Getting Back on Track: SPEED With Appendix for Guidance for SPEED Venues and Event Organisers - SPEED Appendix v18 May ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Getting Back on
Track:
SPEED
With Appendix for Guidance for SPEED
Venues and Event Organisers
MotorsportUK.org/COVID-19
Version. 10 August 2020
1
Introduction
Motorsport UK, like other sports governing Our goal is to get the sport running again as fast
bodies, has been planning how it will be possible as practically possible. We are working with the
to restart our sport whilst working within the regional Governments including Scottish
prevailing government guidelines. Clubs and their Government and administrations such as Sport
activities in Scotland fall under the Jurisdiction of Scotland and of course U K Government through
the Scottish Government who are adopting a DCMS and we have led the development of a
phased approach to the easing of restrictions. detailed plan that can be used by clubs, officials,
venues and competitors to manage events safely
As the respective Governments now announce a and successfully but always subject to respect of
gradual release of their lockdowns, Motorsport the requirements of the several national
UK is communicating our plan on how to best Governments.
resume our activities as quickly as we can while
under applicable restrictions. We are fortunate that our sport takes place in
large outdoor environments, so that with
This planning has been undertaken in practical measures in place, much of motorsport
consultation with a wide selection of stakeholders should be able to resume. We will all need to
including the specialist committees of each sport modify the way we have worked in the past and
discipline. accept these changes in a collaborative and
constructive way. I am sure that the ingenuity and
The organisation has been actively modelling passion of the motorsport community will allow
how each of the sport’s eleven different us to navigate the essential requirements to keep
competition categories could potentially begin to everyone safe, but at the same time allow our
restart motorsport when it is safe and practical to sport to get going again.
do so.
We want to thank all of the motorsport
community for supporting the need to suspend
our activities; we appreciate how difficult this has
been for many individuals and organisations.
Hugh Chambers, CEO
2
3
4
Guiding Principles
In building out Motorsport UK’s plan to restart motorsport, a number of considerations have been
established after significant liaison with our stakeholder community.
Motorsport UK’s approach needs to provide robust guidelines while allowing for some flexibility and
adaptability of the central tenets to suit each of 11 different motorsport disciplines.
The guidelines have been established through consultation in alignment with government guidance.; it
is understood that this guidance is fluid and can be open to interpretation and also, in the event of a
second wave of the virus, the advice may need to be withdrawn or reconsidered.
RESPECTING GOOD NEGATING
GOVERNMENT
LEGISLATION SOCIAL CORPORATE HEALTHCARE
DISTANCING CITIZENSHIP BURDEN
The Motorsport UK Social distancing is crucial Positive public perception Motorsport will not put an
community will respect the to reducing ‘R’ and is at the of our sport is important to additional burden on
law and principles of forefront of all restart ensure cooperation and public health resources in
government guidance planning future growth restarting our sport
RESPECTFUL OF DISCIPLINES CAN SAFETY,
EDUCATION & TRAVEL NOT ALL MOVE SAFETY,
TRAINING RESTRICTIONS AT SAME PACE SAFETY!
Appropriate education and This plan is respectful that The reintroduction of some Safety is a central tenet
guidance will be provided not all devolved countries of our 11 disciplines, by and front of mind in the
to event organisers to (or administrations) are their nature, will not be execution of this strategy
safely execute events moving at the same pace simultaneous
5
Responsibilities
Government and healthcare guidelines have been fluid over the past months and it is a complex task to
interpret these and apply them to each of 11 different categories of motorsport, from planning an event
to successful implementation.
Below is outlined the roles and responsibilities of each of the Government, Motorsport UK and ultimate
event organisers and venue owners.
EVENT/ VENUE
GOVERNMENT MOTORSPORT UK
ORGANISERS
Define social gatherings size/ Regulatory framework Application of Motorsport UK
scale Education and Training guidelines
Set out hygiene measures and Scrutineering Facilitating social distancing
PPE Timing Monitor and control number of
Medical/emergency impact Marshalling event attendees
Human resource Paddock/assembly areas Size of areas
Equipment and facilities Results/queries Marshalling arrangements
Limit exposure of vulnerable Medical requirements Incident management
people Incident management Community engagement
Personnel numbers Remote roles/actions
Entry numbers Event equipment/hygiene
Media Guideline compliance
Judicial
LEGISLATE/ INFORM INTERPRET/ EDUCATE IMPLEMENT/ EXECUTE
6
Important Considerations
The UK is still in the midst of a healthcare Life should not feel normal at this time and it is
emergency and it is a r e q u i r e m e n t o f a l l unlikely that the UK motorsport community can
Governments that we closely follow their advice return to how things were for some time.
and guidance in order that the UK as a whole and
severally can navigate its way through the current
crisis. However, with the appropriate checks and
measures in place, motorsport should be able to
As the emergency has developed, it has become continue at this time and it is important for the
apparent that the devolved administrations of the mental health and physical wellbeing of the
home nations and also the Crown community that life goes on as much as normal.
dependencies are easing restrictions according to
their own distinct details and timescales. This The following are important considerations in
updated guidance has been designed to afford getting various parts of the sport up and running
flexibility as we go forward, in order to at the earliest opportunity.
accommodate the evolving situation and remains
subject to the prevailing Government advice and
guidance applicable to an event location.
1. Vehicle Sharing/ Passengers/ Co-drivers 3. Communications
Government easing of restrictions is now varied Flexible communication methods will be
and localised. This guidance is presented on the required, with an increased emphasis on digital
understanding that what is permissible in one area engagement both pre and during the event
may not be appropriate in another.
4. Training
2. Variations to Documentation New ways of working will be required, and
It is likely that documents and processes will need appropriate awareness training will need to be
to be modified in order to provide for social undertaken for all involved
distancing with the implementation of some
5. Social Activities
additional checklists and processes
The social aspect of motorsport is an important
part of the sense of community; however, it is
necessary at these times that these be
accommodated within the parameters of
government restrictions
7
Guidance for Speed
Venues and Event
Organisers
August 2020
8
Speed Venue/ Organiser Guidance
The following guidance pertains to Speed Venues With this updated guidance, it may be possible
and Speed Event Organisers. to resume running most types of Speed Event
subject to the r e g i o n a l Government advice
Against the backdrop of the current Government as it applies to the location of your event, and
guidance it is anticipated that, for the events to the practicalities of managing your compliance
be able to be run safely, there will be significant with the advice from that Government.
changes required across all facets of the event
organisation. It is important and prudent at this time to adopt
appropriate and practical precautions to protect
The following guidance is not exhaustive; the and save lives.
however Motorsport UK urges that venue and
event organisers take a conservative approach Additional questions can be asked of Motorsport
towards their interpretation of the guidelines set UK via; Restart@MotorsportUK.org
out in order to protect competitors, teams,
marshals, officials and volunteers. The overriding
principles being enhanced hand washing,
sanitising and Government COVID guidance.
EVENT GUIDANCE
ELEMENT
Documentation • Variations to standard documentation may be needed
• Recommended use of online event administration systems. Such systems may
be capable of utilising the Motorsport UK licensing database for licence
validation
• Electronic (remote) signing-on pre-event. Individuals without electronic
access pre-event may be prohibited
• Ensure that the signing-on process emphasises attendance only if well and
NOT exhibiting any COVID-19 symptoms. A reminder to marshals/officials
that reduced staffing numbers may be necessary and non-attendance without
prior notification may impact on the viability of the event
• Pre-event scrutineering by electronic (remote) declaration. Remote Video
Inspections of vehicles and equipment may be used
• Licences not physically checked at event, remote verification possible. Ad-hoc
verification by Motorsport UK
• Upgrade Cards will not be signed for upgrade purposes. In accordance with
current regulations official results may be used in place of signatures
9
EVENT GUIDANCE
ELEMENT
• Spacious, non-enclosed environment. May require supplementing existing areas
Scrutineering with additional spaces
• Noise checks may be carried out so long as social distancing requirements can be
maintained
• Pre-event scrutineering by electronic (remote) declaration. Remote Video
Inspections of vehicles and equipment may be used
• External checks with driver in vehicle. Internal checks with driver out – and
sufficiently clear – of vehicle
• Contact with vehicle internals avoided and PPE as required to comply with
Government advice
• Checks selected and carried out to minimise contact with vehicle. Visual checks
strongly recommended
• Suspension of Motorsport UK Scrutineering stickers for new Helmets/FHRs, with
declarations required for equipment not previously scrutineered
• Remote video inspections of vehicles and equipment may be used. Organisers to
facilitate for receiving videos where possible
• Where appropriate, specify the location of parc fermé which can be located as
desired. Where venue fixed parc fermé is used then vehicles dismissed from parc
fermé asap
• All paperwork is digital
• Limit team personnel numbers to ensure social distancing can be respected
Venues • Ensure and maintain social distancing between competitors in paddock,
assembly/holding/pre-grid and parc fermé areas and when travelling from paddock
to assembly area, parc fermé and back to paddock
• One mechanic only per vehicle in any assembly/holding/pre-grid area. Organisers
may declare a maximum of two mechanics where complying with social distancing
would not be compromised
• Vehicles to be further spread out in any assembly areas where Competitors will be
required to remain in or next to vehicle
• Where walkways have a width below the minimum social distance, consider
making one way and consider mitigation as necessary
• MEDICAL CENTRES:
• To reduce the potential for contamination of essential medical facilities, visits to
Medical Centres should be avoided other than for serious injury/illness
• Competitors/Teams are encouraged to bring and use their own first aid kits etc, in
the first instance, in the event of minor injury/illness
• Triage will be necessary before individuals are permitted access
• Medical facilities to be restricted to medical personnel and patients only
• PODIUM / TROPHY PRESENTATION:
• At all times respecting social distancing needs. Presentation area to be setup in
advance under sanitised conditions
10EVENT GUIDANCE
ELEMENT
Marshals • PPE requirements in accordance with relevant Government advice
• Marshals should not be required to touch vehicles at any time
• Organisers at all times to ensure personnel are conscious of and satisfied with
their own safety
• All reports to be transferred by digital or telephonic means
PADDOCK & HOLDING/ASSEMBLY AREAS:
• Prepare or use any marked bays and grids to avoid marshals where possible.
Restrict batch numbers to take account of holding area size and distancing
requirements
START LINE:
• Marshal to visually align giving instruction to the driver or mechanic
POSTS:
• Posts should have no more than the number necessary to carry out the usual
function of that location and in order to maintain safety coverage in accordance
with the track licence
• The post must be able to facilitate allocated marshals in line with current
government guidance in respect of social distancing, and with mitigation as
necessary
• Post allocation should be issued remotely prior to event to avoid unnecessary
delays and gatherings
INCIDENT/MEDICAL INTERVENTION:
• A marshal should approach a stranded vehicle, face on and at a safe distance,
to observe the OK (thumbs up) from the driver and request intervention in the
case of no presented indication
• In the event of an incident requiring intervention or where there is no OK
sign (thumbs up) from the driver, marshals equipped with appropriate
PPE should adopt the usual procedures to deal with the incident until
additional support arrives. At which time the marshals' direct
involvement may not be required, and they may only be needed to
control the site.
Timing/ • PPE in line with Government advice
Results/ • Access to timing room restricted to allow for social distancing at all times
Queries
• Results/times issued electronically by text/email etc. Any result huts to be
restricted to one person at any one time, keyboard access prohibited, scrolling
times only
• Queries submitted by messenger service/video call
TRANSPONDER TIMING:
• Remotely operated timing services where possible
• Single technician on-site for hardware issues, to observe social distancing
• Continued ability for transponder hire under sanitised conditionsEVENT GUIDANCE
ELEMENT
Officials • PPE requirements in accordance with national Government advice. Organisers
to ensure personnel are conscious of and satisfied with their own safety
• A record to be maintained of personnel working in close proximity or enclosed
areas
• All reports to be transferred by digital or telephonic means
PADDOCK & HOLDING/ASSEMBLY AREAS:
• Prepare or use any marked bays and grids to avoid marshals where possible.
Restrict batch numbers to take account of holding area size and distancing
requirements
START LINE:
Organisers have flexibility regarding start lines in a socially distanced environment
to choose their preferred method:
• Exemption to GR S3.2.1 to allow for a 1m box behind the start line. Guidance on
utilising the European Start system is available at Getting Back on Track on the
Motorsport UK website.
• Marshals may touch the vehicle at the start having sanitised any contact areas
first, using an alcohol wipe which must be renewed on each occasion.
• Marshals may align the vehicle at the start line using a pole
MARSHAL POSTS:
• Post allocation to should be issued remotely prior to event to avoid
unnecessary delays and gatherings
• Greater utilisation and mobilisation of Intervention Vehicles
TRACK INSPECTION:
• To be undertaken by the Clerk of the Course who will report back to the Event
Steward(s)
INCIDENT/MEDICAL INTERVENTION:
• The Clerk of the Course may request a marshal to approach a stranded vehicle,
face on and at a safe distance, to observe the OK (thumbs up) from the driver
• In the event of an incident requiring intervention or where there is no
OK sign (thumbs up) from the driver, marshals equipped with
appropriate PPE should adopt the usual procedures to deal with the
incident until additional support arrives. At which time the marshals'
direct involvement may not be required, and they may only be needed
to control the site.
• Emergency Response personnel only. The Clerk of Course where absolutely
necessary may also require attendance by other Senior Officials
VEHICLE SHARING:
• In accordance with Vehicle OccupancyEVENT GUIDANCE
ELEMENT
Incidents/ • Organisers/CMO should liaise with the local emergency services and hospitals to
Medical ensure that there are no local restrictions and make appropriate provisions for
Interventions casualty transfer from the venue to hospital if there is uncertainty regarding the
availability of NHS ambulances.
• Any Rescue vehicle used as an ambulance must be sanitised to the satisfaction of
the CMO post-patient
• Extended hygiene measures. All equipment to be sanitised after use
• Extended PPE to be worn before entering any response vehicle
• Greater utilisation and mobilisation of Intervention Vehicles
• Advanced PPE to be worn when conducting certain medical procedures
• Restrictions on number of personnel in rescue units / intervention vehicles
whilst not deployed
• Upon request from the Clerk of the Course a marshal should approach a
stranded vehicle, face on and at a safe distance, to observe the OK (thumbs up)
from the driver
• In the event of an incident requiring intervention or where there is no OK sign
(thumbs up) from the driver, marshals equipped with appropriate PPE should
adopt the usual procedures to deal with the incident until additional support
arrives. At which time the marshals' direct involvement may not be required,
and they may only be needed to control the site.
• Separate and specific guidance in relation to incident/medical intervention has
been issued
Protests/ Judicial • Digital forms available here for:
• Protest
• Judicial Action including technical
• Appeals
• Additional Guidance available, including socially distanced proceedings, if
digital process is not possible
• All Stewards Reports will be electronic only and to be received no later than
5pm the first working day following the Event
• Any fees to be paid by the Competitor within 48 hours or fines within 7 days
direct to Motorsport UK
Briefings • Recommended use of online event administration systems.
• Written (and/ or video) briefings sent electronically.
NEW DRIVERS:
• The Clerk of the Course to speak remotely to new drivers via voice notes,
telephone or other means
• Alternatively in an open area whilst at all times respecting social distancing
and with availability of hygiene measuresEVENT GUIDANCE
ELEMENT
Communications SIGNAGE:
and Media • Key policies on distancing, hygiene, PPE, plus specific areas (e.g. paddock),
regular PA announcements, venue entrance
COMMUNICATING POLICIES:
• Signposted from website
• Emailed in advance of event with links
• Guidance contained in footers of event information
• No hard copies of comms materials
LOCAL RESIDENT COMMUNICATIONS:
• As appropriate to venue, highlighting adherence to guidelines
• Customer liaison and press management:
• Contact numbers for general enquiries, plus specific personnel on signage as
appropriate, plus central URL to website section for policy info
MEDIA:
• Strictly limited numbers (potentially single media syndicated), venue/space
dependent
• Specified locations only, single workers or household members only, interviews
with social distancing respected
• All materials shared electronically
PODIUMS:
• Not public events/ photo/ media events
CLUB SOCIAL ACTIVITIES:
• Must comply with current government restrictions
Race Control • Appropriate PPE in line with Government advice to be used and hygiene
observed
• Documentation exchange or marshal messaging by electronic means. Verbal
reports by telephone accepted without supportive written reports where
appropriate
• Personnel limited for social distancing, access only to necessary personnel
• Venues to consider space available and utilising adjoining rooms as necessary
and use of technology for uninterrupted engagement between Race Control
officials
• Hand sanitiser on entry/exit
• Well ventilated where possibleEVENT GUIDANCE
ELEMENT
Equipment • All equipment to be sanitised at pick up
Provision • All equipment to be sanitised by marshal/official prior to drop-off
• Equipment to be pre allocated to personnel to limit person to person contact
• Remote (un-manned room) pick-up/drop-off of equipment (sanitisation
provision provided at location)
Race • Staff to be provided appropriate PPE in line with Government advice and area
Administration regularly sanitised
• Personnel limited for social distancing
• No physical exchange of paperwork. Reports etc by digital means only
• Competitor or official attendance to be restricted according to the needs of the
facilities
• Hand sanitiser on entry/exit
• Well ventilated where possible
Vehicle • Occupancy to be in accordance with Government advice and COVID PPE
Occupancy requirements. Full face helmet and balaclava is acceptable COVID PPE.
Officials Cars, Where vehicle occupancy is limited to occupants of the same household the
Safety Cars requirement for facial covering is recommended.
• Eye wear. Only tight-fitting eyewear such as goggles or a visor for a full face
helmet afford any benefit and remains a matter of personal choice.
• Facial Covering. The mouth and nose must be covered by a tight fitting
covering, particularly with regard to the sides of the nose. If a Balaclava
doesn’t provide this level of tight fitting covering of the mouth and nose then
an additional facial covering must be worn. Care must be taken when
removing all facial coverings, in line with Government guidance
• Rotation of occupants to be avoided and not without sanitising contact areas
of vehicle
• A record of personnel sharing vehicles to be keptEVENT GUIDANCE
ELEMENT
Competitors • Participants must be conscious of and satisfied with their own safety and of the
(including impact of their actions on other participants
Teams) • Any queries to the officials/organisers must be via electronic/digital means or
to the admin desk where provisions can be made for social distancing and
protection of staff
AWNINGS:
• Enclosed awnings to be avoided and if this is not possible social distancing and
PPE must be used
• Drivers must be responsible for their own PPE
DRIVER CHANGES:
• For events allowing driver changes the time period for the change must allow
for sanitisation of the contact areas within the vehicle
ALL DRIVERS:
• Any driver involved in an incident must indicate that they are OK by signalling
with a “thumbs up” at the front windscreen at the earliest opportunity and to
the approaching marshal. Failure to do so will result in mobilisation of medical
personnel
• If a competitor can safely exit the vehicle, they should do so, then stand in a
suitable location and respect social distancing
MEDICAL CENTRES:
• To reduce the potential for contamination of essential medical facilities, visits
to Medical Centres should be avoided other than for serious injury/illness
• Competitors/Teams are encouraged to bring and use their own first aid kits etc,
in the first instance, in the event of minor injury/illness
• Triage will be necessary before individuals are permitted access
TEAM PERSONNEL:
• Team Personnel must not attend the event if they are unwell and if any
member should become unwell during the event they must notify the
organiser, by electronic or telephonic means, and will be required to leave the
venue
• Social distancing shall respect the government requirements including PPE
• Track walks may be carried out ensuring social distancing is maintained
• Contact areas to be regularly sanitised
• Sharing of tools and equipment to be avoided where possible
• Names of personnel attending the Event must be recorded on the pre-event
declaration, recommended to be no more than Driver +3 (Motorsport UK prior
agreement required to alter this number)Appendix A:
Competition Guidance for
Scotland
August 2020Guidelines for Scotland The following information provides guidance relating only to the restart of motorsport in Scotland and must not be relied upon for any other jurisdiction in the UK. Specifically, the information is for clubs and their activities in Scotland and which fall under the Jurisdiction of the Scottish Government who are continuing to adopt a phased approach to the easing of restrictions with the assistance Sport Scotland. Motorsport UK continues to communicate a plan on how to best resume motorsport activities while operating under applicable restrictions in this jurisdiction. Travel guidance issued by the Scottish Government should always be adhered to and is available through the following link: Staying Safe and Protecting Others: Travel Guidelines are subject to the Scottish Government COVID-19 Routemap. Current information is available through the following link: Scottish Government: Covid-19 Framework for decision making.
Specific guidance for Clubs and
Organisers
1. It is the responsibility of each club or venue to 8. Competition organisers should ensure no two
undertake a documented COVID-19 -Security Risk ‘bubbles’ come into contact with each other at
Assessment. any time throughout the day. This may be
achieved with staggered starts etc.
2. Competitions should only be undertaken at your
own club or venue where physical distancing and PPE requirements including cleaning measures
hygiene measures are in place. are subject to Health Protection Scotland
guidance and must be adhered to.
3. All indoor changing facilities must remain closed
at this time. 9. No spectating should take place other than
where a parent, guardian or carer is supervising
4. Hospitality services and toilet facilities at clubs a child or vulnerable adult.
and venues may reopen subject to Scottish
Government guidance. 10. Limits on the number of participants accessing
facilities should be risk assessed to ensure
5. Organised and sanctioned Governing Body physical distancing can be maintained. You can
outdoor competitions must take place behind meet with up to five other households (or
closed doors: extended households) when together in a
a. with only competitors and essential ‘competition bubble’ outdoors but ensure that
competition staff in attendance there is a gathering of no more than 15 people
b. no spectators in total in any one bubble.
Children aged 11 years and younger are not
6. A register of all attendees will be maintained in
required to distance, as set out in Scottish
accordance with this guidance document.
Government guidance.
7. For adults 5 households (or extended households)
11. Travel to and from competition must not mix
(maximum of 15 people) can combine to
households i.e. no car sharing. This also means
essentially create a ‘competition bubble’ as long
no multiple occupancy of vehicles from mixed
as physical distancing measures are maintained.
households during competition is permitted.16
You can also read
