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Community Grants Program Guidelines
Contents
03 INTRODUCTION & CONTACT DETAILS
04 CITY OF PARRAMATTA STRATEGIC GOALS
05 CITY OF PARRAMATTA COMMUNITY GRANTS PROGRAM
OFFERING
07 GENERAL ELIGIBILITY
08 GRANTS PROCESS
11 OTHER KEY CONSIDERATIONS
13 COMMUNITY CAPACITY BUILDING GRANT
16 GROWING SOCIAL ENTERPRISE IN PARRAMATTA
20 CREATIVE PROJECT LEVERAGING FUND
23 CREATIVE FELLOWSHIP FUND
25 CULTURAL HERITAGE AND STORIES RESEARCH FUND
29 SMALL GRANTS FUND
32 SOCIAL ENTERPRISE BUSINESS PLANNING GRANT
36 SPORT & RECREATION GRANT
39 REPRESENTATIVE SPORTS GRANT
41 DEFINITIONS
INTRODUCTION CONTACT DETAILS
City of Parramatta Council’s Community Grants If you need assistance in understanding these
provide a funding opportunity for the Parramatta Guidelines, or have any questions, please contact
Local Government Area (LGA). The grants the Community Capacity Building Team on 9806
program aims to support local not-for-profit 5110 or at grants@cityofparramatta.nsw.gov.au.
community, recreation and sporting groups,
clubs, organisations, services, social enterprises, Applicants are encouraged to discuss their
and in some cases, individuals. Through the research topic with the Research & Collection
Community Grants, Council supports a wide range Service Coordinator at the Parramatta Heritage
of services and activities that contribute to City of & Information Centre on 8839 3324 or their arts
Parramatta’s vision and priorities. project with the Parramatta Artists Studio on
9806 5822.
Before you write your application, you are
encouraged to have already planned your Any applications related to Aboriginal Culture will
project/s and read these Guidelines thoroughly. be required to consult with Council’s Aboriginal
Council holds information sessions during the and Torres Strait Islander Advisory Committee.
year. Applicants are encouraged to attend an For details about the advisory committee, please
information session and/or speak with council contact the Community Capacity Building Team
staff before submitting an application. on 9806 5110.
For more information and/or to start an For projects relating to social enterprise,
application, please go to cityofparramatta.nsw. contact Lucy Brotherton on 9806 5792 or email
gov.au/living-community/grants/community- lbrotherton@parracity.nsw.gov.au.
grants-program for specific round opening and
closing dates.
3
3
CITY OF PARRAMATTA LOCAL
GOVERNMENT AREA
As Australia’s second oldest city, Parramatta has always played an integral role in shaping Sydney’s
future and is poised to do so once again. As the epicentre for significant infrastructure investment
across transport, education, health, sport and culture, Parramatta is transforming into a place of growth
and long-term prosperity.
By proclamation dated 12 May 2016, the City of Parramatta has been divided into five electoral areas
known as Wards: North Rocks, Epping, Parramatta, Dundas and Rosehill.
CHELTENHAM !
BEECROFT
!
BAULKHAM HILLS !
NORTH
ROCKS
!
EPPING
CARLINGFORD
SEVEN HILLS !
North Rocks Epping
WINSTON
!
HILLS
OLD
TOONGABBIE EASTWOOD
TOONGABBIE
NORTH
PARRAMATTA
NORTHMEAD TELOPEA DUNDAS
VALLEY
CONSTITUTION
HILL
Parramatta
OATLANDS
Dundas
CITY OF PARRAMATTA COUNCIL
PENDLE
HILL
DUNDAS
WENTWORTHVILLE
WESTMEAD
ERMINGTON
PARRAMATTA
RYDALMERE
MELROSE
PARK
MAYS CAMELLIA
HILL
HARRIS
PARK
WENTWORTH
MERRYLANDS POINT
! ROSEHILL
Rosehill
!
!
GRANVILLE
!
HOLROYD
CLYDE
SILVERWATER NEWINGTON
!
AUBURN !
SYDNEY
OLYMPIC
PARK
LIDCOMBE
4
CITY OF PARRAMATTA STRATEGIC
GOALS
Through the Community Grants, Council supports a wide range of services and activities that
contribute to City of Parramatta’s strategic goals. Project proposals for all funding categories must
align with Parramatta’s strategic goals. This plan drives the delivery of projects and programs to
address identified needs and issues in the community.
6 STRATEGIC GOALS
FAIR ACCESSIBLE GREEN
We can all benefit from We can all get We care for
the opportunities our to where we and enjoy our
city offers. want to go. environment.
WELCOMING THRIVING INNOVATIVE
We celebrate culture We benefit from We collaborate
and diversity - past, having a thriving CBD and champion new
present and future. and local centres. ideas to create a
better future.
5
CITY OF PARRAMATTA COMMUNITY
GRANTS PROGRAM OFFERING
FUNDING CATEGORY FUNDING CAP TOTAL
FUNDING AVAILABLE
Annual Grants - Open once a year
Community Capacity Building Grant $10,000 for all organisations $225,000
Growing Social Enterprise in Parramatta $25,000 $75,000
Creative Project Leveraging Fund $20,000 $60,000
Cultural Heritage and Stories Research Fund $5,000 $20,000
Creative Fellowship Fund $20,000 $20,000
Quarterly Grants - Open four times a year
Small Grants Fund $2,000
$40,000
Social Enterprise Business Planning Grant $2,000
Sport & Recreation Grant $2,000 $30,000
Ongoing - Open all year around
Representative Sports Grant $1,000 $20,000
Grant Eligibility Chart
ELIGIBILITY CATEGORY GRANTS FUNDING CATEGORY FREQUENCY
Community Capacity Building Grant Annual
Creative Project Leveraging Fund Annual
Not-for-profit Incorporated
Cultural Heritage and Stories Research Fund Annual
Organisations
Small Grants Fund Quarterly
Sport & Recreation Grant Quarterly
Growing Social Enterprise in Parramatta Annual
Social Enterprise
Social Enterprise Business Planning Grant Quarterly
Individual Entrepreneurs Growing Social Enterprise in Parramatta
Annual
auspiced by a not-for-profit Social Enterprise Business Planning Grant
Quarterly
incorporated organisation
Creative Fellowship Fund Annual
Individuals
Caption
Representative Sports Grant All year round
to go here
6
GENERAL ELIGIBILITY
All applications must meet the eligibility criteria.
Ineligible applications
The eligibility criteria common to all of Council’s
Community Grants are listed below. In addition The City of Parramatta does not provide grants
to this, each grant category has category-specific for:
eligibility criteria. Common eligibility criteria • Activities and programs that duplicate existing
require that the organisation must: services or repeat previously funded projects;
• Be an incorporated not-for-profit organisation • Attendance at conferences or academic course
or can provide evidence of an auspice fees, except within scholarship or fellowship
arrangement with an incorporated not-for- programs;
profit organisation;
• Religious ceremonies and/or activities in which
• Be located within the boundaries of the the promotion of a single faith is the main
Parramatta local government area and/or purpose;
principally service Parramatta residents;
• Profit making activities where the profits are
• Address City of Parramatta’s vision statement allocated to shareholders, owners and/or
and at least one of the eight priorities; members; and
• Project begins after the grant funding • The establishment or attainment of fundraising
commencement date and does not require objectives
retrospective, recurrent or ongoing funding;
• Project proposals that are potentially
• Have a bank account in its name with a defamatory or libellous or seek to intimidate,
minimum of 2 signatories, except where offend or harass members of the community
individuals have been named eligible for a
specific program;
• Not have outstanding debts to Council;
• Not have overdue progress or acquittal reports
for previously funded grants;
Gordon Hessell - Representative Sport Grant.
7
Grant Making Policy Proportionality in which key program design
features and related administrative processes are
Grant programs at the City of Parramatta are commensurate with the scale, nature, complexity
administered under the following and risks involved in the granting activity.
principles:
Collaboration and partnership in which effective
Robust planning and design which consultation and a constructive and cooperative
underpins efficient, effective and ethical relationship between the City, grant recipients
grants administration, including through the and other relevant stakeholders contributes to
establishment of effective risk management achieving more efficient, effective and equitable
processes. grants administration. This includes collaboration
Capacity building which focuses on developing between different units of the City of Parramatta.
the skills, competence and confidence of Governance and accountability in which a robust
local organisations and residents to achieve governance framework clearly defines the roles
their aspirations and foster sustainability and and responsibilities of all parties in the process
independence from the City. and supports public accountability for decision
Diversity, access and equity expressed through making, grants administration and performance
the support of programs, projects and activities monitoring.
that represent a broad spectrum of local needs, Probity and transparency in which grants
cultures and interests. administration reflects ethical behaviour, in line
Outcomes orientation in which grants with Council’s Statement of Business Ethics and
administration focuses on maximizing the Code of Conduct, and complies with public
achievement of strategic directions and lasting reporting requirements.
outcomes rather than outputs. Achieving value with public money through
careful consideration of costs, benefits, options
and risks.
GRANTS PROCESS
Applications & Assessments &
Funding Decision Reporting
Agreements Recommendations
8
Applications Due to competition for funds, partial funding is
sometimes offered.
All applications must be made online through the
SmartyGrants online grants management system Approval of a grant does not imply that Council
before the closing time. Council will not accept has given any other consent. Applicants should
any hardcopy or emailed submissions. Computers note that many capital works programs, festivals
can be booked at all City of Parramatta Council or events require approvals and consents from
library branches, if required. Council, NSW Police or other State Government
agencies.
Applicants will be required to register with
SmartyGrants before accessing the application Unsuccessful applicants are encouraged to seek
form. If you or your organisation has used feedback and can make a request to grants@
SmartyGrants to apply for a grant previously to cityofparramatta.nsw.gov.au. Some grant
any grant-maker, then you are already registered. programs are highly competitive and even though
It is strongly recommended that you use a generic an application may meet the program criteria it
organisation e-mail to create your login, such as may not be as competitive when assessed against
admin@, info@, manager@ etc. so as to keep your other applications.
grant applications together and maintain access
if an individual staff member should leave.
Funding agreements
If you need any assistance in preparing your All successful applicants are required to enter
online application, please contact the Community into a funding agreement before grant payments
Capacity Building team on 9806 5110 or at are made and before a project can commence.
grants@cityofparramatta.nsw.gov.au. Funding Agreements specify any conditions or
specific requirements of the funded project, the
payment schedule, the terms on which payment
Assessment & Recommendations is made, the reporting and acquittal requirements,
When applications are received they are and the responsibilities of both the signatories.
processed by Council staff, who check each
application’s eligibility. Applications determined
to be ineligible will not proceed to assessment. All Reporting
applications are assessed by an internal working All grant recipients are required to report on and
group, comprising of Council staff members or acquit their project(s) as detailed in their funding
independent external assessors as required. The agreement. Report templates are available and
results of these assessment panels are presented should be submitted through the SmartyGrants
to a sub-committee of Councillors, who review online grants management system. Reports
recommendations that will be made to Council. provide feedback on the success of the project
in terms of the agreed outputs and outcomes,
Approval relevant data and any lessons learnt. Detailed
financial reports will be required and grant
The elected Council is the primary approver of recipients may be requested to provide further
grants. Council can delegate this approver role to documentation and evidence of expenditure.
the CEO or a designated manager. The funding
decisions made are final. City of Parramatta
Council reserves the right to alter the total
amount of funds expended in each category,
based on the applications received.
9
Grants Support and Monitoring • Individual support and consultancy – a
Council Officer is matched to each applicant
Program who receives the offer of tailored advice and
City of Parramatta Council is committed to support as required.
achieving industry best outcomes in partnership • Professional development workshop program
with grant recipients. To achieve this, Council – covering relevant topics for potential grant
coordinates a Grants Support and Monitoring applicants e.g. grant writing, showcasing
Program to strengthen the community sector in of successful community capacity building
Parramatta. The program has four components: projects, auspicing, philanthropy, evaluation
• Grants monitoring – ensuring implementation and leadership.
of relevant Council policies and protocols, • Community Capacity Building email
assisting Council Officers to effectively target information network – used to distribute
support and resources to grant recipients and information on funding and professional
identify delivery and/or reporting challenges.
development opportunities.
Georgia Platts - Representative Sports Grant.
10OTHER KEY CONSIDERATIONS
Auspicing 2000, if you do not have an Australian Business
Number (ABN), City of Parramatta Council may
Sometimes individuals, unincorporated groups be required to withhold 48.5% of any funds
or newly incorporated associations with great allocated.
community project ideas partner with existing
non-profit organisations to access funding and All financial information provided should be
help a project happen in our community. This type exclusive of GST. Successful organisations/groups
of relationship is often called ‘auspicing’ that have provided GST registration information
will receive the allocated grant amount plus GST.
Auspicing can be a relatively quick and
efficient way to secure funding and get a Projects involving Children
community project started, in some cases, Where a project will involve adults working with
without establishing your own organisation. children, successful applicants must undertake
The organisation providing the auspice for your the necessary ‘Working with Children’ checks.
project may offer particular skills, infrastructure, The applicant must provide City of Parramatta
resources, legal and insurance protection Council with a letter advising of the successful
and management assistance for your project, completion and clearance of these checks within
depending on what is agreed. four months. The letter must be signed by an
City of Parramatta Council accepts applications office bearer of the organisation receiving the
from organisations that are providing such grant.
auspice arrangements to groups that would
otherwise not be eligible for funding. In such
cases, the organisations providing auspice should Multiple Applications
complete the application form as the “Applicant Multiple applications from one organisation (or
Organisation” as they are the organisation that partnership) will be considered where proposals
enters into a formal funding relationship with relate to separate projects. Applications for
Council if successful. a specific project will be considered in one
In recognition of the services provided by an category only, and applicants must nominate the
auspicing organisation, City of Parramatta category in which they wish to be considered.
Council accepts the inclusion of an auspice fee in The exception to this is for Small Grant Fund
the budget up to 15% of the total amount being applications, where applicants are able to apply
applied for. for new project costs or liabilities that emerge
since applying in the annual application process.
Taxation Organisations applying for annual grants are also
able to apply for quarterly grants in rounds that
In accordance with the Goods & Services Tax commence after the closing date of the annual
(GST) legislation that came into effect on 1 July grant round.
11ANNUAL
GRANTS
12COMMUNITY CAPACITY BUILDING
GRANT
Overview Available Funding
This category supports community based $225,000 is allocated to the Community Capacity
groups, sport and recreation clubs, and Building Grants. The funding cap under this
service organisations to develop effective category varies depending on your organisation
projects that address the social, economic type. Please refer to the chart below.
and/or environmental needs of residents in
the Parramatta LGA, as described in City of
Parramatta Council’s Community Strategic Plan. ORGANISATION TYPE FUNDING CAP
100% Voluntary
Category Objectives Organisations
$10,000
• Projects that address the social, economic Organisations with Paid
and/or environmental needs of residents in the $10,000
Staff
Parramatta LGA;
• Maximise access to and use of community
resources, services and facilities, including
Program Timelines
equity of access for people experiencing social This program is open once a year. Projects must
exclusion, marginalisation or isolation; start after July 1. Successful recipients in this
category are required to:
• Encourage community participation in the
development and delivery of projects and • Complete their projects within twelve months of
activities; funding
• Support the development of networks and • Submit a Progress Report at the six month
partnerships between communities, local mark and a Final Acquittal Report upon project
community groups, agencies and City of completion. Final Acquittal Report due date
Parramatta Council 1 July (following year)
Failure to acquit the grant will affect any future
Suggested Outcomes funding requests.
Initiatives and projects can contribute to one or
more of the following outcomes:
• Meeting the acute material needs of
disadvantaged and vulnerable people in the
community;
• Community involvement and engagement in
social activities and community life is increased
(in context with public health orders);
• People, including staff, feeling an increase in
social connectedness and/or physical or mental
wellbeing;
• Increase in access to information, and in new
skills developed;
13Sydney Youth Orchestras - Community Capacity Building Grant.
Type of Activity Supported • Be located within the Parramatta LGA, or
principally service Parramatta residents;
• Project development and implementation;
• Not have outstanding debts to Council;
• Capital purchase directly related to community
capacity building project; • Not have overdue progress or acquittal reports
for previously funded grants;
• Building the internal capacity of the
organisation; For second phase projects, projects must be
an extension of a project previously funded by
• Resource development. City of Parramatta Council in the Community
Capacity Building category only. The project must
Funding Cannot Be Used For demonstrate a clearly defined development or
growth from the previously funded project and
• Activities, projects and programs that duplicate
must not be a simple repeat of the same project.
existing services or repeat previously funded
projects;
• Attendance at conferences or academic course Further Conditions
fees; • Provide a copy of the latest financial statements
• General interstate or international travel; (most recent audited statements are required
for revenues over $250,000);
• Religious ceremonies and/or activities in which
the promotion of a single faith is the main • Provide evidence of appropriate insurance
purpose; coverage;
• The establishment or improvement of Supporting Documents Required
fundraising activities.
• Provide written quotations for budget expenses
of $300 or more .
Conditions for Program Eligibility
To be eligible for funding applicants must: Contact Details
• Be not-for-profit and incorporated or have If you need assistance in understanding these
evidence of auspice from a not-for-profit Guidelines, or have any questions, please contact
incorporated organisation; the Community Capacity Building Team on 9806
5110 or email grants@cityofparramatta.nsw.gov.au.
14Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
NEED
Criterion 1 Has the applicant clearly demonstrated a compelling need, 20%
opportunity or demand for their project, and provided supporting
evidence?
VIABILITY
Criterion 2 Applicant indicates key activities and 25%
reason for the approach they have taken.
Sustainability of the project outcomes are demonstrated.
ENGAGEMENT
Networks, collaborations and partnerships that could support project
outcomes and demonstrate best practice approaches have been
Criterion 3 documented. 30%
Project provides opportunities for community members (target group)
to participate in or engage with project development, and/or delivery.
IMPACT AND REACH
Criterion 4 Project addresses the specific needs including communication, 25%
interests, participation barriers and experiences for the intended
community for which it is designed.
Sydney Youth Orchestras - Community Capacity Building Grant.
15GROWING SOCIAL ENTERPRISE IN
PARRAMATTA
The Bower Reuse and Repair Centre -
Growing Social Enterprise in Parramatta.
Overview • Increased awareness and presence in
Parramatta.
This category is designed to fund existing social
enterprises that have demonstrated their ability
to be sustainable and achieve high-impact on
Available Funding
their social mission, and are seeking to grow and Approximately $75,000 per financial year is
expand their operations. available for the Growing Social Enterprise in
Parramatta Grant program. There is a funding
It is expected that any proposals put forward for a cap for each application of $25,000.
Social Enterprise Grant will be clearly developed
ideas. They must clearly articulate how the Program Timelines
proposed project will further your social mission
and what impact it is expected to have for the This program is open once a year. Projects must
communities of Parramatta. start after July 1. Successful recipients in this
category are required to:
Category Objectives • Complete their projects within twelve months of
funding
• The funding of a specific growth activity by
a successful social enterprise that is already • Submit a Progress Report at the six-month mark
located with the Parramatta LGA; or and a Final Acquittal Report due date 1 July
(following year).
• The replication or re-location of a successful
social enterprise within the Parramatta LGA Failure to acquit the grant will affect any future
funding requests.
Suggested Outcomes
Social Enterprises will be able to report:
• Increased community benefit and social impact;
• Increased economic prosperity and business
sustainability;
• Improved business development and
management ability;
16Conditions for Program Eligibility • Provide evidence of appropriate insurance
coverage;
Applications must be from an eligible social
enterprise structure. Social Enterprises as defined • You must have discussed your application with
in City of Parramatta’s Grants and Donations the Community Capacity Building Team within
Policy are defined as having the following Council prior to submission. For projects relating
characteristics: to social enterprise, contact Lucy Brotherton on
9806 5792 or email lbrotherton@parracity.nsw.
• Social, environmental, cultural mission / gov.au.
objectives core to purpose and focus;
• Limited distributions of profits – the majority of Supporting Documentation
profits are reinvested in the enterprise and/or an
• A business plan which demonstrates that
associated social entity;
the proposed activity is viable and can be
• Generation of a social return in addition realistically achieved (Note: your business plan
to a financial return, and commitment to will be treated as commercial in confidence)
demonstrating this;
• Provide evidence of the existence of a high
• Can have a mixture of capital inputs – the quality constitution or rules which ensure that
enterprise is supported through a mixture of the majority of profits are reinvested into the
grant income/subsidised income and trading enterprise for continuation of its social mission
income, but must trade; (i.e. are not allocated to shareholders, owners or
• Favour democratic decision-making structures members);
and seek high levels of accountability to their • Provide at least one quote for purchases or
stakeholders, rather than just to shareholders. hiring space expenses of $300 or more.
Commercial business applications, including for
small or micro-businesses, are not eligible for Contact Details
funding under this category.
If you need assistance in understanding these
Guidelines, or have any questions, please contact
‘Regular’ community service programs are not
the Community Capacity Building Team on 9806
eligible for funding under this category.
5110 or email grants@cityofparramatta.nsw.gov.au.
Further Conditions Applicants in this category must contact Lucy
• Provide a copy of the latest financial statements Brotherton on 9806 5792 or email lbrotherton@
(most recent audited statements are required parracity.nsw.gov.au prior to submitting an
for revenues over $250,000); application.
The Bower Reuse and Repair Centre -
Growing Social Enterprise in Parramatta.
17Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
Degree to which the Social Enterprise’s social, environmental or cultural
mission is clearly described [there is evidence of the existence of a high
Criterion A quality constitution or rules which ensure that the majority of profits are 10%
reinvested into the enterprise for continuation of its social mission (i.e.
are not allocated to shareholders, owners or members)]
Degree to which the mission of the Social Enterprise addresses City
Criterion B of Parramatta’s strategic goals and benefits the residents of the 15%
Parramatta LGA
Degree to which the need for this proposal is clearly explained and how
Criterion C 20%
it will increase the sustainability and reach of the social enterprise
Business plan includes projected income for a minimum of 3 years and
details of projected well-being outcomes for Parramatta related to the
Criterion D mission of the enterprise 25%
Degree to which the business model is proven to be successful (15%)
Degree to which the profit projections are realistic and achievable (10%)
Extent to which the budget exhibits the quality, cost-effectiveness and
Criterion E realism required to achieve desired outcomes with clear costing for all 15%
aspects of the project.
Extent to which the project exhibits community capacity building
strategies. The extent to which strategies are innovative and creative,
Criterion F and/or draw on best practice approaches to project development and 15%
delivery. The extent to which sustainability of the project has been
considered.
18
Parramatta Clay and Arts Inc - Growing Social Enterprise in Parramatta.Nautanki Theatre Inc - Creative Project Leveraging Fund.
19CREATIVE PROJECT
LEVERAGING FUND
Overview program. There is a funding cap for each
application of $20,000.
The City of Parramatta Council Creative Project
Leveraging Fund aims to support professional This category has been established as a leverage
groups and organisations with creative projects fund. Applicants are required to attract at least
in the Parramatta region. This category is open 50% matching funding from additional sources as
to those working in all art forms, including but a condition of receipt of funding (note: matching
not limited to, music, sculpture, dance, painting, funds may in some circumstances include in-kind
interpretation, writing/literature, theatre, design, contributions).
film/video and digital media.
For the purpose of these guidelines, ‘professional
Program Timelines
groups or organisations’ are those employing This program is open once a year. Projects must
qualified staff at the appropriate award rate. They start after July 1. Successful recipients in this
would usually have an appropriately qualified category are required to:
administrator or director. • Complete their projects within twelve months of
funding
Funding Priorities • Submit a Progress report at the six-month mark
The proposed project must meet at least one of and a Final Acquittal report due 1 July (following
the following objectives with outcomes/project year).
activity occurring partially or wholly within
Failure to acquit the grant will affect any future
the Parramatta LGA. Preference will be given
funding requests.
to applications who address more than one
objective:
Type of Activity Supported
• Develop the skills of our local creative talent;
• Incubation of new creative, arts & cultural based
• Increase participation in arts and creative organisations in Parramatta;
sectors;
• Assistance in locating organisations in
• Stimulate connection to community, through Parramatta (i.e. attracting them to the
the development of works and/or activities that Parramatta area);
explore the identity of the Parramatta region;
• Produce projects, festivals, exhibitions or events
• Encourage growth and increase the value of the that provide opportunities for local artists/
creative sector to the Parramatta community, creatives to work in the Parramatta LGA.
culture and economy;
• Foster innovation in the arts and creative
sectors.
Available Funding
Approximately $60,000 per financial year is
available for the Creative Project Leveraging
20Conditions for Program Eligibility • For audio/moving image files, one file of up to 5
minutes in one of the following file formats: for
To be eligible for funding applicants must: moving images .mov or .mp4 files; and for audio
• Be not-for-profit and incorporated or have files .wav or .mp3 files;
evidence of auspice from a not-for-profit • For written work, a sample or samples of writing
incorporated organisation; in .pdf or .doc file format. Maximum 4 x A4
• Be located within the Parramatta LGA, or pages, with no more than 2 pages per writing
principally service Parramatta residents; sample.
• Not have outstanding debts to Council;
• Not have overdue progress or acquittal reports Contact Details
for previously funded grants. If you need assistance in understanding these
Guidelines, or have any questions, please contact
Further Conditions the Community Capacity Building Team on 9806
5110 or email grants@cityofparramatta.nsw.gov.au.
• Provide a copy of the latest financial statements
(most recent audited statements are required
Applicants are encouraged to discuss their arts
for revenues over $250,000)
project with the Parramatta Artists Studio on
• Provide evidence of appropriate insurance 9806 5230.
coverage;
Any applications related to Aboriginal Culture will
Supporting Documents Required be required to consult with Council’s Aboriginal
and Torres Strait Islander Advisory Committee.
• Provide at least one quote for equipment For details about the advisory committee, please
purchases over $1000; contact the Community Capacity Building Team
• CV’s for key staff, no more than two pages each; on 9806 5110.
• Up to 10 images in jpg format and a maximum
of 1mb per image;
Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
LOCAL TALENT - Project demonstrates significant contribution
Criterion A to the development of local creative talent from/or working in the 20%
Parramatta LGA
NEW AUDIENCES - Potential for development of new audiences and
Criterion B 20%
new participants in arts and creative endeavour
OUTCOME REACH - Description of project results/output and
Criterion C demonstration of how it can be shared with, or presented to the local 25%
arts sectors, communities and other interested parties
INNOVATION & GROWTH - Fostering of innovation and contribution
Criterion D 20%
to the growth of the arts and creative sectors
BUDGET - well-researched and realistic budget, clearly indicating
Criterion E what Council funds would be spent on and the sources and 15%
application of matching contributions.
2122
CREATIVE FELLOWSHIP FUND
Overview • Stimulate connection to community and/or
explore the identity of Parramatta through the
The City of Parramatta Council Creative development and presentation of new works
Fellowship Fund aims to support the development and/or activities;
of new work and/or the professional development
of Parramatta artists and creative workers. • Foster innovation and contribute to the growth
of the arts and creative sectors.
One Fellowship is awarded annually.
The Fellowship is presented as part of the Available Funding
Parramatta Artists Studios’ Artistic Program. The maximum funding available in this category is
Parramatta Artists Studios is an initiative of the $20,000 for one fellow. .
City of Parramatta Council.
This category is open to those working in all Program Timelines
art forms, including but not limited to, music, This program is open once a year. Projects must
sculpture, dance, painting, writing/literature, start after July 1. Successful recipients in this
theatre, design, film/video, and digital media. category are required to:
• Complete their projects within twelve months of
Definition of Professional Artist funding
and Creative Worker: • Submit a progress report at the six-month mark,
The definition is deliberately broad to take into and a Final Acquittal Report due date 1 July
account factors such as: (following year).
• Artists/creatives from diverse cultural Failure to acquit the grant will affect any future
backgrounds whose artistic or cultural funding requests.
knowledge has been developed through oral
traditions;
Examples of Activity Supported
• Professional artists/creatives who are trained or
• Production and presentation of a new work/s;
self-taught;
• Researching and developing new techniques;
• Artists/creatives of professional calibre who • Researching new art/creative forms to extend
may work outside the arts/creative sectors to your practice.
generate income;
• Those that identify themselves as such on the
basis of skill or experience;
• Acceptance by peers or the arts/creative sectors
as a professional and may or may not earn
income from their work.
Funding Priorities
• Provide an opportunity for a professional artist
or creative worker to develop their practice in
the Parramatta region;
23Conditions for Program Eligibility sectors please provide a written statement
outlining relevant experience and activity;
To be eligible for funding applicants must:
• Up to 10 images in .jpg format and a maximum
• Applicants must be residents of the City of of 1mb per image;
Parramatta or be able to demonstrate an
existing and significant contribution to the arts/ • For audio/moving image files, one file of up to 5
creative sector of the City of Parramatta; minutes in one of the following file formats: for
moving images .mov or .mp4 files; and for audio
• Not have outstanding debts to Council; files .wav or .mp3 files;
• Not have overdue progress or acquittal reports • For written work, a sample or samples of writing
for previously funded grants. in .pdf or .doc file format. Maximum 4 x A4
pages, with no more than 2 pages per writing
Further Conditions sample.
If you are successful in your application, evidence
will need to be provided that you have planned Contact Details
appropriate insurance coverage for the funded If you need assistance in understanding these
activity. If you already have insurance coverage, Guidelines, or have any questions, please contact
we ask that you attach the Certificate of Currency the Community Capacity Building Team on 9806
to your application. 5110 or email grants@cityofparramatta.nsw.gov.au.
Supporting Documents Required Applicants are encouraged to discuss their arts
project with the Parramatta Artists Studio on
• A CV of no more than two pages;
9806 5230.
• For Parramatta residents or ratepayers, please
provide evidence of residency e.g. Drivers Any applications related to Aboriginal Culture will
licence, passport, rates notice or rental property be required to consult with Council’s Aboriginal
lease; and Torres Strait Islander Advisory Committee.
• For an individual who has contributed For details about the advisory committee, please
significantly to the Parramatta Arts / Creative contact the Community Capacity Building Team
on 9806 5110.
Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
ARTISTIC MERIT - Merit of existing work and experience as a
Criterion A 15%
practicing artistic/creative professional
CAREER GROWTH - Potential for the Fellowship to significantly
Criterion B 20%
progress the applicant’s practice/career
NEW WORK - Potential for completion of significant new work/s as a
Criterion C 15%
tangible outcome of the Fellowship
NEW SKILLS - Potential for the acquisition of significant new skills as
Criterion D 20%
an outcome of the Fellowship
OUTCOME REACH - How new work and/or skills can be shared
Criterion E with, or presented to the local arts sectors, communities and other 30%
interested parties
24CULTURAL HERITAGE AND STORIES
RESEARCH FUND
Overview Available Funding
The Parramatta Cultural Heritage and Stories Approximately $20,000 per financial year is
Research Fund supports research projects available for the Cultural Heritage and Stories
which add to and support the knowledge of Research Grant. There is a funding cap for each
Parramatta’s history and cultural heritage. application of $5,000.
The Fund aims to encourage research which
documents and interprets the stories of Program Timelines
Parramatta for the benefit of current and future This program is open once a year. Projects must
generations. start after July 1. Successful recipients in this
category are required to:
Grant applications must demonstrate the
significance and relevance of the research topic • Complete their projects within twelve months of
to Parramatta’s cultural heritage and history. funding
Applications should aim to enhance knowledge in • Submit a progress report at the six-month mark
areas that have not been previously researched. and a Final Acquittal Report due date 1 July
(following year).
Category Objectives Failure to acquit the grant will affect any future
Priority will be given to research projects which funding requests.
explore:
• Aboriginal heritage (for example; traditional and
contemporary culture);
• Social histories (for example; aspects of
everyday life, people who have made significant
contribution to the community);
• Cultural heritage of our diverse communities (for
example; Chinese, Lebanese, Indian, etc.);
• Significant heritage sites and structures in the
Parramatta LGA (built or natural environment);
• Contemporary heritage (for example; living
histories, or contemporary cultural trends)
It is expected that projects will make a significant
contribution to the research of Parramatta’s
cultural history and heritage and to gaps in
knowledge regarding local history. Retail precinct -
fashion parade in
Parramatta.
25Examples of Activity Supported • Not have outstanding debts to Council;
Applicants should also consider projects that will • Not have overdue progress or acquittal reports
deliver enhanced knowledge within any of the for previously funded grants.
following key themes:
• Cultural Heritage (including Aboriginal, Colonial,
Further Conditions
Urban/Contemporary & Multi-Cultural) • Provide a copy of the latest financial statements
(most recent audited statements are required
• Food Culture
for revenues over $250,000)
• Arts, Culture, Events & Entertainment
• Applicants must supply Council with a digital
• Outdoors copy of the research output – or a URL
• Sport. link to the material. It is optional, though
recommended, that applicants discuss
Successful projects have previously included: opportunities for presentation, display or
archiving of content developed as a part of
• ‘From Canton with courage: Parramatta and their grant with the City of Parramatta Research
beyond, Chinese arrivals 1800 – 1900’, author & Collection Services Coordinator 8839 3324.
Jack Brook (LS 305.8951 BRO, which can be
viewed at the Parramatta Heritage Centre) • A version of the final research report will be
made available for public access through the
• St Johns’ Cemetery project City of Parramatta’s Research & Collections
stjohnscemeteryparramatta.org Services under a Creative Commons Share-Alike
(CC BY-SA) copyright license (where culturally
Type of Activity Not Supported appropriate) and will be integrated into the
Council’s research collections. arc.parracity.nsw.
City of Parramatta Council does not provide gov.au.
grants for:
• Approved projects in which the researcher(s)
• Purchasing equipment; retain copyright must contain the following
• Purchasing, repairing, or maintaining buildings acknowledgement in the research report: This
and objects; research was funded through the Parramatta
Cultural Heritage and Stories Research Fund of
• Activities or research that has been completed;
City of Parramatta Council. The contents of the
• Living expenses research will not necessarily reflect the views of
Council.
Grant funds are not intended solely for the
purpose of administration costs (printing, Council prefers that output is accessible through
scanning, etc.) and costs for the development and a creative commons share-alike copyright licence
presentation of the research. Expenditure these and which can be integrated into the Council’s
types of costs must be clearly outlined and must research collections. Researchers may have to
not make up the total expenditure of the grant gain approval for the use of images owned by
other parties and:
Conditions for Program Eligibility • The project may include a variety of research
To be eligible for funding applicants must: methodologies such as interviewing via video/
media, and/or desk research;
• Be not-for-profit and incorporated or have
evidence of auspice from a not-for-profit • The researcher must clearly outline the
incorporated organisation; copyright status of research content produced
as a result of the grant;
• Be located within the Parramatta LGA, or
principally service Parramatta residents; • The researcher must agree to gain the written
permission of participants in line with this
outline;
26Supporting Documentation
• CV’s for key staff, no more than two pages each;
• If you are successful in your application,
evidence will need to be provided that you have
Roxy cinema in
planned appropriate insurance coverage for the Parramatta.
funded activity. If you already have insurance
coverage, we ask that you attach the Certificate
of Currency to your application.
Contact Details
If you need assistance in understanding these
Guidelines, or have any questions, please contact
the Community Capacity Building Team on 9806
5110 or at grants@cityofparramatta.nsw.gov.au.
Applicants are encouraged to discuss their
research topic with the Research & Collection
Service Coordinator at the Parramatta Heritage &
Information Centre on 8839 3324.
Any applications related to Aboriginal Culture will
be required to consult with Council’s Aboriginal
and Torres Strait Islander Advisory Committee.
For details about the advisory committee, please
contact the Community Capacity Building Team
on 9806 5110.
Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
Extent of significance of the research topic to Parramatta’s cultural
Criterion A 20%
history, heritage and key themes
Extent that contributions to gaps in knowledge regarding local
Criterion B 25%
history will be made
Clearly describes the final delivery format of the research (e.g.
Criterion C 20%
website, book) and how it will be accessed by the target audience
Criterion D Demonstrates appropriate merit and methodology 20%
Quality, cost effectiveness and realism of the budget to achieve
Criterion E 15%
desired outcomes with clear costing for all aspects of the project.
27QUARTERLY
GRANTS
28SMALL GRANTS FUND
Overview • Improved access to information and
development of new skills
This category is designed to assist voluntary and • Increased connections between individuals,
staffed not-for-profit incorporated organisations community groups and agencies
with the following:
• Reduced financial hardship and social
• Project development and implementation; disadvantage
• Capital purchase directly related to a discreet • Enhanced sustainability outcomes for local
and defined activity or project; communities related to Council’s strategic
• Building the internal capacity of the priorities
organisation;
• Resource development. Available Funding
Approximately $40,000 per financial year is
The funding has to be linked to a discreet and available for the Small Grants Fund. There is a
defined activity or project funding cap for each application of $2,000.
Category Objectives City of Parramatta Council will only fund one
application over a financial year, regardless of
• Maximise access to and use of community
the number of applications received from an
resources, services and facilities, including
organisation.
equity of access for people experiencing social
exclusion, marginalisation or isolation;
Program Timelines
• Encourage community participation in the
development and delivery of projects and This program is open all year round but assessed
activities; four times a year. It can take up to 3 months
from the assessment deadline before payments
• Support the development of networks and are made. To avoid disappointment, ensure your
partnerships between communities, local project is scheduled to start 3 months after the
community groups, agencies and City of upcoming quarterly grants assessment deadline.
Parramatta Council; For example, if the upcoming deadline is in
• Increase effective activity related to one of the August, then make sure your project start date is
Community Funding Priorities of the City of in November.
Parramatta Council.
Successful recipients in this category are required
Suggested Outcomes to:
Initiatives and projects can contribute to one or • Complete their projects within 6 months of
more of the following outcomes: receipt of funding;
• Increased involvement and engagement by • Acquit within 4 weeks of project completion.
communities in social activities and community
life Failure to acquit the grant will affect any future
funding requests.
• Increased number of people feeling a strong
sense of social wellbeing
29Funding Cannot Be Used For Further Conditions
• Attendance at, or production costs of, • Provide a copy of the latest financial statements
conferences or similar events; (most recent audited statements are required
for revenues over $250,000);
• Academic course fees;
• General interstate or international travel;
• Day-to-day operational expenses, such as rent
Supporting Documentation
and office supplies • Provide at least one quote for equipment
purchases over $300.
Conditions for Program Eligibility
To be eligible for funding applicants must:
Contact Details
If you need assistance in understanding these
• Be not-for-profit and incorporated or have
Guidelines, or have any questions, please contact
evidence of auspice from a not-for-profit
the Community Capacity Building Team on 9806
incorporated organisation;
5110 or email grants@cityofparramatta.nsw.gov.au.
• Be located within the Parramatta LGA, or
principally service Parramatta residents;
• Not have outstanding debts to Council;
• Not have overdue progress or acquittal reports
for previously funded grants.
Assessment Criteria
CRITERIA DESCRIPTION WEIGHTING
Degree to which the project addresses City of Parramatta’s vision
Criterion A 10%
statement and at least one of the 8 priorities
Degree to which the need for the project is evident and/or clearly
Criterion B 25%
explained
Degree to which the project benefits the residents of the Parramatta
Criterion C 25%
LGA and/or positively impacts the organisation
Extent to which the budget exhibits the quality, cost-effectiveness
Criterion D 20%
and realism required to achieve desired outcomes
Extent to which the funding is linked to a discrete and defined
Criterion E 20%
activity or project and exhibits sound project management
3031
SOCIAL ENTERPRISE BUSINESS
PLANNING GRANT
Overview Program Timelines
This category has two purposes: This program is open all year round but assessed
four times a year. Please ensure you’re your
1. Assist existing local social enterprises to engage
project start date is at least 3 months after the
professional services that can assist with the
upcoming deadline to ensure funding for your
ongoing operation and sustainability of the
project. For example, if the upcoming deadline is
business (such as marketing, web design, and
in August, then make sure your project start date
book-keeping)
is in November.
2. Provide funding for existing organisations or
groups of individuals who are at the concept Successful recipients in this category are required
development stage of a social enterprise to:
project and need assistance in the research,
• Complete their projects within 12 months of
development and writing of a social enterprise
receipt of funding;
business plan.
• Provide a progress report;
Project funds for business plans can be used
• Acquit within 4 weeks of project completion.
to engage the services of a business planning
Failure to acquit the grant will affect any future
consultant, or to fund the research activities and
funding requests.
staff time associated in writing a business plan.
Type of Activity Supported
Suggested Outcomes
Engaging professional services to assist with:
• Increased community benefit and social impact;
• The ongoing operation and sustainability of an
• Increased economic prosperity and business
existing social enterprise
sustainability;
• The research, development and writing of a
• Improved business development and
social enterprise business plan
management ability;
For business plan ideas, there must be clear
• Increased awareness and presence in
evidence that there is a need and how the social
Parramatta.
enterprise activity will meet that need.
Available Funding Funding Cannot Be Used For
Total funding available is shared with the Small
The engagement of professional services must go
Grants Fund ($40,000 per financial year). There is
to an external organisation/individual (not existing
a funding cap for each application of $2,000.
internal staff).
City of Parramatta Council will only fund one
application over a financial year, regardless of
the number of applications received from an
organisation.
32Conditions for Program Eligibility of your organisation supports the development
of the concept and the inclusion of social
Applications must be from an incorporated body enterprise activities within the service.
or have an incorporated body providing auspice
until the new entity can be set up independently
or from an eligible social enterprise structure.
Supporting Documentation
• Provide evidence of the existence of a high
Social Enterprises as defined in City of quality constitution or rules which ensure that
Parramatta’s Grants and Donations Policy are the majority of profits are reinvested into the
defined as having the following characteristics: enterprise for continuation of its social mission
(i.e. are not allocated to shareholders, owners
• Social, environmental, cultural mission /
or members) – or a plan for how this will be
objectives core to purpose and focus;
achieved during the funding period;
• Limited distributions of profits – the majority of
• Include one or more quotes for the professional
profits are reinvested in the enterprise and/or an
service you are looking to engage.
associated social entity;
• Generation of a social return in addition
to a financial return, and commitment to Contact Details
demonstrating this; If you need assistance in understanding these
• Can have a mixture of capital inputs – the Guidelines, or have any questions, please contact
enterprise is supported through a mixture of the Community Capacity Building Team on 9806
grant income/subsidised income and trading 5110 or email grants@cityofparramatta.nsw.gov.au.
income, but must trade;
• Favour democratic decision-making structures
and seek high levels of accountability to their
stakeholders, rather than just to shareholders.
Commercial business applications, including for
small or micro-businesses, are not eligible for
funding under this category.
Further Conditions
• Provide a copy of the latest financial statements
(most recent audited statements are required
for revenues over $250,000);
• Provide evidence of appropriate insurance
coverage;
• If applying under the auspice of an
organisation, a letter of support from
the organisation providing auspice that
demonstrates their willingness to support your
project and to take on responsibility for grant
funds must be provided;
• If you are an existing not-for-profit organisation
exploring a new social enterprise concept, we
ask that you provide evidence that the Board
33Assessment Criteria
For a local social enterprise:
CRITERIA DESCRIPTION WEIGHTING
Degree to which the Social Enterprise’s social, environmental or
Criterion A 15%
cultural mission is clearly described
Degree to which the mission of the Social Enterprise benefits the
Criterion B 20%
residents of the Parramatta LGA
Criterion C Degree to which the need for this proposal is clearly explained 25%
Degree that the professional service will assist with the sustainability
Criterion D of the social enterprise or assist with business planning into the 25%
future
The extent that the cost of services provided in the quote(s)/budget
Criterion E 15%
is realistic in achieving intended outcomes
For an existing organisation new to social enterprise:
CRITERIA DESCRIPTION WEIGHTING
Degree to which the proposed Social Enterprise’s social,
Criterion A 20%
environmental or cultural mission is clearly described
Degree to which the activities of the proposed Social Enterprise
Criterion B 25%
could benefit the residents of the Parramatta LGA
Degree to which it has demonstrated that a social enterprise model
Criterion C 20%
is the best model for the proposed organisation/activities
Degree that evidence of business planning experience and relevant
skills to undertake the project has been provided (this includes skills
Criterion D 20%
of internal staff if doing the plan in-house, or external specialists
being engaged to undertake the work)
The extent that the cost of services provided in the quote(s)/budget
Criterion E 15%
is realistic in achieving intended outcomes
34Sydney BMX Club - Sport & Recreation Grant.
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