CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA

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CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
CEPI Update
Michigan Pupil Accounting & Attendance Association
              Spring 2018 Conference
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
Presenters
• Anne Hansknecht
Senior Data Collection Analyst

• Joel Thiele
Data Integration Specialist
• Trina Anderson
Director, Office of Integration and Support

                                              2
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
Overview
• Topics
  o New developments

  o MI Data Hub update

  o MI School Data Portal updates

                                    3
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
House Rules
• Please hold questions until the end

• Jot down notes for question reminders

• Please wait for a microphone before
  speaking

                                          4
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
2017-2018 SY Reporting Updates
• 2018 EC EOP Collection
  o GSRP Eligibility
• 2018 EOY SID Collection
  o Opioid antagonists
  o EpiPens
• 2018 EOY Collections
  o Certification date
  o Section 31a At Risk

                                 5
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
2018 Early Childhood EOP
GSRP & GSRP/HS Blend
•New characteristics
   o Additional Eligibility Factors
   o Qualifying Factors
   o Working Parents

                                      6
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
2018 Early Childhood EOP
Why is this important?
 • Ensures greatest security of student
   eligibility data
 • Reduces duplicate reporting
 • Connects eligibility and service information
 • Enhanced longitudinal view of GSRP
   programming

                                                  7
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
SID and Opioid Antagonists
Field 50: Instances of Administration of an
Opioid Antagonist to a Pupil
• An opioid antagonist are drugs mainly used as
  antidotes to reverse opioid overdose.
• Over the course of the school year, indicate the number
  of instances an opioid antagonist was administered to a
  pupil “at school.”
   o In a classroom
   o Elsewhere on school premises
   o On a school bus or other school-related vehicle
   o At a school-sponsored activity or event whether or
      not it is held on school premises
                                                            8
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
SID and Epinephrine Administration
Field 51: Instances of Administration of an
Epinephrine Auto Injector to a Pupil in a
School Year
Epinephrine auto-injectors are a medical device used
to inject a measured amount of epinephrine (i.e.
EpiPen, AUVI-Q, Adrenaclick, etc.)
• Administration to a pupil “at school”

                                                       9
CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
SID and Epinephrine Administration

Field 52: Pupils Who Were Administered an
Epinephrine Auto-Injector Not Known to be
Severely Allergic
• The number of instances epinephrine auto-injectors
  were administered to a pupil “at school” who was not
  previously known to have a severe allergy
• “Severe allergy” exclusively refers to life-threatening
  anaphylaxis reactions

                                                       10
SID and Epinephrine Administration

Field 53: Pupils Who Were Administered an
Epinephrine Auto-Injector Using the School’s
Stock
• The number of instances when the school’s stock was
  used (not a personally-purchased epinephrine
  device)
• Include all instances of administration, including
  individuals with or without a previously known
  allergy
                                                   11
EOY 2018 Collections
REP, SID and MSDS General
 o Certification deadline:
     11:59 p.m. EDT 6/30/18 (Saturday)
 o Customer / tech support available
     until 5 p.m. EDT 6/29/18

                                         12
EOY 2018 Collections
• Section 31a At Risk
  o Report in 2 of 3 General Collections
  o Make sure to report in EOY
  o YTD analysis shows under reporting

                                           13
Discipline, Health & Safety
• Suspension Data for all students
  o MDE’s plan to comply with ESSA and
    Public Acts 360-366 of 2016
  o Aligns with MDE Top Ten in Ten goals
  o Will be reported in Parent Transparency
    Dashboard

                                              14
Title III English Learner
• EL Cross Office Workgroup
  oEL Exits
  oFalse EL

                              15
Shared-Time Students
• Total FTE capped at 0.75
 o Residency codes 04/08 (nonpublic) and
    07/15 (homeschooled)
 o FTE Conflict report updated

                                           16
18-19 SY Changes
• TSDL
  o Collections
• EEM
  o Points of Pride (PoP)
• FID

                            17
TSDL
Two collections
  •   Migrant TSDL
  •   General TSDL

                     18
Migrant TSDL
• Ongoing collection
  (how TSDL currently works)
• Migrant students ONLY
• Year-long reporting window

                               19
General TSDL
• Single Certify Collection
  (similar to general collections)
• Non-migrant students
• EOY reporting window

                                     20
TSDL

Dual Enrollment & Section 64b
• Remove Course type 10
• Adding a new characteristic
  o 64b eligible course

                                21
EEM impact on MSDS
• Reminder: update EEM prior to
 submitting general collections
  o USED continues to find issues with
    directory data
  o Additional rules will be added
  o EEM Workgroup

                                         22
EEM

 MDE brings Points of Pride
    (PoP) back to life

                              23
EEM – Points of Pride

• Unique set of fields
• Showcase the programs and activities that
  make each school in your district great
• All PoP fields are optional
• Available for year-round updates

                                              24
EEM – Points of Pride
• Data will be displayed on the Parent
  Dashboard
• Updated approximately every quarter

                                         25
EEM – Points of Pride

 No longer
 free-form
 text field

                        26
Entering PoP data in EEM

                           27
PoP Fields Included (pt. 1):
•   National Honor Society
•   Student mentorship
•   Recess
•   Advanced Placement classes
•   World languages offered
•   Music
•   Art

                                 28
PoP Fields Included (pt. 2):
• Clubs
• Sports
• Comprehensive support services
• Early learning and development
  opportunities
• Before and after school programs

                                     29
Finance Data (FID)
• Other Post-Employment Benefits Liability
  o       Governmental Accounting Standard
          Board (GASB) Statement 75
          requirement
      •     196 - Deferred Outflows (OPEB)
      •     496 - Deferred Inflows (OPEB)
      •     595 - Other Post-Employment Benefits
            (OPEB) Liability

                                                   30
Finance Data (FID)
• Removed Balances, Receipts and
  Disbursements tab
  oNo longer required by MDE

                                   31
Finance Data (FID)
• Reporting of Utilities
   o Required for LEAs and ISDs
  oObject codes 55xx (Utilities and energy
    supplies)

                                             32
Finance Data (FID)
• Expenditures under Function Codes
 11X, 12X, and 24X
  o School codes required
  o Now an error UNLESS:
    •   Entity is an ISD
    •   Object Codes 6XXX or 82XX

                                      33
Finance Data (FID)
•    Budget Transparency Reports
     o   Sub-grantee and flow-through
         distributions separated from other
     o   Shows distinct in table and pie chart
         of the report

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35
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Data Integration Update
• MI Data Hub
  o Overview
  o CEPI’s priorities
  o How to sign up

                          36
Data Integration Update

What is MI Data Hub?
• Collaborative, statewide effort
• Address challenges in managing and using school data
• Standards-based exchange of data
• Local control and stewardship of data
• Common tools and dashboards
• Funded with $2.2M from Section 22m for current year
• Free to Michigan districts

                                                     37
Data Integration Update

Current Participation
(as of 4/12/18)

                  Live   In-Process   Total
Districts         263       190       453
Districts %       30%      22%        52%
Students      506,687     440,799 947,486
Students %        33%      29%        62%

                                              38
Data Integration Update

CEPI’s Priorities with MI Data Hub
1. Integrating UIC search, creation, and resolution
2. Automated data feeds from CEPI/MDE
   applications to the data hubs
3. Streamlining MSDS submissions

                                                      39
Data Integration Update

Getting UICs without MI Data Hub
One student at a time (5-10 minutes per
student)
1. Enroll the student into your Student Information
   System (SIS)
2. Log in to MSDS, perform a student search, type the
   student’s core fields
3. UIC exists? Copy/paste the UIC into the SIS
4. No UIC? Add the student to the Request for UIC
   collection, get the new UIC, copy/paste into the SIS

                                                          40
                                                           40
Data Integration Update

Getting UICs WITH MI Data Hub
1. Enroll the student into your Student Information
   System (SIS)
2. UIC exists? SIS is automatically updated

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Data Integration Update
Getting UICs without MI Data Hub
In bulk (several hours/days)
   1. Extract a file out of the SIS
   2. If necessary, prepare the file to be a valid XML file
   3. Log in to MSDS and upload the file (possibly multiple
      times if file-level errors exist)
   4. Resolve any records with potential matches
   5. Download a report of UICs and upload into the SIS

                                                              42
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Data Integration Update

Getting UICs WITH MI Data Hub
Bulk utility in the SIS (as little as 5 minutes)
   1. Filter for any student without a UIC
   2. Hit “Search”
   3. If the UIC exists, the SIS is automatically updated
   4. No UIC? Have permission? UIC automatically created
      and SIS updated
   5. Potential matches? Resolve directly in your SIS

                                                            43
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Data Integration Update

 Getting UICs WITH MI Data Hub
 Benefits:
   1.   No need to log in to MSDS
   2.   No file uploads, downloads, extracts, or imports
   3.   Get UICs when MSDS is offline
   4.   SAVE TIME

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                                                            44
MISTAR

UIC Search

UIC
Resolution

       45
        45
Data Integration Update

   UIC Integration Status
   • MISTAR – Implemented and LIVE
   • Skyward – Testing (expected to be LIVE this month)
   • Infinite Campus – In Development
   • Powerschool – Initial conversations
   • Synergy and Illuminate – We need help!

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                                                           46
Data Integration Update
  Automated Data Feeds
  • EEM
    o Updates are “pushed” to your district’s hub database
    oReady for pilot districts
  • Assessment
    o “Push” when scores are available
    o“Pull” for new students
    oReady to pilot in early June
  • REP and FID: Q4 2018

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Data Integration Update
 MSDS Submissions without MI Data Hub
 1. Extract a file out of the SIS
 2. Prepare the file to be valid XML (if necessary)
 3. Log in to MSDS and upload the file (possibly multiple times if file-level
    errors exist)
 4. Run the Validation Detail report (list of errors/warnings)
 5. Fix errors in your SIS
 6. Repeat steps 1 - 5 until all errors are cleaned up
 7. Run MSDS canned reports to ensure accurate data
 8. Repeat

                                                                            48
Data Integration Update
 MSDS Submissions WITH MI Data Hub (Data Hub
 Cockpit)
 1.   Run the MSDS “Error Check” tool
 2.   Run the “MSDS Collection Error Summary Report”
 3.   Run canned reports to ensure accurate data
 4.   Fix errors / issues in your SIS
 5.   Repeat steps 1 – 4 until errors / issues are cleaned up.
 6.   Run “Collection Extractor” tool (extracts a valid XML file)
 7.   Log in to MSDS and upload the file

                                                                    49
Data Integration Update

  MSDS Submissions WITH MI Data Hub
  Benefits:
  1. Errors/issues are cleaned up earlier
  2. No manual XML file manipulation
  3. Fewer file uploads = time savings
  4. Less time spent in MSDS

                                            50
Data Integration Update

  MSDS Submissions WITH MI Data Hub
  Status:
  1. Begin testing in June, complete in August
  2. Fall 2018 – Ready for pilot districts
  3. Spring 2019 – Secure file transfer
  4. EOY 2019 – Quality review, certify/decertify

                                                    51
Data Integration Update

  How do I Sign Up with MI Data Hub?
  • www.midatahub.org
  • Vendor Expo, 11:30 a.m. to 1 p.m. today
  • Don Dailey
    Don.Dailey@kresa.org

                                              52
MI School Data
• New reports
• Coming soon
• Website changes

                    53
Parent Dashboard                 NEW!

                   • Introduced on Jan. 9
                   • The initial release of
                     a three-phased
                     “parent-friendly” tool
                   • Multiple parent focus
                     groups were engaged
                     in development
                   • Phases 2 and 3 will
                     incorporate feedback
                     from districts and
                     parents

                                          54
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NEW!
School Index
• Released March 2018
• Calculates values from 0-100
  for the school overall, as well
  as any components or
  subgroups within the school
   o Index values are based on
      the degree to which
      schools met targets in the
      different components
• Historical accountability data –
  Accountability Scorecard and
  School Ranking – still available
                                            55
NEW!
Career and College Readiness Map

                                          56
Staffing Count                                      NEW!

• Released March 2018
• 2017-18 data updates included three new Report Categories
      Longevity          Highest Education Level     Age Range

• REP Summary File no longer updated (under Additional K-12 Data
  Files)

                                                                   57
Updated Homepage                 Coming
                                  Soon!

                   • With new navigation bar,
                     lost some of the ability to
                     feature popular reports
                   • Two main features –
                     Parent Dashboard and
                     Student Assessments
                   • Four smaller features
                   • Easier to view on tablets
                     and mobile devices

                          **Design subject to change

                                                       58
Workforce Updates                                             Coming
                                                                Soon!

• Workforce reports originally only used students who left school between
  June 2009 and June 2012 and visited a Michigan Works! Office for services
• Reports will be modified and updated to reflect the full connection between
  MSLDS and WLDS

                                                                            59
Special Education Dashboard                  Coming
                                              Soon!

                     • ISD Proposal: ISD
                       disseminates packaged
                       Special Education
                       information to its districts
                       for easy access
                     • MI School Data to develop
                       similar package

                               **Design subject to change

                                                            60
Early Childhood and Assessment
                                                               Coming
                                                                Soon!
New Early Childhood report will link EC participation
with 3rd grade M-STEP scores
• Includes Head Start, GSRP, GSRP/HS Blend
• Secure side only for EC providers
• Proficiency levels by school for each child
  enrolled in EC programs
• Compare EC participants’ proficiency to
  non-EC comparable students’ proficiency
  outcomes

                                                 **Design subject to change

                                                                              61
Parent Dashboard Updates – New Data
                                                                       Coming
• New data metrics                                                      Soon!
   o School Enrollment, Certified Teachers, Teacher Experience,
     Special Education/Time in General Population
• Points of Pride (qualitative, descriptive data)
   o Percentage of students in National Honor Society, student mentorship program
   o Academic offerings – AP, IB, world languages, CTE, music, arts
   o Extracurriculars offered

                                                                             **Proposed

                                                                                     62
Parent Dashboard Updates –                                     Coming
New Functionality                                               Soon!

• Display data based on graduating vs. non-graduating
  schools
   o For an elementary school, Graduation Rate, Postsecondary Enrollment
     and Advanced Coursework doesn’t make a lot of sense to feature on
     home page
   o Data elements TBD
   o Add comparison feature to compare to any school
• Ability to see the schools that make up peer
  demographics and distance

                                                            **Proposed

                                                                           63
MI School Data Redesign Goals
1. MI School Data as a strategic landing site for access to multiple education
   information services. Includes a single/common sign-on solution, top-down
   navigation, responsive design (think mobile), and enhanced search features.

2. Establish functions within the site to combine data in ways that tell the
   “story” of districts & schools, colleges, universities, and education
   programs. A combination of dashboards, reports, maps and profiles that
   will convey information to parents, educators, policy makers and
   communities.

3. Update, or provide a “facelift” of the current metric layer. This layer of the
   site is considered stable and accepted. We will apply updated technology
   and design to enhance the user experience.
                                                                  **Proposed

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We’re Still Hiring!
• Collections Analysts
• Quality Assurance Analyst
• Project Coordinator
• UIC / Security Analysts
• Spread the word!

                              65
Questions?

             66
Contact Information
CEPI Customer Support Team
   • Email: cepi@michigan.gov
   • Phone: (517) 335-0505
   • Fax: (517) 335-0488

    www.Michigan.gov/CEPI

                                67
Contact Information
Anne Hansknecht
Senior Data Collection Analyst
HansknechtA@Michigan.gov | (517) 284-4177
Joel Thiele
Data Integration Specialist
ThieleJ@Michigan.gov | (517) 284-4193
Trina Anderson
Director, Office of Integration and Support
AndersonT1@Michigan.gov | (517) 284-4141

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