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CREATIVE EDUCATION TRUST Risk Assessment – COVID-19 Full Reopening from September 2020
CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Reason for Risk Analysis: Description of the Reasonably Foreseeable Risks (RFR):
Government guidance and announcements relating to the full reopening of Health, safety and well-being of staff, students, visitors, contractors,
schools from the start of the autumn term 2020. other adults and all stakeholders coming onto Ash Green School
and controlling the spread of COVID-19.
Relates to September opening and subsequent term(s) only
Reason for the RFR: Hazards and Aspects Considered:
Response to Gov. guidance document first published 2.7.2020 which states schools are to reopen fully System of Controls:
for all students (and hence all staff) at the start of September. o Prevention
o Response to any infection
School operations:
Key Reference Documents and other useful links:
o Transport (dedicated school
1. Gov. Guidance on full opening [2nd July 2020]: https://www.gov.uk/government/publications/actions-
transport)
for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools o Transport (wider public
2. Gov. Guidance for households with possible coronavirus infection [18th June 2020]: transport)
https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance o Attendance
3. Gov. Guidance: safe working in education, childcare and children’s social care settings, including the use o School workforce
of personal protective equipment (PPE) [16th June 2020] o Supporting staff
https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social- o Staff deployment
care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of- o Safeguarding
personal-protective-equipment-ppe Staffing levels on-site in all service
4. Gov. Guidance: cleaning of non-healthcare settings [15th May 2020] areas;
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings Lack of induction/briefing prior to
5. Contacts: PHE health protection teams (local) [17th June]: https://www.gov.uk/guidance/contacts-phe- coming back into school for staff and
health-protection-teams students;
6. NHS: Testing and tracing for coronavirus: https://www.nhs.uk/conditions/coronavirus-covid-19/testing- Ensuring social distancing always;
and-tracing/ Access and egress to/from site for all
7. Gov. Advice: Coronavirus: safer travel guidance for passengers [29th June 2020]: stakeholders.
https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers Visitors to reception;
8. Gov. Advice: Guidance on shielding and protecting people who are clinically extremely vulnerable from Movement around designated areas;
COVID-19 [23rd June 2020] https://www.gov.uk/government/publications/guidance-on-shielding-and- Wellbeing
protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting- Lunch and break times;
extremely-vulnerable-persons-from-covid-19 Welfare facilities;
9. Research document: Covid-19: review of disparities in risks and outcomes [2nd June 2020]: Biometric readers;
https://www.gov.uk/government/publications/covid-19-review-of-disparities-in-risks-and-outcomes Reval machines;CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
10. Press release: extra mental health support for pupils and teachers [10th June 2020]: Identify use and management of
https://www.gov.uk/government/news/extra-mental-health-support-for-pupils-and-teachers classrooms;
11. Mental Health support website: https://www.educationsupport.org.uk/ Use of ICT equipment;
12. Gov. Guidance: School workload reduction toolkit [11th October 2019]: PE Lessons;
https://www.gov.uk/guidance/school-workload-reduction-toolkit Science practicals;
13. Case studies: remove education practice for schools during coronavirus [12th June 2020]: Fire Evacuation; Inadequate fire
https://www.gov.uk/government/collections/case-studies-remote-education-practice-for-schools- marshals’;
during-coronavirus-covid-19 First Aid;
14. Gov. Guidance: how to self-isolate when you travel to the UK [11th June 2020]: Contractors on site;
https://www.gov.uk/government/publications/coronavirus-covid-19-how-to-self-isolate-when-you- Daily cleaning regime;
travel-to-the-uk/coronavirus-covid-19-how-to-self-isolate-when-you-travel-to-the-uk Cross-Bubble working (Site team, IT
15. Gov. Guidance: for food businesses on coronavirus [26th June 2020]: team)
https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses/guidance-for- Regular on-site contractors (Catering
food-businesses-on-coronavirus-covid-19 team, cleaning team)
16. HSE: Legionella risks during the coronavirus outbreak: https://www.hse.gov.uk/coronavirus/legionella- Lettings
risks-during-coronavirus-outbreak.htm
17. CIBSE: Emerging from lockdown: https://www.cibse.org/coronavirus-covid-19/emerging-from-lockdown
18. HSE: Air conditioning and ventilation during the coronavirus outbreak:
https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm
19. Gov. Advice: Protective measures for out-of-school settings during the coronavirus outbreak [1st July
2020]: https://www.gov.uk/government/publications/protective-measures-for-holiday-or-after-school-
clubs-and-other-out-of-school-settings-for-children-during-the-coronavirus-covid-19-
outbreak/protective-measures-for-out-of-school-settings-during-the-coronavirus-covid-19-outbreak
20. Gov. Advice: the phased return of sport and recreation [30th June 2020]:
https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-
sport-and-recreation
Dates indicate date of latest update of document or webpage, where available.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Version: (must match version control at bottom of document) V14
Reasoning: Recommissioned to reflect guidance for full opening
School: Ash Green School Additional Site Information:
Number of students expected: 1130 approx
Year Groups: 7 - 13
Who may be harmed? Staff, How many people: Up to 1300 individuals:
Students, 1130 approx on roll
visitors, Approx 100 staff
contractors. Contractors & visitors
Trust Health & Safety Contacts: Trust Contact: Health & Safety Dr Stuart Sams (CET)
Trustee. Jon Ward (CET)
Site Health & Safety Contacts: Mr Tony Leigh
Risk rating for this activity: 4 Date of Assessment: 01.11.2020
(Medium-
High) Date of Review 04.11.20 or sooner if requiredCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Aspect Hazard or Aspect of Control Measures (specific to site and context) Additional Information Responsible
concern (inc resourcing, costs and Person(s):
staffing)
System of Minimise contact with Pupils, staff and other adults who have Mandatory instruction All staff,
Control - individuals who are coronavirus symptoms or have tested All parties referred to Gov. students and
Prevention unwell by ensuring positive in the last 10 days do not Guidance for households other visitors
that those who have come into the Academy. with possible coronavirus
coronavirus (COVID- Anyone developing those symptoms infection (2, above)
19) symptoms, or who during the Academy day are sent Communication to
have someone in their home. households must be clear
household who does, Other members of households, and agreed (scripted) in
do not attend school. including siblings, should self-isolate advance to include:
for 14 days from when the
symptomatic person first has “Do not attend school if you are
symptoms and will not be admitted to displaying a change in taste and
school during this time. smell, a new persistent cough or an
Staffing to be managed in line with increased temperature”
illness, absence and attendance
policies are currently in effect.
Science Prep room in the Michael
Dickson Building is the designated
isolation room. This room will have
individual desks and screens.
The huts situated in the main staff
carpark will be used as an overflow
space for multiple cases.
Returning to school following X code:
Any student following an X code absence will
return to school through the main gate at 9am
and not their usual gate to ensure student can
be checked to ensure they feel 100% better
before they access school siteCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
System of Anyone developing AGS Procedure for those presenting with Mandatory instruction All staff,
Control - symptoms during the Covid Symptoms If not possible, move them students and
Prevention Academy day are sent 1. First aid calls will be identified as either to an area that is at least other visitors.
home. an injury (first aid) or illness (SLT on 2m away from other Cleaning
call) people. teams.
Students on-site with symptoms: PPE must be worn by
1. Staff to use channel 2 to report student anyone caring for the
related Covid symptoms to designated symptomatic person
staff member. Usual emergency
2. SLT contacted via channel 2 & full practices (999 etc)
PPE is collected and gowned before continue to apply.
collecting student Routine measurement of
3. The student will be immediately temperature is not
escorted by a member of SLT (in full recommended.
PPE) to the designated Covid Waiting
room (Science Prep Room, new build).
The route to the isolation room will be
outside, entering via the science
entrance to the MD building. Staff
member to keep a safe distance from
the student.
4. Windows will be open and the door
kept closed, SLT member to supervise
through door vision panel
5. Students parent contacted and advised
to wait at the main gate and not enter
school grounds
6. SLT to clear area of people from Covid
waiting room through reception and out
to main gate (when confirmed by
reception that parent is waiting at gate)
7. Student to be escorted by SLT
member (in full PPE) and keeping a
safe distance out of school and to
Science Gate (now fitted with aCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
combination lock) gate where handed
over to parent.
8. Parents given / emailed AGS Covid
information leaflet
9. Site Services team to sanitise the route
used
10. Cleaning team informed by designated
admin staff and all areas deep cleaned
(in full PPE)
11. PPE disposal procedure:
a. All PPE removed and triple
bagged in the designated PPE
removal room
b. The bag will then be placing the
designated bin provided
c. The bag will be removed and
stored for 72 hours
d. Hang washing/sanitiser station
directly outside of the PPE
room
Staff on-site with symptoms:
1. Staff with symptoms to contact SLT
immediately on channel 2. Designated
admin will inform SLT and full PPE
gear will be collected and gowned
2. SLT to clear area of people from
location of staff member to nearest exit
to outside area
3. SLT member will escort the staff
member and keeping a safe distance
to car park using nearest exit to
outside area
4. Member of staff to leave site
immediately*CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
5. *If the staff member needs collecting,
they will be escorted to the Covid
Isolation room to wait. Designated staff
admin lead will contact family
6. Staff member given / emailed NHS
Covid advise leaflet
7. Designated admin lead to contact
cleaning team who will carry out a
deep clean in full PPE
8. PPE disposal procedure as above
System of Clean hands Pupils must wash or sanitise their Mandatory instruction All staff,
Control - thoroughly more often hands regularly, including Are there sufficient students and
Prevention than usual o When they arrive at the “stations”? other visitors.
Academy Supervision of students Cleaning
o When they return from breaks with complex needs to teams.
o When they change rooms avoid ingestion.
o Before and after eating
This can be done with soap and
running water or hand sanitiser.
The hand sanitising stations are placed
in reception, at the start and end of all
corridors
Every classroom will have hand
sanitiser.
All staff and students will leave site
and a deep clean will follow daily
All staff and students will leave the
school site by 16:15 each day
Staff and student toilets will be cleaned
every period
System of Ensure good All classrooms have bins. Bins will be Mandatory instruction All staff,
Control - respiratory hygiene by emptied regularly. students with complex needs students and
Prevention promoting the “catch Hand gel/sanitiser will be in all have a designated hub for other visitors.
it, bin it, kill it” classrooms and along all major routes support Cleaning
approach around the school. PHE does not recommend teams.
the use of face coveringsCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Face coverings are mandatory in all in schools. All face masks
community areas, where social must be removed at the
distancing cannot be maintained. From school gates.
Monday 21st September, staff and
students will be expected to wear a
plain face covering whilst moving
around the academy.
This will include:
entrance into school and dismissal
from the last lesson of each day
movement between lessons
dismissal to break and on return
dismissal to lunch and on return
System of Introduce enhanced More frequent cleaning of rooms and Mandatory instruction All staff,
Control - cleaning, including shared areas Each bubble has a set of students and
Prevention cleaning frequently More frequent cleaning of frequently designated toilets. other visitors.
touched surfaces touched surfaces Wheelchair access Cleaning
often using standard Regular cleaning of toilets students have access to a teams.
products, such as Encouragement to wash hands after ground floor toilet.
detergents and bleach using toilet PHE will publish revised
cleaning guidance to
supplement Gov
Guidance (4, above)
System of Minimise contact Staff and students will be permitted to Mandatory consideration
Control - between individuals wear face coverings from Tuesday 1st Where possible limit
Prevention and maintain social September 2020 and this is at the interaction, sharing of
distancing wherever discretion of the Principal rooms and social spaces.
possible - general Reduced number of contacts between Staff will be moving rooms
children and staff through has been and students, in the main,
achieved through a separate KS3 and will stay in the classroom.
KS4/5 school model Siblings in different year
The use of bubbles has reduced whole groups will not be placed
school movement in the same bubble; they
will be taught with their
year group.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Individual social spaces have been All teachers and other staff
assigned to each bubble for social will operate across
spaces different classes and year
Maintaining distance between groups to facilitate
individuals in corridors and communal timetable.
spaces is being aided by the use of
face coverings
Year 11 have a one-way system in
place to limit ‘bottle neck’ situations in
tight areas
Face coverings must be supplied by
the individual and all face coverings
must be taken off site by the individual
Bubble grouping will remain consistent,
limiting the number of pupils and staff
in contact with each other.
Where possible Bubbles do not mix
with individual pathways and entrances
assigned to each bubble – grounds
have been spray painted to identify
routes for specific years
Bubbles are the size of a year group.
Staff to keep their distance from pupils
and other staff as much as they can,
ideally 2m from other adults.
Staggered start and end of day to
reduce students and maximise
distancing
Staggered dismissal to social times are
in place for Year 7 and 8
Utilise all entrances/exits
Letters have been sent home to inform
parents of the arrangements. A further
letter has been distributed on 28/8/20.
Staff will regularly revisit expectations
regarding safe behaviour in school.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
System of Minimise contact Where possible, students should Mandatory consideration
Control - between individuals remain in classes with staff moving
Prevention and maintain social around classrooms.
distancing wherever Adults to remain 2m away from each
possible – within the other and children as far as possible.
classroom Individual staff rooms have been
assigned to each Key Stage School.
Avoid close face-to-face contact.
Minimise time spent within 1m – 2m of
anyone. Taped areas to be used when
teaching.
Children to be supported to maintain
distance, not touch staff or their peers.
This will be done by floor markings,
signs, and regular reminders from
staff.
Use smaller “bubbles” for identified
students who cannot access their year
group bubble.
Pupils sat side by side, facing forwards
in all rooms.
Remove unnecessary furniture to
make more space to support
distancing.
System of Minimise contact “Bubbles” to be kept apart – no large Mandatory consideration
Control - between individuals gatherings with other groups. Passing briefly in the
Prevention and maintain social Movement around site kept to a corridor is low risk.
distancing wherever minimum through use of bubbles and Use of staff room should
possible – elsewhere separate staff rooms. be minimised.
Staggered breaks and lunchtimes have Staff must have a break of
been assigned to the two separate a reasonable length during
school models. the day.
There will be 6 bubbles: 1 for each
year group with a combined VI-form
bubble.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Bubbles of students are not to mix in
school. Each year group will be
handed a coloured lanyard to assist in
identifying the areas they can access.
Tutor activities will take place at the
beginning of period 1.
Detentions will be set within a bubble.
Cleaning staff will be cleaning door
handles, toilets and touch points
throughout the school days
System of Minimise contact Staggered start and finish times to Mandatory consideration
Control - between individuals keep groups apart Consultation period for
Prevention and maintain social Bubbles have allocated start, end, and changes to start and end
distancing wherever break times, to allow as far as possible of school day has passed.
possible – arriving at a ‘staggered’ day.
and leaving school Additional bike storage stands are in
all individual bubbles to prevent cross
contamination
Students will not be allowed on site
before their allotted time. Website
updated with new times of the school
day.
The school gates will open before the
start time to allow students to line up
inside the school gates, ensuring paths
not blocked
Bubbles have designated entry points
to school, be designated a number of
classrooms for their use, and have
their own designated outdoor area.
During wet break and lunch
classrooms will be used.
Gathering at school gates will be
managed by duty staff to ensure no
students return on siteCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Staff assigned gate duty will also ask
students to move on as quickly as
possible.
Students will be required to go straight
home and not access or congregate
outside local shops.
Students who use public transport to
school will be reminded of the rules
around this.
Parents cannot “walk on” to site to
drop off or collect students.
Parents cannot pull on to the school
site to drop off or collect students.
Students presenting symptoms will be
escorted to the main school gate on
Ash Green Lane.
Process for removing face coverings
from pupils and staff on arrival.
o Not to touch front of face
covering when removing.
o Wash hands/sanitise
immediately.
o Dispose of temporary covering
in covered bin, or
o Place reusable covering in
plastic bag to take home.
o Wash hands again
Half Term Intervention
Intervention staff to be issued with list of
expectations and appendix of Risk
Assessment before Half Term
Timetable and covid expectations to be
displayed in reception on free standing
board.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
All students are invited only (no drop ins)
via Parent Mail
Staff to register students on the day
(registers provided) and check on return
where there is a break
Students to sit apart, facing forwards and
remain in same seat for the duration.
Students to bring own equipment and
take any paperwork away with them.
Staff to adhere to Covid teaching;
instructional from the front, stand behind
the tape, worksheets to be placed on desk
before students enter.
Green forms are on line for any Child
Protection issues if required and staff
must report on the day.
Students adhere to Covid expectations,
they arrive at main reception, wear face
coverings when arriving and leaving rooms
at break, start and end of the day. They
use their own equipment only.
Students use Year designated toilets, Year
11 toilets in E block for Year 11 and Post
16 outside M4
Staff to use designated room only for the
duration and secure door after session,
Afix ‘Do Not Enter’ laminated sign up
when leave.
Students leave through main front gate.
On leaving it is staff's responsibility to
ensure room is left tidy and all students
leave site. Staff to contact estates toCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
confirm when all students have left, and
staff are leaving building.
System of Where necessary, PPE is only needed in a very small Specific instruction
Control - wear appropriate number of cases: The academy will hold PPE
Prevention personal protective o Where an individual child gear for site staff, medical staff
equipment (PPE) presents with coronavirus and those dealing with on-site
symptoms at the Academy. covid related issues
o Where a child has routine
intimate care needs that
involves the use of PPE which
are identified in EHCPs
Please see ‘System of Control – Prevention –
Anyone developing symptoms’ section above
System of Engage with the NHS The NHS Test and Trace procedures Mandatory instruction
Control – Test and Trace will be utilised by the academy Ask parents and staff to
Response to process AGS and CET will follow government inform immediately when
any infection advice regarding foreign travel test results become
The absence reporting procedure have available
been amended to reflect the latest
government guidance
Students reporting Covid symptoms –
families will follow the normal absence
reporting procedures
Staff and parents must be ready and
willing to
o Inform the school immediately
o Book a test
o Provide details of anyone they
have had contact with, if
positive
o Self isolate if they have been in
close contact with someone
who develops symptoms or
tests positiveCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Contact local PHE (6, above) as
necessary
System of Manage confirmed The school will contact local PHE (6, Mandatory instruction
Control – cases of coronavirus above) Close contact with an
Response to amongst the school Support and engage with PHE “rapid infected person defined
any infection community risk assessment” as:
Record of “close contact” must be o Face to face, less
kept. School registers and seating than 1m, for any
plans will be used to identify those who time (including
have been in close contact. being coughed on,
face to face
conversation or
skin-to-skin
contact)
o Proximity contacts
– extended close
contract within 1-
2m for more than
15 mins
o Travelling in a
small vehicle (e.g.
car)
Evidence of negative tests
are not to be requested.
System of Contain any outbreak The school will follow information Mandatory instruction
Control – by following local published by: Two or more confirmed
Response to health protection team o PHE cases in 14 days may be
any infection advice o DfE an outbreak.
o CET
o Local health protection teams
e.g. Warwickshire LA
School Transport – dedicated Seating in bubble groups Dedicated school transport
Operations school transport Use of hand sanitiser upon boarding only carries school pupils.
and disembarking Social distancing
Organised queueing principles do not apply toCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Distancing within vehicles where dedicated school
possible transport.
The use of face coverings for children DfE to publish further
over 11 where appropriate. guidance to LAs on
Parents are being signposted to ‘safer dedicated school
travel guidance’ (8, above) transport.
May require LAs to
provide additional
dedicated school transport
to reduce pressure on
public transport services.
School Transport – wider Staggered start and end times are in Consultation period for
Operations public transport place changes to start and end
Location of the academy does require of school day has passed.
some students to access public LAs asked to consider
transport alternate arrangements,
The academy encourages walking or including more dedicated
cycling to school school transport.
Bike racks have been provided in all
bubble areas to stop cross
contamination
Students that access bus services
travelling significant distances with
fixed times, will be permitted to wait in
the school removal and detention
space if required.
Parents are being signposted to ‘safer
travel guidance’ (8, above)
School Attendance The DfE Guidance for the reopening of
Operations schools, which outlines clearly
attendance coding will implemented
School School Workforce - Those that can continue to work from Expectation that most staff
Operations general home (e.g. administrative roles) are be will attend school.
considered due to limited office space Pregnant staff are
on site. identified as “clinically
vulnerable”.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Home working expectations will be Schools to accommodate
discussed with all individuals additional measures
concerned. where appropriate to
Staff identified as extremely clinically reflect staff who may
vulnerable and clinically vulnerable are otherwise be at risk (9,
to “take particular care” in line with above)
government guidance. Schools have a legal
HR will meet with all extremely obligation to protect
clinically vulnerable and clinically employees and others,
vulnerable and will be supporting them and should consider how
on an individual basis. to meet equalities duties in
People who live with those identified the usual way.
above can attend the workplace as per
DfE guidelines.
Flexible deployment of those identified
above will be carefully considered and
may (but not exhaustively) include
remote working and/or social
distancing.
Meetings will only take place in where
social distancing can be ensured.
Teams will be used for staff briefings
as the community theatre is not large
enough to ensure social distancing.
All assemblies will take place remotely
Staff and students will be directed to
leave the school site by 4pm
School Supporting Staff Work-life balance and wellbeing of all
Operations staff has been carefully considered for
all decisions.
All measures to increase safety should
be fully explained to all staff on the
September inset.
To support returning staff’s mental
health a range of ongoing detailed
correspondence prior to reopening hasCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
been priorities and the inset days will
aid staff confidence in measures taken
by the academy.
All staff have been signposted to an
external service to aid mental health,
paid for by the CET for further support
and guidance.
School Staff deployment Changes to roles and responsibilities Use school workload
Operations have made where necessary (e.g. SLT reduction toolkit (12,
responsibilities have been adjusted above) and case studies
and additional Covid support roles (13, above) to support
have been implemented) actions taken.
Measures have been implemented to Staff taking holidays
avoid unnecessary workload. abroad need to be
Measures have been put in place to available for work from the
reduce time spent on site. start of the Autumn term
Ensure appropriate support is available (see 14, above)
for SEND students.
Recruitment continues as usual.
Engage supply teachers as usual.
Training for ITTs can continue as
normal.
School Safeguarding Revised CP policy reflecting return of
Operations all pupils in place.
Dedicated deputy DSLs will be
supporting the Principal and DSL to
support staff and children.
Vulnerable students will be on site on
the Inset days and will be supervised
at all times by members of the SSC.
School Catering Canteen distributions points will Compliance to guidance
Operations reduced to prevent large gatherings required (15, above)
and cross contamination.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Year 8, 9 and Post 16 bubbles will
have food delivered at the start of
lunch.
Years 7, 10 and 11 will have specific
collection points at which they can
‘grab and go’ pre-ordered food. Food
will be ready in alphabetical order to
allow for fast distribution.
Food will be pre-ordered and paid for
using ParentPay
A manual system of taking food orders
will be used if issues arise.
Water fountains will be disabled.
Students are to bring in their own
water. Staff may use their discretion to
fill water bottles
Staff should then remind students of
their responsibility to bring water.
School Estates The following to be maintained on a Legionella guidance (16,
Operations daily/weekly cycle (examples): above)
o All signage Reoccupying buildings
o Sanitisation guidance (17, above)
o Toilet checklists Ventilation guidance (18,
o Standards of cleaning and above)
hygiene
o Stock of PPE
o Hazard Tape in classrooms and
communal areas
o Outside social spaces clearly
identified
o Spacing in classrooms (table
and chairs)
o Bike Storage
o Bins
o All touch pointsCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Until further guidance from CET, No
additional off-site provision needed.
Pre-term checklists to be undertaken
as normal.
Open classroom windows to improve
ventilation.
School Educational Visits No educational visits will take place at Can resume non-overnight
Operations this time domestic visits, in line with
existing guidance.
School Uniform DfE Guidance clearly outlines that full Uniforms do not need to
Operations school uniform to be used nationally be cleaned more often
than usual.
School Extra-curricular No extra-curricular provision currently
Operations provision offered
Curriculum, Physical activity Physical education will take place in Guidance (20, above)
behaviour regular teaching sets
and pastoral No contact sports will take place.
support Prioritise outdoor sports – use large
indoor spaces where not possible.
Use external facilities as this supports
distancing, cleaning and hygiene.
Where students are timetables PE they
will arrive in and wear PE kit for the
entire day.
School Visitors to reception No unplanned visits/visitors are Only essential visitors to Admin Team
Operations permitted on site. Those able to attend be given access.
are identified below. Visitor information to be
Visitors will be restricted to Police, provided to Admin team in
social workers, Integrated Disability advance
Team and exam assessors. Visitors are restricted to
All visitors will be restricted to the 2 meeting/board rooms only.
board /meeting rooms.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Designated entry and exit doors to be
utilised in the main reception
Risk assessment for visitors on site will
be completed ready for 7th
Once staff have arrived, school gates
will remain closed at 8.20am and
throughout the school day.
Gates will be opened for year group
assigned arrival times only.
Students who arrive late to school will
access the school through the main
gate and enter through reception for
registration. Students will then be
escorted to their bubbles.
Sanitiser must be used on entry to the
school. Sanitiser is available across
the school site.
InVentry screen will not be operational
Reception staff will sign in emergency
visitors.
Dedicated principals drop in will be
virtual sessions
Parents requesting meetings are to
confirm contact number for later
telephone contact, and then asked to
leave site.
External grounds contractors and
repair/maintenance workers must wear
face coverings at all times and have
temperature checks
School Movement around Rooms have been allocated in the
Operations designated areas of timetable to limit student movement
the site. around their bubbles.
Keys stages have separate staff teams
and staggered timings to limit cross
contamination across the school.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Where possible, staff have been
assigned dedicated teaching spaces
for individual year groups.
In cases where students move
classrooms, they will remain in their
year group bubble.
Students will move room but will
remain within their year group bubble.
All movement around site is
supervised.
All classes will be escorted to their
assigned gate at the end of the school
day by their classroom teacher.
One-way (keep left) system applied
where possible.
School Ventilation Where possible, all spaces should be Refer to manufacturer’s
Operations well ventilated using natural ventilation guidance on use of air
(open windows) or ventilation units’ conditioning and air
Where mechanical ventilation is handling units.
present, recirculatory systems should
be adjusted to full fresh air. If
mechanical ventilation systems cannot
be adjusted to full fresh air these
should be switched off.
All systems to remain energised in
normal operating mode.
Where possible, occupied room
windows should be open.
Classroom doors should be open
where possible.
Ventilation to chemical stores should
remain operational.
Good ventilation is essential at all
times in classrooms and particularly
during this period. Schools shouldCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
ensure all systems are working in their
normal operating mode.
School Use of welfare Toilet access during lesson times will Guidance suggests that
Operations facilities be permitted to reduce large bubbles do not need to be
gatherings at social times. allocated specific toilet
Students must be wearing their facilities.
coloured lanyard at all times. If they
are out of class during lesson time
without their lanyard, they must return
before accessing the toilets.
Toilet stickers will be provided for
students. They must sanitise hands
before taking a sticker and dispose of it
in the classroom bin when they return.
Extra vigilance should be applied by
staff for students accessing toilets
during lesson times with consistent
challenge applied.
Additional signage is in place to ensure
hygiene guidance is adhered to.
Access to toilets outside of assigned
bubbles is strictly not permitted for
students
Toilets will be supervised by duty staff
at all social times to prevent large
gatherings
Medical need students to be escorted
by on-call during lesson time.
Students accessing toilets during
lesson time must be recorded using
dedicated Class Charts button.
Toilets cleaned after break, lunch and
at EOD.
School Biometric readers Included in ICT Risk Assessment
Operations Reval machines will no longer be used.CREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
School Reval machines Included in ICT Risk Assessment Need to liaise with Y7
Operations Payment can only be made by Induction Programme
ParentPay. team to include induction
Reval machines will no longer be used. into ParentPay ordering
Enrolment of new Year 7 to ParentPay and payment system
to be carefully and deliberately
delivered as the biometric readers no
longer in use.
Food will be provided by the school
during the period of student induction
School Use and management Regular “non covid” RA checklists to
Operations of classrooms. be in place
Desks in rows, students facing front.
Teachers operate at front of class only.
As far as possible, no lesson materials
are to remain the room, for example
books and teaching resources should
be taken by the students.
Staff may choose to wear face
coverings in classrooms if they wish.
Families have been given the choice
for whether their child/children will
wear face coverings in lessons.
School Use of ICT All ICT classrooms will have
Operations classrooms antibacterial wipes available.
Students will be directed to clean
keyboards after use.
Antibacterial wipes and bin liners must
be situated with all ICT portable
trollies. All ICT equipment must be
wiped down before being stowed back
in the ICT trollies.
Included in ICT Risk Assessment
School Management of Science practical experiments will not
Operations Science Practical take place until the school can be sureCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
they can be delivered safely and under
Cleapss guidance GL343. This risk
assessment will be updated before
science practicals take place.
Science teacher demonstrations may
take place provided that:-
They meet all Cleapss guidance including
GL343 (Guide to doing practical work during
the Covid-19 pandemic) and GL352
(Managing practical work in non-lab
environments);
The equipment must be placed in
quarantine storage for 72 hours before it
is used again;
It must not involve apparatus which is
unduly cumbersome to move to the
room or may present an undue danger
of breakage or spillage.
KS3 & KS4 science practical experiments
will not take place until further notice.
Post-16 science practicals may take
place, provided that all the above
requirements are met and:-
There must be a set of apparatus for
each student, so that there is no
equipment sharing, with the apparatus
provided in a tray for each student
The experiment must be one which can
be conducted without the teacher
circulating the room
Example practicals which this guidance is
directed at are using Molymod kits
(chemistry); assessing uncertainty andCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
using measuring apparatus (physics);
constructing low-voltage electrical
circuits (physics).
Proposed demonstrations and post-16
practicals must be approved by RST or
MNA before they take place
School Management of art / Transmission risks arise from class
Operations drama / music lessons circulation and shared equipment.
If a lesson can take place without
students circulating, sharing equipment
or using school equipment, then that
lesson can proceed without further risk
assessment, as long as all other
requirements are also met.
Because of the risks from circulation
and the requirements of track-and-
trace, a lesson requiring circulation
cannot take place.
Equipment Usage in KS3 Art and
Graphics
Equipment that we will be using:
Pencil crayons, Scissors, glue, oil
pastels to start with
All year groups will have separate sets
of equipment in Zip Folders- They will
be labelled clearly with Year group
All students will sanitise their hands on
entry to the classroom
Folders of equipment will be passed
around the group – students will help
their self to the equipment
Hand sanitiser will then be passed
around the classroom or students willCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
use their own after helping themselves
to equipment
Students will wipe down the equipment
with wipes provided in the classroom,
once they have finished with the
equipment
Equipment will be collected in by
students passing the folders back
around and placing wiped equipment
in the folders
Students will then sanitise their hands
after using the equipment and when
exiting from the classroom
Year group equipment will be stored in
Assigned Classrooms
Any other lesson where it is proposed
that students use shared or school
equipment must be risk-assessed.
The risk assessment will need to be
approved by Stuart Sams and the
Principal before the lesson takes
place.
Drama and music lessons cannot
involve singing or shouting.
Over the longer term, this part of the
risk assessment will be adapted as we
further understand how practical
lessons can take place with minimal
risk and as the Covid risk reduces.
Emergency Fire Evacuation Fire procedures have been adjusted to Due to access to the
Processes allow more space at the assembly assembly point, children
points. All 3 outdoor courts have now may cross paths but this
been utilised for year groups. will be for a short period ofCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
Assembly points to reflect in-school time and will be controlled
bubbles and introduce maximum social by staff
distancing at assembly point
Emergency Lockdown Lockdown process remains unchanged Lockdown drill to be
Processes except carried out in Autumn HT1
o Students encouraged to sit
back-to-back during lockdown
Emergency First Aid Provision First Aid provision rota in operation CP first responder for all
Processes PPE must be available for FA in line periods except CCF time
with CET First Aid Risk Assessment All FAs to be allocated 1
(Appendix 3) period per fortnight
Site Visiting Contractors on See guidance on Site Protocol
site
Site Cleaning Regime Cleaning staff to maintain current Cleaner allocated to area of
cleaning regimes, and enhance to the school. See plan.
include: All communal areas cleaned
o Deep cleaning each teaching when movement has taken
room used at the end of each place.
day (full sterilisation) On-going cleaning of touch
o Sanitise-clean all hard surfaces
points.
in circulation areas.
o Cleaning toilet blocks at One cleaner per area.
prescribed times (above) Shared rooms will be
o Cleaning food distribution areas cleaned between use.
before, during and after breaks Toilets will be cleaned after
(Where they are still in every break and at frequent
operation). intervals during the day.
Sign off sheets are
completed by the cleaning
staff during the day.
Site Cross-Bubble Working Avoid operating in “bubble spaces” IT team to operate
(IT and Site Teams) unless absolutely necessary. remotely where possible
Additional PPE to be used by site/IT
teams if working in “bubble spaces” isCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
essential – PPE kit is available for site Staff not to “visit” IT office
staff unless requested by IT
No prolonged interaction with team
cleaning/kitchen staff Site staff to complete
Cleaners to be informed of additional tasks outside of 8.15am-
areas to clean depending on work 3.30pm window where
being undertaken. possible
PPE not necessary when
transitioning through
“bubble spaces”
Site On-site Contractors Follow guidance from employers, Utilise site team to support
(Cleaning team, including RA and PPE expectations actions during the day
catering team) Lunch will be delivered to all where possible
classrooms in advance of lunch-time
and all AGS staff will leave site by 4pm
each day enabling a deep clean.
Day cleaners will focus on touch points
and toilets avoiding prolonged
interaction.
Site Lettings No Lettings until further notice In extremely urgent cases,
approval can be discussed
with JW
Document Revisions
Date Version By Revision Details Sign Off (Head)
08/07/20 V1 SSA Document received from CET. Y
09/07/20 V2 MNA Basic information adjusted from generic version to AGS. Y
28/07/20 V3 MNA Tailoring in light of AGS plan. Y
28/07/20 V4 MNA Amendments following further information from TLE. Y
31/07/20 V5 MNA Amendments made following meeting MNA/SSA. Y
11/08/20 V6 MNA Amendments made following meeting MNA/TLE. Y
25/08/20 V7 TLE/ASI/USH Amendments made to reflect planning for September opening TLE/ASI/USH Y
27/08/20 V8 TLE/ASI/USH Amendments made to reflect site walk with SSA, DfE Guidance and planning days Y
28/08/20 V9 TLE/SSA Amendments made to reflect site walk with SSA, DfE Guidance and planning days YCREATIVE EDUCATION TRUST
Risk Assessment – COVID-19 Full Reopening from September 2020
03/08/20 V10 TLE Amendments made to reflect procedure for those presenting Covid Symptoms Y
09/09/20 V11 TLE Amendments made following the start of regular curriculum teaching/learning Y
20/09/20 V12 TLE Amendments made following the change to face covering policy Y
14/10/20 V13 TLE Amendments made following the change to on site visitors and Art/Science lessons Y
22/10/20 V14 TLE Amendments made for HT intervention sessions Y
01/11/20 V15 TLE Amendments made following changes to national lockdown information (visitors) YYou can also read
