2018 Gold Coast Marathon Team Tent Bookings
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2018 Gold Coast Marathon Team Tent Bookings Zone 1: Finish Chute Packages A - B Zone 2: Finish Chute (Water View) Package C Zone 2 Zone 3: Team Lawn Packages D - F Zone 4: Event Lawn Package G Team tents can be hired for Saturday 30 June and/or Sunday 1 July and are assigned on a first in first served basis. Team tents are available exclusively to pre-registered teams and can be booked via your team manager login. Please note that your tent is not confirmed until payment has been received. Tent bookings close at Thursday 31 May 2018. Team tent contacts will be advised of their specific tent selection within their chosen zone either as soon as the zone has sold out or by Friday 8th June. Please ensure you read the tent booking terms and conditions provided at the end of this document before booking your tent.
Zone 1: Finish Chute
Team Zone 1: Finish Chute; Packages A - B
Package A Package B
Tent Size 3m x 3m 6m x 6m
Ideal for: 10-20ppl 20-50ppl
Chairs x 10 x 30
Trestle table with table cloth x1 x2
Fascia sign with team name x1 x1
Ice tub (200L) x1 x2
Bags of ice (per day) x1 x2
Café table with umbrella x1 x2
10AMP single powerpoint x1 x1
Rubbish Bin 60L x1 x2
Lighting Yes Yes
Price Saturday (incl GST) $1,050.00 $2,000.00
Price Sunday (incl GST) $1,050.00 $2,000.00
Price Weekend (incl GST) $1,600.00 $2,600.00
Availability x4 x8
Zone 2: Finish Chute: Water View
Team Zone 2: Finish Chute – Water View; Package C
Package C
Tent Size 6m x 6m
Ideal for: 20-50ppl
Chairs x 30
Trestle table with table cloth x2
Fascia sign with team name x1
Ice tub (200L) x2
Bags of ice (per day) x2
Café table with umbrella x2
10AMP single powerpoint x1
Rubbish Bin 60L x2
Lighting Yes
Price Saturday (incl GST) $2,200.00
Price Sunday (incl GST) $2,200.00
Price Weekend (incl GST) $2,800.00
Availability x3
Zone 3: Team Lawn
Team Zone 3: Team Lawn; Packages D - F
Package D Package E Package F
Tent Size 6m x 6m 10m x 9m 10m x 18m
Ideal for: 20-50ppl 60-90ppl 150-180ppl
Chairs x 30 x 60 x 150
Trestle table with table cloth x2 x8 x 20
Fascia sign with team name x1 x1 x1
Ice tub (200L) x2 x3 x4
Bags of ice (per day) x2 x3 x4
Café table with umbrella x2 x3 x3
10AMP single powerpoint x1 x1 x2
Rubbish Bin 60L x2 x4 x6
Lighting Yes Yes Yes
Price Saturday (incl GST) $1,700.00 $3,650.00 $6,800.00
Price Sunday (incl GST) $1,700.00 $3,650.00 $6,800.00
Price Weekend (incl GST) $2,350.00 $4,700.00 $8,300.00
Availability: x4 x2 x2Zone 4: Event Lawn
Team Zone 4: Event Lawn; Packages G
Package G
Tent Size 3m x 3m
Ideal for: 10-20ppl
Chairs x 10
Trestle table with table cloth x1
Fascia sign with team name x1
Ice tub (200L) x1
Bags of ice (per day) x1
Café table with umbrella x1
10AMP single powerpoint x1
Rubbish Bin 60L x1
Lighting Yes
Price Saturday (incl GST) $800.00
Price Sunday (incl GST) $800.00
Price Weekend (incl GST) $1,050.00
Availability x8Optional Extras
Optional Extras Price $AU incl GST
BBQ and pro floor (per day) $180.00
BBQ and pro floor (weekend rate) $220.00
Urn 27L (120 cups) includes 100 foam cups $80.00
Extra Foam Cups (100 cups) $5.00
Nu Pure 600ml -24 btls per carton $25.00
Ice 10kg bags $8.50
Powerpoint 10AMP $60.00
Power board - 4 plug multi point $20.00
White Picket Fence per 2.5m length - Courtyard $75.00
Extra Chair (each chair) $5.00
Extra 1.8m trestle table with tablecloth $40.00
Team Zone Terms and Conditions
Tent Locations
Team Organisers will be advised of their tent locations by Friday 8 June or as soon as the chosen zone has been
sold in full. Tent sites will be allocated in accordance with time of booking and full payment received. If you have
any special requirements or any circumstances which may impact the amount of space you require, please advise
GCM at the time of booking. Although requests are taken into consideration where possible, the final tent
location is at the discretion of the Event Managers.
Tent Inclusions and Power
Tent bookings are only inclusive of the items listed in the package. BBQs and urns are the only additions that will
be organised on request by GCM. If additional power is required, this must be purchased at the time of booking.
Any additional furniture must be organised by the individual or company hiring the tent package. Please note,
teams cannot BYO BBQs for health and safety reasons. Any electrical items brought onsite must be tagged and
tested by a qualified technician. The Event Manager reserves the right to remove any electrical item that does not
have an up-to-date electrical tag attached to it. Please do not overload powerpoints; urns are only to be plugged
into 10AMP powerpoints. The use of double adaptors and powerboards is prohibited in all tents due to the
power limitations of the Race Precinct.
Food and Beverage
All Team Zones are alcohol free and BYO alcohol is not permitted. Food and beverages are available for purchase
at the Race Precinct. If you source your own caterer, please ensure they hold the necessary licenses and adhere to
Council regulations. If you intend on preparing food for sale, a food licence may be required with City of Gold
Coast Council to ensure you are taking the appropriate measures in relation to food safety. Please refer to
http://www.goldcoast.qld.gov.au/council/permits-licensing-32008.html (Permits and Licensing – Food Business)
for further details. All groups preparing food must comply with the Australian and New Zealand Food Standard
Code with further details provided closer to the event
Team Zone Etiquette
The Team Zone is a social area and is therefore not a place to solicit and/or promote your place of
business/product/service. The distribution of flyers and/or any other promotional activity is reserved only and by
prior agreement for the Official sponsors of the event. Teams can erect company signage and colours within
their tent and designated courtyard area, however anything beyond this cannot be displayed without the prior
approval of the Event Managers.Bump-in and Bump-out Requirements Saturday only Bookings Items can be dropped off and tents are accessible on the afternoon of Friday 29 June between 2:00pm and 5:00pm. No vehicles are allowed on site. A ten (10) minute load zone will be established within the race precinct, indicated on the precinct map which will be provided with team tent details on Friday 8 June. It is recommended to bring trolleys or some team members to assist as vehicle access will not be immediately up to the tent entrance, but only to designated load zone area on the Gold Coast Highway. Tents must be vacated by 12:00pm midday on Saturday 30 June. Roads will reopen at approximately 11:00am with load zone operational from 11:30am. Tents must be left in a reasonable state and all signage and personal belongings must be taken with you. Any BBQs that have been used must be given a general clean and tidy up. Sunday only Bookings Items can be dropped off and tents are accessible on the afternoon of Saturday 30 June between 2:00pm and 5:00pm. No vehicles are allowed on site. A ten (10) minute load zone will be established within the race precinct, indicated on the precinct map which will be provided with team tent details on Friday 8 June. It is recommended to bring trolleys or some team members to assist as vehicle access will not be immediately up to the tent entrance, but only to designated load zone area on the Gold Coast Highway. Tents must be vacated by 3:30pm on Sunday 1 July. Roads will reopen at approximately 2:30pm with load zone operational from 3:00pm. Tents must be left in a reasonable state and all signage and personal belongings must be taken with you. Any BBQs that have been used must be given a general clean and tidy up. Weekend Bookings Items can be delivered and collected to and from your tent within the hours indicated above. Please dispose of rubbish and leave your tent in a reasonable state between events. Your tent will be “refreshed” between Saturday and Sunday; bins will be emptied and ice replenished. Where applicable, BBQs will also be cleaned. Anything outside of these tasks is the team’s responsibility. Security and Risk Security will monitor the area on Saturday 30 June and Sunday 1 July, however while all care is taken, GCM shall take no responsibility for any loss or damage to any team’s stock, equipment, reputation and goodwill that may result for whatever reason, either before, during or after the event. GCM recommends that the team has in place all appropriate insurances and takes all reasonable precautions in regards to the safekeeping of valuables. Damage Teams must not adhere or affix to, write on, screw into, hammer or modify the supplied structure. Nor shall a team member insert any item under the surface of the tent without first seeking permission. If damage is made to any equipment or property associated with the event by the team, the Company is liable for such damage and should inform the GCM office immediately. Booking and Refund Conditions Tent bookings close at Thursday 31 May 2018. The Tent Booking form and full payment must be received by Gold Coast Marathon (GCM) on or before 31 May to confirm the booking. Upon cancellation, no refund or credit of any nature in relation to the tent package(s) and/or ancillary items, is provided for any reason whatsoever, or in any circumstances, unless and to the extent that the Event Organiser is required to provide a refund or payment at law. Force Majeure No party is liable for any failure to perform or delay in performing its obligations under this Agreement (other than obligation to pay money) if that failure or delay is due to anything beyond GCM’s reasonable control including fire, storm, flood, wet weather, earthquake, explosion, war, invasion, rebellion, sabotage and epidemic. If that failure or delay exceeds 30 days, the other party may terminate the Agreement with immediate effect by giving notice to GCM. Neither party shall be liable to the other for any breach of any term of this Agreement if such breach arose by reason.
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