Education and Workforce Committee 2018/19 Estimates Examination Vote Labour Market Minister for Workplace Relations and Safety Supplementary ...
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Education and Workforce Committee
2018/19 Estimates Examination
Vote Labour Market
Minister for Workplace Relations and Safety
Supplementary Written Questions
WorkSafe New Zealand
Ownership questions for response by Crown entities (associated
agencies)
May 20182 Please note that WorkSafe New Zealand is not able to provide information on financial years prior to 2013/14, as the agency was established on 16 December 2013. REPORTS, PLANNING, AND EVALUATION Question 1 Please provide a list of all reports that were prepared in relation to the baseline update, efficiency dividend, value for money or any other savings of the agencies funded under the Vote identified for 2018/19. WorkSafe has not prepared any reports in relation to the 2019 Budget. Question 7 Does the Department/Agency/Ministry prepare a weekly report on current or upcoming issues within or related to the Minister’s portfolio, and if so what is this report called, and what are the dates and titles of reports produced by the Department/Agency/Ministry since 1 November 2017? WorkSafe has prepared a weekly update on current and upcoming matters relevant to the Workplace Relations and Safety portfolio since 3 May 2018. The reports are all titled WorkSafe New Zealand Update and are dated for each Thursday. Prior to that WorkSafe provided input, on an exception basis, to the Ministry of Business, Innovation and Employment’s (MBIE) Workplace Relations and Safety Weekly Report: Health and Safety. Those reports are also dated for each Thursday. Question 8 Has the Department/Agency/Ministry prepared any other types of weekly or fortnightly reports on current or upcoming issues related to the Minister’s portfolio, and if so what are these reports called, and what are the dates and titles of reports produced by the Department/Agency/Ministry since 1 November 2017? WorkSafe has prepared no other types of weekly or fortnightly reports on issues related to the Workplace Relations and Safety or Energy and Resources portfolios. PERFORMANCE MONITORING Question 9 What mechanisms do the agencies funded by the Vote have in place in 2018/19 for monitoring its achievement of goals against its stated objectives? WorkSafe’s objectives for 2018/19 and beyond are set out in its forthcoming Statement of Performance Expectations 2018/19 and Statement of Intent 2018/19-2021/22. Goals and objectives are monitored at a programme and governance level by senior managers and the WorkSafe Board. WORKSAFE NZ-76028370 2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 2018
3
Reporting mechanisms to monitor progress against objectives include internal performance
reports; regular reports to the Board, the monitoring agency (MBIE), quarterly reports to the
Minister; WorkSafe’s Annual Report; and the Estimates and Annual Review processes.
Please refer to the response to question 13 of the Standard Estimates Questionnaire for 2018/19
for Vote Labour Market for more information.
Question 10
Provide details of all monitoring, evaluation and auditing of programmes or initiatives that will be
delivered by the agencies funded by the Vote (including details of all performance measures,
targets and benchmarks and whether programmes contributed to desired outcomes in an efficient
and effective manner) in the 2018/19 financial year.
WorkSafe aims to work in an evidence-based, targeted way. We base our activity on the best
available information on risk and underlying causes, and evidence on what interventions work. We
also target our effort based on levels of risk, including harm-prevention activity that is focussed on
higher-risk industries, common risks across industries, and lifting health and safety capabilities in
all businesses.
WorkSafe’s research and evaluation function supports WorkSafe to make informed choices about
what it does, when, and where to focus its effort. It also enables WorkSafe to engage proactively
and front-foot key issues by building quality local and international research evidence to inform
New Zealand-based interventions. Longer term, WorkSafe is working with other government
agencies and academia to strengthen our evidence base.
Robust research and evaluation approaches and frameworks assist with the design, delivery, and
evaluation of WorkSafe’s activity. Evaluation ensures WorkSafe’s interventions are appropriately
focussed and effective; and provides insights into what is working well, progress towards our
targets, and direction on strategic areas of focus.
A significant number of evaluations and monitoring of the organisation’s interventions are currently
underway:
Maruiti 2025 Māori Strategy: Evaluation of initiatives, including Wānanga pilot (partnerships
with iwi and companies to deliver health and safety programmes focussed on Māori
businesses and workers)
WorkSafe’s Puataunofo Come Home Safely (Pacific Strategy) and ACC’s Tanoa (Pacific
Health and Safety Representatives) projects: Evaluation
Company Risk Model Evaluation
Formative research on manufacturing
Formative research on construction
Formative research on health and safety by design
Formative research on Pacific workers
Noise and manufacturing – Work Related Health
Worker Exposure Survey, baseline exposure data for Work Related Health
Strategic Monitoring Framework for Work Related Health
2017 Attitudes and Behaviours Survey
2017/18 Service Excellence Survey: data collection, analysis, and reporting.
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Question 11
What is the expected timeframe for the provision of draft answers to written parliamentary
questions to Ministers and what percentage of draft answers were provided within this timeframe in
the 2017/18 financial year?
WorkSafe’s internal target for timeliness of draft responses or assistance to written Parliamentary
questions is 100% within the requested timeframe by the Minister’s office. As at 18 May 2018
100% (36/36) of questions received in 2017/18 have had draft answers provided within this
timeframe.
Question 12
What is the expected timeframe for the provision of draft answers to ministerial correspondence
and what percentage of draft answers were provided within this timeframe in the 2017/18 financial
year?
WorkSafe’s internal target for timeliness of draft responses or assistance for ministerial
correspondence is 100% within the requested timeframe by the Minister’s office. As at 18 May
2018 100% (54/54) of correspondence received in 2017/18 have had draft responses provided
within this timeframe.
CHANGES IN VOTES
Question 13
What work has been undertaken or completed relating to changes in Votes, or operational changes
made in other agencies which impacts on your agencies funded by the Vote?
There have been no changes to the structure of the Vote.
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RESTRUCTURING/REVIEWS
Question 15
Is any restructuring planned in the near future for agencies funded by the Vote; if so, what
restructuring is planned in 2018/19 and when will this occur? How much is budgeted for
restructuring costs and what are the estimated savings to be accrued as a result of restructuring in
2018/19?
WorkSafe is currently reviewing its operational leadership structure. This may result in structure
change, however the work has not been concluded.
WorkSafe has not budgeted for restructuring costs in 2018/19. WorkSafe will continue to review
aspects of its structure where this supports strategic effectiveness.
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Question 17
Will any work be conducted around mergers of departments, ministries or other government
funded agencies funded by the Vote in the 2018/19 year? If so, for each such project, what
departments/ministries/entities or agencies are being considered for mergers?
No.
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Question 18
Is any rebranding planned for agencies funded by the Vote in the next financial year? If so, how
much has been budget for this? Was any re-branding done in the past five financial years? If so,
how much was spent on it?
WorkSafe does not intend to undertake any rebranding in 2018/19 and has not undertaken any
rebranding in the past five financial years other than the initial visual identity development for
WorkSafe in 2013/14, which cost $31,075.
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Question 19
Do the agencies funded by the Vote any inquiries or investigations into their performance currently
being undertaken into its actions by another Government Department/Ministry/entity or its
associated agencies? If so, please provide the following details:
- The body conducting the inquiry/investigation
- The reason for the inquiry/investigation
- The expected completion date
How does this compare to each of the past five financial years?
There are no inquiries or investigations into WorkSafe’s performance currently being undertaken.
For information on previous years, refer to questions 5 (2014/15), 4 (2015/16), and 4 (2016/17) of
WorkSafe’s Annual Review responses. No inquiries or investigations into performance were
undertaken in 2013/14.
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COST PRESSURES AND SERVICE CHANGES
Question 20
What services or functions does the Minster intend to cut, curtail, or reallocate funding from in the
forthcoming financial year for agencies funded in the Vote? Describe the service or function
concerned and estimate the cost saving.
No services or functions are intended to be cut, curtailed or reallocated in 2018/19.
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Question 27
How much are the agencies funded by the Vote expecting to cut their overall budget by in 2018/19
and each of the out years as a result of Budget 2018 and what options are being considered about
how and where such cuts will be made?
Please refer to the response to question 13 of the Standard Estimates Questionnaire for 2018/19
for Vote Labour Market.
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Question 28
Have any cuts or reprioritised savings to the budgets of the agencies funded by the Vote for
2018/19 come from frontline services; if so, for each what is the name of the service, how much
has been reprioritised and what was the reason for the reprioritisation?
There are no planned cuts to WorkSafe frontline services in 2018/19.
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NEW INITIATIVES/BUDGET BIDS
Question 30
What new services, functions or outputs do the agencies funded by the Vote intend to introduce in
the forthcoming financial year? Describe these and estimate their cost.
WorkSafe has no new services, functions, or outputs intended to be introduced in 2018/19.
WorkSafe will be introducing a new online tool called SafePlus, mid 2018. This is a joint initiative
between WorkSafe, ACC and MBIE.
A key focus for the year ahead is ensuring we invest in the right foundation capability to deliver
across our core roles (harm prevention, regulatory effectiveness, system leadership). This includes
working with ACC to confirm a funding pathway to contribute to building our harm prevention
function. Confirming our overall funding approach will enable us to start building the capability
needed to deliver comprehensive, multi-year harm prevention programmes to improve health and
safety performance.
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USER CHARGES
Question 38
What user charges will be collected by the agencies funded by the Vote in the forthcoming year?
Please break this down by existing user charges, extended user charges and new user charges.
Information about user charges to be collected by WorkSafe in 2018/19 is in the table below:
Existing User Charges 2018/19
Occupational diving certificate of competence fees
Asbestos certificate of competence fees
Amusement Device registration fees
Petroleum Safety Case Assessment fees
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Extractives Certificate of Competence fees
Adventure Activities application for registration
Control Substance Licence application fees
Test Certifier and periodic testers approval application fees
Part 6 approvals for sites and equipment, such as separation distance waivers and compliance plans
Testing Station Approval
Test Certifier Audit
Safety Case Assessment Fees (Major Hazard Facilities)
Approval fees – Electrical
Extended User Charges 2018/19
None proposed
New User Charges 2018/19
None proposed
Proposed User Charges 2018/19
None proposed
A full list of fees for delegated hazardous substance functions (Hazardous substances compliance fees), including the above fees, is
available on the WorkSafe website
https://worksafe.govt.nz/topic-and-industry/hazardous-substances/certification-authorisation-approvals-and-licensing/compliance-fees/
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PROPERTY/CAPITAL WORKS
Question 39
How much funding has been allocated to capital works by the agencies funded by the Vote in the
forthcoming financial year? How does this figure compare to that allocated and that spent in the
past five financial years?
The table below shows the amount allocated to capital works by WorkSafe.
2013/14* 2014/15 2015/16 2016/17 2017/18
Amount allocated to capital works ($m) 1.3 9.729 7.949 9.826 12.638
Amount spent on capital works ($m) 0.000 4.712 4.675 4.792 8.884†
* 16 December 2013-30 June 2014.
†
Forecast out-turn for the 2017/18 year.
The capital budget for 2018/19 has not yet been finalised.
The difference in allocation and spend of capital works from 2014/15 onwards has been primarily
due to timing of the ICT Business Capability Programme, which has taken longer to implement
than originally envisaged.
The amount allocated to capital works by WorkSafe in 2013/14 (16 December 2013-30 June 2014)
was not spent by WorkSafe as much of the capital costs were still being incurred by MBIE, then
on-charged as operating expenditure to WorkSafe. The funding transferred from MBIE as part of
WorkSafe’s establishment included a $4.9 million cash transfer for accumulated depreciation on
assets transferred to WorkSafe.
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Question 40
What assets are planned to be sold by the agencies funded by the Vote in 2018/19, and how does
that compare to the past five financial years?
WorkSafe has sold vehicle assets in line with WorkSafe’s Fixed Assets policy to annually review
assets for impairment or disposal. It does not intend to sell any other assets.
The table below shows the vehicles sold and projected vehicle sales by WorkSafe.
2013/14 2014/15 2015/16 2016/17 2017/18* 2018/19*
Number of Vehicles sold/projected to be sold 1 21 31 9 40 40
*Forecast/Projected figures.
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Question 41
How much floor space do the agencies funded by the Vote lease, what is the annual cost per
square metre in each specific building, and how does this compare with each of the past five
financial years?
WorkSafe held the leases for eleven premises during 2017/18. These details are listed below. All
other leases are held by MBIE as a part of WorkSafe’s Co-location Agreement with MBIE.
Location Floor space (m2) Cost per square metre ($) Total Annual Lease Cost ($)
Christchurch 1137 441 501,166
Wellington 4,921 375 1,845,906
Greymouth 52 305 15,900
Dunedin 555 300 166,512
Rotorua 596 271 162,012
Nelson 262 265 69,413
Invercargill 230 258 59,450
Hamilton 386 227 87,511
Timaru 138 201 29,555
Manukau 775 185 144,000
Gisborne 133 165 22,010
For information on previous years, refer to questions 72 (2013/14), 14 (2014/15), 14 (2015/16), and
14 (2016/17) of WorkSafe’s Annual Review responses.
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Question 42
How much floor space do the agencies funded by the Vote lease for their head office in Wellington,
what is the annual cost per square metre in each specific building, and how does this compare with
each of the past five financial years?
Please refer to question 41 above.
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Question 43
Have the agencies funded by the Vote cancelled any renovations, refurbishments or redecoration
projects as a result of Budget 2017? If so, please provide the following details:
- Details of the project
- Location of the project
- Estimated cost of the project
- Estimation completion date
No renovations, refurbishments, or redecoration projects at WorkSafe were cancelled as a result of
Budget 2017.
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Question 44
Have the agencies funded by the Vote cancelled any other capital projects as a result of Budget
2017? If so, please provide the following details:
- Details of the project
- Location of the project
- Estimated cost of the project
- Estimation completion date
No capital projects at WorkSafe were cancelled as a result of Budget 2017.
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Question 45
What is the budgeted amount for each renovation, refurbishment or redecoration project in offices
or buildings of the agencies funded by the Vote that is expected to cost more than $5,000 in the
2018/19 financial year? For each, please provide the following details:
- Details of the project
- Location of the project
- Name of provider(s) or manufacturer(s)
- Type of product or service generally provided by the above
- Estimated cost of the project
- Estimation completion date
- Whether tenders were invited, if so, how many were received
- List separately any single item of furniture worth more than $5000 and its cost.
WorkSafe’s capital work programme for 2018/19 has not yet been finalised.
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Question 46
What offices of the agencies funded by the Vote are planned to be closed in the 2018/19 financial
year and for each what is the location of the office, how many staff are employed there and what is
the annual budget of the office? If it is for a relocation please indicate where it will be relocated to.
WorkSafe has no plans to close any offices in 2018/19. For information about relocations see the
response to question 47 below.
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Question 47
What offices of the agencies funded by the Vote were closed in 2017/18 and how much is the
closure of each office expected to save the Department/Ministry/entity in 2018/19 financial year? If
it was for a relocation please indicate where it was relocated to.
WorkSafe closed no offices in 2017/18. WorkSafe is planning to relocate one office in Dunedin in
2018/19.
From To Cost of Saving/ Floor space Floor space Reason
relocating Increases original new
193 Princess 43 Crawford Not yet Operational 555m2 360m2 Moving from a
Street, Street, determined costs temporary location
Dunedin Dunedin approximately to a new permanent
the same office
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Question 48
Do the agencies funded by the vote intend to reduce the opening hours of any of their regional
offices or offices other than the head office the 2018/19? If so, for each, please provide the new
and previous opening hours, date of change, and location.
No.
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ICT
Question 51
How many websites do the agencies funded by the Vote plan to run in 2018/19 and for each, what
is it called, what is its URL, when was it established, what is its purpose and what is the annual
cost of operating it?
WorkSafe undertook a development project in 2016/17 to consolidate six legacy websites into one
centralised site. This work was completed and the site launched on 28 November 2017.
Establishment Annual
Website URL Purpose
date Cost
Primary WorkSafe worksafe.govt.nz November 2017 Primary site for content and $110,000
site information and data services
There is also some content on employment.govt.nz about work-related health and safety, which is
a site run by MBIE.
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Question 52
What new ICT projects do the agencies funded by the Vote plan to work on in 2018/19? For each
what is the budget for the project, the key milestones, the expected completion date, and the risks
and benefits associated with it?
WorkSafe’s work programme and budget for 2018/19 has not yet been finalised. A request for
proposal for an Enterprise Case Management System solution has been completed and a
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preferred technology and implementation partner selected. Contracts are currently under
negotiation.
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GIFTS AND EXTERNAL RELATIONSHIPS
Question 53
What policies do the agencies funded by the Vote have on accepting corporate gifts or hospitality?
How does this compare to the past financial year? Please list all corporate gifts or hospitality
accepted by staff in the previous financial year with the following details:
- Gift or hospitality accepted
- Position of staff member who accepted
- Estimated value
- Date received
- Name of the organisation or individual who paid for/gave the gift or hospitality.
WorkSafe has a Gifts, Hospitality and Entertainment policy that requires staff to declare to their
manager via the Gifts Register all gifts and hospitality and entertainment offered and accepted,
including to internal staff. WorkSafe also has a Sensitive Expenditure Policy that provides guidance
and points to consider when incurring sensitive expenditure, including offering gifts on behalf of
WorkSafe.
Information about gifts received by external organisations or individuals in 2017/18 is not currently
able to be provided; it will be reported as part of the Annual Review process.
For information on previous years, refer to questions 115 (2013/14), 37 (2014/15), 37 (2015/16),
and 37 (2016/17) of WorkSafe’s Annual Review responses.
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Question 54
What policies do the agencies funded by the Vote have on giving gifts to external organisations or
individuals? How does this compare to the past financial year? Please list all gifts given to external
organisations or individuals in the previous financial year with the following details:
- Gift given
- Name of external organisation or individual
- Reason given
- Estimated value
- Date given.
Information about WorkSafe’s Gifts, Hospitality and Entertainment policy is included in the
response to question 53 above. Information about gifts given to external organisations or
individuals in 2017/18 is not currently able to be provided; it will be reported as part of the Annual
Review process.
For information on previous years, refer to questions 115 (2013/14), 38 (2014/15), 38 (2015/16),
and 38 (2016/17) of WorkSafe’s Annual Review responses.
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Question 55
What policies do the agencies funded by the Vote have on the organisation giving gifts to staff?
How did this compare to the past financial year? Please list all gifts given to staff exceeding $100
in value in the previous financial year with the following details:
- Gift given
- Position of staff member
- Reason given
- Estimated value
- Date given.
Information about WorkSafe’s Gifts, Hospitality and Entertainment policy is included in the
response to question 53 above. Information about gifts given to external organisations or
individuals in 2017/18 is not currently able to be provided; it will be reported as part of the Annual
Review process.
For information on previous years, refer to questions 115 (2013/14), 39 (2014/15), 39 (2015/16),
and 39 (2016/17) of WorkSafe’s Annual Review responses. WorkSafe has no comparable
information for years prior to 2013/14.
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Question 56
What potential conflicts of interest have been identified by the agencies funded by the Vote
regarding the board, management or senior staff in 2018/19? For each, please provide the
following details:
- Conflict identified.
- Whether or not any contract, policy, consent or other consideration has been
entered into with any entity identified in any conflict in the past five financial years.
- Value of any contract, policy, consent or other consideration has been entered into
with any entity identified in any conflict in each of the past five financial years.
- Steps take to mitigate any possible conflict in granting any contract, policy, consent
or other consideration which has been entered into with any entity identified in any
conflict in each of the past five financial years.
WorkSafe maintains a Disclosures Register for Board members and senior staff that is updated
monthly and can be provided on request. Any potential conflicts of interest are also identified as
part of usual procurement procedures.
As at 15 April 2018 no conflicts were identified in 2017/18, nor any in 2016/17, 2015/16, 2014/15,
or 2013/14.
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Question 57
What non-government organisations, associations, or bodies, if any, do the agencies funded by the
Vote intend to be a member of during 2018/19? For each, what is the cost for each of its
memberships and how does this compare to each of the past five financial years?
WorkSafe’s internal budgets for 2018/19 are yet to be finalised. These figures will be available as
part of WorkSafe’s 2018/19 Annual Review answers.
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The table below shows non-government organisations, associations, and bodies that WorkSafe
has been a paid member of:
Cost ($)
Paid memberships 2013/14 2014/15 2015/16 2016/17 2017/18*
Business Leader’s Health and Safety Forum 15,000 15,000 15,000 15,000 15,000
NZ Institute of Safety Management 5,623 11,200 10,500 14,000 14,000
The Hugo Group - - - 8,200 9,500
Fire and Blast Information Group - 2,104 1,080 1,901 1,941
Institute of Public Administration New Zealand 1,458 1,513 2,062 2,062 2,000
NZ Institute of Hazardous Substances Management - 575 700 700 700
Rotorua Chamber of Commerce - - - 348 348
Tauranga Chamber of Commerce - 565 456 458 458
Note: Amounts above show annual membership costs.
* The amounts listed reflect actual payments made as at 31 March 2018 and forecast membership payments in the
2017/18 year.
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INVOICES AND PROCUREMENT
Question 58
How many penalties for late payment of an invoice do the agencies funded by the Vote expect to
incur in the 2018/19 year, and how does this compare to the past five financial years?
WorkSafe is committed to paying invoices for validly-incurred expenditure on time. At present
WorkSafe does not identify late payment fees and cannot provide this information for the current
year. MBIE has previously processed invoices and payments as part of the Master Services
Agreement with WorkSafe. MBIE has advised that it does not separately identify late payment fees
and therefore cannot provide this information for previous years.
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Question 59
What is the total value of penalty interest payments incurred by the agencies funded by the Vote
over each of the past five financial years due to late payment of invoices to small and medium
sized businesses which the agencies funded by the Vote hold contracts with? What is it expected
to be in the 2018/19 financial year?
Please refer to question 58 above.
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Question 60
How many contracts are expected to be awarded by the agencies funded by the Vote with a value
of $1 million or more in the 2018/19 financial year, where known listed by name of company
contracted and total value of contract? How does that compare with each of the past five financial
years?
As noted in the response to question 52 contracts for the Enterprise Case Management System
solution are currently under negotiation and may value more than $1 million. There are no other
contracts over $1 million expected to be awarded in 2018/19.
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There was one contract awarded by WorkSafe in 2017/18 valued at $1 million or more. The
contract was a lease for premises located in Wellington entered for the period 1 March 2018 until
29 February 2024.
Name of company contracted Value of contract
Summit New Zealand Ltd $1.846 million for the period starting 1 March 2018 to 28 Feb 2019, with annual rent
reviews for CPI increases for out years.
For information on previous years, refer to questions 18 (2013/14), 67 (2014/15), 64 (2015/16) and
64 (2016/17) of WorkSafe’s Annual Review responses.
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ADVERTISING, POLLING AND PUBLIC RELATIONS
Question 61
What polls, surveys or market research do the agencies funded by the Vote intend to undertake in
the following financial year and what is the total estimated costs of the polls, survey and market
research that is proposed? Please provide the following details:
- Who is to conduct the work
- Date the work is to commence
- Estimated completion date
- Estimated total cost
- Whether tenders were or are to be invited; if so, how many were received.
WorkSafe’s work programme for 2018/19 is being prepared and budgets are still being finalised. At
this stage, the following research has been committed to for 2018/19:
Description Health and Safety Attitudes and Behaviours Survey.
WorkSafe has been conducting this annual survey since 2014 to understand and
benchmark health and safety culture within four core sectors and how that culture
influences behaviour and attitudes. The sectors covered are Agriculture, Forestry,
Construction (with a focus on Auckland and Canterbury), and Manufacturing, A
further sector of ‘all other workplaces’ is also included in the research.
Who is to conduct the work A.C. Nielsen (N.Z.) ULC (with in-house analysis)
Date the work is to Work has commenced. Contract signed 3 March 2014.
commence
Estimated completion date August 2018 (completion of the 2017 Survey)
Estimated total cost $360,600 ($90,150 to be paid in 2018/19)
Whether tenders were or are A competitive tender process was undertaken in 2013 and six responses were
to be invited; if so, how many received.
tenders were received
Description Worker Exposure Survey.
A survey across all industry groups and associated occupations to establish
prevalence of a range of occupational risk factors relating to work-related health.
Who is to conduct the work Centre for Public Health Research, Massey University
Date the work is to February 2018
commence
Estimated completion date February 2019
Estimated total cost $340,700 ($85,171 to be paid in 2018/19)
Whether tenders were or are A competitive tender process was undertaken in 2017 and 4 responses were
to be invited; if so, how many received.
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tenders were received
Description Service Excellence Survey (SES).
A survey of employers and employees interacting with WorkSafe’s Inspectorate and
other WorkSafe staff to provide service ratings measure aspects of performance, and
perceptions of WorkSafe.
Who is to conduct the work Research New Zealand
Date the work is to July 2018
commence
Estimated completion date June 2019
Estimated total cost $192,000
Whether tenders were or are Continuation of contract with Research New Zealand, who conducted the SES in
to be invited; if so, how many previous years.
tenders were received
Description Employee Engagement Survey
An internal survey of staff perceptions of WorkSafe as a workplace
Who is to conduct the work IBM
Date the work is to July 2018
commence
Estimated completion date August 2018
Estimated total cost $33,000
Whether tenders were or are Continuation of contract with IBM to enable benchmarking and trend analysis from
to be invited; if so, how many 2014 and 2017 survey.
tenders were received
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Question 63
For each advertising or public relations campaign or publication to be conducted or commissioned
or planned by the agencies funded by the Vote in or for the 2018/19 financial year, please provide
the following:
- Details of the project including all communication plans or proposals, any reports
prepared for Ministers in relation to the campaign and a breakdown of costs
- Who is to conduct project
- Type of product or service generally provided by the above
- Date the work is to commence
- Estimation completion date
- Estimated total cost
- Whether it is intended that the campaign will be shown to the Controller and Auditor-
General
- Whether tenders were or are to be invited; if so, how many were or will be received.
WorkSafe’s work programme for 2018/19 is being prepared and budgets are still being finalised.
WorkSafe commonly runs seasonal campaigns, for example promoting Energy Safety. Regulatory
accountability documents and WorkSafe information and guidance publications will also be
produced during the year. Details of any campaigns will be provided in the response to WorkSafe’s
Annual Review 2018/19 questions.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201816
Question 64
How many public relations and/or communications staff and contractors/consultants do the
agencies funded by the Vote employ; what is the total salary budget for these staff and how does
that compare with each of the past five financial years?
The table below shows the communications staff budget and number of staff. As noted in the
response to question 77, information on communications contractors and consultants for 2018/19
is not currently able to be provided as internal budgets are yet to be finalised.
Eight communications staff are employed at WorkSafe as at 28 February 2018.
Year 2013/14 2014/15 2015/16 2016/17 2017/18*
Total 7 9 11 6 8
Total ($) 270,768 853,413 1,167,973 699,108 870,031
* Forecast.
Note the communications function was still in development 2013/14, which is why the budgeted
amount was low compared to the total number of staff.
For further information on previous years, refer to questions 13 (2013/14), 49 (2014/15), 47
(2015/16), and 47 (2016/17) of WorkSafe’s Annual Review responses.
Error! Reference source not found.
OFFICIAL INFORMATION AND PRIVACY
Question 65
Will the agencies funded by the Vote have an internal group of staff whose primary role is to
support the Minister or their office by processing information requests such as Parliamentary
questions, Official Information Act requests, and ministerial correspondence in 2018/19; if so, what
is the name of that group, how many staff will be in the group and where will they be located? How
do the numbers of staff and their locations compare to each of the past five financial years?
Yes, a small Ministerial Services team is located within the Strategy and Performance group in
National Office. Details of FTEs in the team are detailed below. The team’s function also relates to
servicing requests that fall outside of Ministerial offices (e.g. Official Information Act requests made
to WorkSafe).
2013/14* 2014/15† 2015/16 2016/17 2017/18 2018/19‡
Full-Time 2 3 3 3 3 3
Equivalents
* 16 December 2013-30 June 2014.
† A full-time equivalent role was added to the team on 11 August 2014.
‡ Forecast/Projected figures.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201817
Question 66
How many Official Information requests do the agencies funded by the Vote expect to receive in
2018/19, and how many were replied to in the past five financial years broken down by whether
they were answered or declined? How many complaints to the Ombudsman were made in respect
of the handling of Official Information Requests over the past five financial years?
For the 2017/18 financial year provide the following information:
- Number of OIA requests received;
- Number of OIA requests answered within 20 working days;
- Number of OIA requests answered in excess of 20 working days without an
extension;
- Number of OIA requests answered in excess of 20 working days with an extension’
and
- Number of OIA requests transferred within 10 working days; and
- Number of OIA requests transferred outside the 10 working days.
WorkSafe estimates it will receive approximately 350-400 Official Information requests that will be
due in 2018/19. Information on requests received in previous years is provided below:
Year OIA due 2013/14* 2014/15 2015/16 2016/17 2017/18†
Received 122 312 370 356 381
Withdrawn by requester 6 14 13 18 28
Answered within 20 working days 61 223 281 273 302
Answered in excess of 20 working 27 24 11 8 3
days without an extension
Answered in excess of 20 workings 28 41 58 49 36
days with an extension
Transferred within 10 working days 0 9 7 8 9
Transferred outside of 10 working days 0 1 0 0 3
* 16 December 2013-30 June 2014.
† Includes completed OIAs at 18 May 2018.
For information about complaints to the Ombudsman in respect of Official Information requests
refer to question 68 below.
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Question 67
Do the agencies funded by the Vote have targets or performance measures for the timeliness of
response to Official Information Requests? If so, what are those targets or performance measures
for 2018/19? What were the target or performance results for the past five financial years for
agencies funded by the Vote?
WorkSafe’s internal timeliness targets for Official Information requests since establishment are as
shown below:
Year OIA due Target Result
2013/14* No target N/A
2014/15 90% of requests responded to within statutory timeframes 92%
2015/16 90% of requests responded to within statutory timeframes 97%
2016/17 90% of requests responded to within statutory timeframes 98%
2017/18 95% of requests responded to within statutory timeframes 99%†
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201818
Year OIA due Target Result
2018/19 100% of requests responded to within statutory timeframes TBC
Note: targets do not include withdrawn or transferred requests.
* 16 December 2013-30 June 2014.
† As at 18 May 2018.
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Question 68
How many complaints have been received by the agencies funded by the Vote and how many
investigations into complaints (i.e. through Ombudsmen, Privacy Commissioner etc.) were
undertaken in the 2017/18 financial year? How many complaints do the agencies funded by the
Vote expect in the 2018/19 financial year, and how many investigations into complaints (i.e.
through ombudsmen, privacy commissioner etc.) do the agencies funded by the Vote expect in the
2018/19 financial year?
No specific number of complaints about information requests is expected in the 2018/19 year.
Numbers of complaints made through the Offices of the Privacy Commissioner and the
Ombudsman for 2017/18 are as below:
2017/18 as at 3 April 2017
Office of the Privacy Commissioner 0
(Privacy Act 1993)
Office of the Ombudsman 5
(Official Information Act 1982) Three were not upheld (Ombudsman agreed that WorkSafe was entitled to
withhold information).
One was resolved outside the complaint process and no formal opinion was
issued.
One has not yet had a final opinion issued.
Office of the Ombudsman 2
(Ombudsman Act 1975) One was resolved outside the complaint process and no formal opinion was
issued.
One has not yet had a final opinion issued.
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Question 69
What policies do the agencies funded by the Vote have in place for Official Information requests to
be cleared by Ministers office? What ‘no surprises’ policies are in place to inform Ministerial offices
about OIA responses?
The Minister’s office reviews OIAs in line with the State Services Commission’s (SSC) release of
official information guidelines. The review process allows comment to be made regarding political
issues or matters relating to government management.
WorkSafe’s expectation for OIAs that are reviewed by the Minister’s office is to allow up to five
working days for this, regardless of the requester.
The Minister’s office is, where appropriate, given copies of OIA responses in line with the SSC’s
“No Surprises” approach.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201819
Question 70
Do the agencies funded by the Vote have specific policies or procedures that apply to requests for
information from media, bloggers, or political parties which differ to those for regular requests, if so,
please provide full details of those policies?
WorkSafe has no policies in place that require different procedures to be followed on requests from
media, bloggers, political parties, or OIAs deemed ‘high risk’. WorkSafe’s procedures do include
that the Minister’s office should be advised about some requests (e.g. from media organisations,
political parties, and requests about high-profile issues). These requests are assessed on a case-
by-case basis.
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PERMANENT STAFF/GENERAL STAFFING BREAKDOWNS
Question 71
How many unfilled positions are there currently within the agencies funded by the Vote and how
many unfilled positions are expected in the 2018/19 financial year? How does this compare with
each of the past five financial years? How do these positions breakdown by policy area? How are
the agencies funded by the Vote continuing to carry out work in the absence of staff in these
positions?
WorkSafe typically has around 5% of positions unfilled at any one time due to normal recruitment
timing. No positions are currently intentionally left unfilled (i.e. other than through the normal
turnover process). No positions are intended to be intentionally left unfilled at WorkSafe in 2018/19.
No positions were intentionally left unfilled in the 2013/14, 2014/15, 2015/16, or 2016/17 financial
years (i.e. other than through the normal turnover process).
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Question 72
How many permanent staff will be employed within the agency funded by the Vote during 2018/19
financial year? How does this compare to the past five financial years? Please breakdown by:
- Role (e.g. policy/admin/operational)
- Classification (full and part-time)
- Office (e.g. geographical location)
Please provide detailed explanations for any fluctuations in staff numbers of plus or minus 10%.
The table below shows the total full time equivalent (FTE) permanent staff of WorkSafe by location
as at 28 February 2018. This does not include fixed-term staff. WorkSafe does not expect these
numbers to fluctuate significantly in 2018/19.
Role Location Full Time Part Time Total
Operations & Specialist Services Albany 21 21
Auckland 31 31
Christchurch 28 28
Dunedin 14 0.81 14.81
Gisborne 3 3
Hamilton 16 16
Invercargill 10 10
Manukau 18 18
Napier 10 10
Nelson 11 11
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201820
Role Location Full Time Part Time Total
New Plymouth 10 10
Palmerston North 12 12
Rotorua 8 8
Tauranga 9 9
Timaru 4 4
Wellington 67 3.63 70.63
Whangarei 9 9
Operations & Specialist Services Total 281 4.44 285.44
High Hazards & Energy Safety Auckland 6 6
Christchurch 2 2
Dunedin 1 1
Gisborne 1 1
Greymouth 2 2
Hamilton 2 2
Manukau 2 2
New Plymouth 12 0.8 12.8
Wellington 17 17
High Hazards & Energy Safety Total 45 0.8 45.8
Strategy and Performance Auckland 2 2
Palmerston North 1 1
Tauranga 1 1
Wellington 48 5.59 53.59
Strategy and Performance Total 52 5.59 57.59
Better Regulation Wellington 44 6.18 50.18
Better Regulation Total 44 6.18 50.18
Corporate Services Wellington 17 17
Corporate Services Total 17 17
HR Wellington 13 1.7 14.7
HR Total 13 1.7 14.7
Legal Auckland 5 0.88 5.88
Wellington 6 0.75 6.75
Legal Total 11 1.63 12.63
Office of the Chief Executive Wellington 2 2
Office of the Chief Executive Total 2 2
WorkSafe Total 465 20.34 485.34
For information on previous years, refer to questions 39 (2013/14), 62 (2014/15), 59 (2015/16), and
59 (2016/17) of WorkSafe’s Annual Review responses.
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Question 73
Provide a breakdown by role (e.g. policy/administration/operational) and location of the agencies
funded by the Vote staff numbers in comparison to each of the past five financial years, by gender.
The table below shows the total permanent staff of WorkSafe by location and stated gender as at
28 February 2018.
For information on previous years, refer to questions 29 (2013/14), 63 (2014/15), 60 (2015/16), and
60 (2016/17) of WorkSafe’s Annual Review responses.
Role Location Female Male Total
Operations & Specialist Services Albany 3 18 21
Auckland 18 13 31
Christchurch 8 20 28
Dunedin 3.81 11 14.81
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201821
Role Location Female Male Total
Gisborne 3 3
Hamilton 4 12 16
Invercargill 3 7 10
Manukau 6 12 18
Napier 3 7 10
Nelson 5 6 11
New Plymouth 6 4 10
Palmerston North 3 9 12
Rotorua 2 6 8
Tauranga 3 6 9
Timaru 1 3 4
Wellington 32.83 37.8 70.63
Whangarei 2 7 9
Operations & Specialist Services Total 103.64 181.8 285.44
High Hazards & Energy Safety Auckland 3 3 6
Christchurch 1 1 2
Dunedin 1 1
Gisborne 1 1
Greymouth 2 2
Hamilton 1 1 2
Manukau 2 2
New Plymouth 5.8 7 12.8
Wellington 5 12 17
High Hazards & Energy Safety Total 16.8 29 45.8
Strategy and Performance Auckland 1 1 2
Palmerston North 1 1
Tauranga 1 1
Wellington 35.86 17.73 53.59
Strategy and Performance Total 36.86 20.73 57.59
Better Regulation Wellington 32.18 18 50.18
Better Regulation Total 32.18 18 50.18
Corporate Services Wellington 9 8 17
Corporate Services Total 9 8 17
HR Wellington 9.7 5 14.7
HR Total 9.7 5 14.7
Legal Auckland 5.88 5.88
Wellington 5.75 1 6.75
Legal Total 11.63 1 12.63
Office of the Chief Executive Wellington 2 2
Office of the Chief Executive Total 2 2
WorkSafe Total 221.81 263.53 485.34
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Question 74
What is the gender pay gap between male and female staff? What action, if any, has been taken to
close the gender pay gap among staff? Do the agencies covered by the Vote have a target date for
eliminating their gender pay gap?
Based on analysis of permanent staff over the standard remuneration bands in which WorkSafe
has employees of both genders, WorkSafe has found no significant gap in gender pay. WorkSafe
plans to monitor gender bias on an ongoing basis. For more information please refer to question
105 of WorkSafe’s Annual Review responses 2016/17.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201822
Question 76
What is the cap of Full Time Equivalent (FTE) positions in the agencies funded by the Vote in
2018/19 and how does this compare to each financial year since the policy was implemented?
The table below shows the number of FTEs employed by WorkSafe (permanent and fixed-term).
WorkSafe has never operated under a cap.
Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)
FTEs employed (permanent and fixed-term) 379.7 480.7 485.9 504.62 515.74
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CONTRACTORS/TEMPORARY CONTRACTS
Question 77
How many contractors and consultants will be engaged or employed by the agencies funded by
the Vote in 2018/19 and what is the estimated total cost? How does this compare to each of the
previous five financial years, both in terms of the number engaged and the total cost? For each
consultant or contractor that has been engaged in the past five financial years please provide the
following details:
- Name of consultant or contractor
- Type of service generally provided by the consultant or contractor
- Details of the specific consultancy or contract
- Budgeted and/or actual cost
- Maximum hourly and daily rates charged
- Date of the contract
- Date the work commenced
- Completion date
- Whether tenders were invited; if so, how many were received, if not the reason why
it was not tendered
- Whether there are proposals for further or following work from the original
consultancy; if so what are the details?
- A copy of all reports prepared or delivered as a result of the consultancy or contract.
WorkSafe’s internal budgets for 2018/19 are yet to be finalised.
For information on previous years, refer to questions 16 (2013/14), 66 (2014/15), 63 (2015/16), 63
(2016/17) of WorkSafe’s Annual Review responses. Information about 2017/18 is not currently able
to be provided; it will be reported as part of the Annual Review process.
Error! Reference source not found.
Question 78
Do the agencies funded by the Vote expect to hire more or fewer contractors and consultants in
the 2018/19 year than it did in 2017/18 and what is the difference in the amount expected to be
spent in 2018/19 compared to 2017/18? If the agencies funded by the Vote expect to hire more
contractors in the 2018/19 year compared to 2017/18 financial year, why are more contractors
required?
Final costs for contractors for WorkSafe in the 2018/19 year have not yet been finalised.
Detailed information about 2017/18 is not currently able to be provided; it will be reported as part of
the Annual Review process.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201823
Error! Reference source not found.
Question 79
What is the policy of the agencies funded by the Vote on the use of consultants and contractors as
opposed to regular employees? Has this policy changed recently, and if so, when was this policy
implemented?
Where possible WorkSafe prefers to recruit permanent employees rather than fixed-term
employees or contractors. Generally, WorkSafe uses consultants and contractors where the work
is of a highly specialist or one-off nature and required for a short period of time, or where the skills
required cannot be sourced in other ways. WorkSafe exercises tight control around the use of
consultants and contractors and also regular employees.
No policy changes have been implemented in the last financial year with respect to contractors and
consultants.
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Question 80
How many consultants or contractors expected to be contracted in 2018/19 are likely to have been
previously employed permanently within the agencies funded by the Vote in the prior two years?
How many contractors hired in the past five financial years had previously been permanent
employees in the agencies funded by the Vote in the two years prior?
Currently WorkSafe has one contractor who was previously employed permanently by the entity.
WorkSafe does not exclude people who were previously employed by the entity when hiring
contractors or consultants; those being considered for contracting roles in 2018/19 will be
candidates with suitable skills and experience.
For information on previous years, refer to questions 21 (2013/14), 69 (2014/15), 66 (2015/16), and
66 (2016/17) of WorkSafe’s Annual Review responses.
Error! Reference source not found.
Question 81
Will the agencies funded by the Vote contract any consultants or contractors to provide
communications, media or public relations advice or services in the 2018/19 financial year; if so,
with whom will they contract, for what specific purpose or project, for what length of time and at
what total actual or estimated cost?
WorkSafe’s internal budgets for 2018/19 are yet to be finalised.
Error! Reference source not found.
Question 82
Have agencies funded by the Vote budgeted for contractors or consultants to provide policy advice
during 2018/19, if so, how much has been budgeted?
WorkSafe does not provide policy advice.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201824
Question 83
How many staff do the agencies funded by the Vote expect to hire on each of the following contract
lengths: three-months or less, three to six months, or six to nine months? How does this compare
to the number hired on each of these contract types in the past five financial years?
WorkSafe does not have any specific expectations about the lengths of contracts it will hire people
under.
The table below shows the number of fixed term employees in 2017/18 and the preceding three
financial years. The figures may differ from previous published information as they account for
year-end, rather than snapshot, data.
Length of Fixed Term Agreement 2013/14* 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)
9 months 12 17 14 16 4
Total 20 20 23 21 18
* 16 December 2013-30 June 2014.
Note: Information is based on contract end date. If an employee terminates prior to their contract end date this
information is not captured.
Error! Reference source not found.
Question 84
In the coming financial year, do the agencies funded by the Vote expect to employ staff on a new
contract if they were previously employed on a permanent or temporary basis, if so, how many?
There is no expectation at WorkSafe of employing staff on a new contract if they were previously
employed on a permanent or temporary basis. It is not possible to anticipate the number of
previously employed staff who might apply and be successful in their application for a position at
WorkSafe.
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Question 85
How many staff do the agencies funded by the Vote expect to employ on a fixed term contract in
total in 2018/19? How does this compare to each of past five financial years?
WorkSafe expects the number of staff employed on fixed term contracts during 2018/19 to be at
similar levels to previous years.
Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)
Number of Hires 20 20 23 21 18
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 201825
Question 86
How many temporary staff are currently employed within the agencies funded by the Vote? How
does this compare to the past five financial years? Please breakdown by:
- Role (e.g. policy/admin/operational)
- Classification (full and part-time)
- Office (e.g. geographical location)
Provide detailed explanations for any fluctuations in staff numbers of plus or minus 10%.
The number of temporary staff has reduced this year as WorkSafe transitions from a period of
rapid growth and change mode to a more stable state. These numbers reflect more clarity about
our ongoing operating requirements and a reduction in start-up activity.
Role and Location Location Full Time Part Time Grand Total
Operations & Specialist Services Auckland 1 1
Hamilton 1 1
Wellington 6 6
Operations & Specialist Services Total 8 8
High Hazards & Energy Safety New Plymouth 1 1
Wellington 0.8 0.8
High Hazards & Energy Safety Total 1 0.8 1.8
Strategy and Performance Wellington 4 1.1 5.1
Strategy and Performance Total 4 1.1 5.1
Better Regulation Wellington 3 0.9 3.9
Better Regulation Total 3 0.9 3.9
Corporate Services Wellington 6 0.8 6.8
Corporate Services Total 6 0.8 6.8
HR Wellington 4 4
HR Total 4 4
Legal Wellington 0.8 0.8
Legal Total 0.8 0.8
WorkSafe Total 26 4.4 30.4
For information on previous years, refer to questions 19 (2013/14), 72 (2014/15), 68 (2015/16), and
68 (2016/17) of WorkSafe’s Annual Review responses.
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COLLECTIVE BARGAINING AND EMPLOYMENT ISSUES
Question 87
Provide a summary of any collective employment contract negotiations completed in the 2017/18
financial year, and an outline and timeline of negotiations to be conducted in 2018/19? How are
collective employment contract bargaining negotiations proceeding at the agencies funded by the
Vote?
WorkSafe is currently engaged in Collective Bargaining. Funding for collective bargaining is from
within WorkSafe’s Vote Workplace Relations and Safety allocation.
Error! Reference source not found.
WORKSAFE NZ-76028370
2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 2018You can also read
