Health and Safety Policy - FIRST AID POLICY - FIRE RISK POLICY - SECURITY POLICY - STAFF WORKING ALONE POLICY
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Health and Safety Policy
- FIRST AID POLICY
- FIRE RISK POLICY
- SECURITY POLICY
- STAFF WORKING ALONE POLICY
Page 1 of 43Health and Safety Policy: First Aid, Fire Risk, Security, Staff Working Alone Policies
This document is also written with reference to:
• DFES Doc: Organisation and Management 0803/2001
• Health and Safety: Responsibilities and Powers New British Standard BS8599
• Keeping Children Safe in Education – 2020
• The London Child Protection Procedures 2010 (4th Edition)
• Working together to Safeguard Children 2018
• Safeguarding Children and Safer Recruitment in Education (SCSRE)(2007) guidance
• Department for Education Guidance (DfE): Dealing with allegations of abuse against
teachers and other staff (August 2011)
• Prevent Duty Guidance 2015
• This policy complies with Regulation 3 paragraphs 7a) and b) of the Education
(Independent School Standards, England (Amendment) Regulations 2012
• The policy on Child Protection is in accordance with Wandsworth Borough Multi Agency
Child Protection Procedures.
• Statutory Framework for Early Years Foundation Stage 2017 Ref: DFE-00169-2017
• What to do if you’re worried a child is being abused – March 2015 DFE-00124-2015
• National Curriculum 2015
This policy applies to the whole school including the Early Years Foundation Stage (EYFS) and all
teaching and support staff.
Policies & Documents that support the Health and Safety Policy in school:
• First Aid Policy Fire Risk Staff Working Alone Policy
• Security Policy Emergency Procedures
• Child Protection Policy PSHE Policy
A copy of this policy is made available to parents and staff on request and may be obtained from
the Office.
This policy is subject to continuous monitoring, refinement and audit by the Headmistress.
The Head and appointed first aiders are responsible for monitoring the implementation of this
Policy.
The Headmistress undertakes a formal annual review of this policy by no later than one year from
the date shown below or earlier if significant changes in legislation or regularity requirements so
require.
Page 2 of 43Health and Safety Please also see the COVID-19 School Risk Assessment to highlight new procedures in place during the pandemic The aim of the school is to provide a safe and healthy working and learning environment for staff, pupils and visitors. We believe that the prevention of accidents, injury or loss is essential to the effective operation of the school and is part of the education of its pupils. There are policies and audit procedures relevant to our responsibilities, duties and arrangements for Health and Safety, with particular arrangements that apply every day and at all times. We have specific controls and procedures for ensuring that pupils do not have access to any medicines, foods or drinks to which they are allergic. The arrangements outlined in this policy statement and the various other safety provisions made by the school cannot in itself prevent accidents or ensure safe and healthy working conditions. This can only be achieved through the adoption of safe methods of work and good practice by every individual. The school will take all reasonable steps to identify and reduce hazards to a minimum but all staff and pupils must appreciate that their own safety and that of others also depends upon their individual conduct and vigilance while on the school premises, or while taking part in school sponsored activities. All employees are responsible for their immediate area of work and should familiarise themselves with appropriate procedures. It is the school’s policy to encourage employees, pupils, parents, volunteers and contractors to adopt a positive safety culture in all their activities and to ensure, as far as is reasonably practicable, to minimise any adverse impact on the environment. The Health and Safety Executive (HSE) enforces health and safety law relating to the activities of independent schools. Although the Headmistress is responsible for health and safety in the workplace and on work activities, the overall and final responsibility is that of the Proprietor and the HSE will normally take action against the Proprietor. However, in some circumstances, for example where an employee failed to take notice of the school policy or directions in respect of health and safety, the HSE may take action against the employee as well or instead. Written records of all tests and checks such as PAT tests and COSHH (Control of Substances Hazardous to Health) are kept. The effectiveness of this policy will be regularly monitored to ensure that health and safety arrangements are being implemented and that the people named in this document are carrying out their duties. Employer duties The employer is required to take all necessary and appropriate action to ensure that the requirements of all relevant legislation, codes of practice and guidelines are met in full at all times. This includes the maintenance and development of safe working practices and conditions for all staff, pupils and visitors engaged in school sponsored activities along with taking all reasonable steps to achieve this. The employer ensures that both the Health and Safety Organisational Chart and the Safety Law Poster that summarises our responsibilities are kept up to date and posted in the reception area. The school is responsible for monitoring compliance with statutory requirements. The school has a duty to: • identify and evaluate risk control measures in order to select the most appropriate means of minimising risks to staff, pupils and others, while providing a healthy and safe environment for children to enjoy learning and to take reasonable steps to ensure that staff and pupils are not exposed to risks to their health and safety. This applies to activities on or off the school premises; • be familiar with the requirements of the Health and Safety at Work etc. Act 1974 and any other health and safety legislation and codes of practice that are relevant to the work of the school, in particular the Management of Health and Safety and Work Regulations; • ensure that all staff have been carefully selected to meet our requirements for the health, safety and security of the children in our care; • be consistent with Regulation 3 (7) of the Education (Independent School Standards) (England) Regulations, including complying with the requirements of Working Together to Safeguard Page 3 of 43
Children (HM Government), Safeguarding Children and Safer Recruitment in Education
(SCSRE) guidance excluding Chapter 5, DfE Guidance: Dealing with allegations of abuse
against teachers and other staff (2011), along with any further amendments as they are
published.
• Where appropriate, ensure that staff and parents are made aware of risks identified and of the
systems and procedures we put in place to deal with these risks;
• provide employees with information, supervision and training to ensure they are competent to
carry out their tasks and minimise cases of injury and work related to ill health;
• provide arrangements that recognise our responsibilities to visitors, contractors and the public
who may be affected by our activities;
• provide safe equipment, safe play areas, safe access and exits and maintain them in good
order;
• to have a clear understanding on actions to take in the event of any emergencies;
• to train all our staff in the particular health and safety issues that affect children;
• ensure that activities undertaken by the school both on and away from school site are risk
assessed and safely managed;
• monitor and review this Policy and the various systems procedures;
• Comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995
(RIDDOR).
• If a member of staff is absent due to a stress related issue, then the school must put in a risk
assessment for that member of staff’s return to work.
With specific regard to the pupils;
• Safeguarding arrangements including safe recruitment and recording procedures, effective
arrangements for child protection and the training and development of staff so that children can
be safe in school
• procedures to eliminate anti-social behaviour and promote a safe environment and the
prevention and tackling of all forms of negative behaviours and harassment, including cyber-
bullying and prejudice-based behaviour related to special educational need, sexual orientation,
sex, race, religion and belief, gender reassignment or disability;
• the systematic and consistent management of behaviour, including the use and recording of
rewards and sanctions, including written policies to promote good behaviour;
• the provision of a safe and secure school environment, including the elimination of potential
risks to pupils’ welfare, health and safety both on and off-site, including particular attention,
where relevant, to the health and safety of pupils with priority needs
• the systematic and consistent management of procedures to reduce the risk of fire and comply
with fire safety regulations
• how effectively the arrangements for pupils’ care in the event of sickness, accident or injury are
implemented and how our pupils are supervised during school hours;
• the effectiveness of the school’s monitoring and recording systems for pupils’ attendance and
punctuality
• how well the school reviews admission arrangements and makes adjustments to ensure the
accessibility of the school’s premises and curriculum for all pupils;
• the way we teach children how to understand and respond to risk, for example risks associated
with new technology, relationships, water, fire, roads and railways;
• the views expressed by pupils, and different groups of pupils, on welfare, health and safety,
respect for, and courtesy towards others and their views on harassment, homophobia, racism
and different types of bullying.
All pupils are expected, within their expertise and ability to: Exercise personal responsibility for the
safety of themselves and their fellow pupils, observe standards of dress consistent with safety
and/or hygiene, this would preclude unsuitable footwear, clothing and articles considered
dangerous and observe all the safety rules of Merlin School and in particular, the instructions of
teaching staff in the event of an emergency
Page 4 of 43Child Protection
If an employee or volunteer suspects that a pupil may be the victim of abuse, they should
immediately inform the school’s Designated
Member of Staff (DMS). It is the school’s policy for the school to comply with the Wandsworth
Child Protection Procedures. We require all adults and volunteers working in the school to comply
with the Safer Recruitment Procedures.
Internet
We regularly use the internet in school, because it has many educational benefits. In order to
minimise the risk of children coming across unsuitable material, we provide constant supervision
and we use only a filtered service, selected links and child-friendly search engines. Staff use Child
Exploitation and Online Protection (CEOP’s) teaching materials. Parents are asked to sign an
Acceptable Use form authorising correct and safe use of the internet in school. We also seek
parental permission before using photographs of children or their work on the school’s website, or
in newsletters and other publications.
Employee duties
Employees, visitors and contractors on the school site are reminded that it is their duty to look
after their own health and safety, to ensure that they do nothing to endanger anyone else, and to
co-operate with the School in all matters of Health and Safety. The Head teacher undertakes, to
copy this policy to all employees and contractors and to ensure that it is prominently displayed in
the workplace.
The Health and Safety at Work Act 1974 states:
• ‘It shall be the duty of every employee while at work:
(a) to take reasonable care for the health and safety of himself and of any persons who may be
affected by his acts or omissions at work,
(b) ‘No person shall intentionally or recklessly interfere with or misuse anything provided in the
interests of health, safety and welfare in pursuance of any of the relevant statutory provisions.’
All Staff are responsible for;
• Familiarising themselves with the Health and Safety policy and all safety arrangements
including those for fire, first aid and other emergencies as laid down by the school.
• ensuring that health and safety regulations, rules, routines and procedures are being applied
effectively and carry out/be aware of hazard identification and risk assessments as appropriate
for their area of work;
• take part in health and safety training as required, inform their line manager if there is any
reason they are unable to perform any task without undue risk (e.g. illness, incapacity, etc.);
• only undertake any task for which they have been trained;
• take reasonable care of their own health and safety and that of any other persons (staff, pupils,
visitors, etc.);
• observe standards of dress consistent with safety and/or hygiene;
• exercise good standards of housekeeping and cleanliness as well as know and apply the
emergency procedures in respect of fire and first aid;
• co-operate fully with their employer on health and safety matters, including following safe
systems of work;
• ensure that all tools, machinery and equipment are adequately guarded, are in good and safe
working order;
• ensure that toxic, hazardous and highly flammable substances are correctly used, stored and
labelled;
• Report any defects that they observe in the premises, plant, equipment and facilities and take
action to ensure no one is put at risk and use the correct equipment, tools, protective equipment
and clothing for the job;
• report all accidents and near misses immediately, whether injury is sustained or not, using the
Staff and Visitors First Aid Book promote and achieve high standards of health and safety
Page 5 of 43suggesting improvements and ways of reducing risks and co-operate with other employees in promoting improved safety measures; • act as a prudent parent when in charge of pupils, as they have a duty to under common law; Employees should follow any health and safety procedures put in place by their employer. However if they feel that the procedure is inappropriate (e.g. it is too bureaucratic) they should discuss this with their employer and request that it is reviewed. Duties of staff holding posts/positions of special responsibility (E.g. Fire Officers, Appointed First Aiders, DMS etc.) These staff: • have a general responsibility for the application of the school’s safety policy to their own area of work and are directly responsible to the Head teacher for the application of existing safety measures and procedures within that area of work. They follow the advice or instructions given by the Head teacher including complying to the relevant parts of this statement • shall, where necessary, establish and maintain safe working procedures including arrangements for ensuring, as far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances, (e.g. chemicals, boiling water, guillotines); • shall resolve any health and safety problem any member of staff may refer to them and refer to the Head teacher any of these problems for which they cannot achieve a satisfactory solution within the resources available to them; • shall carry out a regular safety inspection of the activities for which they are responsible and, where necessary, submit a report to the Head teacher ; • shall ensure, as far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own safety and health at work; • shall, where appropriate, seek the advice and guidance of the Head teacher or any relevant adviser appointed by the school and shall propose to the Head teacher requirements for safety equipment and on additions or improvements to plant, tools, equipment or machinery which are dangerous or potentially so. Hazards Where there is a hazard it should be clearly marked as such, and the appropriate action taken as necessary. Staff should ensure that they report the hazard to the School Secretary or the Headmistress. Environment Defects in heating, lighting, ventilation, spillages etc. should be reported to School Secretary who will deal with the cause if this is possible and cordon off the affected area. Please do not assume that it has already been noted. Classrooms must be safe environments so please do not block exits or corridors with desks or chairs, and ensure that there are no electrical leads placed where they are likely to cause an accident. Contractors that are called in either for an emergency or short term planned work are selected from registered businesses only. Workman are never left un-chaperoned in areas where there are children present. ID is checked and they are asked to sign in and out. Equipment Users must inspect equipment at regular intervals and only staff may use and operate potentially dangerous equipment. The exception to this is in the use of tape recorders and radios in which case the pupils should be given permission by the teacher before operating them. Also the use of Page 6 of 43
D & T equipment must be supervised by the appropriate number of staff to children ratio. All
portable electrical equipment/appliances are pat tested every 2 years.
Dangerous Substances
What is a hazardous substance?
• Chemicals – eg
o Cleaning fluids
o Thinners/toners
o Paints
o Room sprays
• Biological agents – eg
o Organisms
o Body fluids
• fumes
• dusts
• gases and asphyxiating gases an
Hazard pictograms alert us to the presence of a hazardous chemical. The pictograms help us to
know that the chemicals we are using might cause harm to people or the environment. The CLP
hazard pictograms are very similar to those used in the old labelling system and appear in the
shape of a diamond with a distinctive red border and white background. One or more pictograms
might appear on the labelling of a single chemical.
CLP hazard pictograms
Explosive (Symbol: exploding bomb)
Flammable (Symbol: flame)
Oxidising (Symbol: flame over circle)
Page 7 of 43Corrosive (Symbol: Corrosion)
Acute toxicity (Symbol: Skull and crossbones)
Hazardous to the environment (Symbol: Dead tree and fish)
You’ll see that the old 'harmful/irritant' symbol is missing. This has been replaced by the
exclamation mark pictogram:
Health hazard/Hazardous to the ozone layer (Symbol: Exclamation mark)
A couple of new pictograms have also been introduced:
Serious health hazard (Symbol: health hazard)
Gas under pressure (Symbol: Gas cylinder)
Hazardous Substances can inter our body through INHALATION; INGESTION; ABSORPTION;
INJECTION;
Hazardous substances likely to be in our school workplace are: photocopier toners; paints; wood
dust;
Page 8 of 43bleach; solvents; toilet cleaner; window cleaner; floor cleaner; lubricating oils; Infection control: wash hands carefully esp after toilet use; Keep Material Safety Data Sheets in H&S file in office in case of emergency; Storage of dangerous substances must conform to the legislation and guidelines given on containers. They are locked away out of bounds from children. Teachers must not be under the influence of alcohol or any other substance which may affect their ability to care for children. Page 9 of 43
COSHH Risk Assessment No:
School: Section/Area:
Describe the activity
or work process.
(Include how long and how
often this is carried out and
the quantity of substance
used)
Location of process
being carried out?
Identify the persons at risk: Employees Contractors Public
(including trainees) (including students)
Name the substance involved in the
process and its manufacturer.
(A copy of a current safety data sheet for this
substance should be attached to this
assessment)
Classification (state the category of danger)
Aquatic
Acute toxicity Cat 1-3 Serious health hazard Environment
Acute toxicity (cat 4) Flammable Explosive
Toxic
Corrosive Oxidising Gas under
pressure
Hazard Type
Gas Vapour Mist Fume Dust Liquid Solid Other (State)
Route of Exposure
Inhalation Skin Eyes Ingestion Other (State)
Workplace Exposure Limits (WELs) please indicate n/a where not applicable
Long-term exposure level (8hrTWA): Short-term exposure level (15 mins):
State the Risks to Health from Identified Hazards
Page 10 of 43Control Measures: (for example extraction, ventilation, training, supervision). Include special measures for vulnerable groups,
such as disabled people and pregnant workers
Is health surveillance or monitoring required?
Yes No
Personal Protective Equipment (state type and standard)
Dust mask Visor
Respirator Goggles
Gloves Overalls
Footwear Other
First Aid Measures
Storage
Disposal of Substances & Contaminated Containers
Hazardous Waste Skip Return to Depot Return to Supplier Other
(If Other Please State):
Is exposure adequately controlled?
Yes No
What further action needs to be taken
Action By Who By what date
Page 11 of 43Assessed by:
Date: Review Date:
Page 12 of 43New and old CLP symbols
New Pictogram Number Hazard Class (CLP) Old “CHIP”
Symbol
GHS-01 Explosives; Self-reactive
substances and mixtures,
types A, B; Organic
peroxides, types A,B
Explosive
GHS-02 Flammable gases,
aerosols, liquids or solids;
Self-reactive substances
and mixtures; Pyrophoric
liquids and solids; self-
heating substances and
mixtures; Substances and
mixtures which in contact
with water emit flammable Highly/extremely
gases; Organic peroxides flammable
GHS-03 Oxidising gases, liquids
and solids
Oxidising
GHS-04 Compressed gases, liquids
and solids; Liquefied
gases; Refrigerated No current symbol
liquefied gases; Dissolved
gases
GHS-05 Corrosive to metals; Skin
corrosion; Severe eye
damage
CorrosiveNew Pictogram Number Hazard Class (CLP) Old “CHIP”
Symbol
GHS-06 Acute toxicity (Cat 1-3)
Toxic/ Harmful
Very Toxic
GHS-07 Acute toxicity (Cat 4)
Skin and eye irritation; Skin
sensitisation; Specific
target organ toxicity;
Respiratory tract irritation;
Narcotic effects
Harmful/Irritant
GHS-08 Respiratory sensitisation;
Germ cell mutagenicity;
Carcinogenicity;
Reproductive toxicity;
Specific target organ
toxicity; Aspiration hazard No current specific
symbol
Use either
GHS-09 Hazardous to the aquatic
environment
Dangerous for the
environment
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06/10/2020First Aid Policy
This policy is written in accordance with Health and Safety: Responsibilities and
Powers. Guidance Dfes/0803/2001
This policy outlines Employers responsibility to provide adequate and appropriate
first aid for pupils, staff and visitors and the procedures in place to meet the
responsibility. The policy is reviewed annually.
Aims
• To identify the first aid needs of the School in line with the Health and
Safety at Work Regulations 1992.
• To ensure that first aid provision is available at all times while people are
on the school premises, and also off the premises whilst on school visits.
Objectives
• To appoint the appropriate number of suitably trained people as Appointed
Person First Aiders and First Aiders to meet the needs of the school.
• To provide relevant staff training. All staff who have attended an
Emergency First Aid at Work course which is up to date and current
(within the last three years of this Policy date) are deemed competently
trained to administer basic first aid. First Aiders must hold a valid
certificate of competence, issued by an organisation approved by the
HSE.
• To provide sufficient and appropriate resources and facilities
• To inform staff and parents of the School’s First Aid arrangements
• To keep accident records and to report to the HSE (Health and Safety
Executive- Government Agency) as required under the Reporting of
Injuries, Diseases and Dangerous Occurrences Regulations 1995.
Appointed Person First Aiders:
Emergency First Aiders at Work –
Ms Dagmar Betts
Mrs Kate Prest
Paediatric Fist Aid – KP; DB; Games Staff; Reception staff;
Appointed Fire Officers: MR ALF TOMLIN, MS DAGMAR BETTS, MICHELLE
MARSHALL, MRS KATE PREST
RESPONSIBILITIES
The Employer is responsible for the health and safety of their employees and
anyone else on the premises. This includes the Headmistress, teachers, non-
teaching staff, pupils and visitors.
The Employer must ensure that a risk assessment of the School is undertaken
and that the appointments, training and resources for first aid arrangements are
appropriate and in place.
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06/10/2020They should ensure that the insurance arrangements provide full covers for
claims arising from actions of staff acting within the scope of their employ.
Assessment of first-aid provision
As part of the Schools’ annual monitoring and evaluation cycle
• Reviews are made of the Schools’ first-aid needs following any changes in
staff, building/site facilities, etc
• The school secretary monitors the number of trained First Aiders,
Paediatric First Aiders and Appointed Person First Aiders and ensures
their training is kept up to date.
• The School is a low risk environment but consideration must be taken
about the needs at specific times, places and activities, in particular:
Off-site Games, School trips, after school clubs
• An Appointed Person First Aider must be available at all times when
people are on school premises.
The Headmistress is responsible for putting the First Aid Policy into practice and
for developing detailed procedures. The Headmistress also carries out the
Whole School Risk Assessment on an annual basis; potential risks are identified
and measures can be put in place to control or prevent accident or injury. The
Headmistress should ensure that the policy and information on the School’s
arrangements for first aid are made available to parents.
Teachers and other staff members are expected to do all they can to secure the
welfare of the pupils.
All Appointed Person First Aiders should undertake emergency first aid
training, called ‘Emergency First Aid at Work’ and ‘Paediatric First Aid Training’.
They take charge when someone is injured or becomes ill. They are responsible
for
• Overseeing that the weekly restocking of all first aid boxes is done in
school
• Ensuring that an ambulance or other professional medical help is
summoned when appropriate.
• Giving immediate help to casualties with common injuries or illnesses and
those arising from specific hazards at school
Procedures in the event of an accident or illness of pupils
• If a pupil is ill or has an accident that you cannot deal with (not a scraped
knee) the member of staff teaching him/her or the duty staff responsible
should send him/her to, or fetch School Secretary (Appointed Person).
• In the event of School Secretary being unavailable the other appointed
person Mrs Prest.
• If a pupil has been seriously injured do not move him/her until an
experienced person has judged it safe to do so.
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06/10/2020• All accidents and injuries are noted in the Children’s First Aid Book in the
Staff Room. Any Staff & Visitor who sustains an injury whilst on the
premises of Merlin school must have the incident recorded and dated in
the Staff & Visitor First Aid Book. This book is kept in the Staff Room
under Medication
• Only prescribed antibiotics/ medicines are allowed in school. Parents must
sign the yellow medication forms explaining dosage etc. before leaving it
with us. The current medication forms are collated daily and kept on EC’s
notice board. Antibiotics must go in the conservatory fridge. Appointed
First Aiders administer all medication and complete the back of the yellow
form by dating, signing and detailing the exact medication that has been
administered.
• On-going prescribed medication e.g. an inhaler or auto injector pen details
are noted on the child’s Individual Healthcare Plan (IHP) completed by
parents on an annual basis. A copy is kept with the medication and in the
IHP file in the school office and with the class teacher. Parents are also
sent a copy for their records. All medication is kept in named, insulated
orange medipac bag on the shelf in the school office and all children know
where their medication is kept and to ask any member of staff if they need
it. If any medication is administered on school premises then parents are
informed and it is recorded on the Record of Administration of Prescribed
Medication in school in the medical cupboard. If medication is
administered off site then it is recorded on the record sheet kept in the
medipac bag and parents informed asap.
• Pupils with acute allergic reactions are listed in the staff room. School
Secretary holds Auto injector pens for these pupils and members of staff
who suspect an allergic reaction should be prepared to use these pens
and should be aware of where they are kept. It is the responsibility of all
staff to ensure they have checked allergy lists at the following times:
i) Lunchtime
ii) out on trips
iii) games field
iv) snack time
v) party food coming into school
vi) lesson planning (tasting testing cooking etc,)
• If Staff or visiting adults to the school require medication of any description
(paracetamol to antibiotics) it is not the schools responsibility to provide or
administer it. Medication may be brought to work by individuals but must
be stored securely and away from the children.
If there is ever suspicion that any child or adult attending/visiting Merlin School is
suffering from an infectious disease, the school secretary should be informed
immediately. It is her duty to report infectious diseases to the Local Health
Authority.
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06/10/2020Reporting accidents: Statutory Requirements
Reporting of Injuries, Diseases and Dangerous Occurrences Regulation 1995
(RIDDOR) states that some accidents must be reported to the HSE. (Health and
Safety Executive) London Head Quarters: 020 77176000
Regional HSE office dealing with Wandsworth Borough Council:
020 75562100tel; (020 75562200 fax ;)
Saint Dunstan’s House, 201 – 211, Borough High Street, London, SE1 1GZ.
Records must be kept of any reportable injury, disease or dangerous occurrence.
This must include: the date and method of reporting; todays date, time and place
of the event; personal details of those involved and a brief description of the
nature of the event or disease. This record can be combined with other accident
records.
The following accidents must be reported to the HSE (Health & Safety Executive)
• Accidents resulting in death or major injury (including as a result of
physical violence).
• accidents which prevent the injured person from doing their normal work
for more than three days
For definitions, see HSC/E guidance on RIDDOR1995, and information on
Report School Accidents (Annex A). The Head is responsible for ensuring this
happens, but may delegate the duty to the Health and Safety Officer. The initial
telephone call must be followed up in writing on Form 2508 within ten days.
If a pupil or a visitor is involved in any of the following the HSE must be notified.
Any accidents resulting in the person being killed or being taken from the site of
the school activity, both on or off the premises
• An accident involving the way the school activity has been organised and
managed
• An accident involving equipment, machinery or substances
• An accident involving the design or condition of the premises
Serious accidents, injuries and deaths that registered providers must notify
to Ofsted and local protection agencies:
The school must inform Ofsted if a serious accident, injury or death occurs in our
childcare provision as soon as we reasonably can, and in all cases, within 14 days of the
incident. The quickest and easiest way to notify Ofsted is to telephone on 0300 123
1231. It is an offence to not notify Ofsted within 14 days, unless there is a reasonable
excuse.
The school must notify Ofsted about:
• the death of a child while on the premises, or later, as the result of something
that happened while the child was in your care
• death or serious accident or serious injury to any other person on your premises
(Childcare Register only)
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06/10/2020• serious injuries (please see the section below for the definition of serious injuries)
• where a child in your care is taken to hospital (to an Accident and Emergency
Department for more than 24 hours), either directly from your provision, or later,
as the result of something that happened while the child was in your care
• any significant event which is likely to affect the suitability to care for children
Serious injuries are defined as:
• broken bones or a fracture
• loss of consciousness
• pain that is not relieved by simple pain killers
• acute confused state
• persistent, severe chest pain or breathing difficulties
• amputation
• dislocation of any major joint including the shoulder, hip, knee, elbow or spine
• loss of sight (temporary or permanent)
• chemical or hot metal burn to the eye or any penetrating injury to the eye
• injury resulting from an electric shock or electrical burn leading to
unconsciousness, or requiring resuscitation or admittance to hospital for more
than 24 hours
• any other injury leading to hypothermia, heat-induced illness or
unconsciousness; or requiring resuscitation; or requiring admittance to hospital
for more than 24 hours
• unconsciousness caused by asphyxia or exposure to harmful substance or
biological agent
• medical treatment, or loss of consciousness arising from absorption of any
substance by inhalation, ingestion or through the skin
• medical treatment where there is reason to believe that this resulted from
exposure to a biological agent, or its toxins, or infected material.
Whole School First Aid Training
Whole school staff first aid training is reviewed and updated on a 2 year cycle.
All EYFS teachers must have up to date paediatric first aid training. It is school
policy to ensure that there will always be a minimum of 1 such member of staff
on the premises or accompanying children off site in the presence of EYFS
children.
Procedures for pupils and adults who are ill or who have had an accident
• Illness
In the event of a child vomiting in a classroom or playground, staff should stay
calm and use an additional adult nearby to send for help. A message must be
sent to the office where the secretary will arrange for housekeeping to come and
clean up the mess or in the event of housekeeping being unavailable at the time
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06/10/2020any staff member may be asked to help. The sick child must be escorted to the
office or nearest Appointed First Aider. The secretary will contact the parents
and the child will be taken to the Sick Room with an adult in attendance until their
carer arrives to take them home.
If a child complains of feeling poorly/tummy ache teachers are advised to check
the following: Is the child hot? Take their jumper off and sit with them and see if it
helps. Open the window/door and make sure the child has some fresh air. Are
they thirsty? When did they last have a drink? Encourage the child to drink water
in front of you. Did they have any breakfast/snack/lunch? Ask the child when
they last used the toilet and encourage them to go. Instruct the child to come
straight back to you so that you can assess how they feel on their return. If after
all of these checks the child is still complaining and you are not happy send the
child straight to the secretary or any other Appointed First Aider in school.
If a child is sent home with either vomiting or diarrhoea the school advice, in line
with current NHS guidelines, is for the sick child to stay at home for 48 hours
before returning to school.
If a child is well enough to be in school they should be deemed well enough to
take part in all school activities that day including Games and PE. The school
does not support the practice of allowing parents to regularly collect children at
lunchtime to avoid Games sessions.
Accidents
Playtimes are the most common times when children have accidents at
school. A member of staff is assigned to first aid duty every break in the Staff
room and injured children are brought in to be seen by them. Simple first aid
is carried out in the conservatory and all details of the incident are recorded in
the First Aid Book. The top copy is given to the child’s class teacher to ensure
that the parents receive it that afternoon at home time and the copy is passed
on to the Secretary to file in the office. Children are brought in to the staff
room if they have had a clash, tears or tiny bump or any minor injury to be
looked after by the allocated member of staff on First Aid duty in the staff
room.
All head injuries are taken seriously. The child must be seen by EC or KP.
The incident is recorded in the First Aid Book and an “I bumped my head
today “sticker is put on the child. The top copy of the first aid given to the child
is sent home. A brief reassuring phone call home to parents is made. In the
event of a more serious head injury parents may be contacted and asked to
collect their child and take them for further medical advice/assistance.
If a child suffers a serious incident e.g. faints or fits in the classroom a runner
will be sent with an urgent message for the school secretary or another
appointed first aider. It is the teacher’s responsibility to keep the class calm
and reassure the sick child until they arrive. The incident is then recorded as
above.
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06/10/2020Record Keeping
1. Incidents are recorded and dated in either the Children’s First Aid Book
or the Staff & Visitor First Aid Book. This book is kept in staff room
under Medication.
2. Any accident that occurs off site to a child or member of staff must be
recorded in the First Aid Book or Staff and Visitor First Aid Book
immediately on return to the school premises
3. Parents will be informed of significant incidents by School Secretary or
Mrs Prest
4. Ofsted and local Child Protection Agencies will be notified of any serious
accident or injury to, or serious illness of, or the death of any child whilst in
the care of Merlin School. The school will act on any advice given.
5. The Headmistress must ensure that readily accessible accident records,
written or electronic, are kept for a minimum of three years.
First-aid materials, equipment and facilities
• There are three first aid boxes kept in the staff room (green with a white
cross) and all contain the mandatory contents
• One first aid box is kept in the annex of the art room
• One first aid box is kept in the kitchen
• One first aid box is kept on the Reception landing
• First-aid containers must be taken on ALL SCHOOL OUTINGS to Games
and football matches (first-aid containers for PE and outing are kept in the
school office)
• Year Group Medical Boxes are kept in the School Office and contain any
medication required by specific pupils for allergies etc.
• First-aid equipment is available on all coaches used for Games and
outings.
• First-aid boxes are checked and re-stocked weekly.
• Basic First Aid Principles adhered to by all Appointed Person First Aiders
and Merlin Staff can be found in Appendix 1.
• Only clean water and gauze are to be used on cuts, grazes or
wounds
• Wipes and creams are never to be used on cuts, grazes or wounds
• Only use non-alcohol wipes to clean areas around wounds e.g. when
blood has dripped down the face from a head injury or to clean your own
hands before attending to a wound
• 2 x school inhalers and auto injector pens are kept in the school office and
one set is taken on every school trip or off site session. In each pack is an
adult and child dosage auto injector pen.
Hygiene/Infection control
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06/10/2020• Basic hygiene procedures must be followed by all first aid trained staff and
Appointed Person First Aiders.
• Single-use Nitrile powder-free disposable gloves must be worn when
treatment involves blood or other body fluids.
• Care should be taken when disposing of dressings or equipment. Soiled
dressings/plasters/gauze and equipment must be disposed of in a sealed
(tied up) waste bag and put in the incineration bin
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06/10/2020Appendix 1
Basic First Aid Principles
1. Only clean water and gauze are to be used on cuts, grazes or
wounds
2. Wipes and creams are never to be used on cuts, grazes or wounds
3. Only use non-alcohol wipes to clean areas around wounds e.g. when
blood has dripped down the face from a head injury or to clean your own
hands before attending to a wound
4. All equipment must be checked weekly and re-stocked if required.
5. All items in a first aid box must be within their use by date.
6. Soiled dressings/plasters/gauze and equipment must be disposed of in a
sealed (tied up) clinical waste bag and put in the incineration bin
7. Any first aid administered to persons on the school premises (pupils, staff,
visitors, parents) must be entered into the first aid record book with details
of the accident, who they were treated by and the first aid received
8. Don’t take out splinters
9. With Bee stings – scrape a credit card towards the sting – don’t squeeze it
10. Burns – wash out eye for 10 mins ; cold in skin for 20 mins
11. 5 ways of absorbing – eyes/ears; mouth injest – and if corrosive don’t
vomit, lots of sips of water; absorption; injection; breathing in, lungs;
Email to parents May 2019
We understand from GP practices and parents that it is difficult to obtain spare Auto
Injector Pens, which can be kept in School. If you cannot get one to keep at school when
they need replacing – i.e. out of date - the following procedure needs to be in place:-
If your child needs to have an Auto Injector Pen for their time at School and you
cannot get a spare Auto Injector Pen for School, then your child will need to bring
their own Auto Injector Pen to School.
Every day, the child must bring the Auto Injector Pen in to the Conservatory and
leave it with the person on duty in a named suitable medical bag, an orange small
medpack (insulated) £10.49; the bag must be obtained from
https://www.medpac.co.uk/pages/what-is-a-medpac as these very important
medical bags must be easily recognised by all members of staff and children.
These are the ones we currently have at Merlin.
The Auto Injector Pen will then be put away in the School Office in the usual place,
stored in labelled plastic boxes for each year group.
At 3.25pm your child will then come to the office on their way outside to collect
their Auto Injector Pen.
Please be reassured that the School does keep a spare Auto Injector Pen on site.
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06/10/2020FIRE RISK ASSESSMENT POLICY
This document is also written with reference to:
The National Curriculum in England (Framework Document for
Consultation 2012)
• This policy is written in compliance with:
• Keeping Children safe in Education 2020
• The London Child Protection Procedures 2010 (4th Edition)
• Working together to Safeguard Children March 2018
• Safeguarding Children and Safer Recruitment in Education (SCSRE)(2007)
guidance
• Department for Education Guidance (DfE): Dealing with allegations of
abuse against teachers and other staff (August 2011)
• This policy complies with Regulation 3 paragraphs 7a) and b) of the
Education (Independent School Standards, England (Amendment)
Regulations 2012
• The policy on Child Protection is in accordance with Wandsworth Borough
Multi Agency Child Protection Procedures.
• Statutory Framework for Early Years Foundation Stage 2017 Ref: DFE-
00169-2017
• This document was written in reference with HM GOVERNMENT
REGULATORY REFORM (FIRE SAFETY) ORDER 2005
• This policy applies to the whole school including the Early Years Foundation
Stage (EYFS) and all teaching and support staff.
Policies & Documents that support the Fire Risk Assessment Policy in school:
• Health & Safety Policy Child Protection Policy
• First Aid Policy Emergency Procedures Policy
A copy of this policy is made available to parents, staff and pupils on request and
may be obtained from the Office.
This policy is subject to continuous monitoring, refinement and audit by the
Headmistress.
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06/10/2020The Head is responsible for monitoring the implementation of this Policy in each
year group.
The Headmistress undertakes a formal annual review of this policy by no later
than one year from the date shown below or earlier if significant changes in
legislation or regularity requirements so require.
Chief Fire Marshal: Mrs Kate Prest
• The Named Fire Marshals (sometimes referred to as Fire Officers) in
School are: Mr Alf Tomlin, School Secretary, Michelle Marshall and Kate
Prest
• The nominated Fire Risk Assessment Officers (responsible for the Fire
Risk Assessment Documents) are Kate Prest and Alf Tomlin – in the event
of Kate Prest being unavailable, Sue Dudman Jones will cover
• Fire systems are maintained/checked each week by Alf Tomlin and School
Secretary
The Merlin School comprises an Edwardian building at the front of 4 levels and a
cloistered building of 2 levels at the rear which about 10 years old. Many of the
original features still exist such as stair cases, sash windows, smaller rooms in
between larger rooms and outside steps from the basement to the outside
ground floor. There are no lifts in the school buildings. See floor plan at the end
of this document of lower level, ground level, first floor, second floor and the
cloister classrooms.
The fire protection that is in place at Merlin:-
1. Visible signed escape routes
2. Fire equipment including extinguishers, fire blankets etc which are checked
annually by the FFE – 0845 60999906, labelled with a ‘home’ sticker
3. Fire extinguishers are also checked weekly by Alf Tomlin to ensure the safety tags
have not been tampered with
4. Fire alarms checked annually by the FFE and the fire call points are checked every
week by Alf Tomlin and School Secretary and recorded in the Fire Document file
kept in the main office.
5. Fire drills are carried out termly (twice in the Autumn Term)
6. Electrical equipment is PAT tested on a regular basis – lists of electrical
equipment are made every year to ensure any untested equipment is tested
7. Floor plan attached
8. A list of access points to all gas and water stopcocks and electric fuse boxes is
kept in the front of the Fire Document file in the office
9. Smoke Detectors are checked every year by FFE – they have a 10 year life
Risk assessments take place once a term, (dates confirmed in the school diary)
by the 2 Fire Risk Assessment Officers. Risk Assessment forms are used to
gather and collate information regarding the potential risks. They will record any
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06/10/2020action taken on the forms and feedback to the staff will be given at Friday staff
meetings. Where necessary, training will be given to staff.
It is the duty of the Headmistress to ensure that all staff are informed of the Fire
Risk Policy and of the nominated officers.
In the event of an emergency during a normal school day, fire alarms will sound
in the buildings and emergency procedures should be followed by all teachers as
laid out in this policy.
In the event of a fire:
If there is a suspicion of fire:
• The fire alarm bell must be activated by a member of staff who has
discovered the fire before any other action is taken.
• The school secretary will ring 999; KP will alert staff as to what is
happening as soon as possible;
• The Head or SMT will check fire panel and if safe to do so go to the zone
where the alarm has been activated to investigate if there is a fire or if it is
a false alarm. The Head or SMT will go to the front assembly point to act
as the point of control and liaise with the FB on arrival;
• Teachers must evacuate the classroom, ensuring that pupils leave all
bags and equipment in the classroom, and accompany students IN
SILENCE out of the building through the nearest fire exit. Should the
presence of smoke be detected an alternative signed route should be
taken;
• Staff must close all windows and doors and equipment turned off where it
is safe and reasonable to do so.
• The kitchen staff must also evacuate immediately and if possible turn off
the main gas supply to the kitchen
• SMT (Senior Management Team) will let the Head know that the building
is empty so the FB (Fire Brigade) know
• Once outside, the pupils will be led to the fire assembly area on the
playground where they line up by class in silence. School Secretary will
bring all class registers AND the Visitors Book to the marshalling area and
give them out to the class teachers. The result of the registers will be
given to the SMT/Head.
• Once in the playground, School Secretary will check that all visitors are
accounted for. Any visitors will assemble as directed by senior members
of staff. On arrival at Merlin School, all visitors are advised to make
themselves aware of their nearest fire exit whilst in the building.
• In the event of a large number of parents/visitors being on the premises at
the same time, e.g. school concerts and plays etc Mrs Prest or a senior
member of the team, will advise parents/visitors of emergency procedures
and where to muster when they first arrive.
• The class teacher will take a register at the assembly point and missing
pupils who are unaccounted for should be reported to the
Headmistress/SMS immediately.
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06/10/2020• All staff must help in the supervision of pupils at the assembly point. Pupils
and all staff will remain at the assembly point until permission to re-enter
the building is given.
• It is the responsibility of each member of staff to ensure that they know the
procedures and exit routes to be followed in case of emergency.
• Staff should at all times use their initiative and if necessary take charge of
dangerous situations such as too many pupils exiting through one door.
• The building must not be re-entered until staff are notified that it is safe to
do so by the FB. The Head /SMT should be satisfied that it is safe to do
so.
If the building cannot be re-occupied then the school will be evacuated to
Putney High and parents notified.
Fire drills are carried out twice in the autumn term and thereafter once per term, to
ensure that all staff and students are aware of what is expected if a fire should occur.
Members of staff who are not in charge of a class should help to supervise the orderly
movement of children.
The class teacher at the assembly point will take a register and missing pupils who are
unaccounted for should be reported to the Headmistress immediately. All staff must
help in the supervision of pupils at the assembly point. Pupils and all staff will
remain at the assembly point until permission to re-enter the building is given.
It is the responsibility of each member of staff to ensure that they know the
procedures and exit routes to be followed in case of emergency. Staff should at
all times use their initiative and if necessary take charge of dangerous situations
such as too many pupils exiting through one door.
IN THE EVENT OF HAVING TO EVACUATE THE ENTIRE MERLIN SCHOOL
PREMISES USING THE PLAYGROUND AS AN EXIT, THE GATE AT THE BACK OF
THE PLAYGROUND IS OPENED USING THE CODE – SEE SCHOOL SECRETARY.
IT IS THE HEADMISTRESS’ RESPONSIBILTY TO ENSURE THAT ALL STAFF ARE
MADE AWARE OF THIS CODE. (SEE EMERGENCY PROCEDURES PLAN)
Access details to all gas and water stop cocks and electrical meters are held in
the Fire Risk Assessment and Records folder located in EC’s office.
Hazards – see also COSHH
Where there is a hazard it should be clearly marked as such, and the appropriate
action taken as necessary. Staff should ensure that they report the hazard to
School Secretary or the Headmistress.
Alf Tomlin measures carbon monoxide levels in four areas (Cellar, Basement,
Second Floor Boiler Room, Cloisters Boiler Room) on a weekly basis. The levels
are recorded and noted in the Fire Document File in the main office.
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06/10/2020PEEPS- (Personal Emergency Evacuation Plan)
People who may need a personal emergency Evacuation plan include:
- Those with disabilities, such as impaired mobility, sight, cognitive abilities, or
hearing.
- Expectant or nursing women.
- Anyone who is unfamiliar with the premises and/or evacuation procedures. For
example, new employees, part-time workers, or visitors.
- anyone who cannot hear the fire alarm for whatever reason.
- Those who have difficulty understanding fire evacuation information. For
example, if English is not their first language.
- Those who are on a higher floor or in a more complex part of the building.
- Those with temporary injuries, such as a broken leg.
- Anyone with care needs, such as residents in care homes and children.
Vulnerable people may need a permanent or temporary plan, depending on
their requirements.
Personal Emergency Evacuation Assessment Form – See Appendix 1
Personal Emergency Evacuation Plan – See Appendix 2
There are 6 classes of fire:-
A) Solids
B) Liquids
C) Gases
D) Metals
E) Electrical
F) Fats
There are different types of fire extinguishers for a reason: they each contain
substances that counteract different types of fires. Fire wardens should be aware
of their individual abilities.
These are:
Water
Powder
Foam
Carbon Dioxide (CO2)
Wet Chemicals
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06/10/2020There are three types of water extinguishers: standard water, water spray and water mist. Standard water extinguisher – These are your classic model. They dispense water at a high pressure to cool flames and extinguish them. Water spray extinguisher – These extinguishers are also known as ‘hydrospray’ or ‘water additive’. They are often more effective at fighting fire than their standard counterpart because they spray water over a wider surface area and at a higher pressure. They also sometimes contain chemical additives that improve their performance. The chemicals remove the water’s natural surface tension so it soaks into burning material more effectively. They are only suitable for class A fires, i.e. those involving solid combustibles. Do not use them on any other types of fires, especially burning fat of oil and electrical fires. The other sub categories of powder extinguishers ABC, M23 and L2 ABC powder extinguishers As their name suggests, these extinguishers contain materials that can combat class A, B and C fires. The powder cools the flames so that burning cannot continue. /Users/administrator/Documents/Merlin/WEBSITE/2020-2021/Policies/Health & Safety Policy.doc 29 06/10/2020
The downside to these extinguishers is that they leave residue behind that’s difficult to clean up and can cause damage to soft furnishings, carpets and computers. They also pose a danger of harmful inhalation if used in closed spaces. These are not to be used on oil or fat pan fires (class F). They can be used on electrical fires but, as they leave a residue behind that can damage equipment, you should consider using a different extinguisher instead. Foam Extinguishers For solid material and liquid fires; not suitable for gas, metal, electrical or chip and fat pan fires. Foam fire extinguishers can be used on Class A and B fires. They are most suited to extinguishing liquid fires such as petrol or diesel and are more versatile than water jet extinguishers because they can also be used on solids such as wood and paper. Carbon dioxide extinguishers These types of extinguishers combat class B and electrical fires. They suffocate the fire by displacing the oxygen. Unlike other extinguishers, they do not leave any substances behind. They are therefore particularly useful for offices and workshops, as they combat electrical fires effectively and minimize damage done to equipment. Do not use CO2 extinguishers on class F fires – those involving burning fats and oils. The strong jet would propel the burning oils and fats out of the fryer and spread them to surrounding areas. Wet chemical extinguishers These are designed to fight class F fires – those involving hot cooking oils and fats. The chemicals in the canister dispel the flames, cool the burning oil, and produce a soap-like solution that seals the surface and prevents reigniting of the fire. Much like the M28 and L2 extinguishers, the chemicals discharge in a gentle, yet highly effective spray. This prevents the hot oils and fats from splashing onto the user or spreading to surrounding areas. You should spray the entire contents of the canister onto the fats and oils in slow, circular motions. Avoid using these extinguishers for other classes of fires; use another type that is more appropriate instead. Environment Defects in heating, lighting, ventilation, spillages etc. should be reported to School Secretary who will deal with the cause if this is possible and cordon off the affected area. Please do not assume that it has already been noted. Classrooms must be safe environments so please do not block exits or corridors with desks or chairs, and ensure that there are no electrical leads placed where they are likely to cause an accident. Contractors that are called in either for an emergency or short term planned work are selected from registered businesses only. Workman are never left un-chaperoned in areas where there are children present. ID is checked and they are asked to sign in and out of the visitor’s book in the main school office. Substances Storage of dangerous substances must conform to the legislation and guidelines given on containers. They are locked away out of bounds from children. /Users/administrator/Documents/Merlin/WEBSITE/2020-2021/Policies/Health & Safety Policy.doc 30 06/10/2020
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