EXHIBITOR HANDBOOK 2018 - Managed by: Squarespace
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EXHIBITOR HANDBOOK
2018
Managed by:CONTENTS PAGE
ORGANISATION: CENTRAL DISTRICTS FIELD DAYS 4
1.1 ORGANISERS CONTACTS 4
1.2 CENTRAL DISTRICTS FIELD DAYS VENUE ADDRESS 4
2. EVENT DATES & TIMETABLES 4
2.1 BUMP IN 4
2.2 EVENT/SHOW DAYS VEHICLE ACCESS 5
2.3 EVENT/SHOW HOURS 5
2.4 BUMP OUT 5
3. FORMS & INFORMATION 5
3.1 COMPLETE ORDER FORMS 5
A 7
ACCESS TO SITE 7
ACCOUNTS & PAYMENT INFORMATION 7
ACCOMMODATION 7
B 7
BBQ SAFETY 7
BRAND 8
BUILDING PERMIT 8
BUILD UP 8
D 9
DAMAGES 9
DANGEROUS GOODS 9
DELIVERIES 9
DOGS 9
DRIVING ON SITE 9
E 10
EMERGENCY PROCEDURES 10
EXHIBITOR NETWORKING DRINKS 10
F 10
FAQs 10
FIRE SAFETY 10
FIRST AID 10
FOOD STALLS 11
FOOTWEAR 11
G 11
GAS 11
H 11HEADQUARTERS 11
HEALTH & SAFETY 12
HI-VIS 14
I 14
INDUCTIONS 14
INTERNET 14
L 14
LIQUOR LICENSE 14
LOADING & UNLOADING 15
LOST PROPERTY 15
N 15
NEW EXHIBITORS 15
P 15
PARKING 15
PIGGYBACKING 16
POWER 16
PUBLIC LIABILITY INSURANCE 16
R 16
RUBBISH 16
RURAL PRIZE 17
S 17
SECURITY 17
SERVICEWARE 17
SITE SAFETY 17
T 17
TICKETING 18
W 18
WASTE MANAGEMENT 18
WATER 191. ORGANISATION: CENTRAL DISTRICTS FIELD DAYS
1.1 ORGANISERS CONTACTS
Event Manager Henry McLernon henry.mclernon@stuff.co.nz
CDF Sales Manager Cheryl Riddell cheryl.riddell@stuff.co.nz
CDF Administrator Christine O’Connor christine.oconnor@stuff.co.nz
CDF Sales Administrator Paula Cooper paula.cooper@stuff.co.nz
Operations Executive Janelle Tyler janelle.tyler@stuff.co.nz
Stuff Limited
4 Williamson Ave, Ponsonby, Auckland, 1010, New Zealand
E: c dfielddays@stuff.co.nz
1.2 CENTRAL DISTRICTS FIELD DAYS VENUE ADDRESS
Central Districts Field Days
Exhibitor Entrance, Gate 1, Kawakawa Road, Feilding, Attention “HQ”
[Site number, Company name, Contact Number]
HQ Site Office - Located off the Exhibitor Entrance off Kawakawa Road
Between Friday 9 March and Wednesday 21 March
2. EVENT DATES & TIMETABLES
2.1 BUMP IN
● Vehicles are allowed onsite Friday 9 March 7:30am - 6:00pm
during these times only
● Please allow time to be Saturday 10 March 8:00am - 5:30pm
inducted upon entry (you will
only be inducted once) Sunday 11 March 8:00am - 5:30pm
● During this period cars must
Monday 12 March 7:30am - 6:00pm
drive at walking pace with
hazard lights on at all times Tuesday 13 March 7:30am - 6:00pm
● Hi-vis is to be worn at all times
during this period. Wednesday 14 March 7:30am - 6:00pm
If you require additional time outside of these dates/times, please contact
cdfielddays@stuff.co.nz to arrange.2.2 EVENT/SHOW DAYS VEHICLE ACCESS ● During these periods, cars must Thursday 15 March 6:30am - 8:30am drive at walking pace with hazards 5:00pm - 6:00pm on. ● Vehicles must be parked in your Friday 16 March 6:30am - 8:30am designated Exhibitor Carpark by 5:00pm - 6:00pm 9:00am ● Cars are not permitted to be Saturday 17 March 6:30am - 8:30am parked on your site during the 4:30pm - 6:00pm event unless they are an important part of your display (and within the confines of your site). 2.3 EVENT/SHOW HOURS ● During these hours, vehicles must Thursday 15 March 9:00am - 4:30pm be parked in your designated Exhibitor Carpark Friday 16 March 9:00am - 4:30pm ● Cars are not permitted to be parked on your site during these Saturday 17 March 9:00am - 4:00pm hours Do not begin to dismantle your stand until Saturday, 17 March at 4.30pm (30 minutes after 4pm close). For safety reasons no vehicles or transporters are allowed into the static display area until 4.30pm Saturday for the dismantling or removal of displays. Please take care when dismantling your stand. 2.4 BUMP OUT ● During this period, cars must drive Sunday 18 March - 7:30am - 6:00pm at walking pace with hazard lights Wednesday 21 on at all times March ● If you did not attend pack in, you will need to be inducted onto the site during this period & wear the induction wristband at all times. ● Hi-vis must be worn at all times during this period. Your site must be fully cleared by 6:00pm Wednesday 21 March - No exceptions 3. FORMS & INFORMATION THE FOLLOWING IS A CALENDAR OF IMPORTANT DATES BY WHICH YOU MUST RETURN YOUR FORMS. THE EARLY RETURN OF FORMS IS ALWAYS APPRECIATED. LATE RETURN OF FORMS MAY RESULT IN THE SERVICE BEING SURCHARGED OR UNAVAILABLE. 3.1 COMPLETE ORDER FORMS Some links to forms included in headings
FORM RETURN DEADLINE
Risk Management - compulsory questionnaire 12 January 2018
All Exhibitors are required to comply with their obligations
under HSWA for all of their activities on site and those of
their sub-contractors. To enable us to facilitate this, we
require all exhibitors and suppliers to fill out the Risk
Management questionnaire relating to your intended site
operations at Central Districts Field Days
Public Liability Insurance - compulsory requirement 20 January 2018
Check with your Insurance Company you are covered for
transport of goods as well as goods on site. We
recommend you have Public Liability Cover - ours does not
cover you unless you have purchased it. Please contact
Christine O’Connor to do so. Send a copy of your insurance
certificate to c hristine.oconnor@stuff.co.nz
Manawatu District Council Food Licence Form 30 January 2018
This is applicable to food stalls, exhibitors in the Cuisine of
Central Districts area and anyone selling food.
Manawatu District Council Alcohol Special Licence Form 30 January 2018
This is applicable to anyone selling alcohol.
CDF Preview Advertising Booking Form 31 January 2018
Advertise your business in the Central Districts Field Days
preview, delivered to 40,000+ local homes in March.
About your company (Show Guide Information) 31 January 2018
Form previously sent by email in Exhibitor Form & Info (newspaper)
Information in this section is used in event guides 14 March 2018
(distributed free to visitors) and online. Please check all (website)
information supplied is correct.
Suzuki Rural Prize Trailer Contributions 31 January 2018
Include a product in our very popular Suzuki Rural Prize (newspaper)
competition, promoted across our marketing campaign and 5 March 2018
onsite. All contributors will be listed next to the prize onsite, (website/signage)
as well as on our website.
Power and water requirements (excluding Agri & Rural 1 March 2018
Lifestyle Pavilion Sites - with 1x10amp each). Send
requirements to christine.oconnor@stuff.co.nz
Aircraft Operators Form 1 March 2018
Exhibitor Passes included with your site
You have been allocated a number of passes based on your
site size. For extra passes, please order h
ere
Manawatu District Council Food SafetyThis is applicable to anyone serving food.
Manawatu District Council Building Permit 20 January 2018
(building/marquee 100sqm or over only). If your marquee is
100sqm or over you must have a Council building permit.
Conditions of Exhibition
Key Timings - Check out when you can come onsite!
Supplier Information - Please view the Hidden Hub for our
Preferred Suppliers rates and booking forms
CLAAS Tractor Pull competition
To enter this competition, please click on the above link
A
ACCESS TO SITE
During pack in (dates) please enter from Kawakawa Road. This will be sign posted.
During the event there are two entrances for exhibitors.
Entrance A, Kawakawa Road Exhibitor entry, sites shaded in the blue area
Entrance B, Rata Street Exhibitor entry, all other sites
Once on site you must drive at walking pace with your hazard lights on.
ACCOUNTS & PAYMENT INFORMATION
Exhibitor set up will not be permitted unless full payment is made for your site and
products/services will not be supplied if payment has not been received for these -
payment may take up to two days to show in our account. Please note cheques are not
accepted after 01 March.
ACCOMMODATION
A list of local accommodation can be found h
ere. Please be aware that this fills up
quickly, we recommend you book as soon as possible to ensure you don’t miss out.
Camping on site is not permitted at any time.
You are allowed to camp or park a motorhome on Manfeild Park behind the
grandstand. Please note there is a fee. To book please contact Manfeild Park on 06 323
7444.
B
BBQ SAFETY
● Before using a grill, check the connection between the gas tank and the fuel line.
● Do not overfill the gas tank.● Ensure an appropriate fire extinguisher is readily accessible. A 4.5kg BE (powder)
extinguisher is advised.
● Ensure BBQ is on ground level away from flammable items such as marquee
sides or tables. This needs to be at least 50cm away from the walls.
● Do not wear loose clothing while cooking at a BBQ.
● Be careful when using lighter fluid.
● Do not add fluid to an already lit fire because the flames can flashback up into
the container and explode.
● Keep all matches and lighters away from children.
● Supervise children around outdoor grills.
● Dispose of hot coals properly - douse them with plenty of water, and stir them to
ensure that the fire is out. Never place them in plastic, paper or wooden
containers. You must not leave them on the ground or on site.
● Never grill/BBQ in enclosed areas - carbon monoxide could be produced.
● Make sure your BBQ is completely extinguished when finished.
● Place a mat on the ground under the BBQ to collect cooking oil drips and food
spillages.
BUILDING PERMIT
Exhibitors with marquees and structures 100sqm and above must have building
consent from the Manawatu District Council. Unfortunately the time has passed for us
to manage this process for you. If your structure is 100m2 or more we advise you
contact the Manawatu District Council as soon as possible to arrange.
If your site requires a permit and you do not have one you will not be allowed to open
your site.
BUILD UP
Central Districts Field Days can be likened to a pop-up tent town, taking up 295,000m2
in Manfeild Park, Feilding for the course of the event. Putting this together is no small
feat, taking our operations team more than two weeks to get the area ready for you to
pack in your site.
From 9 March you are welcome to come on site.
Friday 9 March 7.30am – 6.00pm
Saturday 10 March 8.00am – 5.30pm
Sunday 11 March 8.00am – 5.30pm
Monday 12 March 7.30am – 6.00pm
Tuesday 13 March 7.30am – 6.00pm
Wednesday 14 March 7.30am – 6.00pm
All pack in timing information can be found h
ere.D DAMAGES As an Exhibitor in this event, you are reminded of your obligations to treat the park environment with care. All BBQs are to be equipped with an oil tray (or similar) to prevent any leakages damaging the park’s grass surface. Under no circumstances are you allowed to store/leave any equipment outside of your site. You are not allowed to rest anything against the trees. DANGEROUS GOODS Dangerous goods (falling within the Dangerous Goods Act 1974), that are, or are likely to be stored, handled, or used on site will require prior approval of the Council. You must comply with the Health & Safety in Employment Act. We strive to maintain high standards of safety on site during build-up, breakdown and during the actual event. All exhibitors and their staff and agents have legal obligations under the Health & Safety in Employment Act with regard to safety and could be liable for their own staff and contractors. DELIVERIES Please ensure all deliveries have the following address: CD Field Days, Exhibitor Entrance, Gate 1, Kawakawa Rd, Feilding Attention “HQ”. [Site number, company name, contact number] DOGS Dogs are NOT permitted on site at any time, this is part of our agreement with the venue, Manfeild Park. Please do not leave your dog in your vehicle, if we see this we will have no option but to involve the police. DRIVING ON SITE When driving a vehicle on site you must maintain walking pace at all times and have your hazard lights on. Please be aware of all potential hazards and remember these rules are not created to make your life harder - they are to keep you and everyone else safe while on site. You are NOT allowed to drive at the following times, this includes all vehicles; ATV’s, Quad bikes, cars, etc. Thursday 16: 9:00am - 4:30pm Friday 17: 9:00am - 4:30pm Saturday 18: 9:00am - 4:00pm
E
EMERGENCY PROCEDURES
In the event of a major emergency please exercise common sense and if necessary,
account for your team and make your way calmly off site. Please follow instructions
from emergency services or CDF Staff. If you discover a potential emergency situation,
please call 111 immediately and notify a CDF Staff member – you will always find
someone at HQ. Evacuation Plan details will be on the Induction Boards by HQ.
EXHIBITOR NETWORKING DRINKS
You are invited to celebrate Central Districts Field Days 2018 with us at a special
networking drinks on Thursday 15 March from 4.30 at HQ. Food will be provided and
drinks available for $2 (beer, wine) and $1 (non-alcoholic) with all proceeds going to
Manawatu/Wanganui Child Cancer.
F
FAQs
Q: I am only working from Thursday 17 March, do I need to arrive a day earlier to be
inducted?
A: No, this is for build up days only (9-14 March 2018)
Q: Why do I need to be inducted?
A: With new H&S regulations, we must induct anyone on-site during build up.
Q: Who needs to attend this induction?
A: Anyone who will be on-site during build up (see above dates).
FIRE SAFETY
All Buildings and Marquees must meet all the requirements for means of escape and
spread of fire, and be provided with such fire fighting appliances or facilities as deemed
necessary by the Council & Fire Service. If unsure, please visit www.mdc.govt.nz
FIRST AID
All incidents and accidents must be reported promptly to the Information Tent, HQ,
Security or a Staff Member. Qualified First Aid personnel will be on site at all times. First
Aid personnel will be located onsite in a visible tent and this will be manned by St John
during the open period of the event.
During bump in and bump out, security and Stuff staff are qualified first aiders. In the
event of a medical emergency please alert a member of the organiser’s team or security
staff. Please d
o not call the emergency services directly; the security team coordinates
with the emergency services directly to ensure minimum delay. Third party calls slow
down response time.FOOD STALLS
All food stalls and food tasting exhibitors need to complete a Temporary Food Stall
application and send it to the Manawatu District Council. If you have not received this
application please click here. For exhibitors catering for their customers, please ensure
you stick to the health and safety guidelines outlined here.
FOOTWEAR
Please make sure you wear closed toe shoes during bump in and bump out. Due to
OH&S regulations, open toed shoes and sandals are not permitted during buildup and
breakdown - you will be refused entry to the event.
G
GAS
All LPG gas bottles in use must be fitted with a gas safety-valve. You can buy this from
your local hardware shop e.g. Bunnings.
Only two types of Gas cooking equipment is allowed on site:
1. Outdoor gas cooking equipment i.e. BBQ
2. Commercial inside cooking equipment that has been plumbed into the gas.
All gas cooking equipment needs to comply with the following requirements:
1. All gas cylinders need to be held in an upright position and stored in a well
ventilated area of the site.
2. Equipment should be no more than 10 years old.
3. All equipment should have approved badge attached, New Zealand approved
gas cooking equipment will come with this badge when purchased.
4. All gas cooking equipment should be accompanied by printed instruction
manuals.
H
HEADQUARTERS
Throughout the event, from build up to pack down, you will find a friendly, helpful face
at the CD Headquarters (HQ), located through the gate off the Kawakawa road entrance.
If you have any questions about your site, requirements, or any event details, please
come see us. The office will be open from 7.30am - 5.00pm each day of the event.
A photocopier will be available at HQ for exhibitors’ to use (small charge) throughout
the show.
Contact with the site office can be made on 0800 333 678.
The following is available at HQ:
- Book forklifts
- Pick up courier items- Arrange delivery of items from your site for visitors
- Ticketing service
- Final payments and invoicing
- Pick up undelivered exhibitor entry pass packs
- HQ is the place for all Feedback - please let us know at the event of any issues,
feedback, etc. Once the event is over, we are unable to fix these concerns so we
ask you to promptly let us know.
HEALTH & SAFETY
1. Managing Dangerous Goods (DG’s) and Hazardous Products (HSNO’s)
a. A register must be kept on your site of all hazardous goods or dangerous
substances, which includes each individual product, quantity and
incompatible substances
b. Material Safety Data Sheets must be kept on site for any DG’s or HSNO’s
on the site
c. Personal Protective Equipment for dealing with spills of DG’s/HSNO’s must
be on site which align with the MSDS sheets.
2. Managing spills
a. Sites stocking or using substances which are hazardous to the
environment must have a suitable spill kit and personal protective
equipment suitable for the cleanup of any unintentional spills of the
substance.
b. Event Management must be advised of any spills which occur on your
site.
3. Electrical Safety
a. All leads must be tagged and tested and in current test to be used on site.
b. Piggybacking of power distribution boards will not be allowed.
c. Any power multi outlets must have individual switches for each outlet
d. Only the Events licensed electricians can conduct electrical work on site,
unless prior approval has been given by Event Management.
4. Marquee Safety
a. Construction
i. Pegging: Always ensure underground power cables have been
identified prior to driving any pegs into the ground.
ii. You need to ensure sufficient pegs have been installed for the
stated wind rating.
iii. Ensuring all stays and connections are in place and are correctly
installed.
iv. Any exposed Tent Pegs must have protective end caps fitted to
prevent customers from injuring themselves.
v. Electrical appliances and connections must be up off the ground.
vi. You will need to be able to advise Event Management on the wind
rating relating to the setup of your marquee if you are providing
your own or having one set up by a third party.
5. Managing Trip Hazardsa. You are responsible for ensuring there is no trip, slip or fall hazards
introduced to your site, these must be eliminated or minimised.
b. Any trip slip or fall hazards which are identified and cannot be eliminated
or minimised must be reported to Event Management.
6. Adverse Weather
a. Signage
i. All signage must be secured at all four corners.
ii. Cable Ties can be used, however you must ensure you d o not cut
the tail off cable ties as this creates a sharp edge which can easily
cut persons.
iii. Be mindful of moving or putting up signage in high winds. Signs
can easily become a sail in such conditions and cause a person to
fall over, or lose grip, allowing the item to become a missile which
can injure persons.
iv. Fitting signs in high winds should be conducted by two persons
with spare signs secured out of the wind until they are being fitted.
v. Corflute signage has sharp edges; please ensure members of the
public are not exposed to these edges.
7. Building Permits.
a. Building permits will be required for any marque which is over 100 square
meters in size.
b. Exemptions from building permits issued by the council will be accepted
in absence of a building permit.
c. A copy of the building permit must be kept on site at all times.
8. Vehicles On Your Site
a. Any vehicles used anywhere on the site, must have a current warrant of
fitness.
b. No vehicles will be allowed to be parked on your site during the event,
unless the vehicle forms part of your display.
c. Only authorised transportation of any kind can be used on site during the
event. Authorised vehicles must have a vehicle operation permit attached
to them, these are obtainable from event management.
d. Authorised vehicles can only move on the site at walking pace.
e. Spotters will be required for all vehicles with the exception of golf carts
and side by sides.
9. Welding
a. Any welding on site can only be conducted with a permit to work, issued
by the Event Manager.
b. Welding displays which produce an arc will require shielding to prevent
eye damage of customers or other attendees.
10. Operation of Machinery:
a. Any machinery operating on site must be compliant with the safe use of
machinery standards.
b. No machinery is to be used on site if any of its guards have been
removed.
c. Machinery including generators must be segregated from the public.HI-VIS It is compulsory for all Exhibitors and staff to wear a hi-vis vest during the bump in and bump out of the event. You will be unable to gain entry to the site if you do not have this. There is to be enough vests for all staff, suppliers and contractors working on your site during this time. During opening hours, there is no need to wear hi-vis. I INDUCTIONS As part of H&S regulations everyone coming onto the Field Days site will be required to be inducted. This process takes between 5 and 10 minutes and once you have been inducted this will cover you during the whole build-up, event and pack-down period. You will receive a wristband once being inducted. Wear this while onsite at all times. INTERNET We have joined up with Inspire Net as the Internet Service Provider (ISP) for this years event. They are an award-winning company that consistently sets the standards for ISP support. Not only will they help pick the right Internet and phone solutions for you at home or in business, but will also help you set up the connection and email services over the phone. Whether you’re a business or home owner living in the city or living rural, over the last 19 years they have built a reputation for doing whatever it takes to provide customers with the best broadband in the region. As an Event Supply Partner at the 2018 Central Districts Field Days, Inspire Net has an exclusive offer to all exhibitors. Please scroll down to the “Preferred Suppliers” area on the Exhibitor Hub and click on ‘Internet’ for more information. L LIQUOR LICENSE If you are providing alcohol with no charge, donation or contribution required by attendees then no license is required, providing this is not available to the general public i.e. at an invite only gathering (not general public). If you are providing alcohol in return for any charge, donation or contribution then you require a license as a ‘sale’ is taking place. If you have any questions please contact Manawatu District Council: compliance@mdc.govt.nz or visit w ww.mdc.govt.nz Strict adherence to the Responsible Service of Alcohol Laws including but not limited to, no alcohol is to be served to persons under 18 years of age, no alcohol is to be supplied to an intoxicated person.
LOADING & UNLOADING
In order to maintain a safe environment for all users, staff and stallholders during bump
in and out, please follow these rules:
● REPORT TO SECURITY ON ARRIVAL - P lease check-in with security upon
entering the venue and ensure you have your vehicle access pass that will allow
you into the park during bump in and bump out.
● VEHICLE ACCESS PASS - T his is on the Exhibitor Hub. Please can you print this
out with your name, site and phone number - This must be displayed in your
vehicle at all times whilst in the venue.
● NO PARKING ON SITE - This will be strictly enforced and offending vehicles will
be fined and banned from entering the site again. Please see ‘Parking’ for more
details.
● ALL VEHICLES MUST BE OFF SITE 30 MINUTES PRIOR TO EVENT OPEN HOURS.
Please be patient and considerate to your fellow Exhibitors and always follow
directions from the Site Managers and Security.
LOST PROPERTY
Any items found should be handed into the Information Tent, HQ or a member of the
Security Team.
N
NEW EXHIBITORS
During pack-in, if you are a new exhibitor pop in and say hi to us at HQ!
We will be happy to help show you where your site is and assist with any questions you
may have.
P
PARKING
During build up: When onsite you must park within your site, off the roadway to ensure
cars can move freely onsite.
During the event: No cars unless those which are part of the display, can park within
your site. You must park within your assigned car park at the official Exhibitor Parking.
All vehicles must be in one of the exhibitor car parks by 8.30am each day. You cannot
leave your car on your site after this time.
If you are a site in the Blue shaded area, please park in Car Park A. All other sites to park
in Car Park B. This map is located on the Exhibitor Hub.PIGGYBACKING Please note your site should only exhibit the products/services you sell or distribute and not other products you might handle for non exhibitors. No ‘Piggybacking’, subletting or space farming is permitted at Central Districts Field Days. We will check displays and where Piggybacking occurs we will charge a full exhibitor fee for each Piggy Backer. POWER We go to a lot of trouble to ensure the power supply is as reliable and safe as possible. If you have any special power requirements please let us know well in advance. Our system operates on an Earth Leakage System, which requires your equipment to be in top condition and compatible. All electrical equipment MUST be tested and have a current tag. Power will not be supplied unless test and tagged. Please ensure all suppliers understand this and they supply you with items that are test and tagged. If you have any doubts about your gear we suggest you get it checked by an electrician in advance. There will be absolutely no exceptions to not using the Earth Leakage System to comply with AS/NZS:3002 Electrical Installations (Shows & Carnivals). This is for your protection. Underground cables are marked, please stay clear. If you have ordered power, a power lead will be supplied to the boundary of your site, this lead will be labelled with your company name and site number, please do not use if it is not yours. Do not plug directly into lifeguards (big yellow boxes), you will be disconnected. If you use extension leads you must ensure they have been tested and tagged. PUBLIC LIABILITY INSURANCE Check with your Insurance Company that you are covered for transport of goods as well as goods on site. Also we recommend you have Public Liability cover – ours does not cover you, unless you have purchased it. Please contact Christine O’Connor to do so. R RUBBISH Rubbish collection takes place continually. We ask you to please place all packaging and rubbish in the correct bins nearest your site. If you have large amounts of waste to be removed, please keep until the end of the day then place it in front of your site, on the road and advise HQ. It will then be picked up by our rubbish collection service at the end of each day. Please make a conscious effort to place rubbish in the appropriate bins and remember to recycle as much as possible.
RURAL PRIZE
The famed Suzuki Rural Prize Pack is back, thanks to Suzuki and Brent Smith Trailers.
The pack includes a Suzuki Quad Bike and a Brent Smith trailer filled with prizes.
As an exhibitor you have the opportunity to include a prize in the trailer. All prize
contributors receive:
1. A listing in the Official Visitor Handbook with reference to your site/stand
number - i f you book before Monday 12 February.
2. A listing on www.cdfielddays.co.nz, linking to your website and email address (for
prizes valued over $100).
3. Visibility of your contribution at the Prize Display, along with signage referencing
you and your site number at the display.
To be included please c lick here to complete our form.
S
SECURITY
Event security will be present at the event 24/7 to ensure the safety of patrons, staff and
our partners. If you see something suspicious, please inform security immediately. You
will be responsible for your site, takings and personal belongings. Further safety
information, including emergency and evacuation procedures will be provided to, or at
the event.
SERVICEWARE
Stuff is committed to providing wonderful events that are sustainable for the
environment. In the interest of making our event as “green” or sustainable as possible,
we encourage you to use serviceware that can be recycled, rather than thrown to
landfill. No polystyrene or Styrofoam packaging is permitted.
SITE SAFETY
At any time, tractors, vehicles and other mechanical equipment may be moving. Please
exercise care. No cranes or forklifts are to operate on site at night or at any time during
the event on Thursday, Friday or Saturday. We ask that you drive at walking pace
whenever on site and you have your hazard lights on – please inform all staff attending.
To avoid hitting underground power, please DO NOT dig your own post holes. You are
reminded the Occupational Health and Safety Act requires you to be responsible of
ensuring all extension leads and power boards used by you are suitable, in a safe
condition and are tested with a current tag.T TICKETING There is no exhibitor access to CD Field Days on event days without a valid staff accreditation or visitor pass. Accreditation is presented in the form of a lanyard with your site number and name, and must be worn at all times. You have been allocated a number of 3-day Exhibitor accreditation based on the size of your site - more Staff accreditation and visitor passes can be purchased by filling in the form below. If you require additional Staff Accreditation or Visitor Passes they can be purchased at: Staff Accreditation - Three Day $10.00 each Visitor Pass - One Day $10.00 each Allocation of these tickets is at the discretion of CD Field Days. Additional Staff accreditation must only be used for those working onsite during the event. An Invoice will be sent upon receipt of form. Passes will be available on receipt of payment. Exhibitor Accreditation will be ready for collection from CDF HQ from 12th March. Additional Visitor Passes will be provided with a Discount Code and can be pre-purchased and distributed online via email. Discount codes will be capped with the number you request. To request additional Accreditation and Passes, you can do so here. W WASTE MANAGEMENT Waste Management is extremely important to Stuff and our team. We have hired the best we can to ensure as much of the waste can be recycled than go into landfill at the end of the event. In the Waste Compound we will be providing 6 waste streams for you to use. We hope to make it as simple as possible and you will work together with us to ensure we can get the right waste in the right bin, There will be: ● Commingled Recycling - for plastic and cardboard ● Organic Waste - for all food scraps ● Oil Waste - for excess oil waste (do not put water in here) ● Water Waste - for excess water waste from washing up and cooking etc ● Glass - for glass bottles etc ● General Waste - for general rubbish that does not fall into the above categories Please show your team members the bins each day and ensure they are using them correctly. See ‘Rubbish Collection’ if you are unsure which bin to put the rubbish in.
WATER Due to high water usage in some areas we will require further information in regards to your water requirements to ensure we supply you a reliable resource. To order water to your site please contact us. Available options Water (tap only) - $130+gst Tap supplied at the boundary of your site Water (truck fill only) - $45+gst per 1,000 litres Water (tap & truck fill) - $160+gst first 1,000 litres, then $45+gst per 1,000 litres
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