Status and Planning Ana Godinho (Group leader - Education, Communications and Outreach & Project Leader for OD19) - CERN Indico
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Status and Planning Ana Godinho (Group leader – Education, Communications and Outreach & Project Leader for OD19)
Goals of the Open Days
• Engage our visitors in the ground-breaking
research that we carry out at CERN and its benefits
to society
• Engage visitors in how we work and why
• Discover our experiments, our laboratories and
our workshops.
• Meet our diverse community of researchers,
engineers, students, support staff
• CERN as a human endeavour – driven by values of
openness, diversity and peaceful collaboration
• Situate CERN globally with Member States, and
particle physics laboratories across the world
6/11/2019 ACCU - 124th Meeting 2
Nine CERN sites will be open to visitors
1. Meyrin
2. Prévessin
3. SM18
4. LHC Point 1 – ATLAS
5. LHC Point 2 – ALICE
6. LHC Point 4 – LHC RF cavities
7. LHC Point 5 – CMS
8. LHC Point 6 – LHC Beam dump
9. LHC Point 8 – LHCb
6/11/2019 ACCU - 124th Meeting 3
Overall strategy for 75-80K visitors
•Make each visit point self-sustained for a 3-4 hour period: visits to
facilities, experiments, labs + activities + events
Permanent counting of visitors on site and distributed arrival. Visitors
should register in advance with point and time of arrival.
•Safety and mobility plans prepared in close collaboration with Host-
States
Security strategy and plan defined with Host-States
Estimate need for 3 000 – 3 500 volunteers.
CERNois afternoon on Friday, 13 September, for LHC sites
Carry out evaluation of process and of impact on public (public
engagement)
6/11/2019 ACCU - 124th Meeting 4
Opening times of OD19
• 9h00 to 18h00*
• 8h30 - CERN sites opens
• 9h00 - First activities/visits start
• Last activities/visits just before 18h00
• 18h45 – end of last visit to LHC points
• 19h00 - CERN sites close
*Approved by Directorate on 15.03.2019
6/11/2019 ACCU - 124th Meeting 5
On Meyrin, SM18, Prévessin sites
• Confirmed, with coordinators and site
survey completed (incl. safety) +
descriptions
• Meyrin + SM18 - 48 activities at 39
locations
• Ex: LINAC 4, AD, MEDICIS, CLIC,
Cryogenics Lab, Central workshops,
Electrical Power Distribution (EN/EL)
• Prevessin - 31 activities at 17
locations
• Examples: CCC; AMS; COMPASS; EHN1;
Neutrino Platform; NA62, Training Centre
6/11/2019 ACCU - 124th Meeting 6
6 LHC Underground visits + 56 Surface activities
CMS experiment – P5
CMS
LHC Tunnel & RF – P4 LHC Tunnel – P6 (UA/RA63)
UX45 – UA/RA43 TE/CRG
TE/ABT
BE/RF EN/STI
TE/MPE EN/HE
EN/ACE
EN/SMM
EN/EA AWAKE
ALICE experiment +
machine UL/RB23 – P2
ALICE
ATLAS experiment – P1 LHC-b experiment – P8
ATLAS IdeaSquare LHC-b
EN/ACE Globe CAST
6/11/2019 ACCU - 124th Meeting 7
7
Dominique Bertola
Programme of events
To make each site • Meyrin and Prevessin auditoria – “Shaping the future”
self-sufficient • Fabiola Gianotti & Gian Giudice - The big questions
in Particle Physics
• Lucio Rossi – HL-LHC and a luminous future
”A la carte” activities for any of
the sites • “Einstein on the Beach” opera excerpt (Grand
Théâtre de Geneve)
• Particle Identity game • LHC Sonification by Domenico Vicinanza & guests
• Drôle de Physique • “Future of…machine learning, innovation, jobs”
• Cloud chambers panels
• LHC Interactive Tunnel
(proton football) • In International Village
• VR head sets (building 40) • Meet the CERN community
• SESAME, CERN Alumni
• Stage for Music Club and Science Shows
6/11/2019 ACCU - 124th Meeting 8
Website opendays.cern
https://opendays.cern
11/06/2019 9
Website opendays.cern - Activities
https://opendays.cern
11/06/2019 10Website opendays.cern - Activities
https://opendays.cern
11/06/2019 11Website opendays.cern – Plan your Visit
https://opendays.cern
11/06/2019 12Communications planning
May – September 2019
Teaser #1 + Teaser #4 +
Social Media Call for Visitor Social Media
Local comms opendays.cern volunteers registration Publicity OD19 APP
(May–Sept) (June) (June) (26 June) (June-July) (Aug/Sept) Open Days
Website v2 Press release Website v3 Teaser #2 + Teaser #3 + Press Conf
Activities (June) Mobility Social Media Social Media (Aug/Sept)
(June) (June) Register online Travel green
(26 June) (July/Aug)
11/06/2019 13François Briard
Volunteers
• Who can volunteer? MPEs, MPAs, Official CERN guides, ENTC,
TEMC, Alumni and Club members, aged 18 and over.
• Brand new Outreach Events Volunteers platform: cern.ch/volunteers
• All volunteers will have to register on this platform
• Multi-events for future use
• Linked to LMS (Learning Hub) as requested by HSE (required data share
from FAP-BC)
• Call for volunteers this week!
• Training
• Online and in class between July and September, in collaboration with
HSE
• What volunteers get (besides the opportunity to share their passion):
• Volunteer pack (t-shirt; fleece; bag; hat)
• Meals: mix of vouchers / lunch packs (chosen by volunteer)
• Training (according to specific role)
• Site accesses (namely parking) - solutions proposed by SMB
6/11/2019 ACCU - 124th Meeting 14CERN Outreach Events Volunteers platform
Acknowledgements:
- IR-ECO-VI
- Legal Service
- HR-Legal
- FAP-BC
6/11/2019 ACCU - 124th Meeting 15OD19 Volunteers dedicated website
6/11/2019 ACCU - 124th Meeting 16Coming to CERN…
but not to Open Days
Detailed plan being developed by SMB
• To be approved by Directorate
• Will be communicated to all CERN community
6/11/2019 ACCU - 124th Meeting 17CERnois afternoon
• Friday, 13 September; 13h30 – 17h30
• Underground visits to LHC sites ?
• For CERN personnel + family + friends
• for @cern.ch active email holders
• can register max. 6 people
• 1 visit per person ?
• expected number of places for visits - 3200
• Online registration as for OD19 visitors
• Test and training of safety and security
framework
11/06/2019 18Organisation and Governance
CERN Directorate
Ana Godinho (Project
Leader)
(Host-State Relations,
Communication, Budget,
Evaluation, Sponsorship)
Dominique François
Didier Bertola Briard Nicoletta
Constant Yann Marika Flygar Laure
(IR-ECO) (IR-ECO) Garelli Gérard Cumer
Lechevin Esteveny
(SMB-DI) (Meyrin+Preve (Visitor (DG-DI-IR) (IR-ECO / (EN-ACE)
(HSE-OHS) (IR-SPE)
(Security, ssin+SM18 registration (Documentation, prev. ATLAS) (LHC visit
Mobility, (Safety) visit sites, and access, Purchasing) (Budget
(LHC visit sites)
Logistics) Events, Volunteers, planning)
sites)
Activities) Shop)
23 Work-packages (see Suppl. slides)
6/11/2019 ACCU - 124th Meeting 19The Open Days would not be possible without:
- Volunteers – including Users
- Activity and site managers – including Users
- Communicators – including Users
- Ambassadors of CERN – including Users
open.days2019@cern.ch
6/11/2019 ACCU - 124th Meeting 20SUPPLEMENTARY SLIDES 6/11/2019 ACCU - 124th Meeting 21
Supplementary
Visitor registration tool slide
Please provide us with the details:
• Light registration - no personal Your e-mail:
Arrival point:
test@test.com
Meyrin
Time left to complete
this registration: 03:56
Arrival time: Saturday 14 September 14:00
data requested You can register for up to 6 persons for any given day and e-mail address.
To book for more persons, register with a different e-mail address.
Checks that at least one visitor
is 18 years old
• Register max. 6 visitors Number of visitors
Visitor 1 age* 45
4
Underground Fast Track ** Offer the Underground Fast Track
• Max 2 underground Visitor 2 age*
Visitor 3 age*
37
12
Underground Fast Track **
Underground Fast Track **
option only for visitors from 12
upwards
visits/day/visitor Visitor 4 age*
Visitor 5 age*
9
• Fast Track for underground Visitor 6 age*
* at the time of visit
** Underground Fast Track (limited quota) grants only faster access to underground visits
visits (5% of total) Point of origin France (South of Geneva)
• Reduced mobility (to arrange Transport
Reduced Mobility
Car
We will contact you to inform of access solutions
Forces acknowlegment of the rules to
submit form
transport) I hereby akcnowledge the following:
• Non-transferable code - Registration code must be presented at arrival to guarantee access to sites.
- A maximum of 2 underground visits per visitor per day will be allowed
- Some visit point and all underground visits are:
received by email - Accessible to 12 years old upwards (ID may be required to prove age)
- Subject to strict safety rules
- Limited to strict capacity limits
(changes/cancellation) Visiting these sites cannot be guaranteed.
Register
22Supplementary
Visitor registration tool Link to site s list of activities
slide
Link to site s accessibility options
Alternative One Arrival Time At a Time
1. CHOOSE DAY OF VISIT Saturday 14th
Visitor requested to choose: 2. CHOOSE POINT OF ARRIVAL Meyrin +
Prévessin P2 ALICE P4 LHC P5 CMS P6 LHC P8 LHCb
• point of arrival P1 ATLAS
Surface 40 20 5 4 10 5 5
• time slot of arrival
ACTIVITES
Underground 1 0 1 1 1 1 1
ACCESSIBILITY Car / Motorbike / Public Transport + Shuttle
Public transport direct - - -
By bike, on foot
3. PICK AN AVAILABLE SLOT 09:00
10:00 - - -
11:00 -
12:00
For smooth distribution of 13:00
14:00 -
arrivals throughout day 15:00
16:00
(requirement fromm Host 17:00 -
States) Alternative One Arrival Site At a Time Click to select Site and Time of arrival
23Supplementary
Visitor “boarding” slide
• Permanent counting of number of visitors on each
site – scan in and out
• Visual inspection of all bags at the entrance of
sites
• Visitors hold a valid ID throughout the day BAG CHECK
Above are requirements from Host States
6/11/2019 ACCU - 124th Meeting 24Supplementary
Parking: for volunteers slide
• On existing car parks, if arriving before
8:30 and leave after 19:00
• Meyrin Gates C and E
• Prevessin – main gate (TBC)
• LHC points
• For shorter shifts:
• Meyrin – Gate E + shuttles
• Prevessin by the training centre
(TBC)
• LHC points
All information on OD2019 – Volunteers site
6/11/2019 ACCU - 124th Meeting 25Mobility plan - Shuttle services Supplementary
slide
P
Travel within and between CERN sites will be on foot
or via dedicated shuttle buses / trains
TPG shuttles:
• Palexpo: Departure and return
• LHC6 (15’) - LHC5-CMS (10’) - LHC4 (15’) P
• Meyrin
• Meyrin: Departure and return
• Parking du Mandement : 15’ (30’)
• LHC2 (ALICE): 10’ (20’)
• Prevessin : 10’ (20’)
• LHC4: 20’ (40’)
CERN shuttles:
Parkings Palexpo
• Gex – CMS – Bricorama – LHC4 – Gex (35’)
• LHC8: 20’ (40’) Parkings Mandement
• Meyrin and Prevessin sites: Trains
6/11/2019
ACCU - 124th Meeting 26500
Mobility plan - Parking Supplementary
slide
Visitors will be encouraged to use public
transport + shuttle service provided
Cars: 200
- Total of approx. 6200 parking spaces
- Approx. 1200 in France
- Extra 1200 “green” spaces if needed
Bicycles
- At LHC2, LHC4, LHC5, LHC6, LHC8
1200
P
- Globe parking
- Prevessin
700
Plan developed by OD19 Mobility Working 2500
Group (CERN + Host State Authorities)
2000
300
6/11/2019 ACCU - 124th Meeting 27Supplementary
Security Strategy slide
General principles:
• No luggage allowed on site (nothing larger than cabin
baggage)
• Permanent counting of visitors
• Visual bag checks
• Routes de Meyrin and l’Europe closed between 7h30 -
19h30
Organisation:
• Coordination from central operations room (B160)
• Level 1: security agents at all points (access control,
bag checks, general security)
• Level 2: security agents based in Meyrin and Prévessin
• Level 3: combined patrols of Swiss police and French
Gendarmerie with reserve teams
Desktop Crisis exercise on 02/05, with Host-States
6/11/2019 ACCU - 124th Meeting 28Safety documentation Supplementary
slide
6/11/2019 ACCU - 124th Meeting 29The work packages Supplementary
slide
Didier Dominique François Briard Marika Flygar Ana Godinho
Yann Lechevin Bertola
Constant (IR-ECO) (DG-DI-IR) (IR-ECO)
(HSE-OHS) (IR-ECO)
(SMB-DI)
Visitor registration Procurement and Host state
Surface Purchasing
visits and access relations
Security Safety
Thematic Documentation Branding
Transport and Volunteers and Design
zones
Parking
Events OD Shop Digital communications
Logistics and programming
Supplies
Press and Media
Site
maintenance
Nicoletta Garelli Photography and Video
IT
Support (IR-ECO)
Gerard Cumer Evaluation
(EN-ACE)
Budget planning
LHC visit sites
Sponsorship
OD19 Sharepoint
6/11/2019 ACCU - 124th Meeting 30You can also read
