START 2019 Cape Town Cycle Tour - ctctteventsportal

2019
Cape Town Cycle Tour
      START

Significant Changes

• Sponsors & Branding

• New Event Safety Company – Eco Safety

• Women’s Start – Moving to Fish Hoek, Recreation / Main Road –
  this will increase their distance to 78km.

• Operational Planning
- New Site Office at Start (designated area indicated on Map)
- Designated Staff Meeting Point @ Start (Castle courtyard) –
  accreditation may be issued here to those that have not collected.
- Colour Coded Management Structure @ the Start

Route & Event Safety Overhaul
   All event websites – updated by legal team

   Technical Zones
- Identification of zones
- Activation
- Incident Management

3. Major Incident Reaction Plan

4. Online Briefing Platform
- Marshal / Supplier Registration
 - Briefing document/s portal

5. Participant Engagement
- Plan your ride

Event Overview
DATE: Sunday, 10 March 2019

Locations:

• Start - The Grand Parade (CBD)

• Finish - Cape Town Stadium Precinct

• Women’s Race Start @ 06h00 – Recreation Road / Main Road, Fish
  Hoek)

PARTICIPANTS:         Limited to 35,000 entries

TIME: 06:15 – 17:00

START VOC: Cyclops Facility (Cape Town CBD)

Start Venue Layout

Start
Cyclist Flow

Start
Build-up
This year’s build-up of infrastructure on the Grand Parade, will allow for less interruption of
traffic as the majority of infrastructure will be built off the roadways. The Build Schedule
will include approximate start, finish times and days specific to each supplier. This
however will need to be flexible depending on weather conditions.

A full perimeter to be established on the Grand Parade for the full duration of Build-up &
Break-down, to ensure safety and liabilities are looked after.

The Event Organiser has engaged with the City of Cape Town on a plan to accommodate
the formal & informal vendors that trade on the square on Wednesdays and Saturdays.

Build up is due to start after 3pm on 27 February – 2 days later than in previous years to
accommodate Taxi Rank that is currently situated on the Grand Parade.

Start
Site Office

Start
Road Closures

Start
 Traffic Management
• As per 2018, we are in close consultation with the City of Cape Town Traffic Department,
 all matters are to be considered and planned for accordingly.
• VMS & New A-frame road closure signage will be erected to alert public of the
 forthcoming closures on Race Day.
• Road closures will be implemented ±1 city block away from the immediate start precinct
 to avoid any vehicular movement in-between the cyclists

There are various businesses and establishments in and around the new start precinct that
will be inconvenienced on Race Day – these businesses and establishments have been
sent communications regarding the Race and are engaging with the Cape Town Cycle
Tour.

Start
 Communication Strategy
Colour Coded Management Structure

Start Convenor, Assistant Convenor, Event Organiser -

Team Leaders, Sector Manager –

RaceTec Crew, General Crew –

Medical -

Security –

Suppliers -

Start
Organogram

Start
    Rider Communications
•   With it being the second year Starting at the Grand Parade, we will continue to advise
    cyclists on the approach to the Start in order for them to arrive on the correct side of the
    Square, as well as timeously.
    • On going specific event rider communication to be sent onto all participants prior to Race
      Day.
    • A full parking plan to be sent onto all participants prior to Race Day.
      • Various Parking Facilities in and around the CBD will be identified.
    • Full maps outlining the above will be available on Cape Town Cycle Tour’s Website as
      well as being outlined at the Expo.
    • The integration of the PointerSA software into popular GPS/Mapping applications will
      allow for entrants to be guided along the most traffic efficient route to the start area.

Start
Check in – Meeting Point

                                Meeting Point

                       Crew
                      Parking

Start
VIP Breakfast
• VIP’s have direct line-of-sight of the Start Precinct’s start line, being hosted in a
  marquee adjacent to the Castle of Good Hope and the aforementioned start line.

• A VIP viewing deck will allow for uninterrupted views of all start groups going off from
  the Start Precinct.

• VIP parking will be available for all invited guests and will be found on the Castle of
  Good Hope’s premises.

Start
VIP Flow

              VIP
           Hospitality

                            VIP
                         Par
                             king

Start
Spectator Flow               Spectator Point – along
                              Castle Street on the
                                 Outgoing side

                 Spectator
                   Point

Start
Emergency Vehicle, Lead & Elite Support Vehicle Flow

Start
Women’s Race – Fish Hoek Main Road

                            Women’s Start Line

Start
   Women’s Race
START Location: Start location will be just past corner of Recreation Road and Main Road, Fish
Hoek.
PARKING: Fish Hoek, Beach Road Parking
CYCLIST NUMBERS: 50 Women’s cyclist's
START TIME: 06:00 am (first light)

ROAD CLOSURES:
A forward sweep vehicle will lead out to deal with any potential traffic issues. The Women will be
advised to stick to the left hand side of the road for the first 30 minutes of the race.
COMMISSAIRES:
2 lead vehicles, 2 BMW Motoradd motorbikes
MEDICAL:
1 Ambulance
INFRASTRUCTURE:
Basic start setup , feather banners, no start arch , tape across the road , air-horn start gun

Medical Support @ the Start

• 1 Doctor

• 1 Registered Nurse

• 5 Registered Medics with 5 first aiders assigned to each Medic

• 5 Ambulances

Major Incident Reaction
          Plan

The Need
  Over the last couple of years the Cycle Tour has seen a
 number of threats to the event. In 2015 an alternative route
was implemented due to the fires and in 2017 the event was
           cancelled for the first time in its history

    The CTCTT identified the need to implement certain
procedures to manage major incidents more effectively on an
                       operational level

The Main Objective
To train a core team on the ground on possible scenarios
  and outcomes, as well as certain procedures to follow
     should a major incident materialise on Race Day
The Core Team consists of key CTCTT Staff, Volunteers
and selected Suppliers, performing vital operational roles
on behalf of the organisers on Race Day. It does not relate
    to specialist Emergency and City service providers

The Goal

To ensure that the Core Team knows what procedures to
follow in the event of a major incident that may result in a
race delay, cancellation and/or evacuation.

To ensure that these procedures and action plans
dovetail with Specialised Emergency Services’ plans and
for the Core Team to take instruction & support
Specialised Emergency Services.

Outcomes Focused

 There are many threats that may materialise on Race Day.
The aim of the Major Incident Reaction Plan is NOT to focus
on the specific threats but rather to train the Core Team on
     how to react on Race Day should one materialise.

The emphasis will be on various outcomes that may have
  to be rolled out in three main areas, namely the Start,

                   Route and Finish

Reactive Approach

The Major Incident Reaction Plan does not replace the
formal Risk Assessment planning and the mitigation of
     risks during the planning phase of the event,

This will be explicitly done by the Specialist Emergency
Services, the Safety Officer and the CTCTT Operational
                        Team.

The Non-Emergency Services Core Team

       Start                Route                    Finish
                     • CTCTT & RaceTec       • CTCTT & RaceTec
• CTCTT & RaceTec      Management
  Management Staff                             Management Staff
                     • Course Convenor       • Finish Announcer
• Start Managers     • Sector Managers
• Start Announcer                            • Hospitality Manager
                     • BMW Support Team      • Bike Park Manager
• Start Sound        • Sweep Managers
  Manager                                    • Parking Manager
                     • Refreshment Station   • Long Haul Bike Park
• VIP Manager          Managers                Manager
                     • Route Waste           • Finish Line Manager
                       Management
                     • Route Delta
                     • PenBev

Training & Registration for the Core
              Team

  Training will take place via the online briefing portal

Lanyards with printed booklets of the procedures will be
             distributed before Race Day

Questions & Answers