Charting the Future FY 2016 Work Plan Gantt Charts February, 2016

 
 
Charting the Future
FY 2016 Work Plan

   Gantt Charts

  February, 2016
1

Overview

 The Gantt charts will be reviewed and updated on a quarterly basis

 Significant changes to tasks or milestones that affect progress will
  be reflected and communicated in the quarterly reports

 The Gantt charts will be available on the CTF blog
  http://chartingthefuturemnscu.com
2
 Initiatives sorted by functional area – 1 of 2

 Academic and Student Affairs
1.1.1    Improve curriculum alignment
1.1.2    Strengthen academic advising
1.1.3    Develop a metric on satisfaction and the efficacy of advising
1.1.4    Review and revise policies (where appropriate) to mitigate unintended consequences and remove unnecessary barriers
1.1.5    Identify partnership opportunities for technology tools to support retention and completion
1.1.6    Deploy online resources for prospective and current students, including transfer information for use in planning, registration,
         and advising
1.2.1    Develop a strategy for quality online education
1.2.2    Ensure all students have access to technology
1.2.3    Increase opportunities for exploration of emerging technologies and professional development for students, faculty, and staff
1.3.4    Professional development to increase faculty and staff intercultural and global competency and increase understanding and use of
         culturally relevant pedagogy
2.1.1    Confirm and endorse the value proposition for our colleges and universities to provide comprehensive workplace solutions for
         employers
2.2.2    Advance strategies and capacity for competency certification and credit for prior learning at all colleges and universities
3.1.2    Develop a comprehensive strategy to increase awareness and development of e-textbooks and open educational resources (OERs)

BOLD indicates initiatives that colleges and universities are primarily responsible for implementing
Italics indicate initiatives that colleges and universities may elect to participate in as pilot projects
3
 Initiatives sorted by functional area – 2 of 2

 Diversity and Equity
1.3.1    Develop campus diversity plans, integrated into each college/university overall Student Success plan
1.3.2    Diversity mapping and assessment of diversity and equity
1.3.3    Efforts to improve the recruitment and retention of diverse faculty and staff
1.3.4    Professional development to increase faculty and staff intercultural and global competency and increase understanding and use of
         culturally relevant pedagogy (also included in Academic and Student Affairs)
Finance and Facilities
3.1.1    Ensure affordability for all students (scholarship campaign and financial literacy)
3.2.1    Redesign the current (internal) financial model to incent and reward collaboration, Strategic Framework commitments, and
         Charting the Future recommendations
Human Resources
1.3.3    Efforts to improve the recruitment and retention of diverse faculty and staff (also included in Diversity and Equity)
3.2.2    New systemwide human resources transactional service delivery model

Information Technology Services
3.2.3    Align student and employee identification practices to increase access and communication for students, faculty, and staff across
         MnSCU
3.2.4    Replace or re-engineer ISRS (Integrated Statewide Record System)

BOLD indicates initiatives that colleges and universities are primarily responsible for implementing
Italics indicate initiatives that colleges and universities may elect to participate in as pilot projects
4

Academic and Student Affairs
5
 Initiative 1.1.1 Improve curriculum alignment (transfer pathways) – 1 of 3
 Lead: Transfer Pathways Teams (ASA*)

                                                                          ASA to convene Transfer Pathways
                                                                          Coordination Team (TPCT)         ASA to convene First four
                                                                          Oct 6                            Transfer Pathway Teams (TPT)
                                                                                                                Dec 11                          Report to the Legislature Due
                                                                                                                                                Mar 15

    2015         Jul              Aug              Sep             Oct              Nov             Dec                  2016   Feb       Mar       Apr             May               2016
ASA to develop
Transfer
Pathway Team
                                                 Jul - Aug
training
materials
Team to develop communication and
                                                                                                    Oct - Nov
consultation plan
Team to develop framework and guidelines
                                                                                                    Oct - Nov
for Transfer Pathway Team work
Team to identify additional 20-25
                                                                                                                                                                          Jan - May
pathways to be developed
Transfer Pathway teams to develop
                                                                                                                                                                          Jan - May
four initial transfer pathways
Team to develop on-going process for articulation
agreements, marketing pathways, advisor training,                                                                                                                         Dec - May
supporting technology

   NOTE: Full implementation of the four initial transfer pathways - Fall 2017

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.1.1 Improve curriculum alignment (academic planning and collaboration) – 2 of 3                                                                             6

 Lead: All internal stakeholders facilitated by ASA and Academic Affairs Council

                                                                                                                                                                 Workgroup
                                                                                                                                                                 submits
                      ASA sends out call for                                                                                                                     priorities and
                                                                                               ASA convenes workgroup                                            project plan
                      workgroup members
                                                                                                     Jan 15                                                      May 1
                      Nov 1
                                                                                                                             CAO winter meeting

    2015         Nov                                 Dec                                  Jan                                Feb                  Mar          2016

Workgroup discusses and researches                                                                                                                Jan - Mar
potential priorities
Workgroup identifies
emerging priorities from
conversations with                                                                                                                                Feb - Mar
related systemwide
groups
Workgroup finalizes priorities and
                                                                                                                                                              Mar - Apr
develops project plan

   NOTE: Launch identified projects – Fall 2016

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
7
  Initiative 1.1.1 Improve curriculum alignment (resources to support collaboration and transfer) – 3 of 3
  Lead: Academic and Student Affairs

                                                                                                                                 Ongoing maintenance for
                                                                                                                                 development of collaborative
                                                                                                                                 resources determined
                                                                                                                                 Apr 30

                                                                                                                                              Initial transfer
                                                                                                                                              website
                                                                                                                                              launches
                                                                                                                                              Jun 1
                                             ASA fall leadership conference               CAO winter meeting

    2015         Jul                    Sep                    Nov                     2016                 Mar              May                      Jul        Sep               2016

ASA to conduct
research with
campus groups
and faculty                                                    Jul - Nov
groups on
collaboration
resource needs

Identify and curate initial available
                                                                           Oct - Dec
resources for collaboration
Design web resources to store collaboration resources                                  Nov - Jan

Work with campus groups to establish online collaboration communities                                                        Feb - May

Continue to gather, refine, and publish collaboration resources                                                              Jan - May

**Design of new transfer
                                                                                                                                          Sep - Jun
website

**Transfer website development                                                                                                                                         Feb - Oct

**Piloting testing of transfer website                                                                                                                                 Apr - Oct

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
   **This work will continue in stages through FY17.
Initiative 1.1.2 Strengthen academic advising                                                                                                                                                                           8

 Lead: Colleges/universities (ASA and Student Affairs Council*)

                                                                Student Affairs/Diversity and Equity
                                                                conference

                                                                                                  ASA spring leadership conference

                                                       Academic Advising work                        Colleges/universities complete Student Success plans
                                                       group is convened                             Share report with Leadership Council
                                                       Jan 21                                        Jun 1

                               ASA calls for academic advising work                       Report submitted to
                               group members                                              Vice Chancellor                                                                         Student Affairs/Diversity and Equity
                               Nov 1                                                      May 1                                                  ASA fall leadership conference   conference

    2015         Oct               Dec                2016              Apr                   Jun                 Aug                Oct                Dec               2017            Apr                 2017

Campus
based
advising                                                                                      Oct - Jun
workgroups
convene
Work group compiles inventory
                                                           Jan - Feb
of campus-based best practices
Work group determines gaps, issues, and best
                                                                        Feb - Mar
practices

Work group develops recommendations                                                 Apr

Identify resource requirements                                                                                                       Jul - Oct

Begin to develop and deploy training and professional development created by faculty and staff                                                                                            Nov - Apr

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.1.3 Develop a metric on satisfaction and the efficacy of advising                                                                                                  9

  Lead: ASA Institutional Research in collaboration with college/university research directors

                                                                                                                                               New metric included in future
                                              Initial discussion with campus institutional
                                                                                                                                               institutional performance metric
                                              research directors
                                                                                                                                               reports
                                              Jan 25                                                                                           Jun 1

    2016         Jan                            Feb                          Mar                             Apr             May         Jun                             2016

ASA and campus
institutional                                                                 Jan - Mar
researchers
define metric
Metric defined and tested through appropriate consultation                                                                   Mar - May
channels by ASA

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.1.4 Review and revise policies (where appropriate ) to mitigate unintended consequences and remove                                                                                         10
unnecessary barriers
Lead: ASA Policy Council in consultation with Finance

                                   Begin review of 2.9 by ASA Policy Council                                                   Call for comments and concerns on 5.12 by Finance division
                                   Sep 24                                                                                      Mar 1

    2015         Sep               Oct                Nov               Dec               Jan                Feb             Mar            Apr              May               Jun            2016

Review Board Policy 2.9
Financial Aid
                                                                                                           Sep - Jan
Satisfactory Academic
Progress (SAP)

Review Board Policy 5.12 Tuition and Fee Dates, Refunds, Withdrawals
                                                                                                                                                                                            Mar - Jun
and Waivers

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.1.5 Identify partnership opportunities for technology tools to support retention and completion                                                                         11

 Lead: ASA in collaboration with colleges/universities

                                                                                           Subcomittee convenes
                                                                                           Jan 20                                                        Report shared with vice
                      Call for subcommittee members                                                                                                      chancellors
                                                                                                     Student Affairs/Diversity and                       May 1
                      Nov 1
                                                                                                          Equity conference

    2015         Nov                       Dec                       2016                       Feb                      Mar             Apr         May                       2016

Inventory existing college/university resources
                                                                                                                             Feb - Mar
and services used

Identify gaps and best approaches                                                                                                        Mar - Apr

Identify resource requirements                                                                                                           Mar - Apr

Develop recommendations                                                                                                                              Apr - May

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.1.6 Deploy online resources for prospective and current students, including transfer information for use                                12
  in planning, registration, and advising
  Lead: Colleges/universities (ASA*)

                                                 CAO winter meeting

                                               Student Affairs/Diversity and Equity
                                                           conference

                                                                         Campuses launch evaluations
                                                                         Mar 1

    2015          Nov                      2016                      Mar                       May                       Jul   Sep   Nov     2016

ASA to lead
initial
discussions
with colleges/
                                           Nov - Dec
universities to
determine
assistance
needed

Develop campus evaluation approach and tool                                       Feb - Mar

Colleges/universities complete evaluation                                                                   Mar - Jun

Review evaluations and determine next steps                                                                                                Jun - Dec

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.2.1 Develop a strategy for quality online education                                                                                                                                        13

  Lead: Leadership Council planning group in coordination with ASA Coordinating Commission

                         Identify Leadership Council leads
                         Feb 8
                                                                                                                                                         Initial feedback
                                                             Consultation w/ Coordinating Commission                                                     review by
                                                                                                                                                         Leadership Council
                                                             Apr
                                                                                                                                                         Oct 10
                                                        Initial Leadership Council conversation
                                                        Apr 4
                                                                                                              Concept review by Leadership                                           Adoption of
                                                                                                              Council                                                                strategy by
                                                                                                              Jul 11                                                                 Leadership Council
          CAO winter meeting                                    ASA spring leadership conference                                             ASA fall leadership conference          Dec 5

    2016          Feb            Mar              Apr               May             Jun            Jul                 Aug         Sep         Oct                Nov         Dec               2016
ASA to conduct
environmental                                      Feb - Mar1
scan
College/university
conversations
                                                   Feb - Mar
with students,
faculty, and staff
Develop initial concepts                              Mar - Apr

                                                                                                       Apr - Jul
Refine concepts

Consultation and feedback                                                                                                                                         Jul - Oct

Finalize recommendations                                                                                                                                                      Nov - Nov

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.2.2 Ensure all students have access to technology                                                                                                                         14

 Lead: Colleges/universities (ASA Technology Council*)

                                                                                                                                 Finance division to
                                                                                                                                 convene technology fee
                                                                                  Launch campus evaluations
                                                                                                                                 discussion
                                                                                  Mar 1
                                                                                                                                 Jun 1

    2015          Nov           Dec            Jan             Feb           Mar             Apr            May              Jun          Jul             Aug   Sep   Oct     2016
Initial
discussions
with colleges/                                 Nov - Dec
universities to
determine
need

Develop evaluation approach and tool                                         Jan - Feb

Colleges/universities conduct evaluation                                                                                     Mar - Jun

Review and determine next steps                                                                                                                                             Jun - Oct

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.2.3 Increase opportunities for exploration of emerging technologies and professional development for                                                       15
 students, faculty, and staff
 Lead: ASA Technology Council

                                                                                Shark Tank pitches
                                                                                Apr 14
                                                                                      Innovation funds awarded
                                                                                      May 2

                                                                                         CATT evaluation
                                                                                         May 6

                                                                                                  Begin offering Faculty Inquiry Groups
                                                                                                  Jun 6

    2015         Oct               Dec                Feb               Apr                 Jun                  Aug            Oct       Dec   Feb   Apr         2017

Convene and
engage Campus
Academic                                                                                             Oct - Jun
Technology
Teams (CATTs)

Develop and convene
                                                                                                     Dec - Jun
Faculty Inquiry Groups

Support campus innovations
                                                                                                                                                      Dec - Apr
through Shark Tank initiative

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.3.4 Professional development to increase faculty and staff intercultural and global competency and                                                                             16
 increase understanding and use of culturally relevant pedagogy
 Lead: ASA Coordinating Committee and Diversity

                                                                                                                                                                   Share recommendations
                                                                                                                                                                   with Leadership Council
                                                                                                                                                                   Jul 11
                                                                         HR spring conference                       ASA spring leadership conference

    2016         Feb                          Mar                            Apr                            May                            Jun         Jul                         2016

Inventory
colleges/
universities
                                                                Feb - Mar
and system
resources and
programs
Determine gaps and best
                                                                                                        Mar - Apr
approaches

Identify resources requirements and potential funding streams                                                                                          Apr - Jun

Develop recommendations                                                                                                                                Apr - Jun

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 2.1.1 Confirm and endorse the value proposition for our colleges and universities to provide                                                                                               17
 comprehensive workplace solutions for employers
 Lead: Leadership Council in collaboration with CECT Leadership Council

                                                                                                                             Leadership Council reviews business model(s)
                                                                                                                             Mar

                                                                                                Initial discussion with Leadership Council
                                                                                                Jan
                                                                                                                                             Service delivery & business
                                                                                                                                             models tested with business
                                                                                                                                             stakeholders
                                                                                                                                             Apr
                                                                                                                                                                                   Implementation begins
                                                                                                                                                                                   Jul
                              CECT fall administrators meeting                 CECT winter administrators meeting                       CECT spring administrators meeting

    2015         Sep             Oct              Nov              Dec              2016              Feb           Mar              Apr                May            Jun   Jul               2016

Confirm the
draft business
canvas
                                                                   Sep - Dec
developed by
implementation
team

Develop alternative service delivery models for CWS                                                   Dec - Jan

Design business model(s).                                                                                                            Feb - Mar

Develop process and budget for implementation                                                                                                                                Mar - Jun

Implementation planning                                                                                                                                                      Apr - Jun

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 2.2.2 Advance strategies and capacity for competency certification and credit for prior learning at all                                                                          18
  colleges and universities
  Lead: College/university pilots (ASA*)

                                                             CPL Liaison Team
                                                             convened
                                                             Jan

                                                                          Group 1 pilots identified
                                                                          Feb

                                                                                 Regional CPL Meeting
                                                                                 Feb

                                      Workgroup identified to develop toolkit                                                                                    Report on pilot progress
                                      training                                                                                                                   to Leadership Council
                                      Nov                     CAO winter meeting                                                                                 Oct 3
                                                                                                      ASA leadership spring conference

    2015         Oct                        Dec                       2016                      Apr                        Jun                       Aug   Oct                         2016

Campus discussions
                                            Oct - Dec
with faculty and staff

Initial training developed on CC/CPL toolkit                                                                                             Apr - Jul

Develop business practices
to support CPL in                                                                                                                                          Feb - Sep
colleges/universities
**Group 1 pilots
                                                                                                                                                           Mar - Sep
conducted
Compile pilot 1 progress report                                                                                                                            Aug - Sep

**Convene Liaison Team
                                                                                                                                                           Jan - Sep
for CPL

 *Divisions or systemwide groups that will provide support and coordination for the work.
 Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
 the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
 are subject to change. Gantt charts will be updated quarterly.

  **Group 1 pilots will continue beyond FY16 and will include 3 pilots through FY18.
Initiative 3.1.2 Develop a comprehensive strategy to increase awareness and development of e-textbooks and                                                                                  19
 open educational resources
 Lead: Faculty pilots (ASA*)

                                                                Faculty training round 1                 Faculty training round 2
                                                                Dec 4                                    Feb 3

                                                                    Campus pilot recipients notified                                Faculty training round 3
                                                                    Jan                                                             Mar 16

    2015          Oct                 Nov                 Dec                 Jan                  Feb                 Mar               Apr                   May   Jun           2016
Provide
support to 7-10
college/
university                                                                                                                                                                       Oct - Jun

pilots
Continue faculty training and
review in partnership with the                                                                                                                                       Nov - May

U of M

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
20

Diversity and Equity
21
 Initiative 1.3.1 Develop campus diversity plans, integrated into each college/university overall Student Success plan
 Lead: Colleges/universities (Diversity*)

                                                                                                   College/university Diversity Planning Teams confirmed
                                                                                                   Jan 29

                                                                                  CDO meeting               CDO meeting
                              Systemwide Diversity Planning                                                                                 Diversity Plans completed
                              Workgroup formed                                                                                              Jun 1
                                                                                   Student Affairs/Diversity and Equity
                              Jun 30                                                           conference

                                         Chief Diversity Officers retreat

    2015         Jun               Aug                Oct                   Dec                  2016               Apr               Jun               Aug             Oct               Dec               2017

Develop diversity
                                                               Jul - Oct
planning toolkit
Campuses form Diversity Planning Teams                                               Nov - Dec

Training and orientation of Diversity Planning Team                                                     Feb - Feb

Ongoing communication with campus/community about
                                                                                                                                      Feb - Jun
diversity planning process
Institutional needs assessment and analysis is conducted                                                                  Mar - Apr

Develop draft college/university diversity plan                                                                                       Apr - May

Review of existing diversity plans on file with the Office of Diversity and Equity                                                                                            Jun - Oct

Provide current college and university plans written feedback based on existing guidelines                                                                                                      Nov - Dec

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 1.3.2 Diversity mapping and assessment of diversity and equity                                                                                                                            22

 Lead: College/university pilots (Diversity*)

                                                                         Initial call for pilots
                                                                         Nov 16

                                                                                       CDO                              CDO                     Pilot evaluation completed
                                                                                      meeting                                                   Jun 1
                                                                                                                       meeting

    2015         Jul                    Sep                    Nov                     Jan                  Mar                  May                     Jul                 Sep               2016

Campus pilots                                                                                                                    Jul - Apr
conducted
Analyze diversity mapping pilot data and develop recommendations                                                                             Apr - May

Develop strategy for diversity assessment                                                                                                                                          Jun - Sep

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
23

Finance and Facilities
Initiative 3.1.1 Ensure affordability for all students (second phase scholarship campaign)                                                                              24

 Lead: College/university development officers and presidents

                             Initial discussion with college/university                                                                   Phase 2 scholarship campaign
                             development officers                                                                                         launched
                             Jan 11                                                                                                       Jul 1

   2016         Jan                        Feb                      Mar                       Apr                       May   Jun   Jul                         2016

New scholarship
campaign                                                                         Jan - Mar
defined
Develop marketing materials and identify resources needed to support                                                                Mar - Jun
campaign

  NOTE: In addition, colleges and universities will continue to deploy financial literacy
  programs for students as well as family financial planning and education.

  *Divisions or systemwide groups that will provide support and coordination for the work.
  Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
  the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
  are subject to change. Gantt charts will be updated quarterly.
Initiative 3.2.1 Redesign the current financial (internal) financial model to incent and reward collaboration,                                                                      25
 Strategic Framework commitments, and Charting the Future recommendations
 Lead: Finance division in consultation with colleges/universities

                                                                                                                                                                            Board of Trust
                                                                                                                                                                            consideration
                                                                                                                                                                            financial mod
                     Convene technical advisory committee                                                                                                                   Oct 31
                                    (TAC)

                                                      Board of Trustees consideration of design
                                                      principles                                                                   Complete initial design work
                                                      Nov 17                                                                       May 31

    2015         Sep                       Nov                       2016                      Mar                       May                Jul                   Sep     2016

Design principles                                 Sep - Nov

Run scenarios, test, consult, and revise by
                                                                                                                               Nov - May
technical advisory group

Consultation with internal stakeholders on emerging design                                                                                                              Mar - Oct

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
26

Human Resources
Initiative 1.3.3 Improve the recruitment and retention of diverse faculty and staff                                                                                                                27

 Lead: Human Resources in collaboration with colleges/universities (Diversity and ASA*)

                                                                                                                                                                                    Search Advisory
                                                                                                                                                                                    committee
                                                                                                                                                                                    handbook/online
                                                                                                                             Diversity symposium with faculty union leaders         training launched
                                                                                                                                                 Apr 18                             Jun 17

    2015         Oct                  Nov                 Dec                 2016                  Feb                Mar                Apr                May              Jun         2016

Develop Search
Advisory Committee                                                                                                                                                                      Oct 2015 - Jun
handbook and online                                                                                                                                                                     2016
training

Develop quarterly
Leadership Council                                                            Oct 2015 - Dec 2015
sessions for Spring
2016

Develop Intentional
Recruitment and                                                               Oct 2015 - Dec 2015
Retention (IRR) model
                                                                                                                                                                                        Jan 2016 - Jun
Consultation and feedback on IRR model (FY17 launch anticipated)                                                                                                                        2016

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
28
 Initiative 3.2.2 Develop and implement new systemwide human resources transactional service delivery model
 Lead: Campus HR staff with support from vice chancellor for human resources with HR division

                            HR-TSM Leadership team kickoff
                            Jun 23
                                                                                           Service model identified
                                           Pilot process mapping workgroup                 Jan 15
                                           Aug 6
                                                                                                                  Service center sites selected                                     Service model
                                                                                                                  Mar 31                                                            Phase 1 launched
                                                                                                                                                                                    Dec 30
                                            Fall HR conference                                      Spring HR meeting

    2015         Jun                 Aug              Oct               Dec                2016             Apr                 Jun               Aug               Oct   Dec                2017

Service model initial
                                                                                 Sep 1 - Dec
discussions & stakeholder                                                        31
engagement
Develop HR transactional work
                                                                                                                                                        Oct 5 - Aug 26
element best practices

Service delivery model design                                                                                                                                                   Jan 18 - Dec 31

Training & Development/Capacity building                                                                                                                                        Jan 18 - Dec 31

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
29

Information Technology Services
Initiative 3.2.3 Align student and employee identification practices to increase access and communication for                                                                                   30
students, faculty, and staff across MnSCU
Lead: ITS in consultation with colleges/universities

    2014         2014                                 2015                                2016                                     2017                         2018                     2018

Office 365 single
tenancy Phase 1 -                                                                            Apr 2014 - Jan 2016
create capability

Office 365 single tenancy Phase 2 - Campus rollout                                                                                                                 Feb 2016 - Feb 2018

Eduroam Phase 1 - create capability                                                                          Nov 2015 – Jun 2016

Eduroam Phase 2 - Campus rollout                                                                                                          Jul 2016 - Jun 2017

  Definitions:
   Eduroam – Global wifi roaming for education which will allow our students to seamlessly connect to campus wireless networks across our system
  and globally.
  Office 365 Single Tenancy – A systemwide effort to bring MnSCU students into a single Office 365 instance so they may collaborate in a unified
  environment. The effort will also accommodate faculty and staff should campuses choose to participate in this manner. Benefits for students
  include a single email and file storage space even if they are attending multiple institutions and the ability to interact and collaborate with each
  other across the system in a way that previously was not possible.

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
Initiative 3.2.4 Replace or re-engineer ISRS (Integrated Statewide Record System)                                                                                                             31

 Lead: ITS in consultation with colleges/universities

                                                                                                                                        Peer benchmarking and ERP comparison report complete
                                                                                                                                        Jan 29

                                                                                                                                        Needs/gap assessment report complete
                                                                                                                                        Jan 29
                                                                                                                                                                Business case finalized
                                                                                                                                                                Mar 1

    2015         Sep                       Oct                       Nov                       Dec                           Jan     Feb                    Mar                           2016
Conduct
campus
listening                                              Sep - Oct
sessions and
surveys
Develop ERP needs/gap assessment report based on campus surveys                                                                    Jan - Jan

Develop peer benchmarking and ERP comparison report                                                                                Jan - Jan

Develop business case                                                                                                                                      Jan - Feb

Communicate business case to Board of Trustees, Leadership Council and other stakeholders                                                                                            Mar

  NOTE: FY 2016 activity is focused on business case development.

   *Divisions or systemwide groups that will provide support and coordination for the work.
   Key systemwide meetings that provide opportunities for additional stakeholder engagement are noted along the top of
   the timeline. This is not an exhaustive list, there are many additional opportunities for discussion on campuses. Dates
   are subject to change. Gantt charts will be updated quarterly.
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