University of Ulster - Regulations
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REGULATIONS 1 CONTENTS Regulations for the Enrolment of Students 3 General Regulations for Registered and Occasional Students 3 General Regulations for Associate Students 6 Regulations Governing Examinations in Programmes of Study 7 General Regulations Applying to Student Awards (Prizes) 14 Library Regulations 14 Regulations for Recognised Teachers 17 Regulations for Awards and Guidelines for an Aegrotat Award 17 Regulations for the Certificate of Personal and Professional Development 18 Regulations for Diplomas and Certificates 19 Regulations for Certificates of Higher Education 22 Regulations for Foundation Degrees and Associate Bachelor’s Degrees 25 Regulations for Advanced Diplomas and Advanced Certificates 29 Regulations for Graduate Diplomas and Graduate Certificates 32 Regulations for the Diploma and Certificate in Professional Practice and Diploma in Professional Practice (International) 34 Regulations for the Diploma and Certificate in International Academic Studies 36 Regulations for Degrees, Honours Degrees and Integrated Master’s Degrees 37 Regulations for the Postgraduate Certificate of Professional Development 43 Regulations for Postgraduate Diplomas and Postgraduate Certificates 45 Regulations for Postgraduate Programmes of Study leading to the Award of Master’s Degrees and Associated Guidelines 48 Regulations for Extended Master’s Degrees 55 Regulations for the Degree of Master of Research 59
2 REGULATIONS Regulations for the Degree of Master of Philosophy (MPhil) and Associated Rules and Guidelines 61 Regulations for the Degree of Doctor of Philosophy (PhD) and Associated Rules and Guidelines 68 Regulations for the Degree of Doctor of Philosophy by Published Work (PhD by Published Work) and associated Rules and Guidelines 79 Regulations for the Degree of Doctor of Medicine (MD) and Associated Rules and Guidelines 84 Regulations for the Degrees of Doctor of Letters (DLitt), Doctor of Science (DSc), Doctor of Fine Arts (DFA) and Doctor of Laws (LLD) 90 This edition of the Regulations is as far as possible accurate and up-to-date when published, but matters covered are naturally subject to change from time to time. Notice of changes will be given in subsequent editions and in other ways. A version, continually updated during the course of each academic year, is also available on the Governance Services website at http://plangov.ulster.ac.uk/governance/charter.html 2017/2018 ISSN 0261-2941
REGULATIONS 3 Regulations for the Enrolment 5. Persons who are unable to satisfy the of Students conditions for enrolment at the appropriate 1. Subject to the Charter, Statutes, Ordinances time, being the time laid down by the Senate and Regulations of the University, intending under section 3, may at the discretion of the students shall apply for initial enrolment at Senate be provisionally enrolled for such the commencement of their programmes of period not exceeding three months as may study or research. Thereafter students shall be authorised by or on behalf of the Senate. enrol annually as required, normally at the Students who are provisionally enrolled are commencement of the academic session. subject to the Charter, Statutes, Ordinances and Regulations of the University as are from 2. Enrolment is effected by the completion and time to time in force. endorsement by the Dean of the appropriate faculty or his or her nominee, acting on the The provisional enrolment of a person shall authority of the Senate, of the appropriate become null and void if he or she has not enrolment form. fulfilled the conditions for enrolment by the end of the period allowed for provisional 3. The Senate shall prescribe the procedures enrolment. to be followed at enrolment. Enrolment is conditional upon the fulfilment by students of 6. If a registered or occasional student fails to meet the following requirements: such requirements in relation to enrolment as Council and Senate may prescribe (for example in relation to the payment of debts (a) the provision to the University of or the disclosure of criminal convictions), his information required by the University or her enrolment may be revoked at any time that is accurate, complete and up-to- by the Vice-Chancellor or his or her nominee date; and the granting of consent to the acting under the authority of the Senate. University to process this information, for such purposes as are necessary for 7. A registered or occasional student who has the University to perform its objectives been granted an intermission in his or her pursuant to its Charter and for the studies or leave of absence from his or her efficient and smooth running of the studies shall not be required to enrol for the University in accordance with legislation period of intermission or leave. in force; 8. A registered student may be excused (b) the payment of fees and debts as enrolment for part of his or her programme of determined by the Council; and study or research following his or her election or appointment to office in any representative (c) the granting of consent to the submission student body approved for the purposes of of their work to any electronic system this paragraph by the Senate, and a student so for the detection of plagiarism as may be excused shall remain a registered student for necessary. as long as may be approved by the Senate. 4. At initial enrolment all students shall sign or General Regulations for Registered give by electronic means an undertaking to and Occasional Students comply with the Charter, Statutes, Ordinances 1. At initial enrolment all students must make and Regulations of the University as are from the following declaration: time to time in force.
4 REGULATIONS “I undertake, as a Student of the University, to student's studies, the student shall arrange, save comply with the Charter, Statutes, Ordinances, in exceptional circumstances, for a medical Regulations and Rules of the University as are certificate to be presented in accordance from time to time in force.” with section 19 hereof and Section 36 of the Regulations Governing Examinations in 2. Students are required to notify the Registry Programmes of Study. Office immediately of any change in the information provided by them at the time of 9. Students may apply in accordance with rules enrolment. approved by the Senate for a period of leave of absence from their programmes of study 3. Students are responsible for keeping or research. Applications shall be considered themselves acquainted with notices posted on behalf of the Senate by the board of the on official notice boards and through the faculty or the Doctoral College Board which, University’s IT infrastructure, for example, the in granting leave of absence, may prescribe Virtual Learning Environment and the Student that the student be required on resumption of Portal, and by accessing their University email studies to repeat any part of the programme account regularly. of study or research, or that the point of resumption be not decided until the time of 4. Every registered student shall have an adviser the student’s return. of studies or research supervisor. The adviser or supervisor will agree with the student the 10. A student who for any reason intends to frequency and format of meetings, which will withdraw from the University before the normally take place at least once during each completion of the programme of study or semester. Students may be required to attend research must inform the Registry Office. meetings at other times. 11. The board of the faculty shall deem a student 5. Students should raise any concerns or to have withdrawn from the University if the complaints about any aspect of programme student has been absent without leave from delivery or supervision as soon as they arise. prescribed instruction for a period of four weeks or an aggregate of four weeks within Attendance the semester. 6. Students must be punctual and regular in their attendance at such classes or other forms of Progress instruction as may be prescribed. 12. The Senate reserves the right to discontinue at any time the studies of any student whose 7. Students shall keep the prescribed dates for academic work proves unsatisfactory. their programmes of study and may have to fulfil such additional requirements either in A decision that a student should discontinue vacation or in intercalary periods as may be studies may be taken on behalf of the Senate specified in course regulations. by the Board of a Faculty in accordance with section 13 hereof, or by a Board of Examiners 8. A student who has been absent without in accordance with the Regulations Governing permission for more than three days through Examinations in Programmes of Study. illness or other cause must notify immediately either the Course/Subject Director or the 13. If at any time the Board of a Faculty, on the research supervisor. Where the absence is advice of a Course/Subject Committee, is for a period of more than five working days, of the opinion that a student’s progress is and/or caused by illness which may affect the unsatisfactory it may:
REGULATIONS 5 (a) send to the student due notice in writing Health that, unless there is an improvement, 17. Students may be required by or on behalf of it will debar the student from taking the Senate to arrange for the provision of examinations; or appropriate evidence about their state of health. (b) decide on behalf of the Senate that the student be required to discontinue studies. 18. All students living away from home are required to register with a local medical practitioner Where subjects are in different faculties, each and to report the name of the doctor to the faculty board should consult the other faculty. University as part of the registration process. 14. A student whose studies have been discon- 19. Any student who wishes to submit a medical tinued by the board of the faculty may appeal certificate shall arrange with his or her doctor against the decision: for the certificate to be forwarded directly to the Course/Subject Director for the (a) on the basis of evidence of extenuating programme on which he or she is enrolled. circumstances, relevant to his/her progress which, in his/her view, was not Intellectual Property in the possession of the board of the 20. Save as otherwise provided within regulations, faculty when it received the advice of the a student shall hold the intellectual property Course/Subject Committee; or of any work he or she has submitted for any form of assessment. The material so produced (b) on the basis of procedural or other shall become the property of the University. It irregularities associated with the may be returned to the student in accordance decision. with the Regulations Governing Examinations in Programmes of Study. The decision shall be reviewed in accordance with the procedures established by the Senate. 21. Where work by a registered or occasional student results in an invention or discovery, Fitness for Professional Practice whether by the student working on his/her 15. Students undertaking preparation for entry own or as a member of a team, exploitation to a profession whose members work with, of the invention or discovery shall be subject or come into contact with, vulnerable or to the University's Code of Practice on potentially vulnerable individuals may be Intellectual Property Rights. judged unsuitable for entry to that profession on grounds of physical or mental health, or Criminal Offences behaviour, which may include conduct which 22. A student who is convicted of a criminal offence has been or will be referred to the Student during his or her period of enrolment at the Disciplinary Committee. Students deemed to University must notify the Registry Office be unsuitable for entry to that profession may without delay. Failure to disclose information be required to withdraw, either temporarily or about criminal convictions may result in the permanently, from the programme leading to student being required to withdraw from the entry to that profession. University. Accommodation When disclosing a conviction a student 16. Students are required to notify the Registry is required to give the University written Office immediately of any change in their permission to request a police check or to accommodation address.
6 REGULATIONS seek information from any other appropriate organised by national student or other body or person. sports organisations as representatives of the University of Ulster shall be In the case of any student convicted of a determined by the rules and regulations criminal offence or given a custodial sentence, of the respective bodies; whether suspended or not, the University may seek further information including a character (d) right of appeal and complaint to the reference from any individual or body which University following completion of the the University considers appropriate. The internal procedures of the partner student's registration may be reviewed in the institution. Such appeals shall only be light of the reference. heard on the grounds of procedural irregularity. General Regulations for Associate Students 4 Associate students shall not: 1. Associate students are persons who have been (a) be eligible for membership of the formally admitted to a partner institution as Students’ Union; candidates for an award of the University. The partner institution and course of study shall (b) have access to University bursaries, have been approved under Ordinance XXVIII scholarships, prizes or other financial Recognition of Institutions. support packages offered by the University; 2. Associate students shall be subject to the rules and regulations of the institution at which they (c) have access to University academic are registered students. and pastoral support, including careers guidance and counselling; 3. Upon payment of the appropriate charges by the partner institution in accordance with (d) be eligible for the privileges afforded to Ordinance XXVIII a student record shall be the families of registered students of the created for each associate student. Associate University. students shall be accorded the following rights and privileges of the University: 5 Associate students shall be subject to the (a) borrowing and access rights in the Charter, Statutes, Ordinances and Regulations University’s Library. There is no right of the University, including the Student of access to the University’s electronic Discipline procedure as set out in Ordinance resources (i.e. databases, electronic XLI, while using University facilities or present journals and electronic books). Core on University premises. Conduct outside the electronic resources for Associate University which brings, or is liable to bring, students will be provided by the College discredit upon the University or disrupts or Library; interferes with the normal working and good order of the University or impedes members (b) membership of the University’s sports or employees of the University going about centre, subject to payment of the their lawful University business or results appropriate charge by the individual in substantial complaints from the general student; public or responsible authorities outside the University will also be considered a breach of (c) entitlement to join the University’s University discipline. Sports Union. The rights of associate students to participate in competitions
REGULATIONS 7 6 Associate student status shall cease when a student ceases to study for an award of the 3. All members of the Course Committee University at a partner institution or the engaged in teaching and assessment shall be status has been revoked by or on behalf of the internal examiners for the programme. Internal Council and Senate of the University. examiners are required to inform their Head of School and the Course Director of any Regulations Governing personal interest, involvement or relationship Examinations in Programmes with a student being assessed. of Study Appointment and duties of examiners Course External Examiners shall be appointed 1. Subject to the final responsibility of the by the Pro-Vice-Chancellor responsible Senate the examinations for programmes of acting on behalf of the Council on the study, and the assessment of performance and recommendation of the designated committee determination of the academic progress of the under delegated authority from the Senate students enrolled therein, shall be undertaken after consideration of reports from the boards by Boards of Examiners. There shall be of the faculties. Course Boards of Examiners for integrated programmes of study and Subject Boards of Appointments shall be for a period of not Examiners and Progress and Award Boards more than four years but exceptionally may of Examiners for combined undergraduate be extended for a period of not more than Honours degrees and the Certificate of one year. Personal and Professional Development and Postgraduate Certificate of Professional 4. The duties of Course Boards of Examiners Development. shall be: (a) to determine the module results obtained The Senate may annul a decision of the Board by candidates; of Examiners, and substitute its own decision, where circumstances make it appropriate to (b) where such results lead directly to a degree, do so. diploma, certificate or other academic distinction, to forward to the Senate and, 2. The membership of the Course Board of where appropriate, to external bodies, Examiners shall include internal examiners lists of successful candidates, classified in and one or more External Examiners. The accordance with the relevant programme Head of School in which the programme is regulations, with recommendations for the located shall be an ex-officio member of the award of degrees, diplomas, certificates board. The Chairperson of the Course Board and other academic distinctions; of Examiners shall be the Dean or Associate Dean of the faculty in which the programme (c) to determine on behalf of the Senate the is located, or a Head or Associate Head of academic progress of students on the basis School in the Faculty, other than the School of their performance in examinations and in which the programme is located. In the other forms of assessment; absence of the designated chairman, the board shall be chaired by a person appointed by the (d) to ensure that the examination and appropriate Pro-Vice-Chancellor acting on the assessment of candidates are conducted authority of the Senate. Members of the board in accordance with regulations and are required to declare personal interest, procedures prescribed by the Senate; involvement or relationship with a student being assessed to the Chairperson of the board.
8 REGULATIONS (e) to deal with such other matters as the (f) submission of an annual report to the Senate may refer to them from time to Pro-Vice-Chancellor responsible, in the time. first instance; All assessed work shall be available to the (g) submission to the Senate or to committees Course Board. of the Senate, as requested, of comments on any matters relating to the teaching, The Course Board shall not adjust the marks organisation, syllabus and structure of the awarded or progress decisions made by an programme; earlier Course Board, except in accordance with the procedures for the Review of (h) such other duties as the Senate may specify Decisions and the Consideration of Offences from time to time. in Connection with Examinations and other Forms of Assessment. 6. The membership of the Subject Board of Examiners shall include internal examiners and 5. The duties of Course External Examiners shall one or more External Examiners. The Head of include: School in which the subject is located shall be an ex-officio member of the Board. The (a) consultation with the internal examiners, Chairperson of the Subject Board of Examiners through the Course Director, in relation shall be the Dean of the Faculty in which the to the approval and moderation of subject is located, or a Head of School in the examination papers and other forms of Faculty, other than the School in which the assessment; programme is located. In the absence of the designated Chairperson, the Subject Board (b) consideration of the standard of marking shall be chaired by a person appointed by the of examination papers and other forms appropriate Pro-Vice-Chancellor acting on the of assessment and reporting to Course authority of the Senate. Boards of Examiners on such revisions of the marking as they consider necessary; Members of the Board are required to declare personal interest, involvement or (c) attendance at meetings of Course Boards relationship with a student being assessed to of Examiners; the Chairperson of the Board. (d) attendance with one or more internal 7. All members of the Subject Committee examiners at such oral examinations as engaged in teaching and assessment shall be are determined by the Course Board of internal examiners for the subject. Examiners; Internal examiners are required to inform their (e) confirmation, by joint signature with Head of School and the Subject Director of any chairpersons of Course Boards of personal interest, involvement or relationship Examiners, of results of candidates and with a student being assessed. the pass and classified lists of candidates including recommendations for the award Subject External Examiners shall be appointed of degrees, diplomas, certificates and by the Pro-Vice-Chancellor responsible other academic distinctions; acting on behalf of the Council on the recommendation of the designated committee under delegated authority from the Senate
REGULATIONS 9 after consideration of reports from the boards Consideration of Offences in Connection with of the faculties. Examinations and other Forms of Assessment. Appointments shall be for a period of not 9. The duties of Subject External Examiners shall more than four years but exceptionally may include: be extended for a period of not more than one year. (a) consultation with the internal examiners, through the Subject Director, in relation 8. The duties of undergraduate Honours Subject to the approval and moderation of Boards of Examiners shall be: examination papers and other forms of assessment; (a) to determine the module results obtained (b) consideration of the standard of marking by candidates; of examination papers and other forms of assessment and reporting to Subject (b) to forward the results to the Progress Boards of Examiners on such revisions of and Award Boards of Examiners; or, the marking as they consider necessary; where candidates are enrolled for a Single Honours degree, to determine (c) attendance at meetings of Subject Boards on behalf of the Senate the academic of Examiners; progress of students on the basis of their performance in examinations and other (d) attendance with one or more internal forms of assessment, or where such examiners at such oral examinations as results lead directly to a degree, to forward are determined by the Subject Board of to the Senate and, where appropriate, Examiners; to external bodies, lists of successful candidates, classified in accordance with (e) confirmation, by joint signature with the relevant programme regulations Chairpersons of Subject Boards of with recommendations for the award of Examiners, of results and in the case of degrees, diplomas, certificates and other Single Honours degrees candidates, pass academic distinctions; lists and classified lists of candidates including recommendations for the (c) to ensure that the examination and award of degrees, diplomas, certificates assessment of candidates are conducted and other academic distinctions; in accordance with regulations and procedures prescribed by the Senate; (f) submission of an annual report to the (d) to deal with such other matters as the Pro-Vice-Chancellor responsible, in the Senate may refer to them from time to first instance; time. (g) submission to the Senate or to committees All assessed work within the Subject modules of the Senate, as requested, of comments shall be available to the Subject Board. on any matters relating to the teaching, organisation, syllabus and structure of the The Subject Board shall not adjust the marks programme; awarded or progress decisions made by an earlier Subject Board, except in accordance (h) such other duties as the Senate may specify with the procedures for Appeals and the from time to time.
10 REGULATIONS 10. The membership of the Progress and Award of Degrees, Diplomas, Certificates and Board of Examiners for Combined Honours other academic distinctions; Degrees shall include the Subject Directors for the undergraduate honours subjects (c) to determine on behalf of the Senate the contributing to undergraduate Honours academic progress of students on the basis Major, Main or Minor subject strands on of their performance in examinations and the campus, and a Chief External Examiner. other forms of assessment; The Chairperson of the Progress and Award Board shall be a Dean appointed by the (d) to ensure that the examination and Pro-Vice-Chancellor responsible or the assessment of candidates are conducted Director of Access, Digital and Distributed in accordance with regulations and Learning for the Progress and Award Boards procedures prescribed by the Senate; for the Certificate of Personal and Professional (e) to deal with such other matters as the Development and Postgraduate Certificate of Senate may refer to them from time to Professional Development. time. The membership of the Progress and Award Boards of Examiners for the Certificate of The Progress and Award Board shall not Personal and Professional Development and adjust the marks awarded by a Subject Board, the Postgraduate Certificate of Professional nor shall it adjust the progress decisions of Development shall be the programme director an earlier Progress and Award Board, except and a representative from each faculty and in accordance with the procedures for the a Chief External Examiner. The Chairperson Appeals and the Consideration of Offences shall be the Director of Access, Digital and in Connection with Examinations and other Distributed Learning. Forms of Assessment. 12. Duties of Chief External Examiners shall Chief External Examiners shall be appointed by include: the Pro-Vice-Chancellor responsible acting on behalf of the Council on the recommendation (a) consideration of the standards of awards of the designated committee under delegated for Combined undergraduate Honours authority from the Senate. Appointments shall Degrees or the Certificate of Personal be for a period of not more than four years. and Professional Development or Postgraduate Certificate of Professional 11. The duties of the Progress and Award Boards Development; of Examiners shall be: (b) attendance at meetings of Progress and (a) to receive module results from Subject Award Boards of Examiners; Boards of Examiners; (c) confirmation, by joint signature with the (b) where such results lead directly to a Chairpersons of Progress and Award Degree, Diploma, Certificate or other Boards of Examiners, of the pass and academic distinction, to forward to classified lists of candidates including the Senate and, where appropriate, recommendations for the award of to external bodies, lists of successful degrees, diplomas, certificates and other candidates, classified in accordance with academic distinctions; the relevant programme regulations, with recommendations for the award (d) Submission of an annual report to the
REGULATIONS 11 Pro-Vice-Chancellor responsible, in the ducted under conditions determined by the first instance; Senate. (e) such other duties as the Senate may 19. To be admitted to an examination a candidate specify from time to time. shall have complied with the conditions laid down in ordinances and regulations and paid The Chief External Examiner shall not have the prescribed fees. responsibility for the approval and moderation of assessment within subjects nor for the 20. Teaching and assessment (coursework and determination of results of candidates in examinations) shall normally be through modules. English. Where the subject of study is a language other than English, the Course/ 13. Course and Subject External Examiners need Subject Committee may require or permit not be involved in the examining process for teaching and/or assessment to be conducted first year undergraduate degree modules, in that language. which do not contribute to the final award. 21. Candidates shall not take into the examination 14. Unresolved disagreements in the Board of room any books or papers or information Examiners about results or classifications shall recorded in any form relevant to the be reported to the Senate. examination except with the permission of the examiners or the senior invigilator. 15. External Examiners shall be entitled to attend meetings of Boards of Examiners of which Candidates shall not take paper or electronic they are members. Subject to clauses 16 translation or other dictionaries into the and 17, they shall be present at all meetings examination room, unless their use is permitted where the performance of candidates by the examiners as stated in the rubric of the which contributes to the final result is being examination paper. considered. The Senate may prescribe that the External Examiners shall be present for Candidates shall not take mobile phones, smart consideration of all stages of the examining of watches or similar electronic devices into the the programme. examination room. Electronic calculators, 16. In linked Postgraduate Diploma and Master’s provided that they are operationally quiet, programmes, the Faculty may determine hand-held, contain their own power source, do in accordance with approved procedures not have an SD slot and cannot communicate whether the External Examiner should attend with other devices, may be used by candidates one or both award stages. in an examination unless the use of any type of calculator or of particular types of calculators 17. In exceptional circumstances, the Pro-Vice- has been expressly forbidden by the examiners. Chancellor responsible, acting on the authority of the Senate, shall make arrangements for Candidates shall not bring food or drink external examining during the absence of into the examination room without prior the External Examiner(s), which may include permission from the senior invigilator. the submission of written reports or the appointment of substitute examiner(s) or both. 22. No information relating to the examination paper, additional to that contained in the Conduct of examinations paper, shall be conveyed to candidates during 18. Examinations for degrees, diplomas, certificates the examination, unless there is an error and other academic distinctions shall be con-
12 REGULATIONS in the paper, in which case the information 30. A person who is considered by the senior shall be provided to all candidates taking the invigilator to be disruptive during an examination. examination may be required to withdraw from that examination. 23. Candidates shall not remove from an examination any answer books or material 31. If the senior invigilator considers that provided for the examination, other than the annotation of prescribed texts used in an question paper unless it is specified that it may examination could give a candidate an unfair not be removed. advantage, the texts may be retained at the end of the examination. 24. During an examination candidates shall not communicate with one another or leave their 32. Except with the permission of the senior places except to obtain additional stationery invigilator, no person other than the candidates or to speak to an invigilator. for the examination and other invigilators shall be allowed in the examination room. 25. Candidates shall not be admitted to an examination later than one hour after it has 33. It is the responsibility of each candidate to commenced, except with the permission of ensure that his or her script is received by an the senior invigilator. invigilator. 26. Candidates shall not leave an examination until 34. Instructions to invigilators setting out the one hour after it has commenced, or within the details of the procedures to be followed in the last fifteen minutes, except with the permission conduct of examinations shall be approved by of the senior invigilator. Candidates who leave or on behalf of the Senate. before the end of an examination shall do so in such a way as to cause the minimum of Offences in connection with disturbance to the other candidates. examinations and other forms of assessment 27. Candidates may leave an examination tempor- 35. It is an offence for a candidate to infringe, or arily only with the permission of the senior attempt to infringe, the above regulations or invigilator, and when accompanied by an to engage, or attempt to engage, in conduct for invigilator or other person authorised by the the purpose of gaining for himself or herself, senior invigilator. or for another candidate, an unfair advantage with a view to obtaining a better result than he 28. Except when prevented by medical reasons or she would otherwise achieve. or other sufficient cause, candidates who fail to present themselves for an examination, Examples of such conduct are: or to submit cumulative or other forms of assessment work by the due date, shall be a) copying from the examination script or deemed by the Board of Examiners to have other work undertaken for assessment by failed in that examination or assessment. another candidate; 29. Candidates shall ensure that all their b) personation of others; examination scripts and other work submitted for assessment are legible. The examiners may c) fabrication of results; decide not to mark examination scripts or other work judged by them to be illegible. d) plagiarism;
REGULATIONS 13 e) collusion; respect of clause (b). Such circumstances may include an epidemic or pandemic. f) use of inadmissible material; A candidate claiming exceptional circumstances in relation to the late g) contract cheating. submission of evidence under clause (a) must do so in writing in accordance with Reports of alleged offences shall be considered clause 42. under procedures approved by the Council in consultation with the Senate in accordance 37. Evidence of extenuating circumstances shall with the Ordinance on Student Discipline. be considered, as appropriate, by the Board of Examiners or, in respect of semester one Presentation of evidence of performance, by the Course Committee or extenuating circumstances by the Subject Committee for Single Honours 36. Save in exceptional circumstances: degree candidates on modular programmes. (a) (i) written medical evidence, or evidence The Progress and Award Board shall consider of compassionate circumstances, such evidence in respect of Major/Minor, Joint relevant to the performance of a and Combined Honours candidates. candidate in a examination must be presented to the Course/ Publication of results Subject Director not later than five 38. The list of results obtained by candidates in working days following the each examination, and the decisions about the examination; academic progress of candidates, shall be drawn up by the appropriate Board of Examiners.The (ii) written medical evidence, or evidence Board shall forward: of compassionate circumstances, relevant to the performance of a (a) to the Senate the pass and classified candidate in coursework must be lists of candidates who have successfully presented to the Course/Subject completed the final examinations leading Director not later than five working to a degree, diploma, certificate or other days following the date on which the academic distinction of the University; work was due to be submitted. (b) to the appropriate national or professional (b) Evidence of ill-health must be body results of candidates in examinations authenticated by the candidate’s doctor leading to an award of the body concerned. or registered counsellor. Medical certificates from doctors and appropriate 39. The results of individual candidates shall be documentation from counsellors should made available to them in their student record. be forwarded directly to the Course/ The final pass and classified lists of successful Subject Director. Self-certification will candidates shall be placed in the public domain. not be accepted. It is the responsibility of all candidates to find out their results, and of unsuccessful candidates The term ‘exceptional circumstances’ to request their Course/Subject Director to will be given restrictive interpretation. provide them with a written record of the The Senate, through the relevant decision which the Board of Examiners has committee, shall determine exceptional taken about their progress. circumstances which allow alternative forms of authentication of ill-health in
14 REGULATIONS Retention of examination material General Regulations applying to 40. Except where alternative arrangements have Student Awards (Prizes) been approved by or on behalf of the Senate, 1. The terms and conditions of new student a candidate’s written examination scripts prizes shall be determined by the designated and work on which cumulative and other committee on behalf of the Senate. The forms of assessment have been based, shall Committee shall make recommendations be preserved for six months following the for the establishment of new prizes to the Board of Examiners which has confirmed the designated Pro-Vice-Chancellor on behalf of candidate’s results in the assessments. the Council. 41. For the purpose of providing feedback on 2. Awards shall be authorised by the appropriate examination performance candidates may nominating body or committee. In the case of be given access to examination scripts in awards based on examination performance, the presence of a member of academic this body shall be the Board of Examiners, and staff. Candidates shall not be permitted to where more than one Board of Examiners retain examination scripts. Work on which is involved, the Deans of Faculties shall cumulative and other forms of assessment have co-ordinate decisions. been based may be returned to candidates. It shall be given back, if required, at any time 3. At the time of nomination for a prize or within one year from the examination. Failure award based on examination performance, a on the part of a candidate to return work as candidate must be a registered student of the required will be a sufficient reason for a Board University. of Examiners not to take the work into account in determining the results of a candidate. 4. A prize or award may be divided where there are candidates of equal merit. Appeals 42. A candidate may appeal against a decision on 5. A prize or award may be withheld in a particular academic progress: year if in the opinion of the nominating body there is no candidate of suitable merit. (a) on the basis of evidence of extenuating circumstances, relevant to his/her 6. The University may withdraw or cancel examination performance which, in without notice any or all offers of prizes or his/her view, was not in the possession awards. of the board of examiners at the time of the Board’s initial decision about his/her 7. The nominating body may determine other academic progress; or conditions not explicitly specified. (b) on the basis of procedural or other 8. In the case of prizes or awards which are irregularities in the conduct of the provided out of private endowment funds, the examinations or in the decision making payment of the full amount shall be contingent process. on the necessary income being forthcoming from the endowment fund. The decision shall be reviewed in accordance with the procedures established by the Senate. Library Regulations In these regulations the term ‘Library’ includes 43. Students should raise any concerns or the Library at Belfast, Coleraine, Jordanstown complaints about any aspect of programme and Magee campuses. The Librarian, or the officer delivery or supervision as soon as they arise.
REGULATIONS 15 undertaking this function, may authorise any (d) Other persons and institutions, at the member of the Library staff to undertake on his discretion of the Librarian, who may be or her behalf any of the Librarian’s responsibilities charged an appropriate fee. contained in these regulations. 3.2 Current University staff and students must 1. Hours of Opening produce their staff/student ID card before 1.1 The hours of opening of the Library shall be material may be issued to them. They must determined according to the needs of each produce their ID card each time an item(s) is campus and will be displayed prominently. borrowed and they are responsible for any use made of their ID card. 1.2 No one shall enter the Library except during the official opening hours or remain in them 3.3 No item(s) may be removed from the Library after closing time except with the explicit until the loan has been recorded. Illicit removal permission of the Librarian or other authorised of Library material will be treated as a serious person. offence. 2. Admission to the Library 3.4 Access to certain item(s) may be limited by 2.1 The Library is open to all students of the the Librarian. The Librarian may require that University and students pursuing such other certain works be used only in the Library or programmes as may be recognised by the may place certain works on restricted access, Council, to members of the Council of the either temporarily or permanently. University and to all University staff. 3.5 Except for items in high demand or categories 2.2 Other persons seeking to use the Library of items available for reference, the standard for the purposes of study and research may loan period is two months for all categories of be admitted at the discretion of the Librarian. users. A charge may be levied to cover the cost of certain facilities. After one week from the date of issue, an item will be liable to immediate recall. 2.3 All users shall be registered by the Library. The Librarian shall have the right to require users Provided they are not in demand by another to produce evidence of their registration. user, items may be renewed in person or online. 2.4 Users are admitted on the understanding that they have read and have agreed to observe 3.6 The loan quotas for borrowers are: Library regulations. 1. Staff and research students 25 3. Borrowing from the Library 3.1 The following are eligible to borrow from the 2. Undergraduate Students 12 University Library: (a) Registered, occasional and associate 3. Part-time or full-time postgraduate students as defined in Ordinance XXV of students on taught programmes 12 the University. Exceptions to these limits may be granted for (b) All individuals engaged by the University. audio-visual material. (c) Members of the Council of the University.
16 REGULATIONS 3.7 Items must be returned on or before the date 6. Study Facilities on which they are due for return. Failure to 6.1 Group study rooms and quiet study areas return items on time or to comply with the are available and further details about these recall will lead to sanctions which may include facilities are available on each campus and the withdrawal of borrowing privileges and online. the imposition of a fine in accordance with procedures approved by the Senate. 6.2 The Librarian has the right to enter a study room at any time and to inspect and, if 3.8 Items already on loan to another user may be necessary, to remove any property in it. A reserved and are subject to recall after 7 days. person making inadequate or improper use of such a room will be required to vacate it. 3.9 The user who is recorded as the borrower will be held responsible for the return of the item 7. Copying to the Library and will be liable for the cost of Copying of material, regardless of format, may repairs or replacement of any item damaged only be carried out within the terms of the or lost while it is recorded as being on loan to copyright legislation currently in force. him or her. 8. University of Ulster theses and dissertations 3.10 Users must return all items borrowed by them 8.1 One copy of every thesis and dissertation when their entitlement to borrow ceases and which has achieved a mark of 70% or over, an item not returned or, an outstanding fine, *Note this only applies to dissertations* and shall be deemed a debt owing to the University. not theses for which a higher degree has been awarded by the University, will be deposited in 3.11 Journals may not normally be borrowed. the Library in accordance with regulations and associated guidelines for higher degrees. 4. Electronic Resources Electronic resources are available to registered 8.2 Theses so deposited may be used only in students of the University as defined in the Library, through EThos, or by request Ordinance XXV 1. only registered students through the Document Delivery service and can access E resources of the University and any conditions imposed by the authors must staff as articulated in 3.1 b and c. Users must be observed. In particular readers must not adhere to the University’s Acceptable Use use or reproduce without the consent of the of Information Technology Code of Practice, copyright holder material incorporated in a Athens Account Terms and Conditions, the thesis and must acknowledge the source of CHEST Code of Conduct and the licence such information. conditions attached to particular resources. 9. General 5. Borrowing from other Libraries 9.1 In order to provide and maintain a learning 5.1 A Document Delivery service is available to environment conducive to study and research, students and staff of the University as specified the Library expects users to adhere to its in 3.1(a), (b), (c), and (d) above. Limitations on published Code of Conduct. If an individual the use of this service may be imposed from breaches this code, it may result in: time to time. • A library user’s behaviour or actions being referred to a senior member of staff; 5.2 Items borrowed from other libraries shall be • A library user’s rights to borrow from the subject to any conditions laid down by the library being withdrawn; lending Libraries.
REGULATIONS 17 • A library user being asked to leave the Assessment: The measurement of a candidate’s premises. performance in the programme or module. Regulation: Recognised Teachers The term ‘Recognised Teacher’ will apply to Assessment The two forms of assessment persons who, not being members of the Academic Elements: of a module, viz coursework and staff of the University, engage in the teaching, examination. supervision, assessment and examination of Registered Students of the University. The status Assessment A constituent part of an shall not be conferred on persons involved in the Component: assessment element. supervision and assessment of clinical or social work practice or industrial placement. Coursework: A form of assessment which relies upon performance in Proposals from Faculties for the designation of one or more of the following Recognised Teacher status together with their components: practical work, duties and responsibilities shall be considered on submission of essays, exercises, behalf of the Senate by the designated committee seminar papers, reports, class which may make recommendations to the tests, presentations, project or responsible Pro-Vice-Chancellor on behalf of the production of artifacts,designs etc. Council. Examination: A form of assessment which relies upon candidates producing Regulations for Awards written or oral answers to seen Definitions or unseen questions under formal The following terminology is used in award examination conditions (normally regulations: at the end of a semester). Programme: An approved course of study leading to an award. Dissertation: A form of coursework which involves the submission of a Year: The time spent on the programme substantial report on a major within a period of twelve project. calendar months (including the supplementary examination Module Percentage mark which is the period). Result: aggregate of the marks obtained in examination and coursework Level: A broad indicator of relative in the module. demand, complexity, depth Supplementary Repeated written examination of study and autonomy of Examinations: (normally August/September). learning, in accordance with the University’s qualifications and credit framework. Guidelines: Recommendations Module: A component of the programme for an Aegrotat Award (Taught which has its own approved aims Courses) 1. Where a candidate has been prevented by and objectives and assessment illness or other sufficient cause from taking methods. or completing the final stage assessment or where his or her result was in the opinion of
18 REGULATIONS the board of examiners affected by illness or Examination and assessment other sufficient cause, the Board of Examiners 4. Candidates shall be assessed in modules: may recommend an Aegrotat award. (a) by examination; or 2. An Aegrotat award shall be recommended only (b) by coursework; or if the Board of Examiners is satisfied that the candidate would have qualified for the award had (c) by a combination of the methods in (a) and it not been for illness or other sufficient cause. (b). 3. In order to reach its decision a Board of 5. The detailed assessment requirements shall Examiners may assess the candidate by be set out in module descriptions which shall whatever means it considers appropriate. specify: 4. Before an Aegrotat award is recommended a (a) the method of assessment; and candidate must have signified that he or she is willing to accept such an award. Where he (b) the distribution of marks within the module. or she is not willing to do so the Board of Examiners shall recommend that he or she 6. The performance of candidates shall be be permitted to complete, take or repeat the assessed by Boards of Examiners in accordance assessment in one or more modules by an with the Regulations Governing Examinations approved subsequent date. in Programmes of Study. 7. Where marks are used to grade performance, Regulations for the Certificate the pass mark for the module shall be 40%. of Personal and Professional Where a module is assessed by a combination Development of coursework and examination a minimum (Charter Art. 5(E): Statute II: Ordinance XXIX) mark of 35% shall be achieved in each element. 1. The University awards the Certificate of Personal and Professional Development to Submission of coursework candidates who have successfully completed 8. Coursework shall be submitted by dates as the requisite number of modules approved specified by the module coordinator. within the framework for the Certificate of Personal and Professional Development and 9. Students may seek prior consent from the who have satisfied the conditions specified in module coordinator to submit coursework Ordinance XXIX. after the official deadline; such requests must be accompanied by a satisfactory explanation Admission and in the case of illness, by a medical certificate. 2. There are no general entry requirements for This application shall be made to the Module admission to individual modules within the Co-ordinator. framework. Conditions for entry may be specified for specific modules. 10. Coursework submitted without consent after the deadline shall not normally be accepted. Modules 3. Modules at level 3 and 4 may contribute to Re-examination the framework. The specific modules which 11. Candidates who fail to satisfy the Board of shall contribute to the framework shall be Examiners in assessment may be permitted approved by faculties and the Access, Digital at the discretion of the Board to re-present and Distributed Learning Directorate. themselves for one or more supplementary
REGULATIONS 19 written examinations and repeat such (a) permit the candidates to take, complete coursework or other assessment requirements or repeat the assessment in one or more as shall be prescribed by the Board. modules at an approved subsequent date; or 12. Where candidates are required to repeat coursework or take a supplementary (b) deem the candidates to have passed the examination, the original mark in the failed assessment and recommend an Aegrotat coursework component or examination shall Certificate. be replaced by a mark of 40%, or the repeat mark, whichever is the lower, for the purposes of calculating the module result. Regulations for Diplomas and Certificates Final award (Charter Art. 5(E): Statute II: Ordinance XXIX) 13. Candidates who have successfully completed 1. The University awards Diplomas and modules amounting to 60 credit points shall Certificates to candidates who have successfully be eligible for the award of the Certificate of completed an approved programme of study Personal and Professional Development. and who have satisfied the conditions specified in Ordinance XXIX. 14. The following themed awards are available. Admission Candidates who have successfully completed 2. Applicants for entry to programmes leading to modules amounting to at least 40 credit points the award of a Diploma or a Certificate must: in designated modules within a faculty theme shall be eligible for the named award. (a) have attained grades A, B or C at GCSE Certificate of Personal and Professional level in five subjects or equivalent or Development (Arts) an equivalent standard in an approved Certificate of Personal and Professional alternative qualification; and Development (Art, Design and the Built Environment) (b) provide evidence of competence in Certificate of Personal and Professional written and spoken English (GCSE grade Development (Business and Management) C or equivalent) and, where specified Certificate of Personal and Professional within individual programme entry Development (Computing and Engineering) requirements, in numeracy (GCSE grade Certificate of Personal and Professional C or equivalent); and Development (Life and Health Sciences) Certificate of Personal and Professional (c) satisfy such additional requirements Development (Social Sciences) as shall be prescribed in programme regulations; 15. The award is not classified. or as an alternative to (a), (b) and/or (c): Illness and other extenuating circumstances (d) provide evidence of their ability to 16. The Board of Examiners may, in the case of undertake the programme through candidates who are prevented by illness or the accreditation of prior experiential other sufficient cause from taking or completing learning. the whole or part of the assessment, or whose results are substantially affected by illness or other sufficient cause:
20 REGULATIONS No subject may be counted at more than one 6. The programme shall conform to the level. The requirements of 2(b) hereof may be requirements of the qualifications and credit met within 2(a). framework of the University. For the award of a Diploma the course shall comprise modules 3. The Senate may accept studies pursued and amounting to at least 120 credit points at examinations passed in respect of other Level 3 or 4. For the award of a Certificate the qualifications awarded by the University or course shall comprise modules amounting to by another University or other educational at least 60 credit points at Levels 3 or 4. institution, or evidence of their ability to undertake the programme through the Examination and assessment accreditation of prior experiential learning, 7. Candidates shall be assessed in modules as exempting candidates from part of an throughout their programmes: approved programme provided that candidates for the award of a Diploma or Certificate (a) by examinations; or shall register as students of the University for modules amounting to at least the final (b) by coursework; or 50% of the credit value of the award at the (c) by a combination of the methods in (a) highest level and meet such other conditions and (b). as shall be specified in programme regulations. For candidates registered on approved The detailed assessment requirements shall be programmes at recognised institutions, the prescribed in programme regulations. same regulation shall apply in respect of the institution. 8. The programme regulations shall specify for each year of the programme: 4. Applicants to Access to Higher Education programmes must: (a) the method of assessment for each module; (a) normally be 19 years of age or over at the (b) the distribution of marks within and date of entry to the programme and have among the modules; no recent experience of formal education; (c) the extent to which failure in one or (b) provide evidence of a basic competence in more modules may be permitted; and written and oral communication in English (d) the extent to which the results obtained and numeracy skills; and in the assessment for each module contribute to the overall grading. (c) demonstrate motivation for and ability to cope with the academic demands of the 9. The performance of candidates shall be programme. assessed by Boards of Examiners in accordance with the Regulations Governing Examinations The Programme in Programmes of Study. 5. Candidates shall pursue a programme of study approved by the Senate and lasting, except as 10. The pass mark for the module shall be 40%. provided in 3 hereof, for at least two semesters Where a module is assessed by a combination of full-time study for a Diploma or one or coursework and examination a minimum semester for a Certificate or the equivalent mark of 35% shall be achieved in each periods of part-time study. assessment element. Course regulations may specify that a mark of 40% shall be achieved
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