AVIATION AUTHORITY BOARD MEETING SEPTEMBER 16, 2020 - Orlando International Airport
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AVIATION AUTHORITY BOARD MEETING
SEPTEMBER 16, 2020
Recognizing Years of Service
20 Years of Service
Corey S. Retter – Maintenance, Electrician II
Christopher Frankboner – ARFF, Lieutenant
September 16, 2020
20 Years of Service
Daniele Shearer – ARFF, Firefighter
Janak B. Patel – Maintenance, Electrician II
September 16, 2020
20 Years of Service
Johnny C. Metcalf – Operations,
Wildlife Program
Lionel Sepulveda Breban – Maintenance,
Fence and Gate Technician
September 16, 2020
20 Years of Service (cont)
Michelle Boone – Internal Audit, Administrative Assistant
Roberto Pineiro – Maintenance, Heavy Equipment
Operator
Zaira Rodriguez – Finance, Sr. Administrative
Assistant
September 16, 2020
25 Years of Service
Bruce Gant – Manager, Purchasing Contracts
Marjorie Callahan – Manager, IT Service
Management
Paul “Greg” Watson – Manager, Systems
Construction
September 16, 2020
Thank You For Your
Years of Service!
September 16, 2020
Introduction
Each of the new business items presented for the Aviation Authority Board’s
consideration today has an individual memorandum included in the board agenda
package. Each memorandum has a detailed recommendation with the action
requested by the Aviation Authority Board.
To avoid unnecessary repetition, the New Business Items will be grouped together in
this presentation as follows:
South Terminal Complex ((STC)
New Business A Turner-Kiewit CM@R S00147 $4,235,228
New Business B Hensel Phelps CM@R S00167 $21,742,635
New Business C Turner-Kiewit CM@R S00169 $32,429,738
New Business D Turner-Kiewit CM@R S00173 $2,317,855
New Business G Kraus-Manning OAR W-S00111 $1,381,900
September 16, 2020
Introduction (cont.)
Continuing Contracts
New Business E Quality Cable Contractors E-00235 $1,319,133
New Business F PSA Management Security $1,258,640
Information Technology
New Business H Faith Group IT $1,484,180
New Business I Technology Management Corp. IT $1,925,580
Virtual Ramp Control (VRC)
New Business J Saab, Inc. W-00396 $3,982,460
Employee Benefits
New Business K Medical, dental, vision, FSA, life ins.,disability $20,550,536
September 16, 2020South Terminal C, Phase 1
September 16, 2020SITE MAP
September 16, 2020BACKGROUND FOR NEW BUSINESS ITEMS FOR STC
TURNER-KIEWIT JOINT VENTURE
On May 18, 2016, the Aviation Authority Board approved the award of a Construction
Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1,
Agreement with Turner-Kiewit Joint Venture for the South Terminal C, Phase 1,
Program at the Orlando International Airport.
New Business Item A
On October 10, 2018, the Aviation Authority Board approved Addendum No. 19 to
the Construction Management at Risk (CM@R) Entity Services for South Terminal C,
Phase 1, Agreement with Turner-Kiewit Joint Venture for BP No. S00147, South
Terminal C, Phase 1, Landside Terminal, Remaining Structure and Systems (GMP
No. 7-S.1), for a total negotiated GMP amount of $158,731,417.
Since 2018, the Aviation Authority Board approved Amendment No. 1, resulting in a
revised GMP amount of $171,264,210.
September 16, 2020BACKGROUND FOR NEW BUSINESS ITEMS FOR STC
TURNER-KIEWIT JOINT VENTURE (cont.)
New Business Item D
On October 10, 2018, the Aviation Authority Board approved Addendum No. 20 to
the Construction Management at Risk (CM@R) Entity Services for South Terminal
C, Phase 1, Agreement with Turner-Kiewit Joint Venture for BP No. S00173, South
Terminal C, Phase 1, Landside Terminal, Mechanical/Electrical/Plumbing (MEP)
Systems – FDOT (GMP No. 7-S.3), for a total negotiated GMP amount of
$112,987,835.
Since 2018, the Aviation Authority Board approved Amendment Nos. 1 and 2,
resulting in a revised GMP amount of $128,761,285.
September 16, 2020BACKGROUND FOR NEW BUSINESS ITEMS FOR STC
TURNER-KIEWIT JOINT VENTURE
New Business Item C
The scope of BP No. S00169 (GMP No. 4-S.5) provides construction management
staff for FY 2021. BP No. S00169 will provide staff and general conditions necessary
to manage and maintain continuity through all GMPs related to the Landside
Terminal and related scope under Turner-Kiewit Joint Venture’s CM@R Agreement
for the South Terminal C, Phase 1, Program.
September 16, 2020BACKGROUND FOR NEW BUSINESS ITEMS FOR STC
HENSEL PHELPS
New Business Item B
On March 19, 2017, the Aviation Authority Finance Committee approved the award of
a Construction Management at Risk (CM@R) Entity Services for South Terminal C,
Phase 1, Agreement with Hensel Phelps Construction for the South Terminal C,
Phase 1, at the Orlando International Airport.
The scope of BP No. S00167 (GMP No. 16-S.5) provides construction management
staff for FY 2021. BP No. S00167 will provide staff and general conditions necessary
to manage and maintain continuity through all GMPs related to the Airside Terminal
and related scope under Hensel Phelps Construction’s CM@R Agreement for the
South Terminal C, Phase 1, Program.
September 16, 2020BACKGROUND FOR NEW BUSINESS ITEMS FOR STC
KRAUS-MANNING,INC.
New Business Item G
In 2015, five firms providing Program and Project Management Services for South
Terminal C Program were selected through a competitive award process. On
October 21, 2015, the Aviation Authority Board approved Program and Project
Management Services for South Terminal C, Phase 1, Agreements for W-S00111,
South Terminal C, Phase 1 – Program and Project Management Services (OAR), at
the Orlando International Airport, with the following five firms:
• Geotechnical Consultants International, Inc. dba GCI, Inc.
• Cost Management Inc. dba CMI
• CMTS Construction Management Services, LLC
• Kraus-Manning, Inc.
• NV5, Inc. (formerly known as Page One Consultants, LLC)
September 16, 2020ISSUES FOR NEW BUSINESS A
TURNER KIEWIT
Amendment No. 2 increases the owner contingency, associated bonds and fees
for pending and anticipated contingency requests for GMP No. 7-S.1, for a GMP
Amendment amount of $4,235,228.
There is no impact to the program schedule as work will be completed by
February 2022.
With the approval of Amendment No. 2, the revised GMP amount will be
$175,499,438.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS A
The proposed GMP Amendment to BP No. S00147 does not have any impact on the
small business participation.
FUNDING FOR NEW BUSINESS A
● Fiscal impact is $4,235,228.
● Funding is from Passenger Facility Charges to the extent eligible, and General
Airport Revenue Bonds.
September 16, 2020ISSUES FOR NEW BUSINESS D
TURNER KIEWIT
Amendment No. 3 increases the owner contingency, associated bonds and fees
for pending and anticipated contingency requests for GMP No. 7-S.3, for a GMP
Amendment amount of $2,317,855.
With the approval of Amendment No. 3, the revised GMP amount will be
$131,079,140.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS D
TURNER KIEWIT
The proposed GMP Amendment to BP No. S00173 does not have any impact on the
small business participation.
FUNDING FOR NEW BUSINESS D
● Fiscal impact is $2,317,855.
● Funding is from Passenger Facility Charges to the extent eligible, and General
Airport Revenue Bonds.
September 16, 2020ISSUES FOR NEW BUSINESS C
Turner-Kiewit Joint Venture proposes the BP-S00169 Services for the following
compensation:
CM@R Staff and Benefits $28,654,207
MWBE/LDB Partners $ 3,775,531
Total GMP Addendum Cost $32,429,738
Services will be provided from October 1, 2020, through September 30, 2021.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS C
For this GMP No. 4-S.5, Turner-Kiewit Joint Venture proposes 15.4% MWBE and
3.1% LDB/VBE participation on BP No. S00169 for Construction Management
Services. Turner-Kiewit Joint Venture is committed to the established small
business goals of 20% MWBE and 3% LDB participation for Construction
Management Services. Currently, Turner-Kiewit Joint Venture’s estimated
cumulative achievement for the overall Program is 21% MWBE and 3.5% LDB/VBE
participation for Construction Management Services.
FUNDING FOR NEW BUSINESS C
● Fiscal impact is $32,429,738.
● Funding is from Passenger Facility Charges to the extent eligible, Customer
Facility Charges to the extent eligible, and General Airport Revenue Bonds.
September 16, 2020ISSUES FOR NEW BUSINESS B
Hensel Phelps Construction proposes the BP-S00167 Services for the following
compensation:
CM@R Staff and Benefits $13,989,836
MWBE/LDB Partners $ 7,752,799
Total GMP Addendum Cost $21,742,635
Services will be provided from October 1, 2020, through September 30, 2021.
There is no impact to the program schedule as work will be completed by
February 2022.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS B
For this GMP No. 16-S.5, Hensel Phelps Construction proposes 28.3% MWBE and
5.6% LDB/VBE participation on BP No. S00167 for Construction Management
Services. Hensel Phelps Construction is committed to the established small
business goals of 25% MWBE and 6% LDB participation for Construction
Management Services. Currently, Hensel Phelps Construction’s estimated
cumulative achievement for the overall Program is 24% MWBE and 6% LDB/VBE
participation for Construction Management Services.
FUNDING FOR NEW BUSINESS B
● Fiscal impact is $21,742,635.
● Funding is from Passenger Facility Charges to the extent eligible, Customer
Facility Charges to the extent eligible, and General Airport Revenue Bonds.
September 16, 2020ISSUES FOR NEW BUSINESS G
A fee has been negotiated with Kraus-Manning, Inc. for a total amount of
$1,381,899.65 for Construction Phase OAR Construction Management Support and
Conceptual Estimating Services for FY 2021 for W-S00111, South Terminal C,
Phase 1 – Program and Project Management Services, at the Orlando International
Airport. These services will provide support services for the construction
management efforts and cost estimating services, and will include, but are not
limited to, assisting with Guaranteed Maximum Price (GMP) evaluations, extended
Construction Management at Risk (CM@R) support services, design production
estimates, value engineering support, overall program budget, and change
management pricing evaluation efforts. Services will be provided from October 1,
2020, through September 30, 2021.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR
NEW BUSINESS G
The Aviation Authority has reviewed the proposals, and determined that, due to the
specialized nature of the required services, MWBE/LDB/VBE participation is not
proposed on the addendum with Kraus-Manning, Inc.
FUNDING FOR NEW BUSINESS G
● Fiscal impact is $1,381,899.65.
● Funding is from General Airport Revenue Bonds and Passenger Facility Charges
to the extent eligible.
September 16, 2020STC NEW BUSINESS ITEMS SUMMARY
SOUTH TERMINAL COMPLEX (STC)
New Business A Turner-Kiewit CM@R S00147 $4,235,228
New Business B Hensel Phelps CM@R S00167 $21,742,635
New Business C Turner-Kiewit CM@R S00169 $32,429,738
New Business D Turner-Kiewit CM@R S00173 $2,317,855
New Business G Kraus-Manning OAR W-S00111 $1,381,900
September 16, 2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to
approve the actions for New Business A, B, C, D, and G, as outlined in the
memorandums.
September 16, 2020Questions?
September 16, 2020Approve a Job Order Construction Services Addendum to the Continuing Low Voltage Construction Services Agreement with Quality Cable Contractors, Inc. for Project E-00235, North Complex Public Address (PA) System Upgrade, at the Orlando International Airport
BACKGROUND
Project E-00235 will consist of the upgrade of the Airside 2 PA system at the
Orlando International Airport. Old Innovative Electronic Designs (IED) parts from the
existing system will be salvaged as spare parts. The scope includes the replacement
of all head-end equipment and channelization of existing fiber to the landside
equipment for interface of new devices and equipment, and all existing ceiling
speakers throughout the transfer level, re-work of existing infrastructure, and
modifications of existing ceiling system for a complete and operational PA system.
September 16, 2020SITE MAP
Airside 2
September 16, 2020BACKGROUND
In 2019, seven firms providing Continuing Low Voltage Construction Services for the
Aviation Authority were selected through a competitive award process. On July 17,
2019, the Aviation Authority Board approved a Low Voltage Construction Agreement
with the following seven firms:
• Archis Inc. dba Archis Technologies
• Advanced Cable Connection, Inc.
• Certified Network Professionals, Inc.
• Orion Management Services, LLC
• Orlando Business Telephone Systems, Inc.
• Precision Contracting Services, Inc.
• Quality Cable Contractors, Inc.
September 16, 2020BACKGROUND
On June 22, 2020, the Aviation Authority solicited bids for E-00235 from its continuing
electrical and continuing low voltage contractors. On July 22, 2020, Quality Cable
Contractors, Inc. (QCCI) was the only bid submitted in response to the solicitation.
Review of the bid submitted by QCCI determined that the bid was missing various bid
forms and contained unacceptable exclusions. A Post Bid interview with the design
team and QCCI determined that the scope of work proposed in the bid satisfactorily
fulfilled the project design intent.
On August 11, 2020, the Construction Committee rejected the bid from QCCI due to
missing information in the bid package and authorized staff to direct negotiate with one
of the Aviation Authority’s continuing contractors to complete the project as designed.
Aviation Authority staff entered into negotiations with QCCI, who provided a proposal
that captured all of the required scope as well as performance and payment bonds.
The construction is scheduled to start in September 2020 and complete in March 2021.
September 16, 2020ISSUES
QCCI has proposed a total direct-negotiated amount of $1,319,133 for construction
services for E-00235. The price proposed by QCCI has been reviewed and
determined to be reasonable, and the scope has been verified. QCCI will be able to
complete the project for the amount proposed and within the Aviation Authority’s
schedule.
On September 1, 2020, the Construction Committee recommended approval of a
Job Order Construction Services Addendum to the Continuing Low Voltage
Construction Services Agreement with QCCI for E-00235, North Complex Public
Address (PA) System Upgrade, at the Orlando International Airport, as outlined in
the memorandum.
September 16, 2020SMALL BUSINESS PARTICIPATION
The Aviation Authority established 2% MWBE and 1% LDB/VBE participation goals
for this project. The Aviation Authority has reviewed the proposal from Quality Cable
Contractors, Inc. and determined that Quality Cable Contractors, Inc. proposes to
achieve 1% MWBE and 2% LDB/VBE participation on this construction contract.
FUNDING
● Fiscal impact is $1,319,133.
● Funding is from previously-approved Capital Expenditure Funds.
September 16, 2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to:
● Accept the recommendation of the Construction Committee
● Approve a Job Order Construction Services Addendum to the Continuing Low
Voltage Construction Services Agreement with Quality Cable Contractors, Inc. for
E-00235, North Complex Public Address (PA) System Upgrade, at the Orlando
International Airport
● Approve $1,319,133, with funding from previously-approved Capital Expenditure
Funds
● Authorize an Aviation Authority Officer or the Chief Executive Officer to execute
the necessary documents following satisfactory review by legal counsel
September 16, 2020Questions?
September 16, 2020Addendum to the Continuing Program and Project
Management Services Agreement (OAR Prime Entity)
with PSA Management, Inc. for Fiscal Year (FY) 2021 Staff
Extension Support Services related to Security Oversight
and Special Systems IntegrationBACKGROUND
In 2017, five firms providing Continuing Program and Project Management Services
(OAR Prime Entity) for the Aviation Authority were selected through a competitive
award process. On March 15, 2017, the Aviation Authority Board approved a
Continuing Program and Project Management Services Agreement (OAR Prime
Entity) with the following five firms:
• A2 Group, Inc.
• AECOM Technical Services, Inc.
• Geotechnical Consultants International, Inc. dba GCI, Inc.
• PSA Management, Inc.
• WSP USA, Inc. (formerly known as Parsons Brinckerhoff, Inc.)
September 16, 2020ISSUES
A fee has been negotiated with PSA Management, Inc. for a total amount of
$1,258,640 for FY 2021 Staff Extension Support Services related to Security
Oversight and Special Systems Integration. These services include, but are not
limited to, performing specialized and advanced staff extension support services
related to security oversight and special systems integration activities, such as
technology OAR support services, field inspection and oversight of low voltage
systems activities, and schedule and purchase of Information Technology
procurement items. Services will be provided from October 1, 2020, through
September 30, 2021.
On August 25, 2020, the Construction Committee recommended approval of an
Addendum to the Continuing Program and Project Management Agreement (OAR
Prime Entity) with PSA Management, Inc. for FY 2021 Staff Extension Support
Services related to Security Oversight and Special Systems Integration.
September 16, 2020SMALL BUSINESS PARTICIPATION
The Aviation Authority has reviewed the proposal from PSA Management, Inc., and
determined that, due to the specialized scope of the required services, PSA
Management, Inc. does not propose any MWBE/LDB/VBE participation on this
Addendum.
September 16, 2020FUNDING
● Fiscal impact is $1,258,640.
● Funding is from Operation and Maintenance Funds (subject to adoption of the FY
2021 Aviation Authority Budget by the Aviation Authority Board under separate
item).
September 16, 2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to:
● Accept the recommendation of the Construction Committee
● Approve an Addendum to the Continuing Program and Project Management
Agreement (OAR Prime Entity) with PSA Management, Inc. for FY 2021 Staff
Extension Support Services related to Security Oversight and Special Systems
Integration
● Approve $1,258,640, with funding from Operation and Maintenance Funds
(subject to adoption of the FY 2021 Aviation Authority Budget by the Aviation
Authority Board under separate item).
● Authorize an Aviation Authority Officer or the Chief Executive Officer to execute
the necessary documents following satisfactory review by legal counsel
September 16, 2020Questions?
September 16, 2020Information Technology Support Services
Orlando International AirportBACKGROUND FOR NEW BUSINESS H AND I
In 2018, four firms providing Information Technology Consulting Services for the
Aviation Authority were selected through a competitive award process. On June 20,
2018, the Aviation Authority Board approved an Information Technology Consulting
Services Agreement with the following four firms:
• Advanced IT Concepts, Inc.
• Barich, Inc.
• Faith Group Consulting, LLC
• Technology Management Corporation dba Technology Management
Corporation – 1 Incorporated
September 16, 2020ISSUES FOR NEW BUSINESS H
• A fee has been negotiated with Faith Group Consulting, LLC for a total amount of
$1,399,999.92 for FY 2021 Digital Content and Innovation Consulting Services.
These services will provide digital content and innovation services for the visual
communication ecosystem at the Orlando International Airport (MCO). Services
will include, but are not limited to, the content maintenance and contract
administration, new content strategies and execution, and visual communication
innovations for the optimization of the ecosystem. Services will be provided from
October 1, 2020, through September 30, 2021.
• A fee has been negotiated with Faith Group Consulting, LLC for a total amount of
$84,180 for FY 2021 On-Call MCO Mobile Application Support and Maintenance.
Services include, but are not limited to, daily operational monitoring and
maintenance support services of the available MCO mobile applications. Services
will be provided from October 1, 2020, through September 30, 2021.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR
NEW BUSINESS H
The Aviation Authority has reviewed the proposal from Faith Group Consulting, LLC,
and determined that, due to the specialized nature of the required services, Faith
Group Consulting, LLC does not propose any MWBE/LDB/VBE participation on this
Addendum.
FUNDING FOR NEW BUSINESS H
● Fiscal impact is $1,484,179.92.
● Funding is from Operation and Maintenance Funds (subject to adoption of the FY
2021 Aviation Authority Budget by the Aviation Authority Board under separate
item).
September 16, 2020ISSUES FOR NEW BUSINESS I
A fee has been negotiated with Technology Management Corporation dba Technology
Management Corporation – 1 Incorporated for a total amount of $1,925,580 to provide
FY 2021 Information Systems Staff Augmentation Support for Senior Project/Program
Manager, Senior IT Systems Specialists/IT Systems Specialists/Junior IT Systems
Specialist, Telecom Engineer/Analysts, Service Desk Representative, and Application
Programmer/Analyst Support Services. These services will provide ongoing staff
augmentation support to the IT Department, and include, but are not limited to, IT
network and service support monitoring and telecommunications monitoring services
of various Aviation Authority systems; monitoring of over 700 users of the Microsoft
Windows business enterprise environment supporting a mission-critical network; and
receiving user Service Desk calls, documenting user’s requests and providing
telephone assistance for troubleshooting, installation and configuration of Aviation
Authority computers and software. Services will be provided from October 1, 2020,
through September 30, 2021.
September 16, 2020SMALL BUSINESS PARTICIPATION FOR
NEW BUSINESS I
The Aviation Authority has reviewed the proposal from Technology Management
Corporation dba Technology Management Corporation – 1 Incorporated, and
determined that Technology Management Corporation dba Technology
Management Corporation – 1 Incorporated proposes 13.8% MWBE participation on
this Addendum.
FUNDING FOR NEW BUSINESS I
● Fiscal impact is $1,925,580.
● Funding is from Operation and Maintenance Funds (subject to adoption of the FY
2021 Aviation Authority Budget by the Aviation Authority Board under separate
item).
September 16, 2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to
approve the actions for New Business H and I, as outlined in the
memorandums.
September 16, 2020Questions?
September 16, 2020Approve Addendum No. 2 to the W-00396, Virtual Ramp Control (VRC) Services Agreement with Saab, Inc. for Design and Implementation Services for W-00396, Virtual Ramp Control (VRC) at the Orlando International Airport
BACKGROUND
The Aviation Authority controls, operates and maintains the Orlando International Airport
(MCO), which consists of the existing North Terminal Complex (NTC) and the South
Terminal C, Phase 1 (STC-P1), which is currently under design and construction and is
scheduled to open in 2022. The VRC will be included in STC-P1, which will include up to
24 aircraft gates/parking positions and will undergo future expansions, which may expand
the VRC operations up to 60 gates, including shared Multiple Aircraft Ramp System
(MARS) gates and multiple remote hardstand aircraft parking positions. The VRC will
enable ramp control personnel to manage aircraft movements in the non-movement area
in all-weather conditions on a 24-hours-per-day, 7-days-per-week basis.
The VRC will operate out of a single control room (VRC Center). The VRC Center will
house all necessary equipment and ramp control personnel for the STC. VRC operations
will rely on multiple technologies and systems. The scope of services shall include
design, integration, testing, implementation and installation of a VRC system and training,
and may also include the purchase and provision of equipment, software, hardware and
all other items necessary for, or incidental to, a VRC system and VRC Center.
September 16, 2020BACKGROUND (cont.)
On January 15, 2020, the Aviation Authority Board approved (1) a No Cost Base
Agreement with Saab, Inc. (formerly known as Saab Sensis Corporation) for the
award of W-00396, Virtual Ramp Control (VRC), at the Orlando International Airport;
and, (2) Addendum No. 1 to the Base Agreement with Saab, Inc. for Joint Application
Design (JAD) Sessions, and System, Definition and Implementation Scope (SDS)
documentation for the VRC for the total negotiated amount of $422,782.
September 16, 2020ISSUES
A fee has been negotiated with Saab, Inc. for a total lump sum amount of $3,982,460,
to provide Design and Implementation Services for W-00396, Virtual Ramp Control
(VRC) at the Orlando International Airport, which includes:
• Project Management and Site Survey/Implementation Plans
• System Design Documents for all VRC Subsystems
• Concept of Operations and Support/ Maintenance Plans
• Construction/Design Documentation
• Ordering and assembling all equipment and hardware
• Completion of factory production test
• Completion of all civil/site preparation work for equipment installation
• Installation of all VRC equipment
• Optimization of the VRC System
• Integration of Aerobahn software
• Conducting the Site Acceptance Testing
• Software Licensing, Software as a Service (SasS), and support of the first twelve
months post-Go Live.
September 16, 2020ISSUES
Addendum No. 2
South Terminal C, Phase 1 $3,764,755
North Terminal 217,705
TOTAL $3,982,460
On September 1, 2020, the Professional Services Committee recommended approval
of (1) the company name change from Saab Sensis Corporation to Saab, Inc.; (2) the
reduction of Addendum No. 1 from $422,782 to $158,202; and, (3) Addendum No. 2 to
the W-00396, Virtual Ramp Control (VRC) Agreement with Saab, Inc. for Design and
Implementation Services for W-00396, Virtual Ramp Control (VRC), for the total
negotiated amount of $3,982,460, at the Orlando International Airport, as outlined in
the memorandum.
September 16, 2020SMALL BUSINESS PARTICIPATION
The Aviation Authority has not established MWBE/LDB/VBE goals because of the
specialized nature of the services to be provided.
FUNDING
● Fiscal impact is $3,982,460.
● Funding is from General Airport Revenue Bonds and previously-approved Capital
Expenditure Funds.
September 16, 2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to:
● Accept the recommendation of the Professional Services Committee
● Approve the company name change from Saab Sensis Corporation to Saab, Inc.
● Approve reduction of Addendum No. 1 from $422,782 to $158,202
● Approve Addendum No. 2 for $3,982,460, with funding from General Airport
Revenue Funds and previously-approved Capital Expenditure Funds
● Authorize an Aviation Authority Officer or the Chief Executive Officer to execute
the necessary documents following satisfactory review by legal counsel
September 16, 2020Questions?
September 16, 2020RECOMMENDATION TO APPROVE
BENEFIT PLAN RENEWALS FOR ACTIVE
AND RETIRED EMPLOYEESBACKGROUND
Transitioned from United Healthcare to CIGNA effective January 1, 2020
Fully Insured Plans:
• Medical
• Dental
• Vision
• Medicare Supplemental & Prescription Drug
• Life Insurance & Long Term Disability
Employee Paid:
• Optional Life Insurance
Other Services:
• Short Term Disability Advisement (self-insured)
• Administer Flexible Spending Accounts
9/16/2020BACKGROUND (cont’d)
COST SHARING
EMPLOYEES:
Employee Only 10 – 15% (based on Plan Type)
Employee and Dependent 20 – 25% (based on Plan Type)
RETIREES:
Hired on or before 9/30/2006, cost share is based on tenure
Hired after 9/30/2006, Retirees pay 100% of premiums
All Retirees pay 100% of premium for dependents
MEDICAL AND DENTAL OPT OUT
Employees may elect to opt-out of Authority provided medical and/or dental plans with
proof of other group coverage.
9/16/2020ISSUES
Transitional Relief Credit
Plan Year 2020 Plan Year 2021
Premium Premium Change Increase
Medical
Active & Pre-65 $ 18,422,107.00 $ 18,804,780.00 $ 382,672.00 2.08%
Credit* $ (1,538,718.00) 0 $ 1,538,718.00
Net $ 16,883,390.00 $ 18,804,780.00 $ 1,921,390.00 11.38%
*Cigna provided a transitional credit of $1,538,718.00 for the 2020 renewal which was shared with
employees to reduce their premium contributions. The 2021 increase considering the transitional
credit nets an increase of 11.38%. Without considering the transitional credit the medical increase is
2.08%. 9/16/2020ISSUES (cont’d)
Renewal Effective January 1, 2021
Medical – Dental – Vision
Active & Premium Total
Retirees Increase Premiums
Medical 2.08%* $ 18,804,780.00
Dental 3.91% $ 595,443.00
Vision 5.42% $ 107,706.00
Medicare Retirees
Medical & Rx Plan 3.49% $ 1,042,607.00
TOTAL $ 20,550,536.00
*2.08% is without consideration of the transitional credit on prior slide
9/16/2020ISSUES (cont’d)
Other Coverage/Services (no increase):
Life Insurance
Long Term Disability
Short Term Disability Advisement
Flexible Spending Account Administration
Total Premium - $499,806.00
9/16/2020FISCAL IMPACT
2021 CALENDAR YEAR COST
Medical, Dental, Vision $20,550,536
Life Insurance, Long Term Disability, Short Term Disability Advisement, Flexible Spending Account Administration $ 499,806
COST SHARING
Proposing no increase to active employees’ dollar contributions for 2021 renewal; an additional $306,157 Aviation Authority Contribution
Employee & Retiree
Total GOAA Contribution
Contribution
Medical, Dental, Vision $ 20,550,536 $ 17,021,809 $ 3,528,727
Life Insurance, Long Term Disability, Short Term Disability Advisement,
Flexible Spending Account Administration
$ 499,806 $ 499,806 $ -
Proposed Aviation Authority Absorption (Active Employees) $ 306,157 $ (306,157)
$ 21,050,342 $ 17,827,772 $ 3,222,570
Estimated Health Saving Account Contribution by the Aviation Authority is approximately $20,250.00.
Estimated Opt-Out payments to employees is approximately $86,375.00.
9/16/2020RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to:
1) Approve the proposed renewals with CIGNA for medical, vision, dental, life
insurance, long term disability, short term disability advisement, and flexible
spending account administration;
2) Approve the continuation of the medical and/or dental opt-out program;
3) Approve the CIGNA post-65 Medicare Supplemental and Part D
Prescription Drug Plan;
4) Approve the one-time absorption of the rate increases for medical, dental
and vision for active employees;
5) Authorize funding from previously approved Operations and Maintenance
Fund; and
6) Authorize an Aviation Authority Officer or the Chief Executive Officer to
execute the necessary documents following review by legal counsel.
9/16/2020QUESTIONS?
9/16/2020Greater Orlando Aviation Authority
FY 2021 - Budget
Presentation to the Board
September 16,2020Departing Passenger Activity March - August
100,000
90,000
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
2020 Departing Passengers Pre-Covid Estimates3
Passenger Traffic Estimates
Based on Weighted Average Scenario
Enplaned
Passengers Annual
(Weighted Passengers in Historical and Projected Enplaned Passengers
Orlando International Airport
Average Millions
35 Historical
Year Scenario) (MAP)
Weighted Average
scenario used in
Enplaned passengers (millions)
2016 20,737,056 41,562,705 forecast
30 2019 ROAC forecasts
2017 21,718,551 43,591,361 28
29
28
27
27
2018 23,382,273 46,857,956 U-shaped 5-year recovery
25
2019 24,846,842 49,808,921
Swoosh-shaped 5-year
2020* 13,356,479 26,712,958 20 recovery
5 Year
2021* 12,654,885 25,309,770 Recovery Fitch Severe Sensivity
Conservative
15
2022* 18,119,017 36,238,034 scenario
2023* 19,865,497 39,730,994 Probability weighted average
10
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2024* 22,439,852 44,879,700
2025* 24,682,031 49,364,062
*MAP for years 2020-2025 estimated at twice enplaned passenger forecastFY 21 to FY 20 Rates and Charges Comparison
Preliminary Budget
2021 2020
Landing Fees per 1000/lbs $3.7367 $2.0270
Apron Fee per gate $49,521 $53,044
Terminal Premises Rate per sq. ft. $140.59 $141.79
Airline Equipment Charge per gate $61,125 $65,506
Inbound Baggage System Fee per $1.24 $1.07
deplaned passenger
Outbound Baggage System Fee per $1.75 $1.15
enplaned passenger
CPE for Participating Airlines $13.90 $5.32
Enplaned Passengers 12,654,885 25,766,000
Landed Weight 15,152,920 28,170,000Budget Comparisons
Preliminary FY 2021 Adopted FY 2020
(in thousands)
Gross Revenues $359,981 $593,549
CARES (Reimbursable Grant) $83,375 -
Gross Revenues $443,356 $593,549
Less Airport Exclusive Revenues ($4,071) ($4,071)
Net Revenues $439,285 $589,478
Expenses
• O&M / O&M Reserve $320,000 $354,148
• Debt Service – GARB $111,193 $67,804
• Debt Service - PFC Supported $70,862 $30,931
• Available PFC Revenue ($70,862) ($30,931)
Total Airport Requirement $431,193 $421,952
Remaining Revenues $8,092 $167,526
Debt Service Coverage Ratios:
• Senior Lien Debt 2.14x 4.21x
• All Indebtedness 1.07x 2.74x
Cost Per Enplaned Passenger (CPE) $14.05 $6.44
CPE for Participating Airlines $13.90 $5.32Non Airline Revenue
120,000
100,000
Preliminary Adopted
FY 2021 FY 2020 Change 80,000
Terminal Area Non Airline $ $4,148 $ 13,247 ($9,099)
Thousands
60,000
Concessions $32,492 $65,809 ($33,317)
40,000
Parking / Commercial Lane $45,036 $97,882 ($52,846)
Car Rentals $51,578 $100,869 ($49,291) 20,000
Hotel $20,034 $48,045 ($26,011)
0
Other Operating/ Buildings $18,922 $28,896 ($9,974) Terminal
Other Ops /
Area Concessions Parking RAC Hotel
and Grounds Nonairline
Bldg
2020 13,247 65,809 97,882 100,869 48,045 28,896
TOTAL $ 172,210 $ 354,748 ($182,538)
2021 4,148 32,492 45,036 51,578 20,034 18,922Preliminary Budget FY 2021 Orlando Executive Airport
Budget Comparisons
Orlando Executive Airport
Preliminary Preliminary
FY 2021
Adopted
Budget
FY 2020
FY 2017 FY 2016
Revenues
Revenues
Aviation Related $ 895,000 $ 945,000
Aviation Related $ 723,000 $ 671,000
Commercial
CommercialProperties
Properties 1,951,000 $ 2,462,000 $ 2,781,000
1,902,000
Other
OtherRevenue
Revenue 45,000 $ 195,000 $ 328,000
40,000
CARES
Contribution from Fund Balance 128,000 $ 531,000 $
213,000 0
Contribution from Fund Balance $2,847,000 $ 0 $2,826,000
$ 246,000
Expenses
Total Revenues $ 4,083,000 $ 4,300,000
Operations & Facilities $ 807,000 $ 802,000
Expenses
Safety & Security 1,116,000 1,091,000
Operations & Facilities
Administration 572,000 $ 1,544,000 $ 1,592,000
580,000
Safety
Other & Security
Expenses 352,000 $ 1,283,000 $ 1,189,000
353,000
Administration $2,847,000 $ 635,000 $2,826,000
$ 645,000
Other Expenses $ 365,000 $ 404,000
Capital Outlay and Improvements $ 256,000 $ 470,000
Total Expenses $ 4,083,000 $ 4,300,000Recommendations: It is respectfully requested that the Aviation Authority Board resolve to (1) adopt the resolution approving the budget of $443,356,263 for Orlando International Airport and $4,083,000 for Orlando Executive Airport (2) authorize an Aviation Authority Officer to execute any necessary documents.
QUESTIONS?
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