SHEJEH SALAM MONITORING, EVALUATION & LEARNING PLAN (MELP) PERIOD: SEPTEMBER 2020-OCTOBER 2025 - USAID
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SHEJEH SALAM MONITORING, EVALUATION & LEARNING PLAN (MELP) PERIOD: SEPTEMBER 2020-OCTOBER 2025 This publication was produced for review by the United States Agency for International Development. It was prepared by DT-GLOBAL.
SHEJEH SALAM MONITORING, EVALUATION & LEARNING PLAN (MELP) PERIOD: SEPTEMBER 2020-OCTOBER 2025 Dates: September 30, 2020 to October 1, 2025 Contract: 72066820c00003 SHEJEH Salam Address: Kololo Road, Juba, next to the Immigration Office Contracting Officer’s Representative: Victor Lako DISCLAIMER: The authors’ views expressed in this document do not necessarily reflect the views of the United States Agency for International Development or the United States Government. Monitoring, Evaluation & Learning Plan | Shejeh Salam i
TABLE OF CONTENTS
LIST OF ACRONYMS III
INTRODUCTION AND OVERVIEW 1
GOALS AND OBJECTIVES OF SHEJEH SALAM 2
LOGICAL MODELS 3
THEORY OF CHANGE 3
RESULTS FRAMEWORK 4
INDICATOR SELECTION, REVISION, AND PERFORMANCE MONITORING 5
MANAGEMENT OF THE SHEJEH SALAM MEL PLAN 19
SHEJEH SALAM APPROACH TO CLA AND MEL 19
ACTIVITY, CLUSTER AND PROGRAM-LEVEL MEL MANAGEMENT 20
DATA QUALITY ASSURANCE 23
DATA ANALYSIS AND REPORTING 26
PERFORMANCE REPORTING SCHEDULE 27
MEL TEAM MANAGEMENT 27
ROLES AND RESPONSIBILITIES 27
MEL ORGANIZATIONAL CHART 28
ANNEX 1: DATA COLLECTION TOOLS AND FEEDBACK LOOPS 29
ANNEX 2: PERFORMANCE INDICATOR REFERENCE SHEETS 31
Monitoring, Evaluation & Learning Plan | Shejeh Salam iiLIST OF ACRONYMS ADS Automated Directives System COP Chief of Party CO Contracting Officer COR Contracting Officer’s Representative CSO Civil Society Organization DO Development Objective DQA Data Quality Audit ERF Environmental Review Form FAA Fixed Award Agreement FAF Foreign Assistance Framework FAR Federal Acquisition Regulations FGD Focus Group Discussion GIF Grant Idea Form GIS Geospacial Information System GL Green Light GUC Grants Under Contract IKGA In-kind Grant Agreement IP Implementing Partner IR Intermediate Result M&E Monitoring & Evaluation MEL Monitoring, Evaluation, and Learning MELS Monitoring, Evaluation, and Learning Support NGO Non-Governmental Organization PDO Program Development Officer PIRS Performance Indicator Reference Sheet PMP Performance Management Plan PVO Private Voluntary Organization RFQ Request for Quote RTL Regional Team Leader SOW Scope of Work SRS Strategy Review Session STTA Short-Term Technical Assistance STCM Sudan Transition and Conflict Mitigation program TAP Transition Activity Pool US United States USAID United States Agency for International Development YL Yellow Light Monitoring, Evaluation & Learning Plan | Shejeh Salam iii
INTRODUCTION AND OVERVIEW
This Monitoring, Evaluation, and Learning Plan (MELP) has been developed based on the contract
between USAID and DT Global, contract number 72066820c00003dated August 12, 2020 to support
the successful implementation of the Shejeh Salam activity. The writing of this AMELP adheres to the
mandatory and non-mandatory requirements, guidance and instruction found in USAID ADS Chapter
201“Operational Policy for the Program Cycle,” USAID, Shejeh Salam documents and DT Global best
practices.
This MELP documents the Theory of Change (TOC) and details the specific indicators and methodology
that will be employed to test and validate it over the life of the program. The MEL Plan feeds into the
evidence base for all decision-making processes, integrating planning, implementation, management, and
monitoring. This is a management tool designed to be used by the Shejeh Salam management team,
implementers, and donors to ensure a quality process for assessing and reporting progress toward
achieving results. The Shejeh Salam MEL Plan serves to:
1. Define specific performance indicators at output and outcome levels and delineate baselines
and targets;
2. Specify data quality and management processes as a reference for Shejeh Salam staff and to
meet quality standards for data and data management;
3. Provide insights into the validity of the TOC and Logical Framework;
4. Incorporate relevant data collection requirements into activities to meet USAID reporting
requirements and management information needs;
5. Articulate the program’s strategy for learning with a continuous feedback loop;
6. To support program accountability through the systematic collection of data; and
7. To facilitate the production of evidence-based analysis to be communicated to internal and
external audiences.
The MEL Plan contributes to the accuracy and effectiveness of the performance monitoring system by
assuring that comparable data will be collected on a regular and timely basis. The MEL Plan supports
reliable data collection by documenting the frequency and schedule of data collection and assigning
responsibilities and designations within the Activity rather than specific individuals.
In all of its programs, DT Global places an emphasis on continuous quality improvement and a consistent
“feedback loop” between implementation, monitoring, and stakeholder teams, to continually enhance
performance and maintain accountability and responsiveness to beneficiaries. To maximize Shejeh
Salam’s impact, all DT Global interventions and related activities will be built on a solid, evidence-based
foundation, along with local buy-in and ownership. The MEL approach for Shejeh Salam builds on DT
Global's extensive experience in South Sudan (formerly as AECOM), on behalf of USAID and other
donors. The Shejeh Salam approach builds on lessons learned and systems design that have proven
effective in this unique context. Using the approach of continuous process and implementation
monitoring, coupled with up-to-date situational analysis, enables the team to respond proactively to
shifting priorities and circumstances on the ground.
Monitoring, Evaluation & Learning Plan | Shejeh Salam 1REVIEWING AND UPDATING THE MONITORING, EVALUATION,
AND LEARNING PLAN
The MEL Plan serves as a ‘living’ document that the Shejeh Salam team regularly uses to guide overall
activity performance. As an internal quality control measure, the MEL Plan will be reviewed (and revised
if needed) at least annually to incorporate activity learning. The following questions are considered
during the review process:
● Are the performance indicators functioning as intended in the design process?
● Have any of the critical assumptions underlying the logical framework, indicators, and targets
changed during implementation? These assumptions may include contextual shifts that may influence
changes in implementation that may call for revision of this MELP.
● What data/information gaps exist and what processes can be improved or added to fill them?
● What is the quality of the data at present, and how can data quality be improved, safeguarded, and
preserved?
As per ADS 201, the Chief of Party (COP) will submit any proposed changes to the MEL Plan along with
the rationale for those changes, to USAID for review and approval.
GOALS AND OBJECTIVES OF SHEJEH SALAM
The overarching goal of Shejeh Salam is as follows:
The USAID/South Sudan Goal is to ‘Strengthen the foundation for a more self-reliant South Sudan.’ In
furtherance of this Goal, USAID/South Sudan has aligned Shejeh Salam with its Mission Objective 3
‘Improved Social Cohesions in Targeted Areas.’ This serves as Shejeh Salams overarching Goal.
To achieve progress against these Goals, Shejeh Salam will be working toward the achievement of the
following four objectives:
1) Local actors are building crossline interdependence and intra-community cohesion to promote peace
processes and peaceful co-existence
2) Civil society actors are advocating for peace, justice, reconciliation, and reform; and participating in
political and civic processes
3) Key partners are providing trauma awareness services to communities
4) Print, radio, and other media are providing accurate, fair and thorough information to mitigate the
destructive impact of rumor and misinformation
CONTEXT ANALYSIS
Currently South Sudan is in a transitional period following the signing of the Revitalized Agreement on
the Resolution of Conflict in South Sudan (R-ARCSS) on September 12, 2018. The transitional period
formally started February 2020 and is meant to continue for 36 months. This agreement formally ended
the war between the government and the Sudan People’s Liberation Army/Movement in Opposition
(SPLA/M-IO), and other opposition groups. This agreement has largely ended war-related violence
which had plagued much of the country from December 2013 up until the signing of R-ARCSS, although
some opposition groups, such as the National Salvation Front (NAS), remain outside of the agreement
and conflict between them and the government is an ongoing source of violence in parts of the
Equatoria region. The IO are now operating as the largest opposition block within the transitional
government. The government, IO, and the South Sudan Opposition Alliance (SSOA – a coalition of
smaller opposition parties) have split the administration of the country between them, with all of them
Monitoring, Evaluation & Learning Plan | Shejeh Salam 2appointing different numbers of governors, ministers and county commissioners. Communities are still
split between loyalty to the IO and the government, as well as other factions – and there remains great
communal mistrust throughout the country due to the war. In the absence of large-scale war, cattle
raiding and revenge killing have once again taken center stage as the predominant form of inter-
communal conflict. Banditry and insecurity are also rife in much of the country, due as much to a poor
economy as to the proliferation of small arms.
LOGICAL MODELS
Logical models are critical to effectively monitoring and evaluating any program. The following theory of
change, results framework, logical framework, and inputs matrix together make up the foundation for
this work with the purpose of guiding implementation and connecting logic with actions to produce
results. The theory of change is the development hypothesis which Shejeh Salam seeks to test over the
life of the program. Comparatively, the results framework serves as a more structured representation of
the TOC that connects inputs to outputs, outcomes, strategic objectives and the program goal; through
it, the causal linkages between inputs and goals are delineated. Lastly, the logical framework connects
inputs and indicators to the outcomes and objectives of the program as they are written in the results
framework. Each of these models supports overall analysis of program progress towards enhancing
stability by highlighting a different logical dimension of the Shejeh Salam approach.
THEORY OF CHANGE
Table 1: Shejeh Salam Theory of Change
If… Then… Therefore…
If South Sudanese communities: then communities will: therefore:
• have opportunities for peaceful • experience the mutual benefits of social South Sudanese society will
interaction. and economic interaction. have the awareness,
• are represented by active civil society. • collectively participate in and advocate incentives, and capacities to
for peace locally and nationally. protect and promote the
• are aware of the impact of trauma on peace and reconciliation
themselves and their society. • be psychologically prepared to engage in process.
• and have access to professional and peacebuilding.
unbiased media… • be better informed and more resilient
to elite manipulation…
Assumptions Related to the Theory of Change:
• The benefits afforded by intra- and inter-communal interactions will outweigh the perceived benefits of violence
and competition.
• Civil society will take advantage of networking and capacity building opportunities to establish a common voice
advocating for peace and reconciliation.
• Communities with greater access to information and trauma services will have increased resistance to violence
• and co-optation by elites and will be more able to make and sustain intercommunal and intra-group agreements.
Risks Related to the Theory of Change:
• Incentives for violent resolution of conflicts (community norms, protection of family) are greater than incentives
for non-violent resolution of conflicts, making support for peace mechanisms difficult.
• Increasing stability will increase ‘strongmen’ power, solidify unequal gender roles, and entrench ethnic
marginalization in communities.
• Increased trauma awareness re-traumatizes citizens.
• Increased empowerment of media houses catalyzes government crackdown on media and access to reliable
information fuels grievances.
Monitoring, Evaluation & Learning Plan | Shejeh Salam 3RESULTS FRAMEWORK
USAID/South Sudan Goal: Program level critical assumptions:
Strengthen the foundation for a more self-reliant South Sudan 1. Permissive security environment,
2. Permissive operational environment,
3. Program can continue addressing priorities without
USAID/South Sudan Mission Objective 3, undue interference from the government or opposition,
and Shejeh Salam Goal: 4. No negative local level conflicts arise as a result of
Improved Social Cohesion in targeted areas R-ARCSS implementation
USAID/South Sudan Intermediate USAID/South Sudan Intermediate Result 3.2: Inclusive USAID/South Sudan Intermediate Result 3.3:
Result 3.1: Drivers of inter/intra community networks strengthened Enhanced civil society capacity for inclusive civic
communal conflicts mitigated engagement, particularly for women & youth
Shejeh Salam Objective 1: Local Shejeh Salam Shejeh Salam Objective 4: Shejeh Salam Objective 2: Civil society actors are
actors are building crossline Objective 3: Key Print, radio, and other media advocating for peace, justice, reconciliation, and reform;
interdependence and intra- community partners are providing are providing accurate, fair and and participating in political and civic processes
cohesion to promote peace processes trauma awareness services thorough information to
and peaceful co-existence to communities mitigate the destructive impact
of rumor & misinformation
Shejeh Salam IR Shejeh Salam IR Shejeh Salam IR 3.1: Shejeh Salam IR 4.1: Shejeh Salam IR 2.1: Civil Shejeh Salam IR 2.2:
1.1: Improved 1.2: Increased Stakeholders recognize Community members access society and faith-based Citizen actors participate
capacity of a wide mutual signs of trauma and independent media outlets and organizations, individuals in processes supporting
range of local interdependence distress and are able to participate in peaceful and and groups work together transitional justice and
actors to engage resulting from approach intra- and inter- purposeful debate, and are able for effective peacebuilding, enhancing communities’
constructively & infrastructure & community engagement to resist misinformation, civic education, and perceptions of justice
to successfully livelihoods and dialogue with disinformation and hate speech reconciliation activities that that assist formal &
mitigate perceived projects increased sensitivity resonate socially & culturally informal peacebuilding
conflict issues efforts
Cross-Cutting Results
1. Increase gender and other minorities participation and empowerment in peace processes
2. Increase youth empowerment and livelihoods
Monitoring, Evaluation & Learning Plan | Shejeh Salam 4INDICATOR SELECTION, REVISION, AND PERFORMANCE MONITORING In developing the performance and context indicators for this MEL Plan, consultations were held with USAID/South Sudan. Indicators are reflective of the Missions Performance Management Plan (PMP) requirements, drawing from both the Foreign Assistance Framework Standard indicators, as well as from custom indicators designed to track progress against Shejeh Salam efforts. The third and final set of indicators are context, designed to be measured at routine intervals primarily for informational purposes. These metrics will provide Shejeh Salam and USAID with insight into trends, dynamics, and perceptions on the ground- invaluable for adaptive management and context aware intentional design of activities. Each of the indicator types are detailed below. STANDARD FOREIGN ASSISTANCE FRAMEWORK INDICATORS This MELP has 12 Standard-F indicators covering Peace and Security, Democracy and Human Rights, and Cross-Cutting Gender and Youth. CUSTOM INDICATORS The MELP has 13 custom indicators at both output as well as outcome-level. The outcome level indicators measure changes in community perceptions about peace and conflict, others cover the “before” and “after” effects of Shejeh Salam’s (i) trauma awareness activities, and (ii) CSO capacity building activities. CONTEXT INDICATORS The MELP has one context indicator, which has utilized Everyday Peace Indicators (EPI) to construct an index that combines several measures of a successful peacebuilding program. This success is based on the community's own expression of success because community members report on each of these dimensions of success. The EPI approach is based on the premise that local communities are best placed to identify changes in their own circumstances, rather than relying on external ‘experts’ to identify indicators for them. The MELP context indicator is “Social Cohesion or Community Peace Index” and has five dimensions of success, namely; effort causes participants and communities to develop their own peace initiatives, effort results in the creation or reform of political institutions to handle grievances that genuinely drive the conflict, effort prompts people increasingly to resist violence and provocations to violence, effort results in an increase in people’s security and in their sense of security, and effort results in meaningful improvement in inter-group relations. For each of these dimensions, the Index has one indicator as follows; % of community members reporting that they are part of, or aware of, a recently developed local mechanism to deal with conflict prevention, resolution or mitigation, % (out of USAID 13) of counties with a functional mechanism for conflict prevention, dialogue and conflict resolution, % of community members (respondent or household member) reporting that they do not believe that violence is a viable way to resolve disputes, in Shejeh Salam targeted areas, % of individual respondents reporting increased personal safety and security, and the % of community members reporting initiation or increased relationship with other communities through trade or cultural ties. While the indicator on perception of personal safety is given a weight of 0.28, each of the other four has a weight of 0.18. While there is only one context indicator in this MELP’s Indicator Performance Table and in the Reference Sheets, there are a number of other context indicators that will be collected through (i) the Shejeh Salam’s baseline (June 2021), mid-line (June 2023), and end-line survey (June 2015), and (ii) through USAID Mission Household Survey whose baseline is scheduled for July 2021. The role of Monitoring, Evaluation and Learning Plan | Shejeh Salam 5
context indicators is to provide analytical context to the performance indicators. These two surveys will
provide several context indicators to the analysis of Shejeh Salam MELP performance indicators. It has
to be appreciated that while USAID Household Survey indicators’ estimates cover entire county/state,
Shejeh Salam estimates for the same indicators only measure the impact in relation to targeted locations
where its activities are intensified. The following are the context indicators to be collected through
Shejeh Salam baseline/midline/endline surveys, and those through USAID Household Survey.
Shejeh Salam Survey at baseline, midline and endline:
• % of population (15+yrs) with regular access to radio within or outside their household
• % of population (15+yrs) who listen to (i) radio regularly (ii) radio news regularly
• % of population (15+yrs) reporting that their most trusted source of information is (i) Radio, (ii)
Social media (iii) Relatives, (iv) Friends, (iv) leaders
• % of population (15+yrs) that (i) own a smart mobile phone, (ii) have access to a smart mobile
phone, (ii) that sometimes or always rely on Social Media for civic information.
• % of population (or households) that have faced certain conflict type/s in the last six months
preceding the survey in Shejeh Salam targeted areas
• % of population (or households), among those that have faced certain conflict type/s in the last six
months, that reported that the conflict was resolved through dialogue, traditional leaders or by
faith-based organizations in Shejeh Salam targeted areas
• % of population (or households) with a member suffering from one or more forms of trauma in the
past one month (baseline data to come from USAID Household Survey, midline to be carried out
by Shejeh Salam using USAID Household Survey methodology, and endline to be carried out by
Shejeh Salam if USAID will not have a household survey)
USAID Mission Household Baseline Survey
• % of population (or households) that have faced certain conflict type/s in the last six months
preceding the survey (the indicator estimate will be for entire county/cluster while Shejeh Salam estimate
will only tell the story of the targeted areas or where activities are intensified)
• % of population (or households), among those that have faced certain conflict type/s in the last six
months, that reported that the conflict was resolved through dialogue, traditional leaders or by
faith-based organizations (the indicator estimate will be for entire county/cluster while Shejeh Salam
estimate will only tell the story of the targeted areas or where activities are intensified)
• % of population (or households) with a member suffering from one or more forms trauma in the
past one month (the indicator estimate will be for entire county/cluster. Therefore, there will be no estimate
for Shejeh Salam targeted areas but the Household Survey Baseline will give Shejeh Salam insights on which
counties have a larger or smaller trauma burden)
• % of population (or households) that (i) own a smart mobile phone, (ii) have access to a smart
mobile phone, (ii) that sometimes or always rely on Social Media for civic information. (This is a
suggestion for the USAID Household Survey where the indicator estimate will be for entire county/cluster
while Shejeh Salam estimate will only tell the story of the targeted areas or where activities are intensified)
Monitoring, Evaluation and Learning Plan | Shejeh Salam 6INDICATOR TARGETS To the extent possible indicator targets are linked as fractions of other indicators’ targets in order to have an internally integrated rationale for justifying target levels- for instance, trauma awareness is set at 40% of all those participating substantively in Shejeh Salam activities. Each target is also justified by documenting how it is arrived at, or estimated. As it should be, targets have been aligned with available budget and other realities such as having slightly lower targets for the final project year to reflect reduced activity towards close out. All targets, unless those specified for very few case/s, relate to the absolute (not cumulative) numbers planned for each reporting year. This MELP has used the targets that Shejeh Salam provided to USAID for PPR reporting for the selected Standard-F indicators but have made a few adjustments (mostly upwards) to reflect better understanding in work planning. For the outcome-level indicators, some relevant information from the VISTAS Activity has also helped to shape some baselines and targets. Monitoring, Evaluation and Learning Plan | Shejeh Salam 7
TABLE 2: INDICATOR SUMMARY TABLE
[CLUSTER always referring to each of the five conflict dynamics that together contain the 13 USAID focus COUNTIES as follows; Southern Unity Cluster:
Mayendit, Leer, Panyijar; Eastern Equitoria Cluster: Kapoeta North and Budi; Western Bahr-el Ghazal Cluster: Wau, Jur River; Upper Nile Cluster: Ulang, Baliet;
Jonglei Cluster: Akobo, Duk, Pibor, Uror. The sixth cluster is Juba/roving Cluster. Unless otherwise specified, all targets are absolute, i.e. not cumulative. All
indicators, apart from the Social Cohesion Index which is a context measure, are for measuring Shejeh Salam performance in terms of outputs and outcomes]
Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
GOAL: Improved Social Cohesion in targeted areas
(1) Social Cohesion/ An index made up of five Survey Overall, Cluster, N/A TBD N/A N/A Baseline N/A N/A YR3
Community Peace Index indicators, each of which Ethnic Group, + 10% +10%
measuring one of 5 (five) Gender, Age (Youth,
specified outcomes of Older)
successful peacebuilding
program [Fraction]
Objective 1: Local actors are building crossline interdependence & intra- community cohesion to promote peace processes & peaceful co-existence
(26) Number of This is a custom indicator Routine County, Cluster, TBD TBD TBD TBD TBD
infrastructural that counts all construction- Shejeh Salam Shejeh Shejeh Shejeh Shejeh Shejeh
activities/projects supported based activities or projects Objective Salam Salam Salam Salam Salam
by Shejeh Salam to enhance across all four Shejeh Salam total=0 total=3 total=4 total=7 total=9
the work performance of objectives. This is
local actors and partners cumulative because some of
(these are additional to the these projects may require
interdependence ones continuous support for
captured by indicator 10) perhaps more than one year
[Number]
(2) % local community A community perception Survey Trust Type (overall, N/A TBD N/A N/A Baseline N/A N/A YR3
members reporting measure [Percentage] in local peace + 10% +10%
increased trust towards processes, in
those that they have had a members of same
strained past or conflict, in community, in
Shejeh Salam targeted areas, members of
in the past 18 months different ethnic
group) Cluster,
Ethnic Group;
Gender, Age
(Youth, Older)
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 8Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
(3) % of community A community perception Survey Conflict Type N/A TBD N/A N/A Baseline N/A N/A YR3
members, in Shejeh Salam measure of trends in (overall, for + 10% +10%
targeted areas, reporting conflicts. It is expected that example, domestic
that key conflicts (namely; with more impactful violence, rape, age-
cattle raid/theft, revenge interventions the incidence set fighting, cattle
killing, child abduction, or of conflicts would reduce raid, cattle theft,
rape) have reduced in the over time. [Percentage] child abduction,
past 18 months revenge killing, fight
over resources
/boundaries,
political, general
crime) Cluster,
Ethnic Group,
Gender, Age
(Youth, Older)
Intermediate Result 1.1: Improved capacity of a wide range of local actors to engage constructively & to successfully mitigate perceived conflict issues
(4) PS.6.2-4: Number of An output indicator among Routine ALL (will be further 2,500 19,000 20,000 24,000 16,000
people participating in USG- the State Department’s disaggregated by
supported events, trainings, Standard-F indicators. gender and youth)
or activities designed to Shejeh Salam has divided the
build mass support for indicator into two broad SUBSTANTIVE 1,000 3000 4,000 4,000 2,000
peace and reconciliation categories, Substantive participation
=those generated by PS.6.2- associated with
3 activities, Mass= those activities counted
generated by PS.6.2-2. The under PS.6.2-3
official PIRS has not gone to activities (1.
into these details. includes trauma
[Number] awareness numbers
estimated at about
40% of these
targets. But trauma
awareness has its
own targets
elsewhere, 2.
numbers will be
further gender
disaggregated
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 9Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
targets for GNDR-
10)
MASS participation 1,500 16,000 20,000 20,000 14,000
associated with
activities counted
under PS.6.2-2
(5) GNDR-10: Number of An output indicator among Routine Ethnic Group, 350 1,050 1,400 14,00 700
local women participating in the State Department’s Cluster, Age (Youth,
a substantive role or Standard-F. A sub-set of Older)
position in a peacebuilding PS.6.2-4. Target set as 35%
process supported with of those participating under
USG assistance PS.6.2.3. [Number]
(6) DR.3.1-1: Number of An output indicator among Routine Cluster 10 30 30 30 20
USG-assisted consensus- the Standard-F list.
building processes resulting Agreements can take the
in an agreement form of interim or final plans
of action, constitutions,
constitutional amendments,
draft legislation, legislation
on electoral frameworks
issues, statutes, regulations,
or peace agreements.
[Number]
(7) PS.6.2-2: Number of An output indicator among Routine Cluster 61 110 150 150 110
USG-funded events, the State Department’s
trainings, or activities Standard-F list> The
designed to build support indicator aims at capturing
for peace or reconciliation events that involve mass
on a mass scale participation. [Number]
(8) PS.6.2-3: Number of Output indicator among Routine Cluster 63 145 207 237 145
USG supported events, State Department’s
trainings, or activities Standard-F list. This
designed to build support indicator counts dialogues,
for peace or reconciliation peace meetings and other
substantive engagement of
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 10Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
among key actors to the parties to a conflict.
conflict [Number]
(9) % local community Though a custom Survey Gender, Ethnic N/A TBD N/A N/A Baseline N/A N/A YR3
members who believe that performance indicator Group, Cluster + 10% +10%
traditional authorities are aimed at assessing the
playing their role in conflict outcome of Shejeh Salam
prevention, resolution or work, it is potentially
mitigation. influenced by other partners
working in the same
communities. [Percentage]
Intermediate Result 1.2: Increased mutual interdependence resulting from infrastructure and livelihoods projects
(10) Number of new, or A custom output indicator Routine Cluster, Ethnic 0 2 3 4 4
existing infrastructural that counts units that are Group (those
investments (such as market different in objectives or served), County
structures, market access physical locations. Data is
roads, abattoirs) or other cumulative because some
relevant livelihood support investments may need more
by Shejeh Salam aimed at continuous support in one
fostering positive way or other. [Number]
interdependence among and
between communities
(Cumulative)
(1) % of community A custom performance Survey Cluster, Ethnic N/A TBD N/A N/A Baseline N/A N/A YR3
members reporting having indicator for measuring the Group, Gender, + 10% +10%
initiated or increased outcome of Shejeh Salam Age (Youth, Older)
interaction or relationship peacebuilding work. This is
(in the past 18 months) with because it will be assessed in
members for whom they Shejeh Salam intervention
had strained relationship or intensive areas. The
past conflict, in Shejeh Salam indicator is also one of the
targeted areas five elements of the Social
Cohesion or Community
Peace Index because it is
possible that there could be
many partners working in
same space with Shejeh
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 11Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
Salam- hence it is also a
measure of context.
[Percentage]
Objective 2: Civil society actors are advocating for peace, justice, reconciliation, and reform; and participating in political and civic processes
(26) Number of This is a custom indicator Routine County, Cluster, TBD TBD TBD TBD TBD
infrastructural that counts all construction- Shejeh Salam Shejeh Shejeh Shejeh Shejeh Shejeh
activities/projects supported based activities or projects Objective Salam Salam Salam Salam Salam
by Shejeh Salam to enhance across all four Shejeh Salam total=0 total=3 total=4 total=7 total=9
the work performance of objectives. This is
local actors and partners, cumulative because some
and for building these projects may require
interdependences between continuous support for
communities (targets under perhaps more than one year
objective excludes those for [Number]
interdependence)
(11) CBLD-9: % of USG- This is standard-F indicator. Before and Type of grant (in- N/A TBD 90% 90% 90% 90%
assisted organizations with Shejeh Salam will identify after kind, FAA)
improved performance the areas of capacity gaps assessment
through an assessment tool
developed to reflect the
types of capacity gaps that
local CSOs have, and make
action plans to address
these. The tool may contain
elements that may vary from
the standard elements in the
F-indicator PIRS. Shejeh
Salam will compute the
indicator with Numerator=
Number of CSOs showing
at least one step positive
change along the capacity
grid for more than half of
the attributes assessed.
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 12Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
(12) Youth-5: % of youth This is a Standard-F Routine Gender, Cluster, 50% 55% 60% 65% 70%
who participate in civic indicator assessing the Assessmen Ethnic Group
engagement activities immediate outcomes of the t
following soft skills/life skills skills training. The
training or initiatives from denominator is another
Shejeh Salam assisted standard F- (Youth-1:
programs Number of youths provided
with soft skills training.
[Percentage]
(13) Number of R-ARCSS This is a custom output Routine Level of Advocacy TBD TBD TBD 0 0
related issues monitored, indicator that counts the (national level,
or advocated for, by the number of issues or State, community-
Shejeh Salam-supported recommendations being level for example,
“National Coalition of monitored after agreement those linked to
CSOs” or Umbrella CSO with partner to be conflict triggers,
supported by Shejeh Salam. prevention or
Since no awards have been mitigation)
granted at the time of this
MELP, it will be difficult to
obtain a baseline.
[Number]
(14) % of community A custom perception Survey Heard/seen N/A TBD N/A N/A TBD N/A N/A 66%
members, reporting a having indicator of Shejeh Salam Message-Overall N/A TBD N/A N/A TBD N/A N/A 83%
heard/seen a Shejeh Salam- outcomes. It has several dis- Message had
related peace or civic aggregations representing Impact- Overall,
education message in the the multiple program Type (1. Peace, 2.
past 12 months aspects being monitored. governance or
The 5-year targets are based civic-related for
on VISTAS similar indicator example, peace
but adjusted downwards by agreement, Peace
10% to reflect the much message) Source (1.
smaller Shejeh Salam attending a dialogue
compared to VISTAS or peace meeting,
[Percentage] 2. Radio, 3. Radio
Tamazug, 4.
Internews Radio
Drama, 5. Listener
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 13Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
Group, 6. Banner
or Billboard, 7.
Social Media, 8.
Friend) Gender,
Age (Youth, Older),
Ethnic Group,
Cluster
Intermediate Result 2.1: Civil society and faith-based organizations, individuals, and groups work together for effective peacebuilding, civic education, and
reconciliation activities that resonate socially and culturally
The following Standard-F indicators will also be used to measure this result but they have been reflected fully in other overlapping results and are therefore not repeated here;
PS.6.2-4, GNDR-10, PS.6.2-1, DR.3.1-1, PS.6.2-3, PS.6.2-2
(15) DR.3.2-5: Number of This is standard-F indicator Routine Ethnic Group, 2,600 3,100 4,100 4,100 600
individuals receiving civic is a count of (unique in any Gender, Age (Youth,
education through USG- given reporting year) Older), County,
assisted programs reached through civic Cluster
education supported by
USAID. Most of these
numbers will come from
radio listener groups as well
as dissemination of peace
agreement. [Number]
(16) DR.4.2-2: Number of This is standard-F indicator Routine Type of grant (in- 8 13 18 18 6
civil society organizations is a count of CSOs engaged kind, FAA), Cluster,
(CSOs) receiving USG in advocacy among those County
assistance engaged in receiving Shejeh Salam
advocacy interventions support. Although the
indicator is not a
percentage, the analysis will
show the intention to reach
100% of the target – where
the target is the total
number provided with
support. [Number]
Intermediate Result 2.2: Citizen actors participate in processes supporting transitional justice and enhancing communities’ perceptions of justice that
assist formal & informal peacebuilding efforts
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 14Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
(17) Number of partners This is a custom output Routine None 2 3 3 3 1
supported to engage on indicator that captures
Transitional Justice Issues efforts towards advocacy
(e.g. Transitional Justice activities for Shejeh Salam-
Working Group (TJWG) supported CSOs working
work with Ministry of on transitional justice issues.
Justice)
Objective 3: Key partners are providing trauma awareness services to communities
(26) Number of This is a custom indicator Routine County, Cluster, TBD TBD TBD TBD TBD
infrastructural that counts all construction- Shejeh Salam Shejeh Shejeh Shejeh Shejeh Shejeh
activities/projects supported based activities or projects Objective Salam Salam Salam Salam Salam
by Shejeh Salam to enhance across all four Shejeh Salam total=0 total=3 total=4 total=7 total=9
the work performance of objectives. This is
local actors and partners, cumulative because some
and for building these projects may require
interdependencies between continuous support for
communities (targets under perhaps more than one year
objective excludes those for [Number]
interdependence)
(18) Number of people This is a custom indicator to Routine Ethnic Group, 400 1200 1600 1600 400
provided with trauma measure Objective 3 Gender, Age (Youth,
awareness services specifically 40% of Older), Shejeh Salam
substantive [Number] Objective (1, 2, 4),
Module
(19) % of community A custom outcome-level Survey Type [Knowledge TBD TBD TBD TBD TBD
members with awareness of performance indicator that of trauma -those
trauma in Shejeh Salam assess level of community that can identify the
targeted areas engagement with trauma most common
related programs in Shejeh trauma symptoms,
Salam targeted areas. causes and effects,
Targets will be determined Presence of trauma
after baseline. [Percentage] in the community
those able to relate
trauma to any
conflict or violent
reactions within the
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 15Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
community, level
of trauma-related
interventions -
those that report
that trauma issues
are being addressed
“somewhat” or
“significantly” by
the various actors),
Ethnic Group,
Gender, Cluster
Intermediate Result 3.1: Stakeholders recognize signs of trauma and distress and are able to approach intra- and inter-community engagement and
dialogue with increased sensitivity
(20) Change (% points from This is a custom indicator Ad Hoc Type (Knowledge % 20% 20% 20% 20% 20%
before to after) in Individual that measures the Assessmen that adequately
trauma-related immediate outcome of t identifies key
knowledge/attitude/practice Shejeh Salam trauma trauma symptoms,
after Shejeh Salam awareness activities. It will causes and effect-
interventions be measured immediately for VISTAS
before and after a Shejeh before=52% and
Salam activity using a small, after=74%, a 22%
6-10, sample of change) Attitude % 10% 10% 10% 10% 10%
representative and randomly that believe trauma
selected participants so that can heal (for
the numbers captured semi- VISTAS
annually or annually can be before=78%, 5% 5% 5% 5% 5%
used to compute the after=88%, a 10%
indicators depending on change) Practice
volume of data [Percentage] Behavior/Practice %
that showed
improvement in
more than half of
psychosocial
dimensions after
trauma awareness
training), Ethnic
Group, Gender,
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 16Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
Cluster- (VISTAS
58%
Objective 4: Print, radio, and other media are providing accurate, fair and thorough information to mitigate the destructive impact of rumor and
misinformation
(26) Number of This is a custom indicator Routine County, Cluster, TBD TBD TBD TBD TBD
infrastructural that counts all construction- Shejeh Salam Shejeh Shejeh Shejeh Shejeh Shejeh
activities/projects supported based activities or projects Objective Salam Salam Salam Salam Salam
by Shejeh Salam to enhance across all four Shejeh Salam total=0 total=3 total=4 total=7 total=9
the work performance of objectives. This is
local actors and partners, cumulative because some
and for building these projects may require
interdependences between continuous support for
communities (targets under perhaps more than one year
objective excludes those for [Number]
interdependence)
(14) % of community A custom perception Survey Heard Shejeh Salam N/A TBD N/A N/A 50% N/A N/A 76%
members, reporting a having indicator of Shejeh Salam message (Radio
heard a Shejeh Salam- outcomes. It has several dis- Tamazug, Internews
related peace or civic aggregations representing Radio Drama,
education through radio in the multiple program Shejeh Salam
the past 12 months aspects being monitored. Listener Group)
The disaggregation on
impact relate to “Yes” for Shejeh Salam N/A TBD N/A N/A 63% N/A N/A 93%
those who answered message heard had
“Somewhat” and impact
“Significant” to the question,
the message that I received
made a difference in my
viewpoints or actions- a
93% target for year 5 going
by VISTAS survey.
[Percentage]
Intermediate Result 4.1: Community members access independent media outlets and participate in peaceful and purposeful debate, and are able to resist
misinformation, disinformation and hate speech
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 17Year 1 Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5
(Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct (Oct
Performance Indicator Indicator Definition And Data Dis-aggregation 2020- 2020-Sep 2021- 2022- 2022- 2022- 2023- 2023- 2024- 2024-
Title [Unit of Measurement] Source (if any) Sep 2021) Sep Sep Sep Sep Sep Sep Sep Sep
2021) Actual 2022) 2022) 2023) 2023) 2024) 2024) 2025) 2025)
Target Baseline Target Actual Target Actual Target Actual Target Actual
(21) DR.5.2-2: Number of A standard-F indicator as a Routine Gender 10 25 25 25 10
journalists trained simple cumulative count of
unique individual journalists
trained [Number]
(22) DR.5.3-1: Number of A standard-F indicator as a Routine Cluster, Languages 2 4 6 8 2
non-state news outlets simple cumulative count of
assisted by USG independent radio stations
supported [Number]
(23) DR.5.3-2: Number of A standard-F indicator as a Routine None 0 2 2 2 1
USG-assisted media-sector simple count [Number]
civil society organizations
(CSO) and/or institutions
that serve to strengthen
independent media or
journalists
(24) Number of radios A custom output -simple Routine County, Cluster 600 700 1000 1000 0
distributed. count [Number]
(25) Number of radio A custom output -Radio Routine County, Cluster 200 250 350 350 0
listener groups listener group defined as
established/strengthened having 10 people listening
together at least once a
week. Target at least a third
of those given radios.
[Number]
Monitoring, Evaluation & Learning Plan | SHEJEH SALAM 18MANAGEMENT OF THE SHEJEH SALAM MEL PLAN
The MEL Director, in coordination with the COP, is responsible for management and operationalization
of this MEL Plan. The MEL unit will work closely with the DCOP, Regional Program Managers, and other
field team members to implement and track the progress against performance and context indicators, as
well as ensure standards of quality are consistently adhered to. The following section describes the
Shejeh Salam approach to management and actioning of the approaches and tools discussed within this
plan. Shejeh Salams approach to the operationalization of this MEL Plan is grounded in Collaboration,
Learning, and Adaptation (CLA) practices outlined in ADS 201.3.5.19 and detailed throughout USAID
resources such as the Learning Lab.
SHEJEH SALAM APPROACH TO CLA AND MEL
Shejeh Salam will use a CLA framework to guide everything we do is simply best practice and this belief
is demonstrated throughout this MEL Plan. The concepts, methods, and tools in support of CLA –
strategic collaboration, continuous learning, and adaptive management – lie at the heart of
how we will use evidence to drive adaptation and learning and to further Shejeh Salam objectives. CLA
provides the framework needed to assess program effectiveness and inform adaptive modifications to
our approaches and activity design. This will enable us to continuously inform USAID and pivot our
programming in a responsive and timely manner.
Monitoring & Evaluation (M&E) is an independent line of activity within a continuous feedback loop,
which includes analysis and planning. It is used to design and implement an information gathering process
and encourages reflective learning processes in order to generate insights on how to improve strategic
planning and operations. In the context of a conflict or transitional environment, the approach to M&E
must be flexible in terms of methods and timing, but not so in terms of accountability or rigor.
Shejeh Salam will utilize a collaborative, evidence-based approach to operationalizing CLA throughout
the project lifecycle. The three components of our approach are:
1. Flexible and Adaptable MEL systems
2. Using evidence to proactively test theories of change
3. Defined formal and informal feedback loops for regular communications, collaboration, and
engagement between Shejeh Salam, USAID/South Sudan, local and national stakeholders, and
other implementing partners
The exact nature of M&E and CLA activities to be carried out at each of these three levels is outlined
from Page 20 under “Activity, Cluster and Program-level MEL Management”
DEVRESULTS
At the core of Shejeh Salams operationalization of CLA is DevResults, a comprehensive, data-driven
MEL and activity management platform. DevResults will be the hub for all the project’s activity and
programmatic inputs and outputs – performance and contextual monitoring data, survey and
stakeholder consultation data, and analytics -- facilitating communications and collaboration among
Shejeh Salam staff, USAID, Shejeh Salam partners, and the Home Office Program Management Unit
(PMU). All Shejeh Salam data streams will reside in this platform and be accessible to these teams to
reinforce the importance of the One-Team approach. The ability for USAID and Shejeh Salam to
collaborate and share information through DevResults will enable efficiencies and promote responsive,
evidence-based adaptation. Program and Activity-level M&E data that is managed in DevResults is
Monitoring, Evaluation and Learning Plan | SHEJEH SALAM 19described in detail in the following sections below. Key features of the Shejeh Salam DevResults
platform include:
✔ User friendly interface that will require only a ✔ Ability to aggregate and analyze data streams
modest amount of training for individuals to from across Shejeh Salams activity portfolio,
be able to use it effectively enabling learning and adaptive management at
the field level and QA/QC support from DT
Global’s home office
✔ Built-in dashboarding, mapping and data ✔ Using role-based permissions, access to data,
visualization capabilities that Shejeh Salam can dashboards and visualizations, etc. can be
create and customize in-house and share in granted to clients and partners outside of DT
real-time with USAID Global to facilitate efficiencies in reporting
and communications
✔ Ability to be integrated with external systems ✔ Built-in basic data validation and user-defined
and & data collection and analysis software logic checks
that Shejeh Salam will be utilizing (Kobo,
SurveyCTO, PowerBI, Arc-GIS) ✔ Geospacial Information System (GIS)
capabilities
DEVRESULTS MANAGEMENT & OVERSIGHT
The COP will have the overall oversight of DevResults but with devolved roles to the various members
of the team. From a technical standpoint, the Database Manager will oversee the system maintenance.
The MEL Manager (with support of MEL Director) will oversee the results-framework related data
system. The grant management component will be coordinated by the Database Manager with direction
from the COP, DCOP Technical, Technical Directors/Advisors, Regional Program Managers, and Grant
and Procurement Specialists. The DevResults vendor will provide back-up and training as appropriate.
ACTIVITY, CLUSTER AND PROGRAM-LEVEL MEL MANAGEMENT
ACTIVITY (GRANT)-LEVEL MEL
The management of Activity-Level MEL is aligned with the Activity MEL Tools
Activity Manual, for example, there are different MEL roles Activity MEL Plan (submitted with grant
for each stage in the grant development, implementation and document)
closure process. The originator of the grant works with the Activity Notes
MEL team to define the Theory of Change, and to assign the Activity Tracking Sheet (Output tracker)
MELP output indicators that the grant will contribute. The Activity Evaluation Form
grant originator then engages the MEL team to articulate the
grant-related outcomes that will be captured including the MEL Data Collection Methods
method and frequency. The outputs and outcomes along Attendance Sheets
Photographs
with the indicators and data capture method constitute the Key Informant Interviews
grant MEL plan. Focus Group Discussions
This MEL plan is recorded in the activity database and the
plan’s findings are part of the Activity Evaluation Form filled out at activity completion. The activity-level
Monitoring, Evaluation and Learning Plan | SHEJEH SALAM 20M&E plan is meant to structure data collection efforts at Example Activity Level MEL Plan
the activity level, ensuring they are ‘right-sized’ and Output Objective: To hold a three-day
sufficient. If applicable, it includes any information that peacebuilding training each month for six
should be collected prior to an activity for comparison at months
the end of the activity. The plan is tailored for each activity
and states, at a minimum, outputs and output indicators, Output Indicators:
outcomes and outcome indicators, the means of • # of people attending each training
verification, timing, and resources needed to monitor and • # of topics covered in the training
evaluate the activity. With regard to MELP indicators that
are reported by a particular grant, an Activity Tracking Means of Verification:
Sheet will be used for recording the indicator value in real • Attendance sheets uploaded to the
time (such as the number of radios distributed on a certain activity file
date). All the data from these tracking sheets, across • Photographs uploaded to the activity
grants, will be aggregated for Quarterly Reporting to file
USAID as well as for Shejeh Salam program learning and • Meeting Agenda uploaded to the
action. These aggregation processes will take place within activity file
DevResults.
Outcome Objective: Trainees agree
As part of its Activity-Level MEL, Shejeh Salam will institute on joint action plans for community
community-based light Focus Group Discussions and Key peacebuilding at the end of each meeting
Informant Interviews with local level actors to gather
feedback on the relevance and performance of selected Outcome Indicators:
grants at certain intervals- mostly at the beginning and at • Number of items agreed on in the
the middle or at the end of the grant. Information will be joint action plans
recorded in Activity Evaluation Forms or Activity Notes. • Number of joint action plan points
This community feedback aspect will be part of a light that are implemented/attempted
outcome harvesting scheme described below.
Means of Verification:
Note that in addition to ongoing monitoring, every grant • Copies of the Joint Action Plans
closeout process includes an evaluation. uploaded to the activity file
Annex 1 outlines Shejeh Salams MEL tools and feedback • Key Informant Interviews – five
participants will be called one month
loops that will ensure the data collected will be used in a
after the activity to discover what
meaningful way. All data unless otherwise noted will be items of the joint action plan are
stored in DevResults. moving forward
In support of the methods provided in the proceeding
section, Shejeh Salam will use an inclusive approach to Responsible Party:
data collection. Shejeh Salam has developed protocols to • The grantee will collect attendance
guide our team and our partners in ensuring data collected sheets, photographs, meeting agendas
and joint action plans and will share
is inclusive of women, youth, and marginalized groups.
them with the SHEJEH SALAM activity
These protocols include: focal point
● Train MEL staff, program staff, community monitors, • The MEL Specialist will conduct the
and grantees on inclusive data collection including phone call KII and record results in
gender, youth, and marginalized community sensitivity activity notes
principles and data collection protocols.
Timeline:
● Select data collection and assessment team members
who can work with women, youth, and marginalized • All of the items will be collected
during each of the six peacebuilding
groups. trainings, except for the KII which will
● Design assessments and data collection tools to be be conducted one month after each
unbiased and easily understood by all respondents. training.
Monitoring, Evaluation and Learning Plan | SHEJEH SALAM 21You can also read
