SPECIFICATIONS FOR 2020 VEHICLE PURCHASE ONE (1) 2020 CHEVROLET SILVERADO 3500HD 4x4 PICK-UP TRUCK WITH TOMMY GATE AND SNOWPLOW
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SPECIFICATIONS FOR
2020 VEHICLE PURCHASE
ONE (1) 2020
CHEVROLET SILVERADO 3500HD 4x4
PICK-UP TRUCK WITH TOMMY GATE AND SNOWPLOW
BID OPENING:
February 11, 2020, 11:00 a.m.
836 Jewett Park Drive
Deerfield, Illinois 60015
January 27, 2020
Deerfield Park District Contact: Jim Beckman
836 Jewett Park Drive Parks Trades Foreman
Deerfield, IL 60015 (847) 572-2671January 27, 2020
Dear Bidder:
Enclosed you will find the specifications and bidding materials for the purchase of
the following vehicle:
One (1) 2020
Chevrolet Silverado 3500HD 4x4 Pick-up Truck with Tommy gate and Snowplow
All pertinent information is included in the specifications. We look forward to
receiving your bid proposal and working together with you on this purchase.
If you have any further questions, please contact me at (847) 572-2671 Monday
through Friday 8:00 a.m. to 2:00 p.m.
Sincerely,
Jim Beckman
Jim Beckman
Mechanical Trades SupervisorINSTRUCTIONS TO BIDDERS
1. Identification of Purchase
The official name(s) of the purchase shall henceforth be known as:
2020 Vehicle Purchase
One (1) 2020
Chevrolet 3500HD 4X4 Pick-up Truck with Tommy Gate and Snow Plow
The official name and address of the owner shall henceforth be known as:
DEERFIELD PARK DISTRICT
836 Jewett Park Drive
Deerfield, Illinois 60015
Board Approval: February 20, 2020
Contract Awarded: February 21, 2020
Delivery Date Requested: WITHIN 120 DAYS UPON AWARD OF PURCHASE
2. Contract Documents
The Invitation to Bid, Instructions to Bidders, Specifications, Form of Proposal, accepted Bid
Sheet, and Certification comprise the Contract Documents.
Copies of these documents can be obtained in person from the office of the Deerfield Park
District, 836 Jewett Park Drive; Deerfield, Illinois 60015, free of charge.
3. Explanation to Bidders
Any explanation desired by a Bidder regarding the meaning or interpretation of the Invitation to
Bid, Specifications, etc. must be requested in writing and with sufficient time allowed for a reply
to reach Bidders before the submission of their bids.
Any interpretation made will be in the form of addendum of the Invitation for Bid,
Specifications, etc., and will be furnished to all prospective Bidders. Its receipt by the
Bidder must be acknowledged in the space provided on the Form of Proposal or by
letter or telegram received before the time set for opening of bids. Oral explanations or
instructions given before the award of the contract will not be binding.4. Preparation and Submission of Bids
Before submitting proposal, each Bidder shall examine carefully all documents
pertaining to the purchase.
Submission of bid will be considered presumptive evidence that the Bidder is conversant
with the requirements of the documents and has made due allowance in his or her bid
for all contingencies. Include in bid all costs of material, equipment, allowance,
guarantees, title transfer, licensing and contingencies, with overhead and profit
necessary to produce a complete sale of the vehicles covered by the specifications on
which proposal is made without further cost to the Owner.
The Deerfield Park District is a tax exempt agency as a special District under the laws of
the State of Illinois and therefore, is not subject to State and Local Sales Tax.
No compensation will be allowed by reason if any difficulties which the Bidder could
have discovered or reasonably known prior to bidding.
All proposals must be made upon the Form of Proposal furnished by the Owner
attached hereto and should give the amounts bid for the vehicles, in numbers, and must
be signed and acknowledged by the dealer. In order to insure consideration, the
Proposal should be enclosed in an envelope marked "Bid Proposal for the Deerfield
Park District, 2020 Pick-up Truck Vehicle Purchase” to be received until Tuesday,
February 11, 2020 at 11:00 a.m. and opened, showing the return address of the sender
and addressed to the Deerfield Park District, 836 Jewett Park Drive; Deerfield, Illinois
60015. Bids must be sealed, marked, and addressed as directed above. Failure to do so
may result in premature opening of, or a failure to open, such a bid.
The proposal submitted must not contain erasures, interlineation, or other corrections
unless each correction is suitably authenticated by affixing in the margin immediately
opposite the correction the surname or surnames of the person or persons signing the
bid.
Modifications of bids already submitted will be considered if received at the office
designated in the invitation for bids by the time set for opening of bids. Telegraphic
modifications will be considered, but should not reveal the amount of the original or
reversed bid. Unless called for alternate bids will not be considered.
5. Prices
The prices are to include the furnishing of specified vehicles, service and part manuals,
warranties, and all other services necessary for the proper completion of the purchase
except as may be otherwise expressly provided in the Contract Documents.6. Late Bids and Modifications or Withdrawals
Bids and modification or withdrawals thereof received at the office designated in the
Invitation to Bid after the exact time set for opening of bids will not be considered.
7. Withdrawal of Bids
Bids may be withdrawn by written or telegraphic request received from Bidders prior to
the time set for opening of bids.
8. Public Opening of Bids
Bids will be publicly opened at the time set for opening in the Invitation to Bid. Their
content will be made for the information of Bidders and others interested, who may be
present either in person or by representative.
9. Award of Contract
A. Award of contract will be made to the lowest responsible Bidder, considering
conformity with Specifications and the Invitation to Bid, terms of delivery and
serviceability, where applicable, as determined by the Board of Commissioners
of the Deerfield Park District.
B. The low bidder is not required to bid on all vehicles specified.
C. The Board of Park Commissioners reserves the right to accept or reject the bid
for the Trade-In vehicle which could affect the final bid submitted.
D. The Board of Park Commissioners may reject any or all bids on any basis and
without disclosure of a reason. The failure to make such a disclosure shall not
result in accrual of any right, claim, or cause of action by any unsuccessful Bidder
against the Deerfield Park District.
10. Postponement of Date for Opening Proposals
The Owner reserves the right to postpone the date of presentation and opening of
proposals and will give telegraphic notice of any such postponement to each interested
party.
11. Method of Payment
The Deerfield Park District will pay net 2 WEEKS after the delivery vehicles.DEERFIELD PARK DISTRICT
SPECIFICATIONS for
PURCHASE of
ONE (1) 2020 Chevrolet Silverado SRW 3500HD 4X4 PICK UP Truck , Long Box with Tommy
Gate Model G2/ 60-1542EA38 and Snow Plow
I. GENERAL
A. The successful Bidder shall provide the following vehicle in accordance with the
Bidding Instructions and in accordance with or equal to the item specified below
in the auto specification:
One (1) 2020 Chevrolet Silverado 3500HD 4x4 Pick-up Truck, Long Box, Tommy
Gate and Snow Plow
B. The successful Bidder shall have the vehicle checked and certified by the State of
Illinois prior to delivery. Stickers must be on vehicle and properly state licensed.
Title shall be transferred at delivery date by Bidder. Vehicle must also meet
Federal LEV/CFFP Emission Certification Requirements and be placarded stating
compliance. A copy of the EPA compliance document must be attached to bid.
C. The successful Bidder shall accept the following trade-in vehicles:
1. 2013 Chevrolet PICK UP Truck 3500 HD with Snow Plow AND TOMMY GATE
2. MILES AS OF 1/14/2020 34,300
3. VIN# 1GC3KZCG4DZ354156
D. The Board of Park Commissioners reserves the right to accept or reject the bid
for the Trade-In vehicle which could affect the final bid submitted.
II. VEHICLE SPECIFICATIONS
A. G.V.W.R.
1. 11,100 LBS. - Minimum
B. BODY STYLE AND DIMENSIONS
1. According to G.V.W.
2. Cargo box length: 8 feet
C. ENGINE
1. VORTEC 6.6L V8 (401HP)
2. Heavy duty cooling radiatorD. TRANSMISSION
1. Automatic
2. 6L90 SIX SPEED HD with Overdrive and Tow/Haul Mode
3. Auxiliary transmission oil cooler
E. SUSPENSION FRONT
1. HD Front Springs.
2. Intuitive snow plow package
F. SUSPENSION REAR
1. Limited slip axle 4.10
2. Spring capacity - according to G.V.W.R. min 11,100
3. Shock absorbers - Heavy duty
G. FUEL TANK
1. Standard - Single tank (36 U.S. gallons)
H. ELECTRICAL
1. Battery: (2) Dual 720 CCA, Maintenance Free, Factory installed.
2. Alternator: HD 170 amps.
I. BRAKES
1. Power assist
2. 4 Wheel disc ABS
3. Trailer brake actuator
J. STEERING
1. Power assist.
2. Tilt
K. CAB & BODY
1. Color: Fleet White
2. Weather Guard Cab Protector Model # 1908 and Mounting Base # 1914-5
Installed - Black
3. LED Highlighter 454205-2 Amber Light installed on top of cab protector, ready for use
4. Cargo Box – 8’ with Black Rhino spray on bed liner over the rail.
L. CAB INTERIOR
1. Standard - all vinyl (color to be dark)
2. Seat: Bucket H.D with mini console
3. Full gauge instrument panel
4. Factory air conditioning, heater and defroster
5. AM/FM radio with clock
6. Passenger side air bag de-activation switch.
7. Power windows and locks.
8. Day time running lights.
9. Back up camera.
10. Blue tooth.M. MIRRORS
1. Interior: Day/Night rearview
2. Exterior:
a. Power left & right
N. WINDSHIELD WASHERS & WIPERS
1. Four speed
2. Intermittent
O. BUMPER/HITCH
1. Chrome front with tow hooks
2. Trailer hitch: 2” Ball mounted 15,000 lb. receiver installed with 7 pin trailer plug
Velvac part# 593084
P. WHEELS & TIRES
1. Wheels: Standard
2. Tires: Five (5) Black wall LT275/70R18E All Terrain
3. Spare tire carrier: standard
Q. AXLE JACK
1. Standard
R. SNOW PLOW
1. To be equipped with Weatern 8’ Pro Plow Plus, Ultra Mount with low profile light
package installed and ready for use.
S. TOMMY LIFT GATE
1. To be equipped with Tommy Lift Gate Model G2 60 / 1542EA38 installed and ready for
use. Check with owner before installed.
T. 1. New municipal license plates and title.
2. Vehicale safety lane tested, service and ready for use.
U. FLOOR MATS
1. Weather Tech Laser Measured Fit floor mats front - Black
V. SERVICE MANUAL
1. Access code to FLEET TOOLS ID, to have access to service manuls
W. VEHICLE DELIVERY
Vehicles shall be ready for the Deerfield Park District to use within one hundred twenty
(120) calendar days after notice of acceptance. Vehicles shall be delivered to the
Deerfield Park District, Parks Maintenance Facility, 465 Elm Street, Deerfield, IL 60015.
ALL LOCATIONS FOR CONTROLS AND SWITCHES MOUNTED IN CAB MUST BE
APPROVED BY OWNER.FORM OF PROPOSAL
Date , 2020
Board of Commissioners
Deerfield Park District
836 Jewett Park Drive
Deerfield, IL 60015
Dear Commissioners:
I/we propose to furnish the following as per your specifications:
BASE PROPOSAL
One (1) New 2020, Chevrolet 3500 HD Pick-up Truck
With Snowplow and Lift Gate
$________________
OPTION (Trade-in Vehicle)
2013 Chevrolet 3500 HD Pick-up Truck with Snowplow and Lift Gate
(34,300 Miles as of 1-14-2020)
$(________________)
TOTAL $_________________
NOTE: Trade-in condition of vehicles subject to as is condition at time of delivery of new vehicle.
Trade-in vehicle can be viewed at the Deerfield Public Works/Park District Maintenance Facility,
465 Elm Street, Deerfield, Illinois.
I/we can make delivery within days after the award of a contract.
Terms of the proposal are %, days, net days.
Respectfully Submitted,
Company Address City State Zip
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