. Adaptations made for learners are in line with VTCT principles. Failure to complete
   this form truthfully may lead to regulatory sanctions to the centre and the learner’s certification reverted.

   Signature:                                                Date:

  Covid-19 Centre Declaration Form_v1                                                                       Page 1 of 1
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Professional Discussion Form

  Professional Discussion
                                           Professional Discussion Form
  The Professional Discussion is a structured conversation between the learner and their assessor. It allows the
  assessor to ask the learner questions in relation to the following:

      •   The period of learning, development and continuous assessment
      •   Coverage of the Standard
      •   Personal development and reflection
      •   The candidate’s best examples of, competence etc.
  The Professional Discussion provides the basis for the assessor to make a final decision in regards to competence.
  The assessor will then determine questions that supplement the learner’s skills and knowledge.

   Learners Name:                                                                  Date:
   Learner Registration Number:

   Qualification Name      Unit Code       Discussion Points                                               Reference

   Assessor’s Name:
   Assessor’s Signature:

  Professional Discussion Form_v1                                                                               Page 1 of 1
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                                                                          EERF Centre Guidance - Hairdressing and Beauty - VRQ 27
Witness Statement Form

 Witness Statements
                                             Witness Statement Form
 A witness statement is used to provide a written record of learner performance against VTCT learning outcomes and
 assessment criteria. Someone other than the assessor of the qualification may complete it. This may be an assessor
 of a different qualification or unit, a work placement supervisor, a technician, a learning resources manager or
 anyone else who has witnessed the performance of the learner against given assessment criteria. It can be someone
 who does not have direct knowledge of the qualification, unit or evidence requirements as a whole, but who is able
 to make a judgement about the performance of the learner in the given situation. The quality of a witness statement
 enables the assessor to judge the standard and validity of performance against the learning outcomes and
 assessment criteria.

 A witness statement is a source of evidence and does not confer an assessment decision. The assessor must:

     •   consider all the information in the witness statement
     •   note the relevant professional skills of the witness to make a judgement of performance
     •   review supporting evidence when making an assessment decision
     •   review the statement with the learner to enable a greater degree of confidence in the evidence
     •   be convinced that the evidence presented by the witness statement is valid, sufficient and authentic

  Learner’s Name:
  Qualification:
  Unit Number and Title:
  Description of activity undertaken: (please be as specific as possible)

  Assessment criteria: (for which the activity provides evidence)

  How the activity covers the requirements of the assessment criteria, including how and where the activity took
  place:

  Witness Name:                                                         Job Role:
  Witness Signature:                                                    Date:
  Learner Name:
  Learner Signature:                                                    Date:
  Assessor Name:
  Assessor Signature                                                    Date:

 Witness Statement Form_v1                                                                                 Page 1 of 1
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                      EERF Centre Guidance - Hairdressing and Beauty - VRQ 29
VTCT | Aspire House | Annealing Close | Eastleigh | Hampshire | SO50 9PX

Email: customersupport@vtct.org.uk |    Tel: +44(0)23 8068 4500 |    Website: www.vtct.org.uk

                                                        VRQ Centre Adaptation Guidance_Hair and Beauty_v4.0
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