R Regular Board Meeting Captiva Erosion Prevention District - of the Captiva, Florida 33924 - Captiva Erosion ...
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C wention District
Regular Board Meeting
of the
Captiva Erosion Prevention District
'Tween Waters Inn, Wakefield Room
159 51 Captiva Drive
Captiva, Florida 33924
Wednes day, f une 1,2,201,3
1:00 P.M.
Agenda
Regular Meeting of the
Captiva Erosion Prevention District
Tween Waters lnn, 15951 Captiva Drive, Captiva, Florida 33924
June 12,2013 @lPM
1. Call to Order
2. Roll Call
3 Approval of Meeting Minutes
4 Public to be Heard
5 Financial Report
6. Old Business
a) RenourishmentProject
b) Funding Status
o ILA
c) Proposed Designation of critical Habitat of Loggerhead sea Turtles
7. New Business
a) Permit Renewal Services Scope of Work
b) Van Scoyoc Associates Retainer
c) Procedure for Special and Emergency Meetings
d) Accounting Services
e) Hans Wilson & Associates Contract
8. Administrator Report
a) Calendar of Budget Planning Meetings and Budget Public Hearings
b) Replacement offence at Haggerup Parking Area
c) FSBPA Annual conference
9. Public to be Heard
10. Commissioner Comments
Adjourn
P1
Minutes
Emergency Meeting
of the
Captiva Erosion Prevention District
11513 Andy Rosse Lane, Unit 4, Captiva, Florida 33924
May 10, 2013 @ 1:00 P.M.
Commissioners Present: Jim Boyle (Chair); Doris Holzheimer (Vice Chair); Dave Jensen
(Treasurer); Harry Kaiser (Secretary); Mike Mullins (Commissioner)
Staff Presenu Kathleen Rooker, CEPD Administrator); john Bralove, CEPD Assistant to the
Administrator
1. Call to Order
Chairman Boyle called the meeting to order at 1:00 P.M.
2. Roll Call
The roll was called and the results are outlined above-
3. lnterlocalAgreement
Mr. Mullins opened the discussion by saying he had been asked yesterday by Ms. Rooker to
speak with Sanibel Mayor Kevin Ruane after CEPD was told by Steve Boutelle that Sanibel had
not agreed to give up the parking lot lease on the Captiva side of Turner Beach as provided in
the draft lLA. Mr. Mullins said Mayor Ruane commented that Sanibel was netting about
535,0O0 per year from the Captiva portion of the Turner Beach lot and the lease expired in 2035
No quid pro quo had been offered Sanibel by the County to change the terms of the lease.
Chairman Boyle said he spoke with Commissioner Manning late yesterday to find out what had
changed. Mr. Manning said he had not realized that leaving the parking lot lease offthe ILA was
that important since it was not a lot of money- He said he would re-engage Sanibel.
Ms. Rooker said she had just received a phone call from Mr. Boutelle, who said that
Commissioner Manning was going to take another run at the lease and that Mr. Boutelle was
going to talk to Mr. Harner to look at the leases Captiva and Sanibel have as possible models for
a Captiva lease.
Mr. Boyle concluded the discussion by saying that including the lease in the ILA was back on
track.
4, Commissionercomments
There were none.
Adjourn
There being no other business, Chairman Boyle adjourned the meeting at 1:14 P.M.
P2
Minutes
Briefing Meetint of the
Captiva Erosion Prevention District
11513 Andy Rosse Lane, Unit 4, Captiva, Florida 33924
May 2,2OL3 @ 1:00 P.M.
Commissioners Present: Jim Boyle (Chair); Doris Holzheimer (Vice Chair); Dave Jensen (Treasurer);
Harry Kaiser (Secretary); Mike Mullins (Commissioner) - arrived at 1:08.
Staff Present: Kathleen Rooker, CEPD Administrator (via telephone)i JoAnn Paul-Young
Accountant; lohn Bralove, CEPD Assistant to the Administrator
Other Participants: Mark Raymond, Bond Counsel; Steve Keehn, Engineer, CP&E.
Member of the Public: Rene Miville
1. Call to Order
Chairman Boyle called the meeting to order at 1:0O P.M.
2. Roll Call
The roll was called and the results are outlined above.
3. Report to the Board by Mark Raymond, Bond Counsel
a) Selection of a financial institution to purchase the Project Debt
Chairman Boyle asked if any of the Commissioners had questions about the proposals
submitted by four banks that were contained in the Agenda Materials, Mr. Kaiser said he
thought the proposed rates were excellent. Ms. Holzheimer mentioned that her past
experience with Fifth Third made her worry about banking relationships when there was bank
staff turnover. Mr. Raymond said he understood her concern but did not think there would be
a problem. He had worked with Jim Mitchell, the Fifth Third' local representative, and found
him very reliable. ln addition, the loan was a straight-forward loan and he didn't see much
need or reason for back and forth. Mr. Jensen said there was one variable he worried about -
what if the cost of the project is higher than estimated? Mr. Boyle pointed out he was
recommending a loan of 58.8 million and called attention to Page 1, comparison of Project
Design Costs, of the additional materials that had just been handed out. He also pointed out
that the total cost of the project had come down since the ACOE had reduced the amount of
sand they would approve for the project
Ms. Holzheimer asked whether the reduced amount of sand would result in a narrower beach.
Both Mr. Boyle and Mr. Keehn explained how less sand would be placed in the areas that were
more stable and had less erosion but that all areas would get some sand in accordance with the
policy established around 2002. Mr. Keehn explained and showed graphics of how this could
be accomplished. Mr. Mullins asked whether the apportionment would be redone in the areas
that received less sand. Mr. Boyle responded that he thought so. Both Mr. Mullins and Mr.
Boyle agreed that the policy of everyone receiving some sand was a separate issue than what
was being discussed now but certainly should be considered at another meeting. Mr. Raymond
7
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Mr. Boyle called upon Ms. Paul-Young for her comments and she said she a8reed that CEPD
should borrow $9.6 million. Mr. Boyle then called for the vote and the motion passed
unanimously. Mr- Raymond reminded Commissioners that under tax law the District must
reasonably expect to spend 85% of the loan money within 3 years. The consensus was that this
would not be a problem
4. Commissione6Comments
Mr. Eoyle called Commissioners' attention to Page 4 of the latest draft ofthe ILA with Lee County,
which he had distributed at the beginning ofthe meeting. One provision isthatthe Captiva portion
of Turner Beach Park would be leased by the County to CEPD no later than October 1, 2013. He
also pointed out the two different funding options: one for Storm Protection and one for
Recreation. For Storm Protection, Option A, proposed by the Lee County staff, the County would
pay 5272,476 to share the cost with CEPD for protection of the road. option B, cEPD's proposal, is
the County pays $513,972 ot LOO% of the related cost of the road since the County owns and is
responsible for it. For Recreation, Lee county staff proposed option E, where the county pays
52,821,887. CEPD proposed Option F, where the County pays 53,384,903 in recognition that South
Seas Resort single family homes should be included in the calculation as in past years. Mr. Boyle
said Commissioner Manning would recommend CEPD's options and the District therefore needed
to get two other votes and asked for Commissioners' suBgestions as to how to go about Setting the
support of at least two other County Commissioners.
Discussion ensued regarding the best way to do this with the consensus being that a letter-writing
campaign to Lee County Commissioners be initiated, including enlisting the Panel and CCA. Also
agreed upon was that CEPD Commissioners would contact Lee County Commissioners individually.
There was discussion about what information to convey to the County Commissioners, the cost of
the Sanibel segment ofthe project, and how much of this cost the County pays. Mr. Boyle asked
Ms. Rooker to draft a sample letter that Panel and CCA members and others could use as a
template. Mr. Jensen suggested CEPD ask anyone who writes a letter to send a copy to CEPD. He
also asked staff to send Commissioners the email addresses of County Commissioners. Mr. Mullins
suggested talking to Sanibel Council members to enlist their support in persuading the County
Commissioners.
Mr. Boyle said he was going to talk to the Sanibel City Council next week and formally request
approval for the Sanibel nourishment work to be done 24 hours a day, 7 days a week. He was also
going to ask for the use of the parking area on both sides of Turner Beach as a staging area if it
were needed. Mr. Mullins thought it a good idea for CEPD'S Commissione6 to contact individually
Sanibel Council members. He was planning on doing this.
Ms. Holzheimer asked Mr. Boyle when he thought the County would sign off on the ILA and Mr.
Boyle said toward the end of May.
Mr. Jensen asked if the cost of the project goes up, will Lee County's share go up and is it a fixed
amount or a percentage? Mr. Boyle said it was a percentage, although if the amount exceeded 56
million, it would have to go back to the Board of County Commissioners for re-approval.
Ms. Holzheimer advised that CEPD would need to explain the extent to which the numbers are
different than what CEPD conveyed in the April information meetlng. Mr. Boyle responded this
would have to be addressed very carefully. Mr. Keehn said the Corps will allow rearranging of the
sand based on the survey the Corps is currently conducting and this will be helpful. Mr. Kaiser
3
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added that the information need not be sent out - just have it available.He realized that it
is still an estimate butfelt that with more information, the greater the level of confidence.
Mr. Boyle said he will discuss with Ms. Paul-Young and get back to the Board.
7, New Business
a) Resolution 2013-5 Approving Project Loan Agreement
Chairman Boyle asked if there were any questions and Mr. Jensen asked about the loan
terms. He was referred to Exhibit A of the Resolution - "Loan Agreement'' - and
Attachment A - "Promissory Note," which answered his questions. Mr. Boyle asked Ms.
Rooker to read aloud Resolution 2013-5 in its entirety, which she did. Mr. Boyle asked for a
motion and Mr. Kaiser moved and Mr. Boyle seconded a motion authorizing CEPD to borrow
funds from Fifth Third Bank in the principal amount of 59,600,000 to finance the cost of
erosion control projects.
Ms. Holzheimer asked whether Mr. Raymond was okay with it and Mr. Raymond replied
that he was - he had written it. Mr. Jensen asked about what would happen if the loan
became taxable and Mr. Raymond explained under what circumstance this could happen.
He added that these circumstances were highly unlikely. After additional discussion, the
vote was called and the motion passed unanimously.
b) Captiva lsland and Sanibel lslands Renourishment Project{onstruction services Scope of
Work
Chairman Boyle called upon Steve Keehn to outline CP&E's proposalto provide construction
services for the 2013 Project for 5302,742 as outlined in Exhibit A of the Scope of Work. Mr.
Mullins moved and Mr. Kaiser seconded a motion to approve Resolution 2013-5 to approve
the expenditure of 5302,747 for the bidding, design, construction management, post
construction survey and reports ofthe 2013 Project. Mr. Mullins thought 517,702 for Dune
Vegetation Design and Construction was too high and asked what services were included in
this amount. Mr. Keehn explained what was involved and when asked, talked about the
differences between what was done back in 2005 and what was being proposed for this
project. Mr. Mullins also questioned the S29,650 for contingencies.
There was discussion of paying for work done outside of the construction contract, what
might happen if the project exceeds the estimated 84 days to do the wor( Nicole Sharp's
role as the primary onsite manager with Mr. Keehn serving as advisor, and options for Dune
Vegetation Design and Construction to reduce the fee for this item by $12,702. Mr. Mullins
moved and Mr. Kaiser seconded an amendment to Resolution 2013-5 to change the amount
in Section 1 to 5290,045. A vote was called on the amendment and it passed unanimously.
The vote then was called on the original motion and it passed unanimously.
c) CP&E Professional Services
Mr. Keehn introduced this agenda item by saying this was a time and materials contract for
work done outside of the scope of work of the 2013 Project Construction Services Scope of
Work. Mr. Jensen moved and Mr. Boyle seconded a motion to approve Resolution 2013-7
approving the expenditure of S20,000 for Coastal Planning and Engineering to provide staff
engineering services to CEPD. The vote was called and it was approved 4-1with Mr. Mullins
voting no.
P90td
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araql ples aqs 'llnlu;rp arou stulql aleuJ pue Arer:nearnq 1o raAe; raqloue ppe lqtlur slql
spalord ;erapa; ro] leql ser'/r uraf,uor auo laqLtrnu JaH 'papnllu! se/t\ e^lldel'8u!lsau osle s!
aJaql aJaq/ 1aqlues ol luale[pe s! ]! asnpraq uq speaqraeflo'l roj eare turFau Alrsuap q8!q
e lou s! e^rtdel pres aqs 'anssl s!ql uo auop peq aqs qf,leasar aqt uo pauodar raloou 'st^
salunl eas peaqlatto't Jo Ellq?H lerlllll lo uoneu8lsoo pesodord (phim the media had gotten the information wrong. Mr. Mullins asked why the reporter had not
come to CEPD directly and Ms. Rooker said she had already talked to Mr. Boutelle about this
Adjourn
There being no other business, Chairman Boyle adjourned the meeting at 3:26 P.M.
P11Minutes
Briefing Meeting
of the
Captiva Erosion Prevention District
11513 Andy Rosse Lane, Unit 4, Captiva, Florida 33924
May 9, 2013 @ 1:00 P.M.
Commissioners Present: Jim Boyle (Chair); Doris Holzheimer (Vice Chair); Dave Jensen
(Treasurer); Harry Kaiser (Secretary); Mike Mullins (Commissioner)
Staff Present: Kathleen Rooker, CEPD Administrator; John Bralove, CEPD Assistant to the
Administrator; Hans wilson, Hans Wilson and Associates via telephone
1. Callto Order
Chairman Boyle called the meeting to order at 1:0O P.M.
2. Roll Call
Chairman Boyle called the roll and the results are outlined above.
3. lnterlocal Agreement Communications
Chairman Boyle said Ms. Rooker had prepared two template letters for people to use to
communicate their support to the Lee County Commissioners for the CEPD proposals in the ILA: one
especially for Commissioner Manning and another for the other commissioners. He said the County
Attorney that reviewed the ILA commented on the draft and advised that the lease for the Captiva
side ofTurner Beach be included in the ILA or the provision dropped from the ILA and the lease
negotiated as a separate agreement at a later date, Mr. Boyle recommended that the lease be part
of the lLA, although it might delay the final approval of the ILA until June or July. Mr. Mullins
agreed. Commissioners supported the recommendation and agreed to delay sending letters to the
Lee County Commissioners until it could be determined when the ILA would be on the County
Commissioners agenda.
4. CommissionerComments
Mr. Mullins said that he thought Attorney Nancy Stroud's opinion that votes could be taken at
Briefing Meetings was wrong. He added that the Rules of Procedure should be changed so that any
vote taken at anything that is not a regular meeting be confirmed at a regular meeting. Both Mr.
Boyle and Ms. Rooker explained under what circumstances a vote can be taken and when votes need
to be re-confirmed at a regular meeting. Mr. Mullins said whatever the circumstances, the vote
should be memorialized at a regular meeting. Mr. Mullins requested that Ms. Rooker get an official
Opinion of Counsel. Mr. Boyle said the voting issue will be considered at the next regular meeting.
Mr. Kaiser brought up the issue of the unsightliness of the newspaper boxes at Turner Beach. Mr.
Mullins said CEPD could address this issue when the District takes over the Captiva side of Turner
Beach.
7
P12Ms. Rooker and Mr. Mullins explained to Mr. Holzheimer why BB&T's new proposal for the project
loan that came in yesterday had not been considered. He said it was still not a clear commitment and
BB&T could still walk away at the last minute.
Adjourn
There being no other business, Mr. Boyle adjourned the meeting at 1:14 P.M.
2
P1312:03 PM CEPD - GENERAL FUND
6nl2o13 Eudget Performance - Summary
Prepared by: JP-Y Forthe One and EiSht Months Ended May 31,2013
st
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'13 l3 Acntal YTD YID B YTD Variance ResidualEudget
Ordinary Incomc/Exprns.
Ad Vrlor.ln Trx 7,096.6t ?,t20.00 (23 356,539.69 348,895.00 1.644.69 156,016 00 0.00
lntcrcsl incomc - Othcr 10.98 0.00 10.98 56.58 0.00 J6.58 000 0.00
oth.r Incomc 400.00 t00.00 100.00 6,313.36 700.00 5,6?5.36 I,100 00 0.00
1 ,501 59 1,220.O0 287 59 362,971.61 349,595.00 11,176.63 157,116.00 000
Cross Prolil 7.501_59 1,220_OO 281_59 362,97t.63 349,595.00 t3,376.63 357.1l6 00 000
Exp€n3c
Adniristraiiv. cxp.trs.s 3.957.11 7,26t.75 (r,303 40.770.69 42;136.00 0,965.31 10,625_00 29,854.31
Capital o lay 0_00 4,000.00 (4.000 0.00 4,000.00 (4.000 4,000.00 4000.00
0.00 0.00 000 0.00 0.00 0.00 79,665.00 79,665.m
Cosl of collectinS Ad valorcm t42_6'l 150.00 (1 t0.379.89 10.604.00 (224.t1 t0,?54.00 374.77
Irgal and pmfcasional f..s t0,943.00 t6,006.00 (5,063 85,634.59 | 28,046.00 (42,4t t.4l t92,072_00 106,437.47
Tolal Expcnse t5,043 44 21.411_',]5 (12,374.31 136,?85 l7 t85,386.00 (48,600 83 157,n6.00 220,330.83
(?.515.85) (20.191.15) r2,661.90 226,186.46 164,209.00 61,917 _46 0.00 (220,330.83)
(?,535.85) /.20,t9715) 66t.90 186 46 164.209 00 0 Ill0.l l0 8lr
NOTE: Residual Budgei figures ONLY reprcscnt Budgeted Revenue uncollected snd Budgeted Expenditures not incurred
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CAPTIVA EROSION PREVENTION DISTR]CT
RESERVE ACCUMULATiONS
FTSCALYEAR END NG 9/30/2013
oct-12 Nov'12 Dec'12 Jan'13 teb,13 MaF13 Apr13 May-13 lun-13 Jul-13 Aug-13 sep-13
Beginning Balance S s67,492 S s17,362 S s84,706 S s93,241 s 592,950 s s99,484 S 612,918 S 630,21s S 642,3a3 S 542,383 S 642,383 s 642,383
Reserves Transferred ln
Parking Revenue 12,658 11,463 9,104 15,296 14,41,4 18,015 20,537 16,525
Operating Re5erves
Toial ReseruPs Trrnsfetrpd ln 72,654 11,463 9,744 15,296 74,414 18,015 20,531 16,525
NonProlect Costs Erpended
AdvertisinB
Bank service charges 162 12,797) 733 s0
lnsurance 11,859
Parking Lot Expenses 1,670 3,249 2,314 2,520 7,328 4,O51 2,109 3,89s
Project Manual
Rent 355 533 223 307 334 355 362 293
Storage of records 331 r.69 169 169 169 169 169
Total NonProject Costs Expended 2,748 4.779 569 15,587 7,880 4,581 3,240 4,357
lncrease {Decrease) in Reserves 9,870 7,344 8,535 (2s1) 6,535 13,434 1l,291 12,768
Total Accu m u lated Reserves S s77,362 $ 584,706 S 593,241 S s92,9so $ s99,484 S 612,918 S 630,21s S 642,383 S 642,383 I 642,383 $ 642,383 $ 642,383
DRAFT FINANCIAL STATEMENT0zd
lla[oJd luaurqsunOUaUCaptiva Schedule
U.S. Army Corps of Engineers
Make Award: Friday,6/28h3 (Corps will try to do this in less time if possible.)
Notice to Proceed:. F(iday,luly 12,2OL3
Construction Start Date: August 1to August 11,2013
P21lnterlocal Agreement Funding Status
P22L€e County Board Of County Commissioners
Blue Sheet No. 20130504
da ltem Summa
1. ACTION REQUESTED/PURPOSE:
Consider apprcval of the attached lnterlocal Agreement with Captiva Erosion Prevention District (CEPD) to define
cooperative roles for the anticipated 2013 beach nourishment project. The Agreenent includes options on how the
County financial contribution would be calculated. Poltcy decisions on these options are required from the Board in
order to finalize the Ageement language. Once the policy options are selected, the Board must approve a
corresponding transfel of funds from Capital Improvem€nt Tourist Development Beach Projects - Reserves for
Future Capital Outlay to Captiva Beach Restomtion Project, Gmnts and Aids to Local Covernments (Project No.
403061).
2. FUNDING SOURCE:
Fund - Capital Improvement, Tourist Development Beach Projects; Progranr - Marine Services Major Maintenance
Projects; Project - Captiva Renourishment. Lee County and CEPD have been negotiating the interlocal agreement
and sufficient reserves werc accumulated in anlicipation of future projects including Captiva nourishment and are
available lor this expense.
3. WHAT ACTION ACCOMPLTSHF.S:
Selection offunding options will define County policy for calculation ofcost shaling percentage for the Captiva
project, which a.lso includes nourishment on northetn Sanibel. The northern Sanibel noudshment is required by a
2000 County/CEPD/Sanibel Agreement and is the final nlitigation for potential negative impacts from construction
and extension ofthe terminal gloin al Blind Pass. The cost sharing percentages will be applied to eligible project
costs as defined from the engineering phase (aheady complete) through post-construclion maintenance. The
Agr€ement also establishes non-financial obligations of CEPD and the Coun$. The budget tIansfer moves fuods
from reserves into the project account.
4. MANAGEMENT RECOMMENDATION: An Interlocal Agreement for the 2013 Captiva Nourishment
Ptoject is recommended. County staff has previously srrggested a formula based approach for beach project funding
that incorporates the rclative storm protection and recreational benefits as well as the amount ofpublic access. That
approach is consisrent with funding options "A" and "E' for a County payment share in the amount of$4,170,000.
The Board will need to decide ifthere is sufficient public benefit or unique circumstances on Capliva lsland to
justi$ support ofoptions "8" and/or "F", for an additional County payment share in the amount ofapploximately
$243,000 for "B" and/or $578,000 for "F'.
5. Departmental Category: 6, Meeting Dat€: 6l18/2013
7. Agendr: 8. Requirement/Pu rpose: (specify) 9.Request Initiated
Statute Commissioner:
Administrative Ordinance Departmerl: NATURAL RESOURCES
! Adrnin Code Division: No Divisions
X Other lnterlocal By: Roland Ottolini
AB'eeme nt
10. Background:
CEPD was the first governmental entity in Lee County to undertake a comprehensive beach nourishment program.
On plior projects ( 1988/89, 1996, 2005/06) Lee County was asked by CEPD to contribute a defined amount and did
so in all cases. With the expansion ofother beach nourishment activities in other parts ofLee County, it became
prudent to develop a policy to define horv the County would contribute tinancially to beach nourishmeflt projects.
11. Required Review:
Bo(antr ottottnt NkhaeIJaxob htwa Wotf Dat id :t{affls Pam Xeyes
NATURAL Public Works
Co{xry A(omcy Budgrt Analyst Budgct Scrvic€s
RESOURCES Director
l2- Comtnission Action:
P23This plovided consistency and a level ofcertairty for future pmject planning and budgeting.
The funding policy that has been utilized recognizes that there are two primary benefits from beach nourishment
Projects. Namely, the wider beach provides incrtased protection against coastal stolms, and it provides an enhanced
recreationai opportunity for beach users. Both ofthese benefits are significant, but the ratio ofthe two will be
diffetent fiom beach to beach, depending on the type and level ofdevelopment and associated infrastructure.
Sinrilarly, there is recognition that the geneml public can only enjoy the recreational benefits if there is public
access. Accordingly, additional funding is provided to projects that have higher levels ofpublic access, Public
access has traditionalJy been defined using the State DEP methodology. The net result is that the Counfy, utilizing
lourist development tax revenues, typically pays fol the proportion of local project costs equal to the storm
protection benetit to county owned propefty and the recreational benefit for publicly accessible shorclines. We
always seek state funding and federal funding where eligible in ordel to reduce the local project coss.
The 2013 Captiva project is expected to be conducted by a contractor selected by the US Army Corps of Engineers
and begin on the north end ofCaptiva in August 2013. The CEPD also intends to negotiate directly with the
conlractor to complete additional beach nou shment on northern Sanibel in accordance with the tenns ofthe
existing April 18, 2000, Interlocal Agreement with CEPD and tlrc City ofSanibel. Note that tilis project is
anticipated to fulfill the remaining obligation to the City,
The attached lnterlocal Agreement has been review by county staff and CEPD and found to be legally sufficient and
t'unctional tbr the intended purposes. The CEPD did not agree with the methodology staffused to calculate the cost
sharing percentages. Because there ar€ no formally adopted rules or policies regarding the cost sharing percentages,
this policy decision has been submitted to the County Commission in order to finalize the Ageement terms. There
are no legal requirements !o contribute to the Captiva project. The County has traditionally done so in recognition
that some ofthe project benefits accrue to the County at large.
Section Six ofthe Agreement contains the options to be decided by the BOCC as well as the rationale for each and
estimated cost implications. Options "A" and "B" are felated to the storm protection benefit. Tlrc question is
whether or not extra consideration should be given to the slroreline area along Tween Waters rvhere no development
exists on the private propedy searvard of the road. Options "E" and "F" are related to the recreational benefits and
involve special consideration for single fanrily rentai homes to be treated as quasi public access even though they do
nol meet the FDEP public access definition. Options "A" and "E" are consistent with recent treatment of cost
sharing calculations for Fort Myels Beach and Bonita Beach. The Board may find that unique policy considerations
specific to Captiva lsland warmnt seleclion ofoplions "8" and/ol "F".
The transfer amount from Capital Improvement Toulist Development Beach Projects - Reserv€s for Fuiu'e Capital
Outlay to Captiva Beach Restoration Project, Granls and Aids to Local Govemments will depend on tlre options
selected by the Board as follows:
Options A and E - $4, 170,000, (as recommended by stafl)
Options B and E - $4,4t3,000
Options A and F - $4,748,000
Options B and F - $4,990,000
Attachment: lnterlocal Ag€ement (rvith all Options), Budget Transfer (Only lofthe 4 transfers willbecompleted
corresponding ro BOCC selected funding options.)
P24INTERLOCAL AGREEMENT by and between
LEE COUNTY and the CAPTIVA EROSION PREVENTION DISTRICT
(Captiva Beach Nourishment)
THIS AGREEMENT is made and entered into day of this 20r3, by
and betrveen the CAPTIVA EROSION PREVENTION DISTRICT, a political subdivision of the
Slate of Florida, hereinafter rettrred to as the "District", and the Board of County
Commissioners of LEE COUNTY, a political subdivision of the State of Florida, hereinafter
referred to as the "County".
WHEREAS, the County possesses Home Rule powers as a charter county pursuant to
Articte VIII, Section l(g), Florida Constitution, and Section 125.01, Florida Statutes; and,
WHEREAS, the Captiva Erosion Prevention District is a beach and shore presenr'ation
district re-created and re-established under Chapter l6l, Florida Statutes, and exercise powers
and duties ofa beach and shore preservation authority and independent special district; and,
WHEREAS, the Board of County Commissioners ("Board") is the governing body in
and for Lee County; and,
WHEREAS, the Board of Commissioners ("District Board") is the goveming body for
the District; and,
WHEREAS, section [61.25, Florida Statutes, establishes thal the Board of County
Commissioners is a beach and shore preservation authority for the County, and in this capacity,
may at its own initiative take all necessary steps as soon as practicable and desirable to
implement beach and shore preservation projects: and,
WHEREAS, the District has the authority to develop and execute plans for beach and
shore preservation; and
WHEREAS, the Florida Interlocal Cooperation Act of 1969, Section 163.01, Florida
Statutes, encourages and empowers local governments to cooperate with one another on matters
of mutual interest and advantage, and provide for interlocal agreements between local
governments on matters of mutual interest; and,
WHEREAS, beach erosion is a threat to the economy and general welfare of the visitors
and citizens of Lee County; and,
WHEREAS, it is a necessary govelxmental responsibility to properly manage and
protect Lee County beaches lronting on the Gulf of Mexico from erosion through beach
rcstomtion and renourishment projects; and,
WHEREAS, the beaches of Captiva Island have been designated by the State of Florida
as critically eroded; and,
1
Drai tbr BOCC CorsideratioD
May 30,2013
P25WHEREAS, the District has adopted a plan for beach maintenance and renourishment of
the Captiva lsland beaches to afford continued protection to upland property and enhance
Southwest Florida's tourist economy; and
WHEREAS, it is in the mutual interest of the District and the County to cooperate in
beach nraintenance and renourishment of the Captiva Island beaches; and
WHEREAS, the District and the County lrave successfully completed all obligations
tiom prior Captiva renourishment agreements and believe it is in the interest ofthe public health,
safety and welfarE to continue to coopemte in preventing erosion on Captiva lsland, which
includes the protection of upland development and infrastructure, the tourist economy,
recreational interests, and wildl ife habitat.
NOW THEREFORE, in consideration of the loregoing and the mutual covenants
contained herein, the District and the County agree as follows:
SEC'I'ION ONE INCORPORA.TION OF RECITAIS
The Recitals as s€t forth above are incorporated into the terms of this Agreements as if set out
herein at length.
SECI'ION TWO PURPOSE
The purpose of this agreement is to define a method for allocation of costs and responsibilities
for "The Captiva lsland 2013-2014 Beach Maintenance Renourishment Project", adopted by
Captiva Erosion Prevention District Resolution 2010- 10, hereinafter referred to as the "Project".
This Agreement shall supersede and replace the March l, 2005 lnterlocal Agreement between
Lee County and the Captiva Erosion Prevention District for Funding of Beach Renourishment,
the panies ackrowledging that such prior Agreements have been satisfied.
SECTIONTHRIE PROJECT SCOPE
The Project includes the necessary design, permiuing, engineering, construction, project
managem€nt, and environmental protection and monitoring required by the permit for the
Captiva lsland shor-eline extending from R84 a1 the nofthern end of Captiva to Rl09 at Blind
Pass. The Project will also include all post-construction maintenance and monitoring for a period
up to seven yeas in accordance with state and federal permits fol the Project. The Ploject will
also include a component known as the Sanibel Template, which consists of all activities
necessaly for the placement of approximately 75,000 cubic yards of sand on North Sanibel
Beach between Rl10.5 and Rl l6- The Project will be constructed in accordance with applicable
local, state and federzl ru[es, regulations, and permis including but not limited to Florida
Departnrent of Environmental Protection Permit No. 0200269-001-JC.
2
Drall for BOCC Coosidcmtion
May 30, 2013
P26SECI'ION FOTIR COUNTY OBLIGATIoNS
The County aglees to:
a) Assist CEPD with the acquisition of ternpomry construction eas€menls necessary to construct
the Project. The Courrty may, but is not required to, exercise the power of Eminent Domain
in support of the Project.
b) Retain the beach accesses, parking areas, and other public use facilities under the County's
control for use during construction and thereafter, as re:$onably necessary to assist with
completion of the Project. Notwithstanding, this requirement is subject to the County's right
to protect the public, health, saf'ety and welfare.
c) Cooperate with the District in coordinating overlapping monitoring or maintenance areas to
eliminate duplicalion of effort associated with the completion o[ *ll post-construction
maintenance and monitoring for a period up to seven years as required by the state and
federal permits for the Project. Maintenance will be limited to titling and scarp removal as
required by permits for the Project.
d) The County will not object to the Dislrict's desire to be able to commence construction
activities 24 hours a day, every day of the year in order to maximize consfuction efficiency
and reduce conslruction costs.
e) Allow the District the use of County owned parking areas adjacent to the Project for project
contractors, construction and equipment for the purpose of reasonable staging and beach
access.
g) Provide funding for the Project based on an allocation of costs in accordance with Section
Six of this agreement. The County will not be responsible for providing payment in any
form for expenses for experimental technologies, LiDAR, aerial oblique photography,
surueys not required by the Florida Department of Environmental Protection (hereinafter
DEP) approved physical monitoring plan, economic studies and benefits analysis, District
contracted tasks that are duplicative of United States Army Corps of Engineers (USACE)
conducted work, ald interest.
SEC'I'IoN F'IVE DISl-ItICT O1]I,IGATIONS
The District agrees to:
a) Monitor the Project area as required by permit and provide the results of the monitoring
to the County concunent with submittal to permitting agencies.
b) Apply for all necessary permits for the Project.
c) Prepare detailed plans and specifications for the Project including provision that any
County property used for staging and beach access including use of parking areas for
project contEctors, construction and equipment is left in conditions equal to or better
than before it was used for the Project.
d) Comply with l2LE2 Agreement requirements to ensure the District or County does not
lose any of the state funding that has been approved.
e) Pursue federal approptiations in oder to proportionally reduce state and local project
costs.
3
Drall tbr BOCC Consideration
May 30, 2013
P27f) Concurrent with DEP, provide County with copies of all submittals required by DEP
Agreement No. l2LE2. Submittals are to be used by County as supporting
documentation for cost sharing and shall include sufficient detail to distinguish expenses
and cost shares of all participating entities and costs associated with the Sanibel Template
and the Tween Waters Road area tretween Project stations 96+234 and l0l+348.
g) Retain the beach accesses, parking areas, and other public use facilities under the
District's control for use during construction and thereafter, as reasonably necessary to
assist with completion of the Project. Notwithstanding, this requirernent is subject to the
District's right to protect the public, health, safety and welfare.
h) The District will provide copies of Project technical reports to the County at the same
time they are provided to DEP.
i) Provide funding for the Project based on an allocation ofcosts in accordance with Section
Six of this agleement.
j) Keep books, records, documents and other evidence pertaining to costs and expens€s
irrcurred for the construction to the extent and in such detail as will properly reflecl total
Project costs and funding ofthe Project. The District will make available at its office at
teasonable times, such books, records, documents and other evidence for inspection and
audit by authorized County lepresentatives for a minimum ofthree years after completion
of construction olthe Prolect.
k) The District or its agents will act as Project sponsor and manager.
l) The District will notify the County of the final completion of the Project monitoring
required by state and federal permits within thirty (30) days of completion.
rn) The District may, at its sole option and discretion, coordinate regionally with other
eligible governm€nt entities when it is in the best interests of the District and County,
particularly in sharing resources for cost savings purposes.
SECTION SIX COST ALLOCATIONS
The Parties agree to shale in the eligible costs for the Project in accordance with the lollowing:
a) The cost allocation between the District and County will be based on total eligible
Project costs as defined herein and documented by the District pursuant to Section
Five (f) above.
b) Operational expenses of tlie District and County are not considered project exp€nses
for the purposes ofthis Agreement.
c) The County will pay a share of eligible Project aosts including those incurred on or
after February 5, 2010, for activities listed on ExhibitA. Except as provided tbr in
Section Seven below, the schedule fol payments will be as follows:
i. For eligible expenses incurred prior to the date ol execution of this
Agreement, payment will be made by the County within thifty (30) days of
receiving a detailed invoice lrom the District including adequate
documentation of the scope ofwork and proof of payment for etigible Project
costs. Completed DEP leports as described in Section Five (f) above and
including copies ofsupporting documentation will satisfy this requirement.
ii. The County will advance a sum to the District equal to nin€ty percent (90%o)
of the County share estimated from the bid documents for sand placernent.
4
Drati tbr BOCC Conside€tion
May 30,2013
P28The County will make payment to the Distlict within thirty (30) days of
receiving a notice from the District including their approved bid. Upon
receipt of a detailed invoice, notification fi'om the District that the sand
placement has been completed, and accounting documentation, the County
will pay the balance of funds due for completed sand placement within thirty
(30) days.
iii. For eligible expenses other thsn the sand placement incurred after the dateof
execution of this Agreement, payment will be made by the County within
thirty (30) days of receiving a detailed invoice from the District including
adequate documentation of the scope of wolk and proof of payment. This
includes costs fol pernrit required post-construction monitoring and
maintenance.
d) The paynrent antounts will be calculated using the cost shaling methods described as
follows:
i. The state funding, provided tlxough the DEP is based on the limits of
designated critically eroded shoreline, the presence of public access points,
and the proxirnity and number of parking spaces available to the general
public on an equal access basis. The details of the funding eligibility are
described Chapter 628-36, Flolida Adrninistative Code, and specitied fol this
Project in DEP Agreement No. I2LE2. The total eligible state funding is
known as the State Share.
ii. Federal funding may be provided through the USACE based on the
Congressionally authorized Captiva Segment of the Lee County, Florida,
Beach Erosion Control Project. The total federal funding shall be known as
the Fedelal Share.
iii. Ploject funding provided by entities other than the DEP, USACE, County or
District shatl collectively be ref'en'ed to as Grant Funding.
iv. The costs remaining after deduction of the Fedelal Share, State Shale, and
Grant Funding shall be lcnown as the Local Share.
v. Funding for the Local Share ofthe Sanibel Template componenl ofthe Project
shall be shared equally by the County and the District.
vi. The distribution of the Captiva Local Share has been detetmined based on a
Benelit Analysis. The Benefit Analysis deter-rnined that 30. l% of the benetits
arc for storm pl'otection, and 69.9%o of the benefits arc lor rccleation.
lii. l\SElrT OPTION .{ ()l{ ts
OPTION A (ncludes Tween Waters Road segmetrt as shared
responsibility.)
Thirty and one tenth percent (30.1%) of the Local Share is attributable to
storm protection. The COUNTY owns approximately 1.87o/o of the Captiva
Island Ploject shoreline, primarily at Tulner Beach and Alison Hagerup Pallquantity and cost of the beaclr fill in the Tween Waters area using profile lines
cfosest to, but not outside of, the boundaries of Stations 96+234 to I0l+348.
This constitutes 19.71%o of the Captiva [sland Ploject shoreline. The
proportionate Local Share for storm prctection of the l'ween Waters Road
area including fill costs as nreasured above and common costs prorated by
shoreline length shall be shared equally by the County and the District.
Additionally, the Coungr wili pay 0.56% of the Local Share because of the
ownership of other ploperty within the Captiva Island segment of the Project
(i.e. 1.87Yo x 30.1/o).
Sta{J Rationale: The presence of a protective beach will d.ecrease the
chances of damage to Coptiya Drive, particularly in the Tween ll/alers
slretch where il is Gulf fronting. Safety of the road is a benefit to the
property owners and visitors on Captiva, bul also will help to avoid
Counly coslsfor repairs. For example, emergency repafus lo reinforce
lhe protecliye revelment afier Tropical Storn Debby (July, 2012)
totaled$ 10,600 for LDOT time, eguipment and moterials. The value of
the road for emergency preparedness and response is dfficult to
quantily, bul supporls a shared responsibility to pay for storm
prolection costs.for the road.
Cotn1) Cosl = $277,476
F i na n c i a I Impl ica I i o n :
CEPD Cost = 82,386,736
OPTION B (CEPD request - Tween Waters Road segment 1007" County
responsibility.)
Thirty and one tenth percent (30.17o) of the local share is attributable to storm
protection. The County owns approximately l.87ok of the Captiva lsland Project
shoreline primarily at Turner Beach and Alison Hagelup Parks and will pay the
proportional storm protection cost for those facilities- The County also owns
Captiva Drive and has an interest in protection lbr the Gulf fronting portions of
Captiva Drive in the Tween Waters area. [n accordance with the Project
description herein and the Ceneral Conditions of the bid documents, the District
will calculate the quantity and cost of the beach fill in the Tween Waters area
using profile lines closest to, but not outside oi the lmundaries of Stations 96+234
to l0l+348. This area constitutes 20o/o of the Captiva lsland Project shoreline.
The local share for storm protection (30.1%) of the Tween Waters segment ofl
Captiva Drive shall be paid by the County. Additionally, the County will pay
0.56%o of the local share because of the ownership of other property within the
Captiva Island segment of the ploject.
CEPD Rationale: This alternative is consistenl wilh how the County
treats all other property lhey ou)n on Captiva Island such os Turner Beach
and Hugerup Park. Thirty and one tenth percenl (30.1%o) of the local
share is alh'ibutable to storm protection. This County road is lhe only
6
Drall lbr BOCC CoxsideEtion
Ma] 30,2013
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