RFID in Jewellery Management System - WHITE PAPER Ver 1.0 (April 2009)
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RFID in Jewellery Management System
WHITE PAPER
Ver 1.0 (April 2009)
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Jewellery is one of the most valuable assets that people ----
possess. A jewelry company faces a tremendous task of 07
maintaining, and accounting for tens of thousands of
jewelry items in a single store. Most of the jewelers track
inventory on daily or weekly basis. This is often a
completely manual process, which requires handling
of each jewelry item separately, and is therefore, very
time consuming and prone to errors. This type of
inventory tracking may lead to misplacement, loss or
even theft. In a premium business such as this, even a RFID Tracks Jewelry Sales, Inventory in Mideast
small error or loss can be significantly expensive. Huge
amounts can be lost due to inefficient and slow Fifteen retail locations in the United Arab Emirates,
inventory tracking. Qatar and Bahrain have begun using a system that
RFID technology offers unique possibilities to the tags and tracks jewelry items.
challenges facing the jewelry industry. RFID based
jewelry tracking system enables tracking inventory via -- RFID Journal, May 18, 2006
multi-scanning and therefore instant stock update
while increasing the staff productivity. The
convenience the technology offers also implies the
feasibility of running near real-time monitoring of
jewelry goods everyday of the week, thereby
heightening security throughout. Moreover, by
automating these processes, the Jeweler can focus on
his core business, viz selling Jewelry.
Issues faced by Jewellery Company or retailers
v Tracking and monitoring of precious jewellery items, boxes or pouches is difficult.
v Since many jewellery displays are set up daily and then stored in safes in the evenings, there is
ample opportunity for Threat of theft or loss of product. Weak security
v Time consuming inventory checking.
v Huge requirement of manual power.
v Difficult to manage information related to the Jewellery items.
v In-effective contemporary technologies.
v Due to the fluctuation in jewellery value as the price of gold fluctuates; the insurance costs of
inventory can vary. It is critical to maintain accurate inventory in order to maintain accurate
insurance records.
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How the Technology Works ----
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Ø Each piece of jewellery like bangles, earrings etc and
other assets in the shop are fixed with a passive RFID
tag before being placed on display as shown in Figure 2.
Ø Tags are embedded with the important data related to the
jewellery like Unique identification no, type, weight, date of
manufacture, quality etc. It raises an alarm is it is tampered with.
Ø Readers are installed within the shelves, at the entry
and exit point of the shop, and in front of the safe door.
Figure: 1
Ø At the beginning, while allocating jewellery item
which is being kept in the locker directly to the sales
person RFID enabled tray is used.
Ø Each sales person is issued an RFID badge which is
used to log their activities on the main server and enables them
to access the jewellery without setting off any alarms.
Ø As soon as the jewellery item is placed on the tray it
Figure: 2
is linked with the sales person whose name is already
been entered in the system as shown in Figure 3.
“Since implementing Motorola’s RFID solutions in January 2008, there have
been no internal thefts, providing Jade Jewellery with an ROI of
approximately 400%. Prior to implementing DEPCO Systems’ RFID solution,
missing items would go unnoticed until a month or two later. Periodic
inventory done manually usually took 2-3 working days to audit all stores,
costing valuable company time and resources. With the new RFID system, it
takes about 10 minutes to audit the entire stock.”
--Mrs. Sukaina H. Mackie, Owner, Jade Jewellery
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Ø When a mobile display tray is put on the viewing
table, it is monitored by an antenna installed in its
mid section until it is returned back on the shelf or
display case. Any abnormal behavior in handling the goods
while executing operations such as sales, transfers,
consignments or safe replenishment will set off an alarm.
Ø Handheld reader is used to identify the jewellery
item by just sweeping the reader over the items
without removing the item. As reader finds the item
it was searching, it starts blinking giving an
indication that item has been located as shown in
Figure 4. Figure: 3
Ø At the end of the day, the remaining number of items
is returned back by the concerned sales person to the
locker with the help of the same tray. The difference
in both the records is calculated and matched with
actual sales of the day.
Ø RFID tag, Shelf, Tray details and RFID badge issued
to sales person are loaded to the centralized server &
the movement of the item can be tracked & displayed
on the screen as shown in Figure 5.
Figure: 4
Indiana Jeweler Uses RFID to Track Its Trinkets
Peter Franklin uses 13.56 MHz tags to take inventory of its stock, eliminating
a process involving manual counting and bar-code scanning, and the
associated human error.
-- RFID Journal, Aug. 9, 2006
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Ø The system validates the committed goods going
into the locker with a dedicated antenna in front of
the safe door, confirming the transfer before being
cut off as the safe door is closed.
Ø When the jewellery item is sold, price details are
entered in the system & tag is de-allocated & same
tag can be reused for another item which reduces the
cost.
Figure: 5
Server where
Jewellery jewellery details
are stored
Handheld
reader
RFID Tag
enabled tray attached to
jewellery
Figure6: Work flow of Jewellery Management System
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Benefits of RFID in Jewellery Management 05
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v 100% return on Investment (ROI).
v Easy, fast, accurate and convenient inventory management and stock control.
Perform daily inventories of all stores instead of once per month.
v Easy to track & monitor all the precious items.
v Eliminate gaps between recorded inventories and physical inventories.
v Instantaneous auditing of in-store inventory.
v Real-time view of in-store operational activity.
v Illegal movement of items outside the store raises an alarm at appropriate places.
v Less human involvement so near zero error.
v Sale of jewellery will automatically update the database and maintains the preset
level of stock. Thus avoiding the ‘out of stock’ situation.
v Painstaking and time consuming process of scanning individual items is removed by
RFID thereby increasing the staff productivity by ten to fifteen times.
v Increase in customer delight i.e. cross selling, customer loyalty, and better service.
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What IAITO can Provide 06
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Business Case Design & System
Site Analysis Development Integration
Customer
Implementation Training Support
1. Understanding 1. Justifying the 1. Defining the
the requirement business value of software and
with end RFID in hardware
customer/partner. Jewellery requirement 1. Customer site 1. Fully fledged 1. Full
Management study (SRS & deployment of training telephonic &
2. Visiting the end System. HRS). the hardware & conducted by Email support.
customer/partner software. IAITO people to
site and studying 2. Calculating the 2. Integration of Site operation 2. Preventive
the system & IT ROI (Return on hardware and 2. Testing the person. Measurement
Infrastructure Investment) software in lab System. Support.
with demo. environment. 2. Training will
3.Commissioning be conducted to 3. AMC &
the system. the management Warranty
& Admin. Support.
Why you should select IAITO Infotech as your partner
• We understand the RFID Technology, Solution and have knowledge of the
Industry with the top Notch IIT Kanpur R&D engineers who are having more than
5+ years experience in the same domain.
• Our understanding about the RFID Business Values & ROI Realization is with 15+
years experience business people in team.
• We provide High Quality Product & Testing process (ISO 9001: 2008 Certified
Company).
• We Have High Techno Commercial viability – ROI.
• Indigenous Setup (Design, Developed & Tested in world class RFID lab of IIT
Kanpur).
• We have Local Support & Strong Partner Network Framework to ensure better
support.
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Conclusion 07
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Jewellery, diamonds and other precious stones or any high value item require a constant 07
monitoring of their whereabouts. RFID empowers the jewellers with a set of integrated
management tools that manages every aspect of a jewellry retail & wholesale business.
RFID Technologies is able to identify and monitor large quantities of small items in real
time, in display trays and cases or diamonds in small envelopes tightly stacked in boxes.
RFID has captured the attention of many leading companies today who are making
significant investments of money and time to make this technology feasible in their
operations.
About IAITO INFOTECH PVT LTD (ISO 9001:2008 certified) a company
incubated in IIT Kanpur (one of India’s best educational institute) and is one of the
pioneer and leading design house of high end technology products, mainly in Enterprise
RFID and its allied space.
IAITO’s series of novel RFID products (hardware/software) is being indigenously
designed and tested in world class R & D facility of IIT Kanpur. Our innovation cycles are
planned to comply with Global Regulatory Standards/Protocols (ISO/EPC) and for easy
integration flexibility along with cost competency.
Our products are used in different verticals like Retail, Automation, Aviation, Healthcare
& Pharma, Manufacturing, Logistics, Power and Government Industries.
With our strong Alliances Business Model (ABM), we work very closely with our
system integrators and technology partners for each project.
For more Information kindly visit our website http://www.iaito.co.in/
IAITO INFOTECH (P) Ltd.
SIIC, IIT Kanpur, U.P-208016, India
Phone: +91-5123926630 / +91-5123926660
Fax: +91-5122596177
E-Mail: info@iaito.co.in
Web: http://www.iaito.co.in
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