IMDS Operation Manual - Version 5.0 For Suppliers - IMDS Information Pages
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Version 5.0
IMDS Operation Manual March,
2021
For Suppliers
IMDS Operation Manual
Version 5.0
March, 2021
Suzuki Motor Corporation
1Version 5.0
IMDS Operation Manual March,
2021
Table of Contents
1. Request of IMDS data submission ........................................................................................3
1.1 Target of IMDS data request .............................................................................................. 3
1.2 Schedule of IMDS data collection ...................................................................................... 3
1.3 Workflow of IMDS data submission ................................................................................... 3
1.4 Report of window persons (contact person) of supplier .................................................... 3
1.5 Handling of Suzuki-Furnished Material / Parts .................................................................. 4
1.6 Handling of Subsidiaries .................................................................................................... 4
2. Method of entering IMDS data ...............................................................................................5
2.1 Matters strictly observed by suppliers when entering IMDS data...................................... 5
2.2 Method of entering each type of IMDS data ...................................................................... 6
2.2.1 Method of entering Materials data................................................................................... 6
2.2.2 Method of entering Substances data .............................................................................. 7
2.2.3 Method of entering Components and Semi-components data ....................................... 7
2.2.4 Entering information on recipient .................................................................................... 8
3. Description of error code ....................................................................................................... 10
4. Contact for IMDS inquiries .................................................................................................... 13
5. Revision of this document ..................................................................................................... 14
2Version 5.0
IMDS Operation Manual March,
2021
1. Request of IMDS data submission
1.1 Target of IMDS data request
(1) Parts of vehicles, motorcycles, outboard motors, and ATV sold in the European market.
(2) Parts of vehicles, motorcycles and outboard motors sold in Japanese market.
(3) Parts of model for which Suzuki needs investigate other than above.
1.2 Schedule of IMDS data collection
(1) For new or full change models, the IMDS data submission are requested at same time for all the
parts registered in our Production-BOM several months before mass production prototypes of the
models. For the part number at the top structure (Level-1), IMDS data submission deadline are
usually set as 90 days after request, and the child parts are set as two weeks before (14 days) from
the deadline of Level-1 parts.
(2) For the parts whose part numbers are newly added or changed after the data submission request
described above (1), a request will be made when these part numbers are registered in the
Production-BOM.
(3) In order to comply with the schedule for checking compliance with laws and regulations by IMDS
data and calculating the recyclability rate, etc., at Suzuki, the data submission deadline set may be
changed forward. In such a case, Suzuki will notify the suppliers concerned of the subject
components and the newly set deadline via e-mail, and please respond by new deadline.
1.3. Workflow of IMDS data submission
(1) Data submission request
When a new parts number is registered in Production-BOM, we send a requesting e-mail to the
(refer to next page)
supplier’s window person with attaching a list※ of the part numbers, part names,
deadline for data entry, etc. Submission requests are sent by the delivery parts number unit.
Submission requests will be sent by the part number without color codes (15 digits, and end is -000),
so please submit the data with representative color. If each color ha different components, the data is
needed to submit color with the highest environmental impact as a representative. And also, if you
can’t possible to evaluate which color codes have the higher or lower environmental load, please
contact to IMDS general window.
Figure1 Workflow for entering and
(2) Entering and submitting the data submitting the data
We ask supplier to collect necessary
information such as supplied parts / materials, Supplier 2) Entering the data and DXC
submitting
and enter the data and submit it to us.
(3) Downloading the data
We download the received data to Suzuki To IMDS window person IMDS system
IMDS Data In-house System. 1) Request for IMDS 3) Downloading
data submission. the data
4) Checking
(4) Checking the received data the data and
We confirm the data using Suzuki IMDS uploading
the results
Data In-house System, and if the data have
no issue, we accept them. However, if the
data have any issues (i.e. data structure, the IMDS General Suzuki IMDS Data
each information are incorrect), we reject data Window at Suzuki In-house System
to improve that.
1.4. Report of Window Persons (contact person) of Supplier
Please elect the window person to receive the new data submission request or modification request.
The green procurement promotion staff in SMC described as following sends “Supplier Contact
Information Format.xlsx” to supplier. So, please fill out the document and resend it to the green
procurement promotion staff.
Purchasing Administration Department/Green Procurement Promotion Staff
E-mail address: greenproc@hhq.suzuki.co.jp
Telephone: +81-53-440-2637
3Version 5.0
IMDS Operation Manual March,
2021
※The list that is attached to the submitted e-mail
In the attached list, requested parts number and name are described and also request classification as
Table1 are described. The classification details are following.
Table 1 Request classification for data submission
Request Classification Description
New data entry This means that data submission request for new parts / materials including the case
that the number changed due to design change.
Deadline Change This means that the deadline is changed. The described date in attached file is new
deadline.
MDS modification This means that it is need to modify (update) the data, because there are any defects
in accepted data.
MDS correction This means that there are any defects in submitted data and data are rejected.
Refer to the error code described in Table11 for rejected reason. Please note that error
reasons are only described by English according to the specifications of the IMDS.
If you have any questions, please contact the IMDS general window.
Approaching deadline This means that information that the deadline is less than 14 days
Reminder This means that data submitting deadline has already passed.
Please note that due to our company's internal system specifications, there may be a
time lag before data approval is reflected and reminders may be delivered the day after
the approval date.
1.5 Handling of Suzuki-Furnished Material / Parts
The basic workflow for preparing and
Figure 2 Basic workflow for preparing and submitting data involving
submitting data involving Suzuki-Furnished Suzuki-Furnished Materials / Parts (SFMs / SFPs).
Materials / Parts (hereinafter referred to as
“SFMs” / “SFPs”) is shown below (see Company A
DXC
Company B
Figure 2). We collect the SFMs / SFPs data Supplier of SFMs / SFPs Receiver of SFMs / SFPs
from supplying company (Company A).
After collecting the data we send them to 2) Submitting SFMs / 3) Sending SFMs /
received company (Company B). So, SFPs data SFPs data
Company B shall enter the own parts data IMDS system
4) Submitting assembled
with using the SFMs / SFPs data and 3) Sending SFMs / components data
submit to us. SFPs data 4) Checking and
downloading data on
assembled components
2) Checking
1) Request for SFMs / SFPs data
Submitting
SFMs / SFPs
data
IMDS General Window at Suzuki Suzuki IMDS Data In-house
System
1.6 Handling of Subsidiaries Figure 3. Relationship between Suzuki and the
manufacturing subsidiaries
We and MSIL treat manufacturing
subsidiaries (MSC, SMT, SIM, SMG, OEM Tier1
SMIPL) * as one of our suppliers. For parts MSC, SMT,
Suzuki SIM, SMG
procured by the manufacturing subsidiaries MSIL
SMIPL
themselves, they request suppliers to
submit IMDS data and collect it by
themselves. And they check the collected Submitting data
data and approve or reject it. Then they
submit the approved data to SMC.
Request for filling Request for filling
out data out data
※
MSIL: Maruti Suzuki India Limited
MSC: Magyar Suzuki Corporation Supplier
SMT: Suzuki Motor (Thailand) Co.,Limited
SIM: PT. Suzuki Indomobil Motor
SMG: Suzuki Motor Gujarat Private Limited
SMIPL: Suzuki Motorcycle India Private Limited
4Version 5.0
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2021
2. Method of entering IMDS data
This manual describes the entering rules for creating IMDS data for our company. Please follow
the IMDS User Manual and IMDS Recommendations for anything not described in this manual.
[LinkingTable
for IMDS UserRecommendations
1 IMDS Manual] Title
IMDS login page → Help・Online User Manual
[Linking for IMDS Recommendation]
IMDS login page → login into system → IMDS menu「Help」 → Recommendation
2.1 Matters strictly observed by suppliers when entering IMDS data
(1) Confirming the contents of the latest SES N 2402 (Restricting Use of
Environmental Impact Substances) certainly.
Products supplied to us have to comply with SES N 2402. And suppliers have to confirm the latest
SES N 2402 and understand prohibited substances, their uses, the start date of restriction, and
thresholds etc.
(2) Entering the declarable substances certainly.
Declarable substances are defined as substances requiring declaration or prohibited by GADSL
and SVHC and other substances that are required to select an application ID. Suppliers have to
refer to the latest information in below web site.
GADSL：http://www.gadsl.org, SVHC：ECHA http://echa.europa.eu/
Declarable substances have to be reported us by IMDS data. Declaration must not be replaced
as wildcards (Misc., not to declare, etc.).
In addition, in the case that a substance that has been reported as replacing wildcards in the data
submitted once has been changed to a substance requiring declaration, and the time of the
change is during mass production of the parts, please promptly update the data to disclose the
substance and resubmit it to us.
(3) Entering data in the final product state
For organic solvents, raw materials, and other process chemicals, only substances remaining in
the final product should be entered. The paint or sealer should be entered as cured composition.
Please collect the composition ratio information of constituent materials certainly from material
supplier that are purchasing.
(4) Entering the materials data for each homogeneous material.
Every homogeneous material has to be entered as a separate material by IMDS.
A "homogeneous" is a consistent material composition that cannot be mechanically separated into
two or more different materials, and each layer of a surface treatment, such as plating, they are
defined as a "homogeneous material".
For example, if "Galvanized + Chromate" or "Undercoating + Intermediate coating + Top Coating"
are applied in parts, each layer have to be entered as separate material data. For details, please
refer to the Recommendations 001, Annex I 1.1, etc certainly.
(5) Entering the materials that are indicated on the drawing and being finally
remained.
It is no need to enter any materials that does not remain in the product actually used in the
vehicle, such as rust preventive oil applied temporarily (being removed later).
In addition, it is no need to enter any materials that are not attached to the vehicle, such as
release paper that is temporarily attached to the adhesive surface and dust cover.
If you are not sure whether it is need to enter or not, please contact the SMC IMDS general
window before submitting the IMDS data.
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2.2 Method of entering each type of IMDS data
For all items, they have to be entered by "English" with half-pitch alphanumeric characters.
There are “Mandatory”, “Optional”, or “Unnecessary” on each item, please refer to each entering
method. And also, the content defined as the item of "Mandatory", they have to be entered according to
the content corresponding to the table.
2.2.1 Method of entering Materials data
The materials data have to be entered according to instructions in Table 2.
Table 2 Entry Items of material data
Entry Item Necessity Instructions
Enter the symbols, grades, codes, etc. specified in
Name Mandatory norms/standards according to IMDS Recommendation 001.
e.g. SPCC, AC4C, MFZn5-C, Ep-Fe/Zn, PA-GF30, etc.
Trade Name Optional Enter the trade name of the material.
In-house material Enter the material identification number/code used internally by
Optional
code the supplier.
For steel material, enter material symbols, grades, codes, etc.
Standard material
Optional specified in norms/standards EN10027 or other official
code
standards.
[In case of submitting materials data]
Entering is mandatory.
Mandatory Enter the material symbols based on norms/standards such as
ISO1043, ISO1629, ISO11469, ISO18064, ASTM D1600
e.g. PA-GF30, EPDM (Do not enter the > < symbols.)
[In case of submitting parts data]
In the case of materials classification 5.1.a-5.3, entering is
Symbol mandatory.
Mandatory In the case of materials for the 5 other than 5.1.a-5.3 and their
(Conditional) weights are greater than 5g, entering is mandatory.
Enter the material symbols based on norms/standards such as
ISO1043, ISO1629, ISO11469, ISO18064, ASTM D1600 or
SES N3220.
e.g. PA-GF30, EPDM (Do not enter the > < symbols.)
Select the appropriate one from the Search menu referring to
Classification Mandatory
“VDA Material Classification”.
If norms/standards material such as JIS and ASTM are used,
Norms/Standards Optional enter the standard that specifies the “Name” and “Material
code”.
Refer to Suzuki Engineering Standard (SES) and enter the
In-house Norms Optional
appropriate standard number.
Enter the name of the company that manufactures the material.
Supplier Optional
(Do not enter the name of the trading company.)
Remark Optional Each supplier can fill in Remarks as needed.
Preliminary MDS Unnecessary Do not enter a check mark here.
(This is when the material data is assembled into the
Weight Mandatory component data).
Enter either the measurement weight or the design weight
(This is when the material data is assembled into the
semi-component data).
Portion Mandatory
Select one of the three radio buttons: From-to, Fix, and Rest
For From-to, follow IMDS Recommendation 001.
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2021
2.2.2 Method of entering Substances data
The chemical substances data have to be entered according to the instructions in Table 3.
Table 3 Items for entering chemical substance data
Entry Item Necessity Instructions
“Basic components of the material” + “Declarable substance” must not be
Confidential Optional
marked as confidential, and must be clearly disclosed.
Select one of the three radio buttons: From-to, Fix, and Rest.
Portion Mandatory
For From-to, follow IMDS Recommendation 001.
2.2.3 Method of entering Components and Semi-components data
The components data have to be entered according to the instructions in Table 4 and Table 5 and
semi-components data have to be entered according to the instructions in Table 6.
Table 4 Items for entering Components data
Entry Item Necessity Instructions
Description Mandatory Enter the supplier’s Description or requested one by SMC.
Enter the supplier’s Part/Item No. or requested one by SMC.
Part/Item No. Mandatory
Enter information to identify the parts, not blanks or hyphens.
Measured weight
Mandatory Enter either the measurement weight or the design weight.
per item
Preliminary MDS Unnecessary Do not put a check mark here.
(This is when the data is assembled into the component data)
Quantity Mandatory
Enter the number of parts.
Table 5 Items displayed when assembling material data into component data
Entry Item Necessity Instructions
[With parts marking]
Select “Yes (Parts marked as required by law.)” for any weight.
Mandatory (If [With drawing instruction and without parts marking]
Polymeric part(s) entry is Select “No (Parts not marked as required.)”.
marked requested by
IMDS) [Without drawing instruction or parts marking due to a small part size or
designing reason]
Select “Not available (Parts do not require marking due to specifications
of weight, geometric restriction or surface requirements.)”.
Mandatory (If If the substance contains 4 substances regulated by the European ELV
entry is directive (Lead, hexavalent chromium, mercury, cadmium) and nickel
Application ID
requested by and PAHs regulated by REACH Annex XVII, select the appropriate use
IMDS) of the chemical substance (Application ID).
Select "Yes" or "No" for the question of “Does the material contain
recyclate? ” The default is "Unanswered".
For material classification 5, if the weight is greater than 5 g, either "Yes"
Mandatory or "No" have to be selected.
(If entry is
Recyclate
requested by For materials classification 1 through 4, 7.1, and 7.2, if the weight is
IMDS) greater than 25 g, either "Yes" or "No" have to be selected.
When recycled materials are used, enter the percentage of recycled
materials used in the manufacturing process and recycled materials
collected in the market.
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IMDS Operation Manual March,
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Table 6 Items for entering Semi-components data
Entry Item Necessity Instructions
For parts, enter the part name.
Article Name Mandatory
For a material, enter the material name.
For parts, enter the part number.
Item- /Mat.-No. Mandatory
For a material, enter the material code.
Preliminary MDS Unnecessary Do not put a check mark here.
(This is when the data is assembled into the component data)
Weight Mandatory
Enter either the measurement weight or the design weight.
If semi-component data is submitted to SMC, and there is “Does the
material contain recyclate?” in material data, either "Yes" or "No" have to
Mandatory
be selected.
(If entry is
Recyclate
requested by
When recycled materials are used, enter the percentage of recycled
IMDS)
materials used in the manufacturing process and recycled materials
collected in the market.
2.2.4 Entering Information on Recipient
The company name and company ID to which data are submitted are as follows. Do not submit to
SMC organization ID.
Table 7 Company ID to which the IMDS data is submitted
IMDS
Company Name
Company ID Organization ID
Suzuki Motor Corporation(SMC) 22160
Magyar Suzuki Corporation (MSC) 33325 ※
217218※
Maruti Suzuki India Limited(MSIL) 63415
Suzuki Motor (Thailand) Co.,Ltd．(SMT) 118363
P.T. Suzuki Indomobil Motor(SIM) 131092
Suzuki Motor Gujarat Private Limited(SMG) 168974
Suzuki Motorcycle India Private Ltd．(SMIPL) 170795
※When MSC requests to submit the IMDS data for accessory parts sold in European, submit the IMDS
data to accessory parts division in MSC (Organization ID: 217218).
8Version 5.0
IMDS Operation Manual March,
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For submitting parts data, enter items according to the instructions given in Table 8. And be careful not
to make any mistakes when entering mandatory items such as part number, description, and supplier
code.
Table 8 Recipient data (when submitting component data)
Entry Item Necessity Instructions
Enter the supplier code stated in the entry request e-mail. Be careful, as
Supplier Code Mandatory Suzuki, MSC, MSIL, SMT, SIM, SMG or SMIPL use different supplier
coding systems.
Part/Item No. Mandatory Enter the Part/Item No. requested by Suzuki.
Name Mandatory Enter the name requested by Suzuki.
Legacy Spare
Optional Do not check mass production parts.
Part
Forwarding
Mandatory Check mark here.(=Select “Yes”)
allowed
Drawing No. Unnecessary
Drawing dated Optional
Drawing Change Enter the ECN No. corresponding to the data you are submitting. Leave
Mandatory
Level this blank if the drawing is a new one and has not been modified.
Report No. Unnecessary
Date of Report Unnecessary
Purchase Order
Unnecessary
No.
Bill of Delivery No. Unnecessary
Reason for Denial Unnecessary
For submitting semi-component or material data, enter items according to the instructions given in
Table 9.
Table 9 Recipient data (when submitting semi-component or material data)
Entry Item Necessity Instructions
[Submitting material data]
Enter the requested material name.
Name Mandatory
[Submitting parts data]
Enter the requested parts name.
Material code [Submitting material data]
(Semi-component Enter the requested material code.
data) Example:JSC270CC t1.0 PP-SN1 etc
Mandatory
Internal Mat.-No. [Submitting parts data]
(Material data) Enter the requested parts number.
※For entries other than those shown above, refer to Table 8.
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3. Description of error code
Submitted IMDS data will be rejected if they do not comply with the instructions given in “2. Method
of entering IMDS data”. And message stating the reason for rejection are described in the “Reason
for Denial” field on the Recipient data window and also described in the “Reason for
correction/modification” field of the email sent separately.
For rejected data have to be corrected by referring to the “Reason for Denial” message in Tables
10 and 11 and then please resubmit data to us.
Table 10 Message format of “Reason for Denial” on recipient data window
TOTAL= nn Error reason 1*n, Error reason 2*n, Error reason 3*n, Error reason 4*n, Error reason 5*n, …
Total number Error reason is indicated “Error code*n” (the detail of error code is described in Table 11)
of errors * The system indicates every error reason for each error point.
* The same error code are summarized in one content with attaching “*n” as number of
errors beside an error code (If error number is one only, "*n" is not described).
[Example, Message of “Reason for Denial”]
TOTAL=5 Material-1 [11111]:PM7*3, Material-2 [22222]:PM5, 117-81-7 [33333]:PS2
[Description of above Example, Message of “Reason for Denial”]
There are five errors in total.
There are three PM7 errors, in material datasheet whose name is “Material-1” and Node ID is “11111”.
There is one PM5 error, in material datasheet whose name is “Material-2” and Node ID is “22222”.
There is one PS2 error, in material datasheet containing the CAS No.117-81-7 of Node ID “33333”.
* Node ID is available for a search at function of IMDS.
You can use Node ID when you’d like to search error point.
Table 11 Error Code Description
Error code Error description How to respond
PP1 Suzuki personnel made a judgment to reject. Check the email sent Modify the data
separately or the “Reason for Correction/Modification” field in the according to
attached file. rejected reason.
PN1 Part number entered in the "Recipient data" field is incorrect. Enter the
Or part number is not requested by Suzuki. requested parts
number correctly.
PN2 Name in “Recipient data” window is not entered. Enter the parts
name.
PN3 Supplier code in “Recipient data” window is not entered or it is Enter the
incorrect. specified supplier
code by Suzuki.
The data was submitted from company ID that is different from the
company ID informed to Suzuki at the time of registration of the For in-house parts.
company information. Selecting the own
contact person.
In the case of the parts made of Suzuki in-house, the selection in
"Supplier Data" field for "Contact Person" is incorrect.
PN4 The "Preliminary MDS" is selected as "Yes". Remove the check
in selection.
PN5 The "Forwarding allowed" in the "Recipient data” window, No is Remove the check
selected. in selection.
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Table 11 Error Description (Continued)
Error code Error description How to respond
PC1 Part/Item No. of component data is not entered or incorrect. Enter the
In SMC, this error occurs when an not requested department does requested parts
"Release Internal". number.
PM1 In the case of materials classification 5.1.a-5.3, the entry of the symbol Enter the material
is mandatory, but symbol is not yet entered. symbol.
Or, for high polymer materials with a weight > 5g and start with 5 in the
material classification, except 5.1.a to 5.3, the entry of the symbol
is mandatory, but symbol is not yet entered.
PM2 The selected application ID is incorrect. Select the ID
correctly.
PM3 Substance is entered as 100% Wild Card. Enter the
substances as wild
card by less than
10%.
PM4 "Confidential Substances" are included in the "Suzuki-furnished Enter the
parts"*1 and "Suzuki-furnished materials"*2. substances
In IMDS, cannot forward the data which "Confidential Substances" openly.
was included for.
*1 Furnished parts by Suzuki to suppliers
*2 Furnished materials by Suzuki to suppliers
PM5 In the materials sheet, total amount of Wild Card and Confidential Enter the
substances are contained with greater than 10%. substances as wild
card or confidential
by less than 10%.
PM6 In "Norms / Standards" column of Material Information, the number of Enter the "Norms /
the entered "Norm Code" is beyond 100 of the upper limit permitted in Standards" by less
Suzuki. than 100.
PM7 The question "Does the material contain recyclate?" in item of For material with
"Recyclate" is not yet answered. material
classification 5 that
its weight is
greater than 5 g, or
material with other
material
classification that
its weight is
greater than 25 g,
the selecting of
either "Yes" or
"No" are
mandatory.
PS1 For substances that application ID needs to be entered, ID have not Prohibited
yet selected or have not yet selected correctly, so it was judged substances are
that prohibited substances have been registered. used. Confirm the
Or for the selected application ID, its use is already prohibited. used place and
Refer to SES N 2402 for the start date of the restriction. rate, and correct
the substances
information or ID
correctly.
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IMDS Operation Manual March,
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Table 11 Error Description (Continued)
Error code Error description How to respond
PS2 Substances other than PS1 that are prohibited by SES N2402 have Prohibited
being registered. substances are
used. Confirm the
used place and
rate, and correct
the substances
information
correctly.
PR4 It is not acceptable to place semi-component datasheets in 6 Enter the semi
consecutive layers. component data
by 5 or less.
MM1 The Name field in the material data, entering the material name is Enter the material
mandatory, but it is not yet entered. name.
MM2 * A supplier code beginning with a letter other than Z is used when Enter the supplier
sending material datasheets. Suzuki accepts only those data whose code or parts
supplier codes begin with Z. number correctly.
* If the data of the semi-component are registered, entered parts
number is incorrect.
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4. Contact for IMDS inquiries
(1) Contact information for IMDS operations in general, chemical substances, supplied parts/materials
Please contact the following person by email or phone.
Table 12 Suzuki Motor Corporation
Project Group Name Department Name/E-mail
IMDS General Window Akira Tagomori
+81-53-440-2446
(General services for IMDS) SIDISwindow@hhq.suzuki.co.jp
Green Procurement Promotion
Michiya Horikoshi
(Suzuki-furnished components +81-53-440-2637
greenproc@hhq.suzuki.co.jp
and materials)
(2) Contact information for affiliated company
Table 13 Affiliated company
Project Group Name Department Name/E-mail Telephone
MSC QA Department Daniel Szendro
+36-33-541-254
dszendro@suzuki.hu
Purchasing Zita Zimmerer
+36-33-541-217
Department zzimmerer@suzuki.hu
MSIL QA-Material Analysis MSIL IMDS Window
+91-124-4394280
(QA-MA1) ImdsWindow@maruti.co.in
QA-Material Analysis Priyankar Khaund
+91-7406871871
(QA-MA1) priyankar.khaund@maruti.co.in
SMT Safety & Nisa Somnuk
+66-38-964244
Environment nisa.s@suzuki.co.th
Safety & Nattawut Yensaysuk
+66-38-964244
Environment nattawut.y@suzuki.co.th
SIM Product Quality IMDS System
+62-21-880-1235
Assurance imdssim@suzuki.co.id
Product Quality Aris Agung Wibowo
+62-21-880-1235
Assurance aris.wibowo@suzuki.co.id
SMG PUR-CGR Sakshi Pathak +91-81-4657-0777
Sakshi.pathak@smgsuzuki.co.in
PUR-CGR Rakesh Kumar +91-81-4657-0777
Rakesh.Kumar@smgsuzuki.co.in
SMIPL Homologation & QC Daleep Kumar
+91-(0)837-508-0942
kumar.daleep@suzukimotorcycle.in
Homologation & QC Ishant Kaushal
+91-(0)958-299-2399
kaushal.ishant@suzukimotorcycle.in
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5. Revision of This Document
This manual will be revised due to the change of the IMDS system or operation at Suzuki.
We will inform you when any revisions.
Revision History
Person in
Version Date Description
Charge
st
1.0 2003.12.18 H. Kato 1 available version in Japanese
1.01 2004. 6. 1 H. Kato Text revised or added concerning materials, substances, company
data entry
Text revised or added concerning Suzuki-furnished components
and materials
Text revised or added concerning registering IMDS company data
Error codes added for “Reason for Denial”
2.0 2005. 9. 1 T. Oohazama Changes added in the entry instructions for IMDS Release 3.0 and
supplementary information added concerning Suzuki’s internal
procedures.
The following manuals are integrated into this manual:
IMDS Data Operation in Second Step, Version 1.0
Before Using the IMDS, Version 1.01
IMDS User’s Guideline, Version 1.01
IMDS Datasheets: “Reason of Denial” Message, Version 1.03
IMDS FAQs, Version 1.01
2.1 2005.11.25 T. Oohazama Text deleted concerning the definition of impurities.
Changes added in Attached Sheet 2 with the Application ID
alteration.
2.2 2006.10.10 T. Oohazama Changes added in the entry instructions for IMDS Release 4.0,
and in the operation procedures. Also, Q&A added.
2.3 2008. 4.14 T. Yamaguchi Matters concerning Maruti Suzuki India Limited and Suzuki
Powertrain India Limited that started the operation of IMDS.
Some modifications and addition have been made so as to comply
with the current operation of IMDS.
2.4 2009. 10. 1 T. Yamaguchi Text revised or deleted the telephone number and E-mail address
of the IMDS Service Center.
The table “Application IDs for IMDS” deleted.
URL of the table “Application ID for IMDS” in Public IMDS Pages
added.
Changed the responsible persons of Maruti Suzuki India Limited.
2.5 2010. 7.28 T. Yamaguchi EDS merged into HP, the part of a company name revised.
Text revised the E-mail address of the IMDS Service Center.
Changed the responsible persons of Magyar Suzuki Corporation
and Suzuki Powertrain India Limited.
Some modifications and addition have been made so as to comply
with the current operation of IMDS.
2.6 2010.12. 1 T. Yamaguchi Revised and added text in “1.2 Scope of Survey”.
Added the validated number & title in “Table 1. IMDS
Recommendations Title”.
Deleted the invalidated numbers & titles in “Table 1. IMDS
Recommendations Title”.
The term that showed weight was changed based on Suzuki’s
st
“Provisions for Product Weight Control” (apply from January 1 ,
2011).
Changed the reference page of the table Application ID in “Table
6”.
Changed the responsible persons of MSC.
2.7 2011. 8. 1 T. Yamaguchi Deleted an invalidated number & title of recommendation 022 from
“Table 1. IMDS Recommendations Title”.
Added text in “2.3.2 Entering Data on Substances”.
Text revised the telephone number of the IMDS Service Center.
Changed the Department & the telephone number of Suzuki Motor
Corporation’s IMDS General Window & Contact for making inquiry
about chemical substances.
14Version 5.0
IMDS Operation Manual March,
2021
Revision History (Continued)
Person in
Version Date Description
Charge
2.8 2012. 6.11 T. Yamaguchi Matters concerning Suzuki Motor (Thailand) Co.,Limited that
started the operation of IMDS.
Deleted an invalidated number & title of recommendation 003,
010, 013 from “Table 1. IMDS Recommendations Title”.
Added text in “Entering Data on Substances”, “3.2 Subject
Components” and “Table 12. Requests Made via E-mail”.
Changed the responsible persons of SMC.
Corrected the telephone number of MSC’s IMDS General
Window.
Changed the responsible persons of MSIL.
2.9 2013. 2.15 T. Yamaguchi Matters concerning PT. Suzuki Indomobil Motor that started the
operation of IMDS.
Changed the responsible persons of SMT.
3.0 2013.12.18 T. Yamaguchi Revised and added text in “1.3 Survey Schedule”.
With Absorption-type Merger with MSIL, deleted the contents
about SPIL.
With the name change of “IMDS Public Pages”, changed to the
new name “IMDS Information Pages”.
With the operation screen change in IMDS release 8.0, changed
the process of searching for the place of each information.
With the name change of “Client Manager”, changed to the new
name “Company Administrator”.
Revised the telephone number of the IMDS Service Center.
Changed the responsible persons of MSIL and SMT.
3.1 2014.10. 7 T. Yamaguchi Revised and added text in “Table 3 Materials” and “Table 15 Error
Code Description”.
Changed the E-mail address of the IMDS European Service
Center.
Changed the responsible persons of SMT.
3.2 2015. 5. 1 T. Yamaguchi Revised and added text in “Table 2 Datasheet Configuration”,
“Table 3 Materials” and “Table 10 Related Standards”.
Changed the responsible persons of MSIL.
3.3 2015.12. 1 T. Yamaguchi Changed the wording from “Development Sample Report” to
“Preliminary MDS”.
Changed the window’s name from “Company Data” to “Recipient
data”.
Changed the telephone number of the IMDS Service Center.
Changed the telephone number of the IMDS Service Center
Americas.
Changed the responsible persons of MSC & SMT.
3.4 2016. 8. 1 T. Yamaguchi Added “Suzuki Motor Gujarat Private Limited (SMG)” of the
production subsidiary.
On “2.3.4 Entering Information on Recipient”, changed the
Company ID of the IMDS data destination to MSIL.
On “2.3.4 Entering Information on Recipient”, added the
information of SMG.
On “6.Contacts for Inquiries Concerning the IMDS”, added the
IMDS person in charge information of SMG.
Change the IMDS person in charge information of MSIL.
15Version 5.0
IMDS Operation Manual March,
2021
Revision History (Continued)
Person in
Version Date Description
Charge
3.5 2017. 8. 1 T. Yamaguchi Added “outboard motor” to the Item-b of “1.2 Scope of Survey”.
Changed the name of IMDS operating company from Hewlett
Packard (HP for short) to DXC technology (DXC for short).
Revised part of “Table 7 Semi-components” and “Table 8
Recipient data (when sending component datasheets)”.
Added the portion which forgot to write to Ver.3.4 about the name
of “SMG”.
Changed the contents of “3.1 Handling of Subsidiaries”, because
the destination of IMDS data for MSIL was changed.
Added the explanation about the data acceptance to “3.4.3 Entry
Reminder”.
Added the explanation of the PN3 error to “Table 15 Error Code
Description”.
Added the explanation to “3)Operation-No.15” of “5.1 FAQs”.
3.6 2017.12. 1 T. Yamaguchi Added “Suzuki Motorcycle India Private Limited (SMIPL)” of the
production subsidiary.
Deleted an invalidated number & title of recommendation 009,
014, 015, 017, 020 from “Table 1. IMDS Recommendations Title”.
Change the IMDS person in charge information of MSIL.
Added the IMDS person in charge information of SMIPL.
3.7 2018. 6. 13 T. Yamaguchi Added “Suzuki Deutschland GmbH (SDE)” of the production
subsidiary.
Change the email address of SMC’s IMDS General Window.
Change the IMDS person in charge information of SMG.
Added the words to “1.2 Scope of Survey”
3.8 2018. 9.20 T. Yamaguchi Change the IMDS person in charge information of MSIL & SMT.
3.9 2018.11. 1 T. Yamaguchi Change the IMDS person in charge information of P.T.SIM &
SMIPL.
4.0 2019. 2. 4 T. Yamaguchi Added the explanation of new error code PN4, PN5, PM6, PM7,
MC1 in the table of “Table 15 Error Code Description”.
Added and modified the explanation of error code PN3, PC1,
PM1, PM2, PM3, PM4, PM5, PS1, PS2, PR4, PP1.
Added the No.25 & 26 to “5.1 FAQs – 1) Data entry”.
Added the IMDS person in charge information to “6.4 Maruti
Suzuki India Limited” of “6. Contacts for Inquiries Concerning the
IMDS”.
4.1 2019. 9. 1 T. Yamaguchi Deleted the description about “Suzuki Deutschland GmbH (SDE)”.
Deleted a part of the sentence in Item-b of “1.3 Survey Schedule”.
Deleted & corrected a part of the sentence in “Classification” of
“Table 3”.
Deleted a part of the sentence in “Forwarding allowed” of “Table
8”.
Corrected a part of the sentence in “PM7” of “Table 15”.
Deleted a part of the sentence in “1) Data entry – No.10” of “5.1
FAQs”.
Deleted a part of the sentence in “4) Registering Company
Information to Suzuki – No.3” of “5.1 FAQs”.
Deleted person in charge information in “6.4.2 Contacts for
inquiries concerning the request from SMC”.
Deleted the “Attached Sheet-IMDS Material Classification” at end
of book.
4.2 2020.4.1 T. Nakanishi Modify a part of sentence in “1.3 Survey Schedule” a.
Modify a part of sentence in “3.4.3 Entry Reminder”.
Modify a part of sentence in “5.2.4 Reference”.
Update widow person information in “6.2 Suzuki Motor
Corporation” (Change the representation of IMDS and delete
Contact for making inquiry about chemical substances).
Update window person information in “6.6 PT. Suzuki Indomobil
Motor”.
16Version 5.0
IMDS Operation Manual March,
2021
Revision History (Continued)
4.3 2020.7.1 T. Nakanishi [Message Format of “Reason for Denial” on Recipient data
Window] was changed.
In accordance with this change, [Table 14 Message Format of
“Reason for Denial” on Recipient data Window] was updated, and
also description was added (page 15).
5.0 2021.03 A.Tagomori Reflected the current IMDS settings.
Added "Matters strictly observed by suppliers when entering IMDS
T.Nakanishi data" etc, and described the whole explanation clearly.
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