MINUTES Urban Form and Transport Development Committee Meeting Tuesday, 9 June 2020
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MINUTES
Urban Form and Transport
Development Committee Meeting
Tuesday, 9 June 2020Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
Order Of Business
1 Apologies ............................................................................................................................. 3
2 Public Forum ........................................................................................................................ 3
2.1 Jo Gravatt and Jacqui Ferrell - Tauranga Community Housing Trust – Opal
Drive Wastewater Catchment ................................................................................... 3
3 Acceptance of Late Items .................................................................................................... 4
4 Confidential Business to be Transferred into the Open.................................................... 4
5 Change to Order of Business.............................................................................................. 4
6 Confirmation of Minutes ...................................................................................................... 5
6.1 Minutes of the Urban Form and Transport Development Committee Meeting
held on 17 March 2020............................................................................................. 5
7 Declaration of Conflicts of Interest ..................................................................................... 5
8 Business............................................................................................................................... 5
8.1 Growth & Land Use Projects Progress Report - June 2020 ...................................... 5
8.2 Eastern Corridor Wastewater Programme ................................................................ 6
9 Discussion of Late Items ..................................................................................................... 8
10 Public Excluded Session..................................................................................................... 8
10.1 Public Excluded Minutes of the Urban Form and Transport Development
Committee Meeting held on 17 March 2020 …………………………………………….8
10.2 Willow Street Precinct - Historic Issues ………………………………..……………...…8
Page 2Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
MINUTES OF TAURANGA CITY COUNCIL
URBAN FORM AND TRANSPORT DEVELOPMENT COMMITTEE MEETING
HELD AT THE TAURANGA CITY COUNCIL, COUNCIL CHAMBERS, 91 WILLOW STREET,
TAURANGA
ON TUESDAY, 9 JUNE 2020 AT 12PM
PRESENT: Cr Larry Baldock (Chairperson), Cr Heidi Hughes (Deputy Chairperson),
Mayor Tenby Powell, Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Dawn
Kiddie, Cr Andrew Hollis, Cr Steve Morris, Cr John Robson, Cr Tina Salisbury
and Te Pio Kawe (Tangata Whenua Representative)
Cr Steve Morris and Te Pio Kawe attended via Skype.
IN ATTENDANCE: Marty Grenfell (Chief Executive), Nic Johansson (General Manager:
Infrastructure), Christine Jones (General Manager: Strategy & Growth), Gareth
Wallis (General Manager: Community Services), Andy Mead (Manager: City &
Infrastructure Planning), Claudia Hellberg (Team Leader: Waters Strategy &
Planning), Kate Dawkings (Senior Planning Engineer -Waters), Coral Hair
(Manager: Democracy Services), Robyn Garrett (Team Leader: Committee
Support), and Jenny Teeuwen (Committee Advisor)
Gareth Wallis (General Manager: Community Services) attended via Skype.
1 Apologies
1 APOLOGIES
Apologies for lateness had been received from Mayor Tenby Powell.
2 Public F orum
2 PUBLIC FORUM
2.1 Jo Gravatt and Jacqui Ferrell - Tauranga Community Housing Trust – Opal Drive
Wastewater Catchment
Key points
• The Tauranga Community Housing Trust (TCHT) managed the transitional housing site at 45
Opal Drive – Kainga Atawhai, on behalf of Kainga Ora (Housing New Zealand).
• The site was developed for transitional housing in partnership between Tauranga City
Council (TCC) and Kainga Ora. There were currently 18 houses on the site.
• Item 8.2 of this agenda - Eastern Corridor Wastewater Programme - proposed an upgrade to
the pump station located at 45 Opal Drive which would result in the removal of nine of the
houses.
• This project had contributed to housing 61 families over the past two and a half years. 55 of
those families had transitioned into long term housing and 85% remained there. Only 2%
returned to emergency housing accommodation or to the register.
• TCHT, on behalf of the whanau, community, and people who would use the housing in the
future, requested that TCC explore all options and/or alternatives.
• TCHT acknowledged the contribution of Cr Steve Morris and the previous Cr Leanne Brown
to this project.
• TCHT requested an additional recommendation be added to the report “that TCC would take
all possible steps to retain Kainga Atawhai in some form”.
At 12.11pm, Mayor Tenby Powell entered the meeting.
Page 3Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
In response to questions
• The houses on the 45 Opal Drive site were the property of Kainga Ora.
• The Kainga Ora lease for the site expired in two years.
• TCC staff had been in communication with Kainga Ora over the proposed upgrade of the
pump station and the future of the site.
• It had always been clearly acknowledged that the lease was for a term of 5 years only.
Cr Larry Baldock thanked Ms Gravatt and Ms Ferrell for their presentation.
3 Acc eptanc e of Late Items
3 ACCEPTANCE OF LATE ITEMS
Cr Heidi Hughes requested an update on the Totara Street safety improvements.
Response from Nic Johansson (General Manager: Infrastructure)
• Condolences were expressed to the family and friends of the cyclist who died recently on
Totara Street.
• Work on stafety improvements for Totora Street had been ongoing for some time. A report
oultlining the design and costs for a short-term solution would be presented to the Projects,
Service and Operations Committee on 23 June 2020.
• A positive meeting with representatives from a number of cycling groups, the New Zealand
Transport Authority (NZTA), and Bay of Plenty Regional Council (BOPRC) had been held
recently.
Recomm endati on to cl ose the meeti ng
4 CONFIDENTIAL BUSINESS TO BE TRANSFERRED INTO THE OPEN
4.1 Confidential Business to be Transferred into the Open
COMMITTEE MOTION
Moved: Cr John Robson
Seconded: Cr Andrew Hollis
That item 10.2 – Willow Street Precinct - be transferred into the Open section of this council
meeting
In Favour: Mayor Tenby Powell, Crs Andrew Hollis and John Robson
Against: Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Dawn Kiddie, Steve
Morris and Tina Salisbury
Abstained: Cr Heidi Hughes
LOST 3/7
5 Change to Or der of Busi ness
5 CHANGE TO ORDER OF BUSINESS
Nil
Page 4Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
6.1 Minutes of the Urban Form and Transport Dev elopm ent C ommittee Meeti ng held on 17 Marc h 2020 6 Confirmati on of Minutes
6.1 MINUT ES OF THE URBAN F ORM AND TR ANSPORT DEVELOPMEN T COMM ITTEE M EET ING H ELD ON 17 M ARCH 2020
6 CONFIRMATION OF MINUTES
6.1 Minutes of the Urban Form and Transport Development Committee Meeting held on
17 March 2020
COMMITTEE RESOLUTION UR3/20/13
Moved: Cr Kelvin Clout
Seconded: Cr Andrew Hollis
That the minutes of the Urban Form and Transport Development Committee meeting held on
17 March 2020 be confirmed as a true and correct record.
CARRIED
It was requested that the report that had been forwarded to councillors and the speakers of item
2.1 – Public Forum of the 17 March 2020 Urban Form and Transport Development Committee
meeting be made available to the public.
The report, Query to staff re closure of Gargan Road, can be viewed on Tauranga City Council’s
website in the Minutes Attachments document for this council meeting.
Attachment
1 Query to staff re closure of Gargan Road
7 Declar ati on of Conflic ts of Inter est
7 DECLARATION OF CONFLICTS OF INTEREST
Nil
8.1 Gr owth & Land Us e Projects Progress R eport - June 2020 8 Busi ness
8.1 GR OWTH & LAND US E PROJ ECT S PR OGR ESS R EPORT - JUNE 2020
8 BUSINESS
8.1 Growth & Land Use Projects Progress Report - June 2020
Staff Andy Mead, Manager: City & Infrastructure Planning
Key points
• Preparation of the application for the Streamlined Planning Process was underway and
needed to be lodged with the Minister for the Environment by June/July.
• The Maori Appellate Court had upheld the decision of the Maori Land Court to dismiss the
application by the Te Tumu Kaituna 14 Trust for a change of status of land (from Maori land
to general land) and a Trust order variation. The Trust had subsequently lodged an appeal
and was considering whether or not to proceed with this.
• Population and dwelling development trends information continued to be monitored and
reviewed with the revised COVID 19 projections to ensure projections remain as accurate as
possible for the Long Term Plan (LTP).
• Community and key stakeholder engagement on the Te Papa Spatial Plan closed on 19 May
2020. A detailed analysis of the feedback received was currently being undertaken and it
was expected that this would be presented at the July meeting of the Urban Form and
Transport Development Committee. Engagement would continue over the coming weeks
and months.
In response to questions
• Funding of $200,000 currently in the draft Annual Plan would enable further work with the Te
Page 5Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
Tumu Kaituna 14 Trust to unlock development in the Te Tumu area.
• Populations predictions were initially high level. These were then allocated across the city
and this process was currently underway. Updated population figures would be circulated to
councillors when they became available.
• The Government was currently looking at a COVID Recovery Bill that would allow fast
tracked resource consenting for significant infrastructure and housing projects. This could
assist with greenfield projects.
• A technical study was currently underway in collaboration with Hamilton City Council to look
at minimum dwelling densities in greenfield areas and how to better achieve a mix of dwelling
typologies.
• 30 dwellings per hectare in the Tauriko area was realistic, however developers were
currently at the 20-25 dwellings per hectare level.
• Work with the Ministry of Education for the provision for both primary and secondary schools
in the Tauriko West area was well advanced.
• A report on engineering investigations in to transport options in the Welcome Bay and
Ohauiti areas would be presented back to council in the next two to three months.
• There was no confirmed deadline for the response to National Policy Statement submissions
but these were expected in the next few weeks.
• Projected required housing numbers over the next few years had been revised downwards
due to COVID.
• An update report on Smith’s Farm would be presented to council over the coming months.
COMMITTEE RESOLUTION UR3/20/14
Moved: Cr Larry Baldock
Seconded: Cr Andrew Hollis
That the Urban Form and Transport Development Committee receives the Growth & Land Use
Projects Progress Report – June 2020.
CARRIED
8.2 Eas ter n C orridor W astew ater Pr ogramme
8.2 Eastern Corridor Wastewater Programme
Staff Claudia Hellberg, Team Leader: Waters Strategy & Planning
Kate Dawkings, Senior Planning Engineer (Waters)
A copy of the staff presentation for this item can be viewed on Tauranga City Council’s website in
the Minutes Attachments document for this council meeting.
Attachments
1 Presentation - Eastern Corridor Wastewater Programme
Key points
• Additional wastewater capacity was required for the Wairakei and Te Tumu growth areas.
• The Opal Drive pump station was no longer fit for purpose. It was currently overloaded and
experienced failure during peak flows.
• New pump stations to improve network resilience and operation were proposed on
designated Opal Drive and Wairakei sites.
• The projects were included in the 2018-2028 Long term Plan (LTP) and associated
Infrastructure Strategy.
• Budgets had escalated due to:
− additional internal TCC costs, iwi monitoring, legal and other costs
− budgeting of 95th percentile cost estimates
− revised cost estimates to reflect current market costs
Page 6Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
− inclusion of additional items such as groundworks.
• Development contributions were likely to be under collected by approximately $15 million to
$20 million.
At 1.24pm, Mayor Tenby Powell left the meeting.
In response to questions
• The most recent overflow event at the Opal Drive pump station was over a long weekend in
2018 following a heavy rain event. Overflows went into neighbouring residential properties.
• Sections of the current pipeline would remain to be used in emergencies.
• Confidence ratings were being considered in budget predictions for the LTP so it was better
understood what budget matters mean.
• It was recognised that better communication with the public was required around why costs
and budgets change over the lifetime of the project.
• The preferred option was chosen following a comprehensive Multi Criteria Analysis (MCA)
process which included sensitivity testing of criteria weightings and project phases.
• TCC’s Community Development Team held the relationships around the lease and formal
agreements for the transitional housing on the Opal Drive site. Communications and
briefings had been held with the lease holders about the proposed upgrade to the pump
station on the site. Other sites for the pump station had been investigated but none were
appropriate for various reasons. Alternative sites for the nine houses that need to be
removed would be investigated as a priority. This work is linked in with the Mayor’s
Taskforce for Homelessness.
• Contractors would understand that the P95 percentile is the budget for a worst case scenario
and not the actual budget level.
The recommendations were taken in parts.
COMMITTEE RESOLUTION UR3/20/15
Moved: Cr Larry Baldock
Seconded: Cr Kelvin Clout
That the Urban Form and Transport Development Committee:
(a) Receives the Eastern Corridor Wastewater Programme report.
CARRIED
COMMITTEE RESOLUTION UR3/20/16
Moved: Cr Steve Morris
Seconded: Cr Tina Salisbury
That the Urban Form and Transport Development Committee:
(b) Endorses the outcomes of the Eastern Corridor Wastewater Programme.
(c) Agrees to proceed with the implementation of the Opal Drive Rising Main and Opal
Drive Pump Station as a priority to service existing zoned land subject to budget being
available through the 2020/21 Annual Plan and 2021-31 Long Term Plan.
(d) Agrees in principle to the delivery of the Eastern Corridor Wastewater Programme
subject to budget being available through the 2021-31 Long Term Plan.
(e) Requests that TCC endeavours to minimise impacts on the Tauranga Community
Housing Trust and Kainga Ora.
CARRIED
Page 7Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
9 Discussi on of Late Items
9 DISCUSSION OF LATE ITEMS
Nil
10 Public Excluded Sessi on
10 PUBLIC EXCLUDED SESSION
RESOLUTION TO EXCLUDE THE PUBLIC
COMMITTEE RESOLUTION UR3/20/17
Moved: Cr Kelvin Clout
Seconded: Cr Tina Salisbury
That the public be excluded from the following parts of the proceedings of this meeting.
The general subject matter of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific grounds under section
48 of the Local Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
General subject of each Reason for passing this Ground(s) under section 48 for
matter to be considered resolution in relation to each the passing of this resolution
matter
10.1 - Public Excluded s7(2)(i) - the withholding of the s48(1)(a) - the public conduct of
Minutes of the Urban Form information is necessary to the relevant part of the
and Transport Development enable Council to carry on, proceedings of the meeting would
Committee Meeting held on without prejudice or be likely to result in the disclosure
17 March 2020 disadvantage, negotiations of information for which good
(including commercial and reason for withholding would exist
industrial negotiations) under section 6 or section 7
10.2 - Willow Street Precinct - s7(2)(i) - the withholding of the s48(1)(a) - the public conduct of
Historic Issues information is necessary to the relevant part of the
enable Council to carry on, proceedings of the meeting would
without prejudice or be likely to result in the disclosure
disadvantage, negotiations of information for which good
(including commercial and reason for withholding would exist
industrial negotiations) under section 6 or section 7
7(2)(g) - the withholding of the
information is necessary to
maintain legal professional
privilege
In Favour: Crs Larry Baldock, Heidi Hughes, Jako Abrie, Kelvin Clout, Bill Grainger, Dawn
Kiddie, Steve Morris and Tina Salisbury
Against: Crs Andrew Hollis and John Robson
CARRIED 8/2
CARRIED
At 2.10pm, the meeting adjourned.
At 2.25pm, the meeting resumed in Public Excluded.
The meeting closed at 3.15pm.
Page 8Urban Form and Transport Development Committee Meeting Minutes 9 June 2020
The minutes of this meeting to be confirmed at the Urban Form and Transport Development
Committee Meeting held on 21 July 2020.
...................................................
CHAIRPERSON
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