Trading information pack - Suffolk Market Events
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@SuffolkMktEvent @SuffolkMarketEvents @suffolkmktevents
Suffolk Market Events
Wyatts, Wyatts Lane,
Little Cornard,
Suffolk CO10 0NT
trading
information pack
We welcome farmers, plant growers, foragers, fishermen, flower
growers, bakers, jam & chutney makers, artisans, crafters and cooks
at our markets.
If you grow it, brew it, forage it, bake it, or make it, using local
ingredients and materials, we may have a place for you.
www.suffolkmarketevents.co.uk
E: justine@suffolkmarketevents.co.uk
introduction Suffolk Market Events Suffolk Market Events is a family run business founded in 2008 that delivers award winning farmers’ markets, craft markets and food festivals across East Anglia. Suffolk Market Events has received official certification for all our monthly farmers markets and we are proud members of The Farm Retail Association. Suffolk Market Events only works with top quality producers and at every market we expect the producer to be present and able to answer any questions the customer may have. We also work hard to ensure that nothing will have travelled further than thirty miles to be at the market making sure all our markets are genuinely local. We have established a great reputation for delivering successful markets that consistently attract a high number of visitors and we have developed comprehensive online marketing activity & PR that ensures our markets maintain a high profile, all of which our traders benefit from. In addition to our monthly farmers’ markets we also run a series of vegan markets, mixed artisan markets and craft markets as well as an annual Food Festival and three seasonal Suffolk Farmers Markets at Trinity Park. When you start trading with us you will be offered the opportunity to take a Full Listing Page on our website. This will significantly increase your brand awareness, grow your customer base and connect you with other traders to increase your networking. We’ll spread the word about your products and help you to increase your digital footprint - customers will find you in just a couple of clicks. Check out our website for more information about our web/digital packages or just call us for a chat!. Suffolk Market Events Trading information pack 2
Details of our regular markets are as follows: Colchester Farmers Market 1st Friday every month 9.30am – 1pm in The Arts Centre, Colchester, CO1 1NF. This market is currently closed due to Covid-19 restrictions and will remain closed until all social distancing restrictions are lifted. Ipswich Farmers Market 1st Sunday every month 10am – 2pm on The Cornhill IP1 1DH. £30 pitch fee/month plus £3 power socket if needed. Reduced parking is available via an app that we will send you on application. Outdoors only – traders must supply their own commercial standard 3m x 3m weatherproof gazebos, adequate leg weights for all legs, table/chair. A TENS is in place for consumption of alcohol off-site only. Bury St Edmunds Farmers Market 2nd Sunday every month (Closed in January) 10am – 3pm on The Traverse, Bury St Edmunds IP33 1BJ. £30 pitch fee/month plus £3 power socket if needed. Outdoors only – traders must supply their own commercial standard 3m x 3m weatherproof gazebos, adequate leg weights for all legs, table/chair. Licensed for consumption of alcohol off-site only. Lavenham Farmers Market 4th Sunday every month (Check December dates ref Christmas) 10am – 1.30pm at Lavenham Village Hall, Church Street, Lavenham CO10 9QT. £30 pitch fee/month. Mainly indoors with 6ft x 2ft trestle table/chair and power supplied. Limited space for outdoor pitches where traders must supply their own weatherproof gazebos, adequate leg weights for all legs, table/chair. Fully licensed venue. Suffolk Market Events Trading information pack 3
sudbury Farmers Market Last Friday every month 9.30am – 2pm on Market Hill CO10 2EH. £30 pitch fee/month Limited Indoors with 6ft x 2ft trestle table/chair and power supplied. Extensive space for outdoor pitches where traders must supply their own weatherproof gazebos, adequate leg weights for all legs, table/chair. Fully licensed venue inside. TENs in place for outside pitches. hadleigh Farmers Market Every Friday 9am – 1pm on Market Place, IP7 5DL. £15 pitch fee/week based on standard 3m x 3m pitch (reduced to £10/week if 7 or more dates are pre-booked). £20 pitch fee/week for larger pitches (reduced to £15/week if 7 of more dates are pre-booked). Power sockets are available at £1.50/week. Generators are not permitted at this market. Outdoors only – traders must supply their own commercial standard 3m x 3m weatherproof gazebos, adequate leg weights for all legs, table/chair. Fully licensed venue. What you have to do next to register with Suffolk Market Events: In order to progress your enquiry, we ask you to carefully read through this pack noting the eligibility criteria below and the event booking terms and conditions in order to trade at our markets should a space be available. Please ensure that you are eligible, have the necessary documentation and that our standard terms and conditions suit you. To book onto a market: If you are eligible to be considered and are prepared to meet the terms and conditions, please complete and submit the relevant market booking forms (pages 8 – 12) and return to us with copies of your documentation as per the checklist (page 13). Once we have received your paperwork we will inform you as soon as a space is available. You can return all of this via email to: alex@suffolkmarketevents.co.uk or send by post to: Suffolk Market Events Wyatts, Wyatts Lane Little Cornard, Sudbury Suffolk CO10 0NT Please allow a minimum of 5 working days for us to respond, longer during holiday periods, although we will endeavour to get back to you as quickly as we can. Thank you for your time and we look forward to receiving your application and welcoming you to one of our markets in the near future. Suffolk Market Events Trading information pack 4
Eligibility Criteria Food miles Traders should ideally be based within a 30 mile radius of the Market they wish to attend, specifying their full business address when applying. There may be occasions when this radius can be extended but please do not apply if you are well in excess of this distance. You must be the producer All primary products sold at our farmers’ markets must be reared, grown, shot, butchered, fished, gathered, caught, brewed or foraged by You, the Producer and you must attend the Market. You may not sell items on behalf of, or bought from, anyone else. The term Producer includes you, your family, and employees who are directly involved in production. secondary selling If you are selling a secondary product then you must be directly involved in the production process and we ask that you use local ingredients in as much of the production process as possible. You must include a full list of all products you wish to sell on your application. Please note that we get hundreds of enquiries about many secondary products such as cakes and we may not be able to offer you a position at the current time. insurance All traders must have current public liability insurance in place, to a minimum of £5 million pounds and this must specify ‘mobile catering’ where this is relevant to their operation. Environmental health All food traders must be registered with their local authority and have the relevant certification from their local environmental health officers. They must have a minimum of 4 stars, preferably a 5 stars hygiene rating. Your stall must be well presented and demonstrating the highest standards of cleanliness. safety certification Traders must have current PAT/Gas Safety certificates in place for operation of any electrical or gas appliances where relevant and all catering traders need to have undertaken a risk assessment for their trading operation. Suffolk Market Events Trading information pack 5
Event Booking Terms and Conditions Market Payments Once we have confirmed the market/s you are going to attend, payment for your pitch will need to be made in advance and can be accepted via BACS or cheque. Outdoor pitch fees are based on 3m x 3m gazebos, if your pitch is larger than this then you must contact Suffolk Market Events before booking to discuss the price. BACs are paid to Suffolk Market Events, HSBC, Sort Code 40 43 23, and Account number 81447769. Please email when a payment has been made. Cheques should be made payable to Suffolk Market Events and posted to the address on the front page of this Trader Information Pack. All bookings must be submitted on the relevant booking form. Suffolk Market Events reserves the right to refuse or cancel any booking without giving a reason. Dishonoured cheques If your bank refuses to honour a cheque that you have given as payment for a booking fee then an administration fee of £10 will be charged. This will be charged every time a cheque is returned and no exceptions are made. Your commitment to an event We expect all traders to commit to attend most dates that a regular monthly market is running. New traders at the monthly markets need to commit to at least 6 months to maintain a level of continuity for customers and to properly ‘test the market’ for their products. We email every trader two weeks before each regular farmers market and at this point we ask you to confirm your attendance and make your payment. We expect you to reply immediately and to make your payment at this point. Bookings for some markets may be taken in rolling 3 monthly blocks with regular traders emailed before the next booking period to confirm attendance and make payment. If you do not pay for your pitch when asked, we will not be able to confirm your booking. If, for whatever reason, you are unable to attend a market, you must inform us immediately. Electricity You must state if you require electricity on the booking form when making your enquiry as access to power sockets is limited. You must supply your own socket adaptors and extension cables at all markets where you require power. All electrical equipment must be in possession of a current pat certificate which must be sent to Suffolk Market Events. Suffolk Market Events Trading information pack 6
Attendance and conduct at market You must arrive in good time to set up and be ready to sell at least 15 minutes before the market opens. Your gazebo, table and all stall equipment must be in excellent condition and we expect all traders to meet high standards of presentation. Your vehicle, if you have one, must be removed from the Market space at least 15 minutes before the advertised opening time. All rubbish must be removed by you. You and your staff must at all times follow all instructions given to you by the market manager on the day, including (but not only) in relation to matters of safety, waste removal, audits and payment of fees. Threatening, sexualised or racist behaviour towards any manager, producer or shopper at the market, whether physical or verbal, will not be tolerated. Insurance Suffolk Market Events is not responsible for any loss, theft or damage to your property or stock at any event. All stallholders must carry adequate insurance and provide a copy of their PL insurance to Suffolk Market Events at the time of submitting the booking form. Food producers must also provide their certificate of premises inspection from the local authority at the time of booking. Cancellation policy If a regular, monthly farmers market is cancelled in it’s entirety, due to circumstances beyond our control including extreme weather then we shall have no liability for losses or costs which you may incur due to such cancellation but we will refund 50% of your pitch in the form of credit off your next monthly market booking with us. Events are subject to cancellation or rescheduling at the discretion of Suffolk Market Events and/or the organisation responsible for the whole event. If the event does go ahead with changes made, and you are unable to attend, no refund will be given and Suffolk Market Events will not be liable for any additional loss or damage resulting from such changes. If a one off event is cancelled in its entirety, due to circumstances beyond our control including extreme weather then we shall have no liability for losses or costs which you may incur due to such cancellation but we will refund 50% of your pitch fee. You will be asked to sign and date your acceptance of these event booking terms and conditions. Suffolk Market Events reserves the right to cancel bookings deemed not to comply fully with these terms and conditions. Our right to vary these terms and conditions We have the right to revise and amend these terms and conditions from time to time to reflect changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our system’s capabilities. This event is made available by: Suffolk Market Events Wyatts, Wyatts Lane, Little Cornard, Suffolk, CO10 0NT Suffolk Market Events Trading information pack 7
ipswich Farmers market
1st Sunday every month (Closed in January)
10am – 2pm on The Cornhill IP1 1DH
Please enter your details
Name: Trading name:
Address
Postcode: Email:
Telephone: Mobile:
Twitter: Facebook:
Website: Instagram
Products
Please give a full description of the products you will be selling. Your booking will be taken
on the basis of the information you give here & you may not be able to sell something that you have
not listed
Bookings are taken in three month blocks and payment must be made in advance. If power is required
please add £3 per market to your fee.
Market name Pitch fee/ Power charge Total Price
Ipswich
£30/month £3 power fee/month
Farmers Market
You agree by submitting this form
I have read & understood the Event Booking Terms & Conditions and I agree to abide unreservedly by
them. Please sign and date, or if completing this form electronically, please enter your name below.
Print name: Signature:
Suffolk Market Events Trading information pack 8
Bury St Edmunds Farmers market 2nd Sunday every month (Closed in January) 10am – 3pm on The Traverse, Bury St Edmunds, IP33 1BJ Please enter your details Name: Trading name: Address: Postcode: Email: Telephone: Mobile: Twitter: Facebook: Website: Instagram Products Please give a full description of the products you will be selling. Your booking will be taken on the basis of the information you give here & you may not be able to sell something that you have not listed. Bookings are taken in three month blocks and payment must be made in advance. If power is required please add £3 per market to your fee. Market name Pitch fee/power charge Dates you wish to book Total Price Bury St Edmunds £30/month Farmers Market £3 power fee/month You agree by submitting this form I have read & understood the Event Booking Terms & Conditions and I agree to abide unreservedly by them. Please sign and date, or if completing this form electronically, please enter your name below. Print name: Signature: Suffolk Market Events Trading information pack 9
lavenham Farmers market
4th Sunday every month
(Check December dates ref Christmas)
10am – 1.30pm at Lavenham Village Hall,
Church Street, Lavenham CO10 9QT
Please enter your details
Name: Trading name:
Address:
Postcode: Email:
Telephone: Mobile:
Twitter: Facebook:
Website: Instagram
Products
Please give a full description of the products you will be selling. Your booking will be taken
on the basis of the information you give here & you may not be able to sell something that you have
not listed.
Payments are taken each month. We will email you two weeks before each market asking you
to make your payment.
Market name Pitch fee Total Price
Lavenham
£30/month
Farmers Market
You agree by submitting this form
I have read & understood the Event Booking Terms & Conditions and I agree to abide unreservedly by
them. Please sign and date, or if completing this form electronically, please enter your name below.
Print name: Signature:
Suffolk Market Events Trading information pack 10sudbury Farmers market Last Friday every month 9.30am – 2pm at Market Hill CO10 2EH Please enter your details Name: Trading name: Address: Postcode: Email: Telephone: Mobile: Twitter: Facebook: Website: Instagram Products Please give a full description of the products you will be selling. Your booking will be taken on the basis of the information you give here & you may not be able to sell something that you have not listed. Payments are taken each month. We will email you two weeks before each market asking you to make your payment. Market name Pitch fee Total Price Sudbury Farmers Market £30/month You agree by submitting this form I have read & understood the Event Booking Terms & Conditions and I agree to abide unreservedly by them. Please sign and date, or if completing this form electronically, please enter your name below. Print name: Signature: Suffolk Market Events Trading information pack 11
hadleigh market
Every Friday
9.00am – 1pm at Market Place,
Hadleigh, IP7 5DL 2EH
Please enter your details
Name: Trading name:
Address:
Postcode: Email:
Telephone: Mobile:
Twitter: Facebook:
Website:
Products
Please give a full description of the products you will be selling. Your booking will be taken
on the basis of the information you give here & you may not be able to sell something that you have
not listed.
Payments are taken in 3 monthly blocks but you are free to nominate which dates you wish to attend
in that period. Please add £1.50/Week if you require power. Payment taken when booking and dates
are confirmed.
Market name Pitch fee/power charge Dates you wish to book Total Price
Hadleigh Farmers Standard 3m x 3m: £10/week (if 7 or
Market more dates booked) otherwise £15/week
Large size: £15/week (if 7 or more dates
booked) otherwise £20/week
You agree by submitting this form
I have read & understood the Event Booking Terms & Conditions and I agree to abide unreservedly by
them. Please sign and date, or if completing this form electronically, please enter your name below.
Print name: Signature:
Suffolk Market Events Trading information pack 12documentation required
When returning your trader registration form, you need to also return
photocopies of the following forms
1. PL Insurance Certificate
2. E nvironmental Health Inspection Certificate
for all producers of food
3. Hygiene Rating certificate
4. PAT Certificate for electrical equipment
5. Signed application form/s for relevant market/s
Suffolk Market Events Trading information pack 13Vegan, Craft and other Markets
In addition to our regular farmers markets, Suffolk Market
Events also runs a number of vegan, one off events and craft
markets and these events are outlined below.
If you would like to attend any of these events then please visit our website where you will be able
to download a Booking Form from either the Events Market page or the Craft Market page.
Please note that all items at our Craft Markets must be handmade.
Please complete the relevant form/s, make the payment using the bank details that are listed on the
form and return the form/s to Suffolk Market Events.
Our website is www.suffolkmarketevents.co.uk
We look forward to hearing from you!
Trinity Park Farmers Markets Clare Craft Markets
This will be held on Saturday March 21st, Saturday Clare Town Hall, Market Hill, Clare, Suffolk, CO10
October 17th and Saturday December 12th 2020. 8NN. Dates to be confirmed 10am - 4pm. FREE
These events are held inside the Cattlesheds at Trinity ENTRY. Pitch fees are £40 plus £5 for power.
Park, Ipswich but we do suggest you bring a gazebo
as it is a huge space. We are taking bookings from
food, drink and craft stalls plus hot food concessions.
Vegan Market
Pitches cost £40. Power is charged at £25. A series for three vegan markets will be held
on Sunday April 18th, Sunday July 18th, Sunday
September 19th 2021 on the Cornhill right in the
Felixstowe Artisan Markets very centre of Ipswich. We will have space for
New for 2021, a series of markets to be held at approximately 30 outside stalls.
Mannings Amusements right on the seafront on The Guildhall will be the venue for our first vegan
The established market place will be hosting a mix market in Bury St Edmunds on Sunday May 16th.
of food and artisan/craft stalls to create an exciting We have space for approx. 25 stalls with some
market in conjunction with the newly launched Beach inside on trestle tables and a limited number of food
Street. Dates are Saturday May 8th, Saturday July concessions in the enclosed garden outside. We are
31st, Saturday November 20th. We will have space now taking bookings for vegan products including
for approximately 30-40 stalls and we are now taking hot food for consumption on site, food products
bookings from food, drink, plants, flowers as well as to take home, drinks, skincare and craft items. The
all crafts and artisan makers plus a limited number of events will be from 10am until 3pm. Pitch fees are
food concessions. £50 for a 3m x 3m space or table space plus £3 for
Pitch fees are £40 plus £3 for power. power.
Food Village at the Great East Swim Dedham Craft Markets
Saturday 19th June 2021 – TBC. Our fabulous Dedham Assembly Rooms, High Street, Dedham,
food village greets all those arriving to the event site Essex, CO7 6HJ. Dates to be confirmed. 10am –
at Alton Water, providing hungry swimmers, their 4pm FREE ENTRY. Pitch fees are £40 plus £5 for
supporters and spectators the chance to enjoy some power.
of the region’s very best, healthy, local food. The
whole event is based outside at Alton Water from
7am until approx 3pm. The pitch fee is £65.
Over the last ten years, our Craft Markets have earned themselves a fantastic reputation. Everything that is
sold at our craft markets is handmade by the person who is selling and we attract stallholders from across
East Anglia selling a stunning range of items including ceramics, original art work, papercrafts, felting,
handmade candles, silver jewellery and lots more. Please note that everything has to be handmade by
yourself in order to take part in these events.
Suffolk Market Events Trading information pack 14You can also read
