Parent Handbook 2021-2022 - New Berlin Elementary - Duval County Public Schools
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New Berlin Elementary
Nothing But Excellence!
Parent Handbook
2021-2022
New Berlin Vision Statement
TO EMPOWER EACH LEARNER TO REACH THEIR HIGHEST POTENTIAL
Mission Statement
NEW BERLIN IS COMMITTED TO EXCELLENCE AND LEARNING FOR ALL
CRYSTAL LEWIS
PRINCIPAL
904-714-4601
New Berlin Elementary
Nothing But Excellence!
Arrival/Dismissal Procedures
Attendance and Tardiness:
In order to ensure academic success, students are expected to attend school on
time daily, from 8:25-3:00 P.M. Any student arriving after 8:30 A.M. will be
marked tardy. Parents are required to send a note when a student is absent.
Please allow teachers ample time to prepare make-up work when students are
absent. For safety reasons, students will only be released to parents, authorized
guardians, and those listed on the student information card via the main office.
Per the Code of Student Conduct, students will not receive recognition for perfect
attendance when they have three or more unexcused tardies in a nine-week grading
period.
Early Checkout:
Students shall not be released after 2:00 p.m. on regular school days and 12:00
p.m. on Early Release Days. The close of the school day is an important time for
students, and interruptions caused by calling into classrooms makes it difficult for
teachers to finalize instruction and adequately prepare students for dismissal.
Please schedule doctor appointments to avoid conflicts with the school’s checkout
policy. If students are checked out during lunch, recess, or resource, they will not
have access to their belongings in the classroom. Per the Code of Student Conduct,
students will not receive recognition for perfect attendance when they have three
or more unexcused early checkouts in a nine-week grading period.
Morning Arrival Procedures:
To ensure student safety, ONLY drop off car riders in the car loop located in
front of the school. Students are not to arrive on campus before 8:00 A.M. unless
they are enrolled in the Extended Day Program. Extended Day opens at 7:00 a.m.
Breakfast is available each morning from 8:00-8:20 A.M. Students who eat
breakfast should go directly to the cafeteria upon arrival. Please note, the building
does not open prior to 8:00 a.m. Supervision is not provided prior to this time.
Upon entrance, students are to report immediately to their hallway. Students will
sit outside of their classroom and read a book using Voice
New Berlin Elementary
Nothing But Excellence!
Level 0 until the 8:25 bell. Adults are on post in the hallway to supervise students
until the bell rings. Please ensure your child has a book to read each day. Younger
children may need a couple of books in their backpacks.
Afternoon Dismissal Procedures:
Transportation changes can only be made via the SDM app. This ensures the change
is made by an authorized adult. We are unable to accept changes via phone or
email. The deadline to make changes is 1:30 p.m. on regular school days and 11:30
a.m. on Early Release Days.
• Car Riders
Parents will use the School Dismissal Manager app to notify the teacher of
their location in the car line. Car rider dismissal begins at 2:40 p.m. Parents
are to scan QR code as they enter the carline. Complete the neon student
sign and place it in the passenger side of the windshield. We will provide the
sign. This helps us move students quickly to their car once they are outside.
Please remain in your vehicle. Parents are required to use the app if a
student is picked up late. Students not picked up prior to the car line
closing are brought back to the building. Scanning the late pickup QR code
provides official documentation the child was picked up from school.
• Bus Riders
Parents will use the School Dismissal Manager app to register their child as
a “bus rider.” Parents must register for a bus stop in FOCUS in order for
their children to ride the bus. Registration will open June 14. Parents will
also need to choose the bus number as the default dismissal option in the
app. Students will be released to the bus loading zone as their bus arrives.
Staff will document student boarding using the School Dismissal Manager
app. Parents will receive notification their child has boarded the bus and
the bus has departed. The app will also provide parent notification of any
delayed bus departures. A completed Kindergarten Bus form is required for
all kindergarten students prior to the first day of school. Parents may
complete the form during orientation August 6.
• Neighborhood Walkers/Bike Riders
Parents will use the School Dismissal Manager app to register their child as
a “neighborhood walker.” School personnel will verify the student is in the
New Berlin Elementary
Nothing But Excellence!
correct dismissal group daily and escort the group to the end of the campus.
Parents will receive notification that the dismissal group is enroute to home.
Students will walk home unescorted.
• Sheffield Walkers
Parents will use the School Dismissal Manager app to register their child as
a “Sheffield Walker.” School personnel will verify the student is in the
correct dismissal group daily and escort the group to the gate entrance
adjacent to the school. Parents will receive notification the dismissal group
is enroute to Sheffield Park. A parent/guardian MUST PARK and MEET the
student at the gate. Students are not allowed to walk to the car. Parents are
required to use the app if a student is picked up late. Students not met at
the park on time are brought back to the building. Scanning the late pickup
QR code provides official documentation the child was picked up from
school.
• Parking Lot Pickup
Parents will use the School Dismissal Manager app to register their child for
“parking lot pickup.” School personnel will verify the student is in the
correct dismissal group daily and escort the group to the parking lot for
parent pickup. Parents will receive notification that the dismissal group is
enroute to the parking lot. A parent/guardian MUST PARK AND MEET the
student on the sidewalk where the teacher is located. Students are not
allowed to walk to the car. Parents are required to use the app if a student
is picked up late. Students not met at the parking lot sidewalk on time are
brought back to the building. Scanning the late pickup QR code provides
official documentation the child was picked up from school.
• Extended Day
Parents will use the School Dismissal Manager app to register their child for
the “Extended Day” dismissal group. School personnel will verify the
student is in the correct dismissal group daily and escort the group to the
cafeteria for check in. Parents will receive notification the dismissal group
is enroute to the cafeteria. Parent pickup from Extended Day begins at
3:30 p.m. Students must remain in Extended Day until 3:30 p.m.
New Berlin Elementary
Nothing But Excellence!
Standard Dismissal Times:
2:40 - Car Riders
2:40 – Buses
3:00 – Walkers, Bike Riders and Extended Day
Early Release Day Dismissal Times:
12:30- Car Riders
12:30- Buses
12:45 - Walkers, Bike Riders and Extended Day
Kindergarten Dismissal Procedures:
A signed KINDERGARTEN DISMISSAL INFORMATION form must be completed
for each kindergarten student indicating his or her daily transportation
arrangement. This form will be required the first day the child rides the bus.
Kindergarten students who ride a bus will wear a sticker indicating their bus stop
during the first two weeks of school. Parents can help ensure safe and convenient
transportation by allowing students to begin riding the bus the first day of school.
Frequent changes in dismissal transportation make it confusing for the child and
the staff. Please be as consistent as possible.
Before/After School Programs
Extended Day Program (Before and After School Program):
Extended Day is available through Community Education before school from 7:00-
8:00 A.M. and after school from 3:00-6:00 P.M. for a reasonable fee. Please
contact Mrs. Lallement or Ms. Page, Extended Day Directors, for information at
714-4601.
House Keeping Procedures
Illness and Use of Medications:
The office staff will always attempt to contact parents/guardians in the event
their child becomes injured or ill while at school. Please make sure we have current
phone numbers and the required emergency information available at all times
throughout the school year. The school nurse is attached to each teacher’s Dojo
account as an added communication option.New Berlin Elementary
Nothing But Excellence!
Parents are required to log in all medications (prescribed and over the counter)
with detailed information for administration. All medications must be in a
prescription bottle labeled with the name of the child for whom the medication is
intended. A signed authorization form is required for each student who needs to
receive medication at school. Over the counter medications may not be dispensed
by office staff unless approved by a physician. For safety reasons, students may
not bring or keep medications in the classroom. Medications will only be dispensed
as indicated on the medication label.
Any medication not picked up by the last day of school will be discarded.
Change of Address, Telephone, or Transfer:
Please notify your child’s teacher AND the main office of any changes in important
information. Remember, parents must be available to authorize treatment in the
event of an emergency. If you do not have a phone, please leave a number for
someone who can reach you.
Permission Slips/ Field Trips:
Signed parent permission slips are required for all students planning to participate
in school field trips. Parents will be notified in advance of all
school-sponsored field trips. Teachers may require parent attendance if student
behavior warrants additional support. Permission slips and payment will not be
accepted after the stated deadline. Parents must have volunteer clearance to
attend field trips. Please make sure this is done prior to paying for field trips.
Please use the following link to complete the volunteer application. Once cleared,
your status is good for two years.
https://dcps.samaritan.com/custom/506/volunteer_registration
All field trip payments are paid online. Chaperone seats may be limited due to group
capacity or social distancing guidelines as determined by the vendor.New Berlin Elementary
Nothing But Excellence!
Student ID Badges:
Each student is issued an ID Badge, which is used to purchase lunch and check out
library books.
Replacement Costs: Badge/Lanyard $5.00, ID Card $3.00, Lanyard $2.00.
Tuesday Folders & Tuesday Dojo Posting:
Teachers will conduct Tuesday Talk with students and distribute Tuesday Folders
each week. This folder will contain important documents requiring your signature.
Your child should be able to share their Tuesday Talk discussions with you each
week. Please read all contents with your child, check the grade portal, complete the
parent signature page (back pocket) and return required signed documents
Wednesday morning.
Parents will also receive a Dojo posting each Tuesday from the principal. The
attachment will include important information regarding school events and student
learning. Please check Dojo weekly for digital Tuesday Folder inserts.
School Apps
ALL PARENTS will need the following (3) apps in order to effectively communicate
throughout the year.
1. FOCUS – access is available once student registration is completed
• Parents with active accounts do not require new registration
• Determine your child’s teacher (Wednesday, August 4)
• Register for bus transportation
• Check student grades and assignments
• Check student attendance
• View progress reports and report cards
2. Class Dojo –Download needed for new parents only.New Berlin Elementary
Nothing But Excellence!
• Email your child’s first and last name, grade level and your cell phone number
to petersonm3@duvalschools.org to receive invitation. This will allow you to
receive the weekly principal postings during the summer.
• The 2021-2022 teacher will invite parents to join the new class just prior to
the start of school.
• Daily communication with teachers
• Receive weekly digital Tuesday Folder inserts
• Student conduct reports
3.
School Dismissal Manager – Download needed for new parents only.
Please download the app now and watch the parent video at
https://www.youtube.com/watch?v=jPyovcoaJCs . New parents will receive a
welcome letter via email with the username and temporary password
Wednesday, August 4.
• Parents with active accounts will only need verify/update information and
dismissal options Wednesday, August 4. The system will be unavailable prior
to August 4 for updates.
• Setup/make changes to student dismissal account.
• Notify school of presence in car line.
• Extended Day pickup
• Early Checkout
• Receive notification of delayed bus departure.
Celebrations:
The Duval County School Board recognizes the important role wellness plays in
achieving high levels of student achievement and employee success in the
workplace. The increased focus on student health and wellness has resulted in the
following changes.New Berlin Elementary
Nothing But Excellence!
Birthday celebrations will include a special moment in class designed by the teacher
to highlight the individuality of students. The inclusion of cupcakes, candy and
other edible treats during the lunch block will no longer be a part of our practice.
The full policy is available for review at
https://dcps.duvalschools.org/Domain/5380.
Community/ Parental Involvement
Please sign the Volunteer Sign-In Log each time you visit our school. The
cumulative volunteer hours for New Berlin are used for special recognition awards.
Please apply early for volunteer clearance.
https://dcps.samaritan.com/custom/506/volunteer_registration
We invite parents to participate with the Parent Teacher Association (PTA). The
PTA strives to involve all members of the community in the improvement of the
educational process for the students we serve. Membership is $7 per family.
Memberships are paid online at https://newberlinpta.memberhub.com/store. The
PTA Board meets the 3rd Tuesday of each month. Reminder meeting notices are
provided in the digital Tuesday Folder inserts.
Parents are encouraged to join the School Advisory Council (SAC). The SAC
committee meets the 3rd Tuesday of each month to discuss school operations,
budget, and current events happening at the school. This is your opportunity to
have a voice in guiding school level decisions. Reminder meeting notices are
provided in the digital Tuesday Folder inserts.New Berlin Elementary
Nothing But Excellence!
Parents and guardians are encouraged and welcome to visit the school for events
and activities. Please provide photo identification when coming to visit the school
for any reason. Classroom observations require advance scheduling. We also
request you contact your child’s teacher at least 48 hours in advance to schedule
conferences. All visitors must report to the front office for student pick-up.
Volunteer clearance is required to have any student contact. This includes
classroom visitation, chaperoning field trips, etc.
Daily Procedures
Dress Code:
Proper grooming is always expected. Students should not distract others by his or
her clothing or grooming. The following items are prohibited.
• Shoes without closed heels or straps.
• Tank tops, tops without backs or tops that do not cover the stomach.
• See-through tops
• Shorts and skirts above fingertip length
• Clothes with improper language or pictures
• Hats, caps, or other items, such as curlers or sunglasses unless a doctor or
principal gives permission.
For more information, please see the Student Code of Conduct. School spirit T-
Shirt packages are available for purchase at http://myspiritwear.com/newberlin.
Cafeteria Services:
Breakfast and lunch are free for all students. Please complete the online
Free/Reduced Lunch Application beginning August 1. Qualifying families may be
eligible for other programs and services throughout the year.New Berlin Elementary
Nothing But Excellence!
Breakfast is available from 8:00-8:20 a.m. Students also have a 30-minute lunch.
Bag lunches are permitted. Drinks and snacks are available for purchased from the
cafeteria as needed. Please ensure students can open items independently and do
not send glass bottles/containers or items that require heating. For healthy
options please consult the Alliance for A Healthier Generation website:
healthiergeneration.org.
Textbooks:
Textbooks and library books are provided for your child’s use on a loan basis.
Please assist your child by keeping track of all school assigned books. Parents are
required to pay for any damaged or lost books. Students with outstanding balances
are not allowed to check out books.
Lost and Found:
Lost and found student items should be returned to the office. Please check with
the front office staff to look through the lost and found box. Parents can avoid
problems by labeling everything, especially outerwear and backpacks. Unclaimed
items are donated to charitable organizations.
Cell Phone/Electronic Readers:
Students are permitted to bring cell phones to school. By district policy, the
phones/compatible watches must be turned off and put away during the school day.
Students who do not comply may have their device confiscated. A parent/guardian
must pick up any device that is confiscated. Electronic readers are permitted;
however, teachers will not store them, and they must be taken home daily. School
staff is not responsible for electronic devices that are lost or stolen.
ELECTRONIC TOYS AND EARPODS ARE NOT ALLOWED IN SCHOOL.New Berlin Elementary
Nothing But Excellence!
School-Wide Discipline Plan
Students are expected to follow school rules and common area expectations for
classrooms, resources, the cafeteria, and the playground. New Berlin Elementary’ s
school-wide discipline plan includes:
• Classroom Dojo and a clipboard in each classroom.
• Consequences for not following the rules. Please read the Student Code of
Conduct for detailed behavior expectations.
• Student rewards such as positive notes, Stupendous Student recognition,
quarterly conduct awards, etc.
This plan may vary slightly across grade levels. Teachers will discuss their grade
level plan in detail during Open House.
NBE Guidelines for Success NBE Statement of Respect
Be responsible I am responsible for my learning and behavior.
Encourage others I will encourage others and always try my best.
Always try I will respect myself and others.
Respect yourself and others I will strive for success.
Strive for success I am a respectful student at New Berlin.
Common Area Behavior Expectations
Hallways (Morning Arrival)
Guidelines/Expectations for Students:
! Enter the building by walking on the right side of the hall (next to the
BLUE).
! Student reading is at level 0 – NO talking.
! Students sit either crisscross, or legs pulled in so others can walk
through the hallway.
! Every child must have a book in their hands.
! Students are respectful and follow guidance given by patrols.New Berlin Elementary
Nothing But Excellence!
! Students may use the restroom once they enter class.
! If needing breakfast, students are to report directly to the cafeteria
and then go directly to class. Students may NOT go to breakfast
once they report to class.
! Students not needing breakfast are to report directly to their hallway
location. Visiting teachers and wandering is not permitted.
Cafeteria
Guidelines/Expectations for students:
! Bring ID card daily.
! Politely request food items and say, “thank you.”
! Always use appropriate table manners and use a level 1 voice (whisper).
! Walk and maintain a Level 0 voice while entering and exiting.
! Raise your hand for assistance.
! Clean up after yourself.
! No sharing of food.
! Remain seated until dismissed by an adult.
! Opened containers and purchased food are not to be taken out of the
cafeteria.
Playground
Guidelines/Expectations for students:
! No physical contact.
! Use age-appropriate equipment safely.
! Look and listen for your teacher’s signal to leave.
! Stay within assigned boundaries and where your teacher can see you.
! Be patient, take turns and apologize if you accidentally touch another
student.
Dismissal (Bus, Car, Ext. Day)
Guidelines/Expectations for students:
! Walk to your destination at level 0.
! Walk on the right side of hallway (next to the BLUE) and down stairwell
in a single file line.
! Car riders are to report to the car loading zone once they are released
by their teacher.New Berlin Elementary
Nothing But Excellence!
Assemblies/Flag Raising
Guidelines/Expectations for students:
! Level 0 during flag raising and presentations.
! Be courteous listeners by facing forward and showing respect.
! Students are to stand in the designated location or sit so others may see.
! Stand still, hands by your side, voice level 0 at assigned spots for flag
raising.
! Use the restroom before coming to assemblies and flag raising
ceremonies.
! Walk behind the person in front of you when entering and exiting
designated area.
Friendly Reminders:
TOYS ARE NOT ALLOWED AT SCHOOL OR IN EXTENDED DAY. THIS INCLUDES
ITEMS SUCH AS TRADING CARDS, PLAY JEWELRY, HANDHELD ELECTRONICS,
PLAYGROUND EQUIPMENT (EX: BASEBALLS, TENNIS BALLS, FOOTBALLS, ETC.).
THESE OR ANY OTHER SIMILAR ITEMS MAY CAUSE DISTRACTIONS AND
CONFLICTS AMONG STUDENTS.New Berlin Elementary
Nothing But Excellence!
The Pillars of Citizenship are part of each student’s conduct grade. The pillars detail
expectations for student engagement, work habits, interactions with peers and overall
contribution to the learning environment.New Berlin Elementary
Nothing But Excellence!
New Berlin Elementary
Parent Handbook/School Wide Discipline Plan
Acknowledgement Form
Student’s Name________________________ Grade________
Teacher’s Name________________________
Our signatures acknowledge we have read and discussed the New Berlin
Elementary Parent Handbook and School Wide Discipline Plan including
the Pillars of Citizenship. We understand it contains information about
the policies and procedures of our school. We understand it is our
responsibility to learn the rules and help our child(ren) understand
their role in making NBE a safe and enjoyable learning environment.
Student Signature___________________________________
Parent/Guardian Signature ____________________________
Date_________________
Note: Failure to return this acknowledgement form will not exempt a
student and/or parent/guardian from responsibility for knowledge of
or compliance with the procedures and policies stated in this plan.
Parents will receive a hard copy of the signature page in the Tuesday
Folder.You can also read
