WELCOME GUIDE Armand-Frappier Santé Biotechnologie Research Centre - Institut national de la recherche scientifique

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WELCOME GUIDE Armand-Frappier Santé Biotechnologie Research Centre - Institut national de la recherche scientifique
WELCOME
GUIDE
Armand-Frappier
Santé Biotechnologie Research Centre

                                                                                INRS.CA
                WELCOME GUIDE | Armand-Frappier Santé Biotechnologie Research Centre // I
WELCOME GUIDE Armand-Frappier Santé Biotechnologie Research Centre - Institut national de la recherche scientifique
A BRIEF
                                                                                                                                                                                                       OVERVIEW OF
                                                                                                                                   WELCOME                                                             INRS
TABLE OF CONTENT
                                                                                                                                                                                                       › Founded by the Government of Quebec
                                                                                                                                                                                                         in 1969.
                                                                                                                                                                                                       › Comprised of four research centres
Welcome                              1   Sustainable development                 7    Group plan - ASEQ                      15
                                                                                                                                   To all our new students:                                              • Armand-Frappier Santé Biotechnologie
A brief overview of INRS             1   Office keys                             7    Health, security, and COVID-19         15                                                                            Research Centre
The AFSB Centre at a glance          1                                                Emergencies / Info-Santé health line   15
                                                                                                                                                                                                         • Eau Terre Environnement
                                                PAYING FOR                            Need to talk about                           We are thrilled that you have chosen to pursue your univer-
       STUDYING AT INRS DURING
                                          5     YOUR STUDIES                     8    personal problems                      15    sity studies at Institut national de la recherche scientifique
                                                                                                                                                                                                           Research Centre
 1     THE COVID-19 PANDEMIC         2                                                Psychological help                     15    (INRS) and we would like to extend you a warm welcome!                • Énergie Matériaux Télécommunications
                                         Support available at the                                                                                                                                          Research Centre
                                                                                                                                   By choosing INRS, you’ve chosen a top quality research and
Access to research facilities        2   AFSB Research Centre                    8           STUDENT                                                                                                     • Urbanisation Culture Société Research
Courses                              2   Payment schedule                        8
                                                                                      10     ASSOCIATIONS                    16
                                                                                                                                   educational experience. You’ve also chosen to dive straight
                                                                                                                                                                                                           Centre
                                                                                                                                   into an adventure like no other, with personalized academic
Access to campus                     2   Student financial assistance (SFA)                                                        support and program offerings focused on society’s greatest         › A university dedicated exclusively to
Supervision                          2   from the Government of Quebec           8    INRS student federation (FEINRS)      16     challenges.                                                           graduate level research and training
                                                                                      Association générale des étudiants de
                                                                                                                                   At INRS, we’re committed to ensuring you have all the infor-        › About 150 faculty members
       THINGS TO DO                             HOUSING                               l’Institut Armand-Frappier (AGEIAF) 16
 2     ON ARRIVAL                    3    6     AND TRAVEL                       9                                                 mation you need to feel comfortable with the new learning           › Over 700 graduate students
                                                                                                                                   and research environment that will be your home. The Stud-
                                                                                             INFORMATION TECHNOLOGY
Orientation day and                      Finding housing                         9     11    AND PHONE NUMBERS      17             ies and Student Life Department and the Armand-Frappier             Interdisciplinary research at a university
                                                                                                                                   Santé Biotechnologie Research Centre have put this guide            where people matter.
information session                  3   Housing information                     9
                                                                                                                                   together to provide valuable information designed to help
Get in touch with your mentor        3   Getting around                          9    For any IT questions or
                                                                                                                                   you settle in. Please read it now and refer back to it regularly.
Submit your legal documents          3                                                support requests                       17
INRS email address                   3
                                          7     INTERNATIONAL
                                                STUDENTS                        10
                                                                                      Wireless access
                                                                                      Sending large files
                                                                                                                             17
                                                                                                                             17
                                                                                                                                   We’re looking forward to guiding you through this new step
                                                                                                                                   in your academic journey, which will no doubt be full of excit-     THE AFSB CENTRE
 3
       YOUR
       STUDIES                       4   Budget, banking services
                                                                                      Phone numbers                          17    ing discoveries, rewarding conversations, and unforgettable
                                                                                                                                   memories.                                                           AT A GLANCE
                                         and credit cards                       10                                                 On behalf of our entire university community, we wish you a
                                                                                      12     LIBRARY                                                                                                   › Named for Dr. Armand Frappier, the
Your student record:                     Housing: basic information             10                                                 most rewarding and inspiring academic journey here!
                                                                                                                             19                                                                          Armand-Frappier Santé Biotechnologie
IDÉ Academic Portal                  4   Work                                   10
                                                                                                                                                                                                         (AFSB) Research Centre contributes to
Steps to complete each term in IDÉ   4   Income tax                              11   Specialized documentation and
                                                                                                                                                                                                         Quebec efforts in research, training, and
Forms                                5   Health and hospitalization insurance    11   information services (SDIS)            19
                                                                                                                                                                                                         biological transfer in order to prevent
University glossary                  5   Immigration                             11
                                                                                                                                                                                                         and screen for disease and improve
Study plan                           5   French, the official language
                                         of Quebec                              11    13     YOUR RIGHTS AND
                                                                                             RESPONSIBILITIES                20                                                                          population health.
       YOUR PLACE                        Some tips to help you make                                                                                                                                    › More than 45 research professors and
 4     OF STUDY                      6   the most of your stay in Quebec        11    Graduate studies regulation            20    Philippe-Edwin Bélanger                 Claude Guertin                over 160 graduate students
                                                                                      Psychological harassment                     Director                                Director                    › The Centre’s multidisciplinary faculty
INRS – all the centres               6          STUDENT                               and sexual violence                    20    Studies and Student                     Armand-Frappier               focus their research on four main areas:
General administration               6    8     SERVICES                        12    Code of ethics                         20    Life Department                         Santé Biotechnologie
                                                                                                                                                                                                         • Infections and immunity
Centre management                    6                                                Language policy                         21                                           Research Centre
                                         Your contacts                          12    Research integrity                      21                                                                         • Influence of environmental factors and
AFSB RESEARCH CENTRE                 6   Overview of services                   12    Intellectual property                   21                                                                           heredity on disease development
Access to the building               6                                                Ombudsman                               21                                                                         • Development of new therapeutic and
Parking                              6          HEALTH                                                                                                                                                     preventive agents
Bikes                                6    9     CARE                            14                                                                                                                       • Use of microorganisms for
Dining area                          7                                                                                                                                                                     biotechnology development
Classrooms and meeting rooms         7   International students:
                                                                                                                                                                                                       › Faculty at the Centre hold five research
Student spaces                       7   health and hospitalization insurance   14
                                                                                                                                                                                                         chairs and are active members of leading
                                                                                                                                                                                                         national and international research
                                                                                                                                                                                                         groups and networks including the
                                                                                                                                                                                                         Institut-Pasteur International Network, of
                                                                                                                                                                                                         which the Centre is the only member in
                                                                                                                                                                                                         North America.

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STUDYING AT INRS DURING                                                                                                 THINGS TO DO
   1         THE COVID-19 PANDEMIC                                                                                         2         ON ARRIVAL
             THE PANDEMIC IS HAVING A SIGNIFICANT IMPACT ON THE 2020-2021
             ACADEMIC YEAR. WE ARE MAKING EVERY EFFORT TO ENSURE YOUR TIME AT                                            ORIENTATION DAY AND                                         SUBMIT YOUR LEGAL
             INRS MEETS YOUR EXPECTATIONS.                                                                               INFORMATION SESSION                                         DOCUMENTS
                                                                                                                         New students at your centre are invited to an orientation   Get in touch with your contact for student records. Make
                                                                                                                         day. The invitation has been or will be emailed to you.     sure you provide all the required documents.

                                                                                                                         Orientation day is important to help you start your
ACCESS TO RESEARCH                                           ACCESS TO CAMPUS                                            university career at INRS on the right foot.
FACILITIES                                                   During the pandemic, access to the campus will depend
                                                                                                                                                                                       YOUR CONTACT FOR STUDENT
After shutting down entirely at the beginning of the         on the public health regulations in effect. For the start
                                                             of the academic year, access will be limited to essential
                                                                                                                         GET IN TOUCH WITH YOUR                                        AFFAIRS
pandemic, laboratories and research facilities reopened
in May 2020. They will remain open as long as Quebec         trips only. The situation may change over the course of     MENTOR
                                                             the year.                                                   . As soon as you arrive, you will be put in touch with        Anne Philippon
public health authorities allow, in accordance with strict                                                                                                                             Student records agent
health protocols.                                                                                                          a colleague who is familiar with INRS: This is your         AFSB Centre
                                                                                                                           mentor!
                                                             SUPERVISION                                                 . You will meet them at the beginning of term.
                                                                                                                                                                                       anne.philippon@inrs.ca

COURSES                                                      To make up for the lack of in-person interactions on
                                                             campus, INRS staff members will touch base with you         To make things easier:
INRS and its teaching staff have made every possible
                                                             more frequently. A mentorship program has also been         . Give them your contact information
effort to provide you with quality courses, even if class-
es must be taught remotely.                                  developed to provide you with personalized support.         . Answer their invitations
                                                                                                                                                                                     INRS EMAIL ADDRESS
For Fall 2020, as well as for Winter and Summer 2021,
most courses are offered remotely.                                                                                                                                                   An INRS email is created for you when you arrive.
For detailed information on the courses offered in your                                                                                                                              Instructions on how to activate it will be emailed to your
program and their format, please talk to the resource                                                                                                                                personal email address or given to you when you arrive.
person at your centre.                                                                                                                                                               INRS will use this email address to communicate with
                                                                                                                            WHAT MENTORS DO:                                         you.
                                                                                                                            . Help you settle in                                     Spam emails are filtered out. To view them, follow these
                                                                                                                                                                                     instructions (in French).
                                                                                                                            . Help you quickly connect with colleagues
                                                                                                                            . Answer your questions and direct you to the
                                                                                                                              appropriate resources
                                                                                                                            . Help you make the most out of university life
                                                                                                                                                                                       SET UP YOUR INBOX
                                                                                                                            Don’t want a mentor?
                                                                                                                                                                                       . If you need help setting up your email on your
                                                                                                                            Want to change mentors?
                                                                                                                            Contact the head of the mentorship program:                  mobile device or computer, visit
                                                                                                                                                                                         https://sri.inrs.ca/soutien (in French only)
                                                                                                                            sve@inrs.ca
                                                                                                                                                                                       . To access your email from the Internet:
                                                                                                                                                                                         https://courriel.educ.inrs.ca/owa

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3          YOUR STUDIES

YOUR STUDENT RECORD:                                           STEPS TO COMPLETE EACH                                         FORMS
IDÉ ACADEMIC PORTAL                                            TERM IN IDÉ                                                    You will find all the forms you need for your studies on       ACADEMIC YEAR
                                                                                                                              the INRS website (in French only).
Used to:                                                       1. You must register for each term until your
                                                                                                                              . Choice and change of supervisor                              DIVIDED INTO THREE TERMS:
. Manage your contact information                                 final thesis submission or graduation
. Register                                                                                                                    . Thesis committee proposal
                                                                  You will receive an email each term containing the                                                                         FALL | WINTER | SUMMER
. Request a leave of absence                                                                                                  . Thesis submission and evaluation report forms
                                                                  necessary information on how to register.
. Change your registration                                                                                                                                                                   See the university calendar for:
. Request an extension                                            Your registration will be blocked if you have an out-                                                                      . Term start and end dates
. Request to change to full-time or part-time                     standing balance of $100 or more. If this happens,          UNIVERSITY GLOSSARY                                            . Holidays
. Select your courses                                             please contact the Finance Department (finances@
                                                                  inrs.ca) to pay the amount owing or work out a pay-         This online glossary will help you understand the              . Course change and withdrawal deadlines
. View your account statement                                                                                                 French terms related to your studies.
. Choose your research topic                                      ment plan.
. Submit your research objectives for the term                    International students will be unable to register if one
. Assess your research activities for each term                   of the following documents is due to expire before          STUDY PLAN
. View your transcript                                            the end of term: CAQ, study permit, RAMQ card (if
                                                                  the student has one).                                       You have primary responsibility for the success of
. Submit your proposal for your thesis committee
                                                                                                                              your research project. So it’s important to make sure
. Submit your dissertation or thesis electronically            2. Choose your courses and activities                          you have all the information you need, starting with the
. Request an embargo
                                                               3. Update your contact information, if required                Guide to graduate studies (in French). In addition to
                                                                                                                              walking you through your first steps at university, it also
                                                               4. Pay your tuition fees as soon as you re-                    tells you how to approach each stage of your academic
  ACCESS TO IDÉ                                                   ceive the invoice (see description of fees [in              journey.
  https://portail.inrs.ca/ide/portail/index.html                  French])                                                    Open communication with your research supervisor is
                                                                  Pay by credit card, cheque, or deduction from your          key to success. It’s normal for your opinions to differ
  User name and password emailed to you when
  you register for your first term.                               scholarship.                                                from time to time or for misunderstandings to occur,
                                                                                                                              but it’s important to be able to talk about them.
                                                               RESEARCH MASTER’S AND PHD                                      In the event of a dispute, or if you are having trouble
                                                               5. Research objectives and evaluation                          communicating, notify your program director. If you
                                                                  You must present your research objectives at the            have a complaint about supervision, you can contact
   ABSENCES                                                       beginning of term.                                          the Graduate and Postdoctoral Studies Department.
   . Do you need to take a break from your                        The objectives will then be evaluated at the end of term.
     studies? You can suspend your studies for
     a maximum of three terms. Talk to your
     program director.                                            PROOF OF REGISTRATION
     Note: A leave of absence affects the support                 TRANSCRIPTS
     you receive and your ability to work if you are
                                                                  Submit a request at the following link to obtain a
     a temporary resident.
                                                                  proof of full-time study or an official transcript:
                                                                  http://www1.inrs.ca/doc/public/inscription/
   CHANGES AND
   WITHDRAWALS
   As long as you act by the deadlines indicated in               HEALTH INSURANCE FEES
   the university calendar, you can:
   . Change your registration and get a refund                    Tuition fees include health and medical insurance.
                                                                  You can opt out of some insurance. Read the
   . Withdraw from classes without failure
                                                                  Health care chapter for more details.

Registrar’s Office: registrariat@inrs.ca | Québec City: 418 654-3861 | Toll free: 1 877 326-5762

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YOUR PLACE OF                        ARMAND-
 4
                                                                                                              DINING AREA                                                   EMERGENCY SITUATIONS AND
                                                                                                              There are a number of dining areas on campus.                 EMERGENCY RESPONSE PLAN
             STUDY                                FRAPPIER SANTÉ                                              . Outdoor space: various areas with picnic tables             In the event of emergency, call 4444 for immediate
                                                  BIOTECHNOLOGIE                                              . Indoor space: a cafeteria with vending machines
                                                                                                                (building 18) and several kitchenettes and dining
                                                                                                                                                                            assistance. If you call 911 (or 9-911) directly, make sure
                                                                                                                                                                            to call 4444 afterwards to notify them of the situation.

INRS — ALL THE CENTRES                            RESEARCH CENTRE                                               areas in various buildings
                                                                                                              You are responsible for keeping the appliances clean
                                                                                                                                                                            That way staff can quickly direct emergency respond-
                                                                                                                                                                            ers to the right place, but also send someone to assist
                                                                                                                                                                            you while you wait for the responders to arrive.
                                                                                                              and washing any utensils you use.
                                                  531, BOULEVARD DES PRAIRIES                                                                                               The Laval Campus has implemented an emergency re-
Armand-Frappier Santé                             LAVAL (QC) H7V 1B7                                                                                                        sponse plan (ERP). A copy of this plan is available on
Biotechnologie Research Centre                                                                                CLASSROOMS AND MEETING                                        http://www.campus-laval.com/ under the Emergency
                                                                                                                                                                            Response section.
531, boulevard des Prairies, Laval (QC) H7V 1B7                                                               ROOMS
                                                    CENTRE MANAGEMENT                                         There are multiple rooms available for classes, semin-
Urbanisation Culture Société                        . CENTRE DIRECTOR                                         ars, conferences, thesis defenses, and meetings. Some         HEALTH AND SAFETY
Research Centre                                       Claude GUERTIN                                          rooms are equipped for videoconferencing.                     Benoît Latreille
                                                    . EXECUTIVE SECRETARY                                     You can also rent other AV equipment (laptops, project-       Occupational Health and Safety Coordinator          4128
385, rue Sherbrooke Est, Montréal (QC) H2X 1E3
                                                      Marie-Josée CHABOT                                      ors, laser pointers, adapters, etc.).                         Daniel Pagé
                                                    . ADMINISTRATIVE MANAGER                                  To reserve a room or equipment, you must:                     Prevention Advisor, Radiation Protection            4292
Eau Terre Environnement Research                                                                              . Contact the multiservice counter:
                                                      Rufin DJAOZANDRY                                                                                                      Anastasia Nikolakakis
Centre + Urbanisation Culture Société                                                                           comptoirmultiservices@iaf.inrs.ca                           Prevention Advisor,
Research Centre                                                                                                 450 687-5010, ext. 0                                        Hazardous Materials Management                      4330
490, rue de la Couronne, Québec (QC) G1K 9A9                                                                  . Follow the link on http://www.campus-laval.com/             Mireille Cartier
                                                  ACCESS TO THE BUILDINGS                                                                                                   Prevention Advisor, Biosecurity                     4226
Énergie Matériaux                                 . The Laval campus is spread out over multiple
Télécommunications Research Centre                                                                            STUDENT OFFICES                                               Health Office (building 18, room H105)
                                                    buildings.
Varennes                                                                                                      You will be assigned an office in a student room. Each        Joanie Houle
                                                  . The multiservice counter, which handles student and
1650, boulevard Lionel-Boulet                                                                                 desk has a storage unit that can be locked. You can get       Nurse (Monday to Friday, 8 a.m. to 12 p.m.)         4296
                                                    visitor intake, is located in building 18. Follow the     a key for the storage unit from the multiservice counter.
Varennes (QC) J3X 1S2
                                                    signs on campus to get there.                             You can also request a locker from the multiservice
Montréal                                          . Opening hours are Monday to Friday, 8:30 a.m. to          counter if you want one.
Place Bonaventure
800, de La Gauchetière Ouest                        12 p.m. and 1:30 p.m. to 4:30 p.m. You can reach the
                                                    staff by email at comptoirmultiservices@iaf.inrs.ca
                                                                                                              As a security measure, we recommend you lock up
                                                                                                              your personal belongings when you leave your office,
                                                                                                                                                                               ACCESS CARD
Portail Nord-Ouest, bureau 6900
Montréal (Québec) H5A 1K6                           or by phone at 450 687-5010, ext. 0.                      even for short periods of time, and never leave valu-            On your first day, someone from the multiservice
                                                  . Visitors can use the phone located inside the first set   ables out in the open.                                           counter will meet with you to create your file and
                                                                                                                                                                               give you an orientation.
                                                    of double doors to building 18 to call the multiservice
                                                                                                                                                                               You will be asked to pay a $20 deposit, which will
  GENERAL ADMINISTRATION                            counter.                                                  SUSTAINABLE DEVELOPMENT                                          be refunded at your departure when you return
                                                  . Buildings for which you have authorization are
  .   Legal Affairs                                                                                           ÉcoActifs – The mission of the student sustainable               the items listed in your file.
                                                    accessible 24/7 with an access card.                      development committee at the AFSB Research Cen-
  .   Archives and Document Management                                                                                                                                         You will be given an access card, a student card,
                                                                                                              tre is to raise awareness on campus about issues of
  .   Communications                                                                                                                                                           and a parking decal. You will have to fill out some
                                                                                                              eco-responsibility and eco-citizenship. The committee
  .   Philanthropic Development and Alumni        PARKING                                                     provides advice on limiting the environmental impact of          forms for the health office and to get an email
      Relations                                   Parking on campus is free.                                  events held at the Centre. It also offers services directly      address.
  .   Graduate and Postdoctoral Studies           If you would like to park on campus, you must obtain a      to staff members and students including:                         You will also be given the following documents:
  .   Finance                                     parking decal from the multiservice counter. Your au-       . Battery recycling                                              . Comment partir du bon pied booklet (health
  .   Planning and International Relations        thorized parking area is printed on the decal.              . Composting                                                       and safety information)
  .   Research and Development                    There is reserved parking for visitors in lot D.                                                                             . Campus map
                                                                                                              . Delivery of organic vegetables and meat from
  .   Registrar’s Office                                                                                        eco-responsible farms                                          . Emergency response plan (building
  .   Government Relations and Public Affairs
  .   Human Resources
                                                  BIKES                                                       . Community gardens                                                evacuation instructions)
                                                  Bike racks are available on campus outside a number                                                                          . Classroom and meeting room map
  .   Information Resources
  .                                               of buildings.                                                                                                                . Information booklet on how to operate lab
      Material Resources
                                                                                                                                                                                 equipment in the treatment centre
                                                                                                                                                                               You will also be given an appointment with a
                                                                                                                                                                               nurse at the health office following your arrival.

6 // WELCOME GUIDE                                                                                                                                 WELCOME GUIDE | Armand-Frappier Santé Biotechnologie Research Centre // 7
5            PAYING FOR YOUR STUDIES                                                                                    6           HOUSING AND TRAVEL
               INRS OFFERS DIFFERENT TYPES OF SUPPORT WITH THE GOAL OF ENABLING
               ALL STUDENTS TO DEVOTE THEMSELVES TO THEIR STUDIES.

SUPPORT AVAILABLE                                                                                                       FINDING HOUSING                                             GETTING AROUND
                                                              EXTERNAL SCHOLARSHIPS AND
                                                                                                                        INRS does not offer student housing in Montreal or Laval.   Here is some important basic information. More infor-
                                                              AWARDS
AFSB CENTRE                                                                                                                                                                         mation is available on the INRS website in the Trans-
Research PhD and master’s                                     For a list of programs offered by external                                                                            ports section (in French).
                                                              organizations (public and private): INRS website.
Scholarship for all full-time students                        A scholarship makes a great addition to your                 HOUSING IN LAVAL                                         AFFORDABLE CARSHARING
Master’s with thesis: four terms ($5,740/term)                resume!                                                                                                               See: Communauto
                                                                                                                           SEE YOUR CONTACT FOR STUDENT AFFAIRS
PhD: eight terms ($6,685/term)
                                                                                                                           Contact info in chapter 2
Please note: Amounts are reassessed each year based on
the cost of living.

                                                            PAYMENT SCHEDULE                                               FIND AN APARTMENT                                          GETTING AROUND LAVAL
Graduate scholarship awards of the Armand-Frappier
Foundation                                                  Whether you receive a scholarship or support from              Cherche Trouve (in French)                                 TAKING THE BUS IN LAVAL
                                                            INRS, or an external scholarship managed by INRS, the          Trouve un appart (in French)                               To get reduced fares, first ask for the Student
SUPPLEMENTAL TUITION FEE                                    payments are usually made on the following dates:              Kijiji                                                     OPUS card:
                                                                                                                                                                                      . Consult the OPUS card website.
EXEMPTION SCHOLARSHIPS                                      Fall 2020 term               Winter 2021 term                  LesPAC (in French)
                                                                                                                                                                                      . Complete section 1 and 3 of the form and send
                                                            September 17                 January 21                        Kangalou
Tuition fees are higher for students from outside Que-                                                                                                                                  it to: Anne Philippon, anne.philippon@inrs.ca
bec. Visit the INRS website (in French) for more de-                                                                       Louer.com
                                                            October 15                   February 18
tails. Supplemental tuition fees do not apply to students                                                                                                                             BY BIKE
from France and French-speaking Belgium.                    November 19                  March 18
                                                                                                                                                                                      Ville de Laval website: bike network (in French)
INRS offers exemption scholarships for these supple-
mental fees. Get in touch with your contact for student
                                                            December 17                  April 15
                                                                                                                        HOUSING INFORMATION                                           PARKING AND BIKE RACKS
records.                                                                                                                Student reference on housing (traps to avoid, tips, ren-      Consult chapter 4.
                                                            SUPPORT FROM YOUR                                           ters’ rights): see Likehome.info
                                                            SUPERVISOR
                                                            If you do not have financial support or if your financial
   QUESTIONS ABOUT SUPPORT OR                               support has ended, talk to your supervisor. Funds may
   PAYMENT OF YOUR SCHOLARSHIP?                             be available to support you.
   Isabelle Fiola                                           Being part of a research team increases your
   Administrative technician                                opportunities for support.
   AFSB Centre
   Isabelle.fiola@inrs.ca
                                                            STUDENT FINANCIAL
                                                            ASSISTANCE (SFA) FROM THE
                                                            GOVERNMENT OF QUEBEC
                                                            If you are a Canadian citizen or permanent resident, you
                                                            are eligible for SFA. You can apply online.

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7          INTERNATIONAL STUDENTS                                                                                             WORK
                                                                                                                                You can usually work in Canada with a study permit, but
                                                                                                                                it depends on the conditions of your study permit and
                                                                                                                                                                                             INCOME TAX
                                                                                                                                                                                             If you live or work in Quebec for a certain period of
                                                                                                                                                                                             time, you will probably have to file income tax returns
                                                                                                                                your registration status. The Études au Canada web-          (in French). Information in English is available in the
This section contains useful information for students      HOUSING: BASIC INFORMATION                                           site (in French only) breaks down the conditions and         guides mentioned earlier. You will need to file two re-
who are new to Quebec. The Studying and living in                                                                               situations under which you can work.                         turns: one for Quebec and one for Canada.
                                                           If you read French, visit the Housing section on the Im-
Quebec page (in French) on the INRS website contains                                                                                                                                         Canada: to learn more, visit the website of the Govern-
                                                           migrant Quebec website for information on:                           WORKING OFF CAMPUS
more information on the following topics:                                                                                                                                                    ment of Canada
                                                           . Where to look                                                      Most of the time, you can work off campus with your
. A future in Quebec           . Climate and clothing
                                                           . Rental housing characteristics                                                                                                  Quebec: to learn more, visit the Revenu Québec website
. Food                         . Money and banking                                                                              study permit, for a maximum of 20 hours per week.
                                                           . Leases (rental agreements)                                         Make sure you respect the conditions for work.
. Budget                       . Language
                                                           . Your rights as a renter
. Housing                      . Phone                                                                                          The terms and conditions in effect may include more          HEALTH AND HOSPITALIZATION
. Transportation                                           Otherwise, see the English guides mentioned above.                   permissive rules for holidays and breaks scheduled on
                                                                                                                                the school calendar. Please note, however, that these
                                                                                                                                                                                             INSURANCE
On the Immigrant Quebec website, guides available
                                                                                                                                do not apply to the holidays you decide to take. This        You must have health and hospitalization insurance. See
in English also address these topics. In addition, you     OTHER SERVICES                                                       only applies in two situations at INRS:                      the Health care chapter.
can visit the Living in Quebec page on the Ministère
de l’Immigration, de la Francisation et de l’Intégration   As a renter, you may also have utilities to pay for. Utility         . The short break between the end of a term and the
                                                           costs vary.
(MIFI) website.                                                                                                                   start of the next one                                      IMMIGRATION
                                                           HOME INSURANCE                                                       . Professional program: during a term where no
                                                                                                                                                                                             It is important that you:
                                                                                                                                  activities are offered
BUDGET, BANKING SERVICES,                                  It’s important to get home insurance.                                                                                             . Always make sure your immigrant documents are valid
AND CREDIT CARDS                                           If there’s a theft, fire, or other loss, the insurance will cover:   WORKING ON CAMPUS                                            . Strictly adhere to the immigration rules and any
                                                           . Your personal belongings                                           The number of hours you can work on campus is                  special conditions that apply to you
When you arrive in Canada, you will need to open a
Canadian bank account so that INRS can deposit your        . Your liability for damage to the property or others’               unlimited. But you’ll need to ensure your work isn’t         . Renew your documents before the start of the term
scholarship money.                                           belongings                                                         interfering with your studies. If necessary, talk to your      if they are due to expire before the term ends
                                                                                                                                supervisor to avoid any misunderstandings.
The Immigrant Quebec website has some useful infor-        Assurance Québec (in French)
mation in French:                                          http://www.assurance-qc.com/maison.html
. Budget and banking institutions (in French)
                                                           DRINKING WATER                                                         SOCIAL INSURANCE NUMBER (SIN)                                WORRIED ABOUT SOMETHING TO DO
. Banking accounts and credit cards (in French)                                                                                                                                                WITH YOUR IMMIGRATION STATUS?
                                                           Drinking water is free in Quebec. You don’t need to buy                You need a social insurance number to get a job.
Information on these topics can also be found in the       water, contact a provider, or pay to use the service.                  To get one, visit the Service Canada website.                Your contact for student records can help.
English guides presented above.
                                                                                                                                  Note: your SIN is highly confidential. Only give it to:      If there is a problem, a staff member at student
                                                           HEATING AND ELECTRICITY
                                                                                                                                  . Your employer                                              services can help you or direct you to the appro-
                                                           Find out if there are any additional costs for heating                 . Your financial institution                                 priate resources.
                                                           and electricity before renting an apartment.                           . The Government of Canada                                   See Chapter 8 for a list of student services staff
  BANK ACCOUNT COMPARISON                                  In Quebec, heating is generally electric. If a rental is list-         . Your educational institution                               members and their contact information.
  Government of Canada:                                    ed as:
  Account Comparison Tool                                  . Chauffé, the landlord pays for the heating
                                                           . Éclairé, the landlord pays for the electricity, not                FRENCH, THE OFFICIAL
  CREDIT CARD COMPARISON                                     including heating                                                  LANGUAGE OF QUEBEC                                              SOME TIPS TO HELP YOU MAKE THE
                                                           . If the rental property does not include utilities, you
  Government of Canada:                                                                                                         French is the official language of Quebec, even if you can      MOST OF YOUR STAY IN QUEBEC
                                                             will need to open a utility account.                               usually get by speaking English, especially in Montreal.
  Credit Card Comparison Tool                                                                                                                                                                   . Talk to your mentor and build ties
                                                           There is only one electricity provider:
                                                                                                                                ALREADY SPEAK FRENCH WELL?                                        with your colleagues.
                                                           Hydro-Québec: 1 888 385-7252
                                                                                                                                If you already speak French, you may have some ques-            . Get involved in university life.
                                                           https://www.hydroquebec.com/residential/
                                                                                                                                tions about certain Quebecois words and expressions.            . Take an interest in Quebec culture and ask
                                                                                                                                To help you, or simply satisfy your curiosity, we’ve put          questions.
                                                                                                                                together a short glossary of Quebec expressions.                . Keep on playing sports and doing activities
                                                              PAYING RENT                                                                                                                         you enjoy.
                                                                                                                                NOT COMFORTABLE ENOUGH IN FRENCH?
                                                              Rent is due on the first of every month.                                                                                          . Do not isolate yourself.
                                                                                                                                You can—and we recommend you do—take French les-
                                                              For more details: Régie du logement website                       sons. INRS offers free French lessons each term for all         . Actively maintain links with your family and
                                                                                                                                levels. You will receive an email with course information         friends back home.
                                                                                                                                at the beginning of each term.

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STUDENT SERVICES
  8         THE STUDIES AND STUDENT LIFE DEPARTMENT AT INRS SUPPORTS
                                                                                                                    SPORTS FACILITIES – AFSB CENTRE
                                                                                                                    Students have free access to a gym located in building
                                                                                                                    70, room 415. The gym will be moved to building 18 in
                                                                                                                                                                                STUDENT ENGAGEMENT
                                                                                                                                                                                INRS supports student engagement. Getting involved
                                                                                                                                                                                with your university is a rich and rewarding experience
            STUDENTS AND HELPS THEM WITH THEIR PLANS BY PROVIDING A WIDE                                            the fall.                                                   that makes a difference.
            RANGE OF SERVICES DESIGNED TO FOSTER A WELCOMING ACADEMIC                                                                                                           . The ambassadors program is a chance for students
            ENVIRONMENT AND HELP THEM SUCCEED.                                                                                                                                    who love INRS to help promote it.
                                                                                                                    SPECIAL NEEDS
                                                                                                                                                                                . The student mentorship program encourages
                                                                                                                    Student services provides personalized individual as-
                                                                                                                                                                                  returning students to lend a hand to colleagues who
                                                                                                                    sistance to students with disabilities or learning disor-
                                                                                                                                                                                  are just getting started at INRS.
                                                                                                                    ders.
YOUR CONTACTS                                           CHECK YOUR INRS EMAIL                                       Tools, services, and other accommodations may be
                                                                                                                                                                                There are all kinds of ways to get involved!

Students at INRS have a range of resource people they   REGULARLY                                                   available to you.
can turn to for guidance and services.                                                                              Welcome to INRS!                                            STUDENT RECOGNITION
                                                        The student services team, like other INRS services, will
                                                        share relevant information with you via email. Some-                                                                    Your work, background, and skills can be showcased in
                                                        times emails contain information about activities taking                                                                a variety of ways:
                                                                                                                    WORKPLACE INTEGRATION
                                                        place in a few days.
                                                                                                                    Every year, INRS holds a career event called Ren-           Three Minute Thesis/Ma thèse en 180 secondes
  1. YOUR CONTACT FOR STUDENT                                                                                       dez-vous carrière.                                          . Present your thesis in three minutes
     RECORDS                                            OVERVIEW OF SERVICES                                        . Networking and professional network                       . French and English components
     Anne Philippon                                                                                                 . Information on the job market
                                                        Email sve@inrs.ca for more information.                                                                                 . INRS winners go to the regional finals
     Student records agent
                                                                                                                    . Job opportunities
     AFSB Centre                                        WORKSHOPS AND TRAINING SESSIONS                                                                                         Forces AVENIR
     anne.philippon@inrs.ca                                                                                         Come check out your options and map your career tra-
                                                        Workshops and training sessions are offered each term                                                                   Mandate: to recognize, honour, and promote university
                                                                                                                    jectory!
  2. YOUR MENTOR                                        to help you:                                                                                                            students who demonstrate excellence and outstanding
                                                        . Develop your skills                                                                                                   commitment.
     Your mentor will be able to answer most of
     your questions. If it’s something more compli-     . Prepare for the job market                                                                                            . A Quebec-wide contest
     cated, they can direct you to the appropriate      . Learn more about topics you care about                                                                                . A jury made up of public figures
     resource.
                                                        A notification is sent to students who might be interest-                                                               Show off your talents!
  3. STUDENT SERVICES                                   ed whenever new activities are added.
     Send your questions to the student services
     team at the following address: sve@inrs.ca         FINANCIAL SUPPORT FOR STUDENT PROJECTS
     Yannick Machabée                                   If you have a project or activity in mind to:
     Student services officer
                                                        . Promote scientific life at university
     Phone: 418 654-1801
     yannick.machabee@inrs.ca                           . Improve the quality of life at INRS
     Hama Tchamo-Kpona                                  Consult the program (in French) before submitting your
     Secretary                                          request to sve@inrs.ca. Do not hesitate to contact us
     Phone: 418 654-3815                                to discuss your idea in advance.
     hama.tchamo-kpona@inrs.ca                          We encourage all projects that benefit the INRS com-
                                                        munity. Talk to us about your plans!

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9         HEALTH CARE

INTERNATIONAL STUDENTS:                                                                                          GROUP PLAN – ASEQ                                         NEED TO TALK ABOUT
HEALTH AND HOSPITALIZATION                                 EMERGENCIES/INFO-                                     (ADDITIONAL INSURANCE)                                    PERSONAL PROBLEMS
INSURANCE                                                  SANTÉ                                                 All INRS students benefit from a two-part group health-   The employee and student support program (PAEE) of-
                                                                                                                 care plan (Group insurance plan – ASEQ):                  fers fast and free access to consultations if you feel the
During your stay in Quebec, you must be covered by
a health insurance plan. Students from some countries      DIAL 911 FOR EMERGENCIES                              HEALTHCARE COMPONENT                                      need to talk to someone about your worries and per-
                                                                                                                 . Vision care                                             sonal problems. The service is offered by an external
are eligible for Quebec public health insurance plan       For emergencies, especially medical ones.
                                                                                                                                                                           company and is completely confidential.
(RAMQ) and must apply when they arrive.                    Please note that fees apply for ambulance service.    . Professional services
                                                                                                                                                                           You can contact PAEE 24/7 at 1 877 257-5557
Other students must register for the group insurance       * You must have a Canadian SIM card for 911 service   . Vaccines, X-rays, etc.                                  (French: 1 800 361-2433).
plan for international university students that Quebec       to work with your phone.
universities have negotiated with Desjardins Financial                                                           Available only to students covered by RAMQ
Security. The premium is billed by INRS at the same time
                                                           DIAL 811 – INFO-SANTÉ HEALTH LINE                     DENTAL COMPONENT                                          PSYCHOLOGICAL HELP
as tuition fees.
                                                                                                                 Available to everyone
                                                           Do you or your family need advice from a nurse?                                                                 THE DESJARDINS PLAN FOR INTERNATIONAL
                                                           Do you need someone to direct you to the ap-          For more information, consult the insurance docu-         STUDENTS
                                                           propriate healthcare resources?                       ments (in French) or contact the INRS student federa-
                                                                                                                                                                           Sessions with a psychologist are reimbursed up to a
                                                                                                                 tion (FEINRS).
   DISTANCE LEARNING                                       24/7 free phone consultation service                                                                            maximum of $500 per year.

   STUDENTS                                                                                                                                                                GROUP PLAN – ASEQ
   International students studying from outside Ca-                                                                                                                        Sessions with a psychologist or psychotherapist are re-
   nada do not have to pay the health insurance
                                                                                                                   OPTING OUT OF THE PLAN                                  imbursed up to a maximum of $500 per year, but you
   premium.                                                                                                        The premium is billed with your fall and winter         pay the first $50 for each session.
                                                           HEALTH, SAFETY, AND COVID-19
                                                                                                                   tuition fees.
                                                           For any health issues related to being on campus
                                                           during the pandemic, please contact your pro-           Each year, during the first month of the first term
                                                           gram director.                                          in which you are enrolled, you can opt out of one
                                                                                                                   or both components.
                                                                                                                   Fees for 2020-2021:

                                                                                                                    Fall                      Winter
                                                                                                                    Healthcare: $71.75        Healthcare: $143.51
                                                                                                                    Dental: $53.93            Dental: $107.84

                                                                                                                    FEINRS
                                                                                                                    FEINRS (see Chapter 10) handles the group in-
                                                                                                                    surance plan with ASEQ. You may contact the
                                                                                                                    member of the executive representing you with
                                                                                                                    ASEQ.

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INFORMATION TECHNOLOGY
10           STUDENT ASSOCIATIONS                                                                                          11         AND PHONE NUMBERS
INRS STUDENT FEDERATION                                      ASSOCIATION GÉNÉRALE DES                                     FOR ANY IT QUESTIONS OR                                  SENDING LARGE FILES
(FEINRS)                                                     ÉTUDIANTS DE L’INSTITUT                                      SUPPORT REQUESTS (INRS                                   You can use the file sharing program to send large do-
FEINRS is an umbrella association representing the           ARMAND-FRAPPIER (AGEIAF)                                     EMAIL, WIRELESS NETWORK,                                 cuments. Either the sender or the recipient must have
                                                                                                                                                                                   an INRS email address.
student associations from all INRS centres. It facilitates   AGEIAF, founded in 1984, represents the students at          COMPUTER ROOM)
student dialogue and coordination on matters of com-         the Armand-Frappier Santé Biotechnologie Research            Please refer to the Information Resources Depart-
mon interest. Its mission:                                   Centre. Its membership stands at about 150, and varies       ment website (in French). There you’ll find:             PHONE NUMBERS
. Defend and promote the rights and interests of its         slightly depending on the number of students enrolled
                                                                                                                          . Documents on certain procedures and software           INRS Directory (in French)
  members on matters of common interest, including:          in the health biosciences programs. Its primary mission
                                                             is to advocate for the interests of the Research Centre’s    . A support request form (in French)
 - Tuition fees, ancillary fees, and other fees paid to
   INRS                                                      student community. When academic or institutional
                                                             issues of interest to its members arise, AGEIAF coor-
 - The management, administration, and payment of
                                                             dinates conversations to determine a common posi-            WIRELESS ACCESS
   INRS and external scholarships
                                                             tion and then acts as intermediary with the university       Three wireless networks are available across INRS.
 - Academic affairs (program evaluation and modifi-          administration. The association also organizes social        . INRS: This one can be used by all INRS personnel
   cation, amendments and additions to statutes and          activities to bring students together. This mission is all
   regulations)                                                                                                             in any INRS centre. Sign in with your Windows
                                                             the more important since the Research Centre is home           username and password.
 - Management of group insurance (health and dental)         to students from very diverse backgrounds, and good
                                                                                                                          . INRS-Visiteurs: This network is for anyone who does
 - Compliance with INRS regulations by the adminis-          communication is paramount. AGEIAF also has an active
                                                             green committee that supports environmental initiatives        not have an INRS account. It offers Internet access
   tration and faculty                                                                                                      only and does not require a password.
                                                             and helps raise awareness among the students and
 - Health and safety conditions in INRS laboratories                                                                      . Eduroam: This is a wireless network available in a
                                                             staff at the Research Centre.
 - Any other needs included in this framework identi-                                                                       number of universities that you can log into using
                                                             To get in touch, send an email to AGEIAF@inrs.ca.
   fied by members                                                                                                          your INRS Windows account.
. Officially represent its members before any body           You can also join our Facebook group, where we share
                                                             the latest information on events, activities, meet-ups,
  deemed relevant to promote their rights and
                                                             announcements, representatives, and more. It’s a great
  interests.
                                                             place to share our experiences, concerns, laughs,
. Promote, protect, and develop the scientific               and tips about life at AFSB. The group is managed by
  interests of its members and INRS students in              students, for students. Whether you’re starting classes
  general.                                                   soon or you just graduated, join us!
. Connect students from local member associations            https://www.facebook.com/
  in order to foster a sense of belonging to INRS            groups/1079032792480093/
  and create opportunities for social and scientific
  discussions.
To contact FEINRS, write to: fe.inrs@adm.inrs.ca
You can also talk to your representatives on the FEINRS
executive committee.

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12         AFSB CENTRE LIBRARY

                                                                                                              WHAT’S IN THE LIBRARY                                    SERVICES OFFERED
                                                                                                              The AFSB Centre library collections include thousands    . Training and technical support (bibliographic and
                                                                                                              of books, reports, theses, and dissertations.              informational tools)
                                                                                                              The library catalogue can be found here (Sofia):         . Training and help with bibliographic research and
                                                                                                              https://inrs.on.worldcat.org/discovery?lang=en             literature monitoring
                                                                                                              The list of journals can be found here:                  . Bibliographic notification service
                                                                                                              https://inrs.on.worldcat.org/atoztitles#journal          . Provision of documents (purchase, borrow, copy)
                                                                                                                                                                       . Research data management
                                                                                                              HEAD LIBRARIAN                                           . Research support (communication, liaison officer,
                                                                                                              Michel Courcelles                                          centre management, etc.)
                                                                                                              Phone: 450 687-5010                                      . Writing assistance (scientific posters, etc.)
                                                                                                              Email: michel.courcelles@iaf.inrs.ca                     . Plagiarism management
                                                                                                                                                                       . Assessment of information literacy skills
                                                                                                                                                                       . Remote access to digital collections
                                                                                                                                                                       . IAF publications database and institutional
                                                                                                                                                                         repositories (INRS and Pasteur)
                                                                                                                                                                       . Institute administrator for the Moodle platform
                                                                                                                                                                       . Update of faculty publication lists on the INRS
                                                                                                                                                                         website
                                                                                                                                                                       . Technical help for the library classroom
                                                                                                                                                                       . Workspaces
                                                                                                                                                                       . Scanner/photocopier available at the library
                                                                                                                                                                       . Computer workstations

                                                        LA SYNTHÈSE
                                                        La Synthèse is the popular science journal pu-
                                                        blished by INRS students at the AFSB Centre.
                                                        It helps disseminate and promote the Institute’s
                                                        research by making it available to the general pu-
                                                        blic. In addition to providing a venue for student
                                                        researchers to share their knowledge, the jour-
                                                        nal raises INRS’s profile and expands its reach. La
                                                        Synthèse also offers training sessions and talks
                                                        to help INRS students improve their communica-
                                                        tion skills and explain their research using plain
                                                        language.
                                                        La Synthèse: https://www.lasyntheseinrs.com/
                                                        or in EspaceINRS

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13         YOUR RIGHTS AND RESPONSIBILITIES                                                                           LANGUAGE POLICY
                                                                                                                       The INRS Directive Concerning the Application of the
                                                                                                                                                                               INTELLECTUAL PROPERTY
                                                                                                                                                                               The Intellectual Property Policy establishes the prin-
            VARIOUS NORMATIVE DOCUMENTS EXIST TO ENSURE THAT MEMBERS OF                                                Language Policy states that the INRS is a French-lan-   ciples and rules that govern the relationship between
                                                                                                                       guage institution and specifies when French should be   members of the academic community and INRS in mat-
            THE INRS COMMUNITY HAVE ACCESS TO SUITABLE LIVING AND WORKING
                                                                                                                       used and when a language other than French may be       ters of intellectual property. In particular, the policy aims
            ENVIRONMENTS. THESE REGULATIONS, STANDARDS, AND POLICIES                                                   used.                                                   to establish the principles for the valuation of copy-
            PROTECT YOU AND IMPOSE CERTAIN CODES OF CONDUCT. SOME OF THESE                                                                                                     right and invention rights. See the Copyright Guide (in
                                                                                                                                                                               French) for more information.
            DOCUMENTS AFFECT YOU MORE DIRECTLY.                                                                        RESEARCH INTEGRITY
                                                                                                                       The INRS Research Integrity Policy (Politique d’inté-
                                                                                                                       grité en recherche de l’INRS) aims to promote respon-
                                                                                                                       sible research. It states that you must be honest and
                                                                                                                       serious in your work, rigorous in your analyses, and
GRADUATE STUDIES                                          PSYCHOLOGICAL HARASSMENT                                     committed to sharing research results, and apply pro-      OMBUDSMAN
                                                                                                                       fessional standards. Consult the Student Guide on Re-
REGULATION                                                AND SEXUAL VIOLENCE                                          search Integrity (in French).
                                                                                                                                                                                  As a member of the university community, you
                                                                                                                                                                                  may bring any situation where you feel your
The Graduate Studies Regulation (Règlement sur les        Consult the INRS website for information on psycho-                                                                     rights have not been respected to the attention
études supérieures) covers:                               logical harassment and sexual violence. Information                                                                     of the Ombudsman. See more information on the
. Academic advising                                       on the site clarifies these concepts, explains how to act,                                                              Ombudsman web page (in French).
. Research programs, courses, and activities              and suggests resources. See also the normative docu-
                                                                                                                                                                                  The Ombudsman acts independently.
                                                          ments:
. Supervision
                                                          . Harassment, Discrimination, and Incivility Policy
. Admission and registration
                                                          . Policy against Sexual Violence
. Evaluation and awarding of degrees

SUPERVISION                                               CODE OF ETHICS
The regulation sets out, among other things, the rules    Consult the Code of ethics document.
and guidelines for the supervision of graduate studies.
                                                          TOPICS COVERED BY THE CODE OF ETHICS
                                                          . Respect for people
                                                          . Use of INRS property
  PLAGIARISM                                              . Compliance with laws
  INRS provides students with a tool called Com-          . Privacy
  pilatio to help detect plagiarism. The tool is
  used to verify that assignments are original. Be        . Respect for the institution
  careful though—while the software is useful for         . Conflicts of interest
  school works, it is less well suited to research
  publications, scientific articles, dissertations,
  and theses. For access to Compilatio, contact
  sve@inrs.ca. For context-appropriate training,
  contact sdis@inrs.ca.

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INNOVATE
                                     BY
                                     RESEARCH

22 // WELCOME GUIDE | Armand-Frappier Santé Biotechnologie Research Centre
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