Delegated Accountability Framework 2019 - Shaw Education ...
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Delegated Accountability
Framework 2019
Shaw Education Trust
Page 1 of 15 Scheme of Delegation September 2019 to August 2020Strategy
Organisational Delegated Authority Framework
Is authority
Strategy delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board?
Central Central Central Central Academy Academy
Provides financial &
Responsible for setting Provides educational advice in
Overall strategy of SET No operational assistance in
strategy, with the Board developing the strategy
developing the strategy
Provides due diligence advice Provides due diligence advice
Responsible for making
Admission of new academies to SET No in relation to potential new in relation to potential new
recommendations to Board
academies academies
Responsible for making
Admission of new sponsors to SET No
recommendations to the Board
Delegated authority for
approval and monitoring of Responsible for development
Approval of academy development and Quality assures development
Yes academy improvement plans, and delivery of academy
improvement plans planning across the MAT
reporting exceptions to the improvement plans
Board
Shaw Education Trust
Page 2 of 15 Scheme of Delegation September 2019 to August 2020Governance
Is authority
Governance delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board?
Appointment of Directors No Recommendations to Board
Removal of Directors No Recommendations to Board
Approval of terms of reference for
subcommittees and for Academy No Recommendations to Board
Council
Recruitment procedures for Academy
No Recommendations to Board
Councils
Appointment of Academy Councillors No Recommendations to Board Recommendations to CEO Recommendations to RD Recommendations to AC
Appoint Chair of Academy Council Yes Approves appointment Recommendations to CEO Recommends to RD
Removal of Academy Councillors Yes Responsible for removal Recommendations to CEO Recommendations to RD
Appoint & Remove Clerk to the Trust
Yes Recommendations to Board Recommendations to CEO Recommendations to RD
Board
Appoint & Remove Clerk to the Academy Recommendations to Academy
Yes Approves appointment Recommendations to CEO Recommends to RD
Council Council
Ensuring at least 2 parent governors Approves Academy Council
Yes Recommendations to CEO Recommendations to RD
appointed to Academy Council membership
Authorised to approve/amend
No Recommendations to Board
organisational scheme of delegation
Shaw Education Trust
Page 3 of 15 Scheme of Delegation September 2019 to August 2020Is authority
Governance delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board?
Take out Director Indemnity Insurance Responsible for making
Yes
Cover adequate arrangements
Provision of professional
Acquisition of legal entities No Recommendations to Board
advice
EnsureTrustee Responsible for ensuring Ensure academy register is
Maintenance of register of interests Yes
register is maintained Academy register is maintained maintained
Ensure Trustee Monitor transactions with
Reporting all Business
Business & Pecuriny parties declared as a business Ensure academy reports all
Pecuniary or Related Party
Reporting of Related Party Transactions Interest (Related Party & pecuniary or Related Party business and pecuniary
Transactions over £20,000 to
Transactions) register Transaction. Notify COO of interests (RPT) to AC
the ESFA
is maintained transactions over £20,000
Responsible for Responsible for ensuring the
Maintain the academy risk
Maintenance of Risk Register Yes ensuring SET register academy risk register is
register
is maintained maintained
Responsible for Responsible for ensuring
Maintenance of a Gifts and Hospitality Maintain the academies Gifts
Yes ensuring SET register Academy Gifts and Hospitality
Register and Hospitality Register
is maintained register is maintained
Yes but dependent on
Entering into, or withdrawing from, a Provision of professional
financial value and Recommendations to Board
formal partnership advice
level of risk
No, but some policies Review and monitor
Responsible for delivery of
may be varied Provision of Provision of Professional Provision of Professional implementation of central and
Develop policy and procedures Recommendations to Board central policy and recommends
according to local Professional Advice Advice Advice local policy and recommends
local policy to AC
operational need local changes to ELT
Ensures Companies
House information
Reporting on persons with significant held is up to date and
Yes
control on GIAS and Companies House accurate. Ensure
GIAS is up to date with
SET information
Shaw Education Trust
Page 4 of 15 Scheme of Delegation September 2019 to August 2020Education and curriculum
Is authority
Education/Curriculum delegated from the CEO Academy Council Principal
Board?
Responsible for proposing
Approval and monitoring of SET and Review of local target setting
SET and local targets to the Responsible for setting local Reports to AC and Board via
academy targets for student achievement No and responsible for holding
Board and providing targets subcommittees
and attendance Principal to account
appropriate reporting
Responsible for proposing SET
Approval and monitoring of SET and Review of local target setting
and local targets to the Board Reports to AC and Board via
academy targets for quality of teaching No and responsible for holding
and providing appropriate subcommittees
and learning Principal to account
reporting
Responsible for proposing and
Approval and monitoring of SET and Review of local target setting
SET local targets to the Board Reports to AC and Board via
academy targets around student No and responsible for holding
and providing appropriate subcommittees
wellbeing Principal to account
reporting
Makes recommendation to
New and updated educational policy No
Board
Responsible for linking
Delegated authority for
Academy plans to SET Provides plans to Academy
Approval of academy improvement plans Yes approval and monitoring of
Strategic plan and checking Council for approval
academy improvement plans
quality
Post-Ofsted Action Plan sign off for any Makes recommendation to
No
academy that has RI or SW/SM category Board
Curriculum: Planning, implementation Monitors effectiveness of Monitors effectiveness of Develops and delivers
Yes
and review curriculum plans curriculum plans curriculum plans
Sign off of SET educational policies (e.g.
Makes recommendations to Makes recommendations to
off site visits, RE provision, Collective No
Board CEO
worship etc.)
Recommends to CEO for
Sign off of local academy educational
approval. Then is responsible
policies and procedures (e.g. Approves policies and Makes recommendations to Makes recommendations and
Yes for the implementation and
extracurricular activities, exams, procedures CEO reports to academy council
monitoring of local academy
behaviour, marking policies)
policies and procedures
Makes recommendations to Makes recommendations to
Term dates Yes Authorises term dates Consulted
CEO CEO
Authorises organisation and Makes recommendations to Makes recommendations to
Length/ organisation of Academy day Yes Consulted
Academy day CEO CEO
Reports to the Standards Reports to the Standards Receives report monitors and Folllows LA procedures and
Fixed term exclusions Yes
Committee Committee tracks patterns reports to AC
Reports to the Standards Reports to the Standards Delivers the management
Permanent exclusions Yes Follows LA procedures
Committee Committee process
Reports to the Standards Reports to the Standards Delivers the management
Exclusion appeals Yes Follows LA procedures
Committee Committee process
Can exercise authority to
Makes recommendations to
Admissions policies and criteria Yes recommend change to the Consulted Follows LA procedures
CEO
Board
Can exercise authority to
Makes recommendations to Authorised to attend admission
Admission appeals Yes recommend change to the Consulted
CEO appeals
Board
Shaw Education Trust
Page 5 of 15 Scheme of Delegation September 2019 to August 2020Finance
'* Delegated authority only applies where Academies have delegated responsibility. Where responsibilities have been withdrawn all delegated responsibility sits with the CEO and COO
Is authority delegated from
Finance ESFA CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
the Board?
Central Academy Academy
STATUTORY REPORTING
Completion and approval of annual
Recommendation to CEO and
accounts and reports to funding and No Review
Board
regulatory bodies
Completion and submission of other
Yes Authorised
accounting returns
Completing annual & periodic financial
reports to Board and/or DFE/ESFA
Yes Authorised
(including income/expenditure, cash
flow, projections etc.).
Authorised to complete PAYE returns Yes Authorised
Authorised to complete VAT returns. Yes Authorised
SYSTEMS OF INTERNAL FINANCIAL
CONTROL
Assurance over adequacy of systems of Provides assurance to Provides assurance to CEO
No
internal financial control EFA as AO and Board
Approval of financial regulations No Recommendation to Board
Appointment of external auditors No Reports to Board Advice from COO
Management of appointment
Appointment of internal auditors No Reports to Board
process
BUDGET & MANAGEMENT
REPORTING
Pooling arrangements by the Multi- Recommend approval
No Recommend approval to CEO
Academy Trust to Board
Approve a carry-forward Approve a carry-forward
Approval of balances Recommend approval of
threshold: Secondary 5% of threshold: Secondary 5% of
GAG balances / carryforward Yes held over carryforward balances held over
GAG - Primary/Special 8% of GAG - Primary/Special 8% of
threshold carryforward threshold
GAG GAG
Yes where the value is less Approval of claims up Recommend approval of claims
ESFA Grant Claims
than £150,000 to £150,000 up to £150,000
Recommend approval
ESFA Returns No Recommend approval to Board
to Board
Oversight of preparation, Oversight of preparation, Review of detailed academy Preparation of detailed
Endorsement as
Approval of annual budgets No review of budget plans, review of budget plans, financial plans and budget academy financial plans and
Accounting Officer
recommendation to Board recommendation to Board tracking budget tracking
Review of academy
Receipt and review of management Endorsement as management accounts and Monthly review of academy Accountable for local academy
No
accounts Accounting Officer preparation of summary report financial position financial position
to Board
Powers delegated to Principal
Approval of expenditure not provided for Authority to approve Authority to approve £20,000 - Authority to approve up to
Yes up to Academy Council
in the annual budget up to £99,999 £39,999 £20,000
threshold
Powers delegated to Principal
Authority to approve Authority to approve £20,000 - Authority to approve up to
Authority to make budget virements Yes up to Academy Council
up to £99,999 £39,999 £20,000
threshold
Shaw Education Trust
Page 6 of 15 Scheme of Delegation September 2019 to August 2020Is authority delegated from
Finance ESFA CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
the Board?
PURCHASING AND PROCUREMENT
Yes where value is less than Authorised up to Powers delegated to Principal
Placing orders for goods and services, Authorised up to £39,999 Authorised up to £20K
£100k (OJEU limits to be £99,999 (formal tender up to Academy Council
entering into contracts (formal tender process) (minimum of 3 quotes)
observed) process) threshold
Yes where value is less than Authorised up to Powers delegated to Principal
Authority to accept other than the lowest Authorised up to £39,999 Authorised up to £20K
£100k (OJEU limits to be £99,999 (formal tender up to Academy Council
quote (formal tender process) (minimum of 3 quotes)
observed) process) threshold
Ensuring compliance with tendering
Yes Report to Board
processes
Authorised to create vendors on
Yes Authorised
accounting system
Authorised to sign off vendor payments Yes Authorised Authorised
BANKING AUTHORITY AND CASH
Recommend approval
Approval to borrow money (bank or Recommend approval to CEO
Yes No to Board for
sponsor loan, overdraft) for submission to Board
submission to EFA
Authorised to Review and
Cashflow Management, Treasury &
Yes approve. Investment details to
Investment
be informed to Audit committee
Open a bank account and approve Can be approved
No Can be approved signatory
signatories signatory
Applications for business charge card Can be approved
No Can be approved signatory
accounts signatory
TRANSACTION PROCESSING
Payroll - Starters, leavers and Oversees systems of internal Monitors staffing and
Yes Authorises changes Authorises changes
amendments control; authorises changes performance
Final Authorisation of Final Authorisation of SET Authorises monthly payroll
Payroll - Administration Yes
SET payroll payroll costs for the academy
Income Yes Authorised
Authorisation of expense claims (cannot
Yes Authorised Authorised Authorised Authorised for Principal Authorised
authorise ones own expenses)
Limited authorisation of control
Control account reconciliation Yes Authorised
accounts (Level 5 access)
Transactions >1% of
annual income or Powers delegated to Principal
Write-off bad debts £45k individually: or Yes - up to EFA limits Authorised up to £5k Authorised up to £5k Authorised up to £2k up to Academy Council
2.5% or 5% of annual threshold
income cummulatively
Shaw Education Trust
Page 7 of 15 Scheme of Delegation September 2019 to August 2020Is authority delegated from
Finance ESFA CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
the Board?
FIXED ASSETS
Ensures management and
governance arrangements are
Management of capital projects Yes
appropriate and reports to
Board (DoEHSC )
Recommend approval
Acquiring a freehold on land and ESFA approval Recommend approval to CEO Recommend approval to CEO
No to Board for
buildings required for submission to Board for submission to Board
submission to ESFA
Recommend approval
Disposal of a freehold on land and ESFA approval Recommend approval to CEO Recommend approval to CEO
No to Board for
buildings required for submission to Board for submission to Board
submission to ESFA
Recommend approval
ESFA approval Recommend approval to Board Recommend approval to CEO
Disposing of heritage assets No to Board for
required for submission to ESFA for submission to Board
submission to ESFA
Powers delegated to Principal
Disposal of assets - not land, buildings Yes - but must approve over Authorised to Review and Authorised to Review and
up to Academy Council
or heritage £5k approve up to £5k approve up to £1k
threshold
Yes where value is less than Authorised up to Powers delegated to Principal
Authorised up to £39,999 Authorised up to £20K
Acquisition of assets £100k (OJEU limits to be £99,999 (formal tender up to Academy Council
(formal tender process) (minimum of 3 quotes)
observed) process) threshold
Authorised to Review and
Asset Register Yes Monitor asset register Maintain asset register
approve
Oversight and must report to
Security Of Assets Yes Monitor security of assets Maintain security of assets
Board by exception
Authorised to Review and
Loan of Assets Yes Monitor loan of assets Maintain loan of assets
approve
INSURANCES
Authorised to Review and
Annual Risk Review & Premium Renewal Yes
approve
LEASING
Recommend approval
ESFA approval Recommend approval to CEO
Taking up a finance lease No to Board for
required for submission to Board
submission to ESFA
Recommend approval
Taking up a leasehold on land and ESFA approval for Recommend approval to Board
No to Board for leases
buildings lease >7 years for leasesShaw Education Trust Page 9 of 15 Scheme of Delegation September 2019 to August 2020
Human resources
Is authority
Human resources delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board ?
Staff Structure
Reviews costed staffing plans Reviews costed staffing plans Reviews costed staffing plans
Approval of annual staffing plan No and makes overall budget and makes overall budget and makes overall budget Reviews annual staffing plans Prepares annual staffing plans
recommendation to Board recommendation to CEO recommendation to CEO
Authorised to Increase
Can authorise changes within Can authorise replacement
Academy/Organisational Headcount
Can authorise (with COO) overall budget; reports posts within existing staffing
within existing staffing budget Yes
changes beyond overall budget changes in headcount to budget & where roles are not
(Replacement of staff within approved
Finance Committee determined as "Do not replace"
budget only)
Quality Assures JD in terms of Agrees JD and recommends to
Job Description sign off Yes Approval of JD
equal opportunities pan MAT SET HR
Grade of posts (teaching & support
staff)
Job evaluation policy & procedures No Implements JE procedures
Authorises job evaluation and Responsible for oversight and Makes grading proposals to
Authorised to evaluate jobs and grades Yes
recommends to the Board cross-organisational grading HR / with HR input
Authorised to agree/vary basic Ensures consistent application
No
employment Terms & Conditions of T&Cs
Recruitment
Recruitment and appointment of CEO No
Appoints COO jointly with
Recruitment and appointment of COO No
Board
Recruitment and appointment of Yes- but may be Appoints Executive Team and
Involved in process Involved in process Involved in process
Executive Team Members and Principals involved Principals
Leads process for own teams
Recruitment and appointment of other Yes - but may be Authorised to appoint other Involved in process at
Leads process for own teams Leads process for own teams with SET representation on the
Senior Leaders involved Senior leaders Academy
panel
Authorised to appoint staff
Authorised to appoint staff Authorised to appoint staff within own teams within
Recruitment and appointment of other Authorised to appoint staff in Involved in process as
Yes within own teams as agreed within own teams as agreed approved headcount & where
staff line with identified strategy appropriate
with CEO with CEO roles are determined as "Do
not replace"
Carries out recruitment Ensures legislative and best Carries out recruitment
Recruitment processes Yes processes in line with SET practice compliance in Involved in recruitment process processes in line with SET
procedures recruitment processes procedures
Yes (but Chair must Signs contracts of COO, ELT SET HR team sign other
Signing of employment contracts
sign CEO contract) and Principals employment contracts
Shaw Education Trust
Page 10 of 15 Scheme of Delegation September 2019 to August 2020Is authority
Human resources delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board ?
Pay Policy
Makes recommendation to Contributes to recommendation
Annual approval of pay policy No
Board to CEO
Determines pay ranges for Responsible for oversight and Agreed by Board of Directors
Determination of pay ranges Yes (except CEO) Recommends to central HR
Principals and central staff cross-organisational grading 1st November 2017
Approves and reports to Audit Review Due: 31st October
Appointment outside range in salary structure Yes Approves Proposal for new range to AC
committee 2018
Allocation of TLR / SEN values Yes Responsible for MAT oversight Approves allocations Recommends to AC
Approval of discretionary Reviews proposal and makes Reviews proposal and makes Academy council proposes to
Value of other discretionary allowances Yes (except CEO) Proposals for other allowances
allowances recommendation to CEO recommendation to CEO RD/COO
Yes to Nominations
Annual Pay Progression and Appeals Makes recommendations to N Reviews proposal and makes Reviews proposal and makes Academy council proposes to
and Remunerations Recommends to AC
Process and R Committee recommendation to CEO recommendation to CEO RD/COO
Committee
Makes recommendation to Contributes to recommendation
Setting Executive Pay No
Board to CEO
Pension Policy & Discretions
Makes appropriate pension
Handling of all pension matters (teachers Responsible to ensure
Yes arrangements and ensures
and support staff) Academy systems are in place
proper administration
Makes recommendations to Makes recommendation to
Approval of use of discretions No
Board CEO
Operation of policies
Makes recommendations to
Approval of employment policies No
Board
RDs sets Principal's targets Principal appraisal with
Conducts appraisal
Objective setting and performance with AC and QA pan MAT DoE/DDoE AC approves
Yes (except CEO) Senior ELT arrangements for own team
appraisal targets RD sets Education recommendations for pay
and ensures pan Academy QA
Team targets progression to DoE
Leads the process with the
Makes recommendations to Makes recommendations to Creates formal restructure
Approval of formal restructure plans Yes Approves re-structure plan Principal; makes
CEO CEO plan. Leads the process.
recommendations to COO
Authority to issue warnings or other May issue warnings across the May issue warnings in own May issue warnings in own Part of formal panel and May issue warnings and
Yes
disciplinary measures except dismissal* SET and attend panels teams and attend panels teams and attend panels monitors the level of action disciplinary measures
May suspend following
Yes (Principals and all other
Suspension* Yes (except CEO) Informs CEO Informs CEO Informed consultation with HR and
central staff)
DoE/DDoE
CEO or other executive team CEO or other executive team CEO or other executive team
Dismissal* Yes member must be involved in member must be involved in member must be involved in Part of formal panel Part of formal panel
dismissal panels dismissal panels dismissal panels
Yes (except where CEO or other executive team CEO or other executive team CEO or other executive team
May be part of formal panel if
Appeals* (not pay progression) CEO has heard member must be involved in member must be involved in member must be involved in
not involved in the first panel
original case) appeal panels appeal panels appeal panels
Shaw Education Trust
Page 11 of 15 Scheme of Delegation September 2019 to August 2020HR addendum
The trust reserves the right to delegate varying levels authority to academies according to the performance of the academy.
DISCIPLINARY CASES AND DISMISSALS delegation model
DISCIPLINARY GRIEVANCE
CAPABILITY (PROFESSIONAL COMPETENCE)
ILL HEALTH CAPABILITY
REDUNDANCY (The Board will have determined that there is a Redundancy situation)
SOME OTHER SUBSTANTIAL SITUATION
Post Delegated authority Appeal Post Delegated authority Appeal
Chief Executive Board member 3 Board members Chief Executive Board Member Chair of Board
Board member or Chief
Regional Directors and Chief Operating Officer 3 Board members Director of Education, Executive Principal Chief Executive Board member
Executive
Director of Operations and Director of Estates, Health and Board member or Chief
3 Board members Deputy Director of Education Director of Education Chief Executive
Safety and Compliance Executive
Board Member or Chief
Principals Board Member Director of Operations, Finance Director Chief Executive Board member
Executive
Board Member, Chief
Chief Executive or RD or Chief
Subject Directors (Inc. Director of Teaching School and SCITT) Executive or Executive Principal RD Chief Executive/Board member
Operating Officer
Principal
Vice Principal and SLT Members Principal, RD Chief Executive Directors of Subject RD RD (other)
All other Academy posts Principal RD Vice Principal/SLT member Principal RD
Operations central posts COO Chief Executive or RD All other academy posts Principal RD
Finance central posts COO Chief Executive or RD All central finance posts COO Chief Executive
All operational posts COO Chief Executive
STAFFING RESTRUCTURES SIGNATURE ON LETTER OF APPOINTMENTS PERFORMANCE MANAGEMENT
Delegated authority Role Delegated authority Role Delegated authority
Chief Executive Chair of Board Chief Executive Chair and 1 Board member
CEO, Regional Directors, Chief Operating Officer, HR, Principal, Chair of Academy Council
RD Chief Executive RD Chief Executive
Principal Chief Executive, RD Director of Primary Chief Executive
Director of Education/ Deputy
Chief Executive COO Chief Executive
Director of Education
Director of Operations &
Directors of Subjects Chief Executive COO
Director of EHS&C
Finance posts COO Principals RD
Operations posts COO Finance core team COO
Teachers Pay- Threshold/UPS Principal Operations core team Director of Operations
`
Principal and academy line
All other academy based posts Principal, or RD if unavailable All other academy posts
management structure
Shaw Education Trust
Page 12 of 15 Scheme of Delegation September 2019 to August 2020Health & Safety
Is authority
HEALTH AND SAFETY delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board?
Central Central Central Academy
Makes recommendation to Responsible for Responsible for
Health and Safety Policy Yes, but monitors
Board implementation of local policy implementation of local policy
Responsible for
Ensuring the adequacy of health and Oversees SET arrangements Ensures Academy
Yes, but monitors implementation of policy.
safety practice throughout SET and reports to Board arrangements are adequate
Reports to Academy Council
Holds SET and Academy Responsible for
Ensures critical incident plans
Critical incident planning Yes, but monitors Critical incident plans and implementation of policy.
are adequate and in place
reviews as appropriate Reports to Academy Council.
Responsible for
Ensures RIDDOR reporting is Ensures Academy
Health and Safety RIDDOR reporting Yes, but monitors implementation of policy.
in place arrangements are adequate
Reports to Academy Council.
Ensures that accident reporting Responsible for the
Monitoring and reporting of
Health and Safety Accident reporting Yes, but monitors arrangements are in place and implementation of accident
exceptions
actions followed up reporting arrangements
Responsible for ensuring that
Monitors SET statutory training Monitors Academy statutory
Statutory training Yes, but monitors there are arrangements for
for H&S and reports to Board training for H&S
statutory training for H&S
Implements and monitors SET
Checks procedures are in Monitors local statutory
Statutory compliance testing Yes, but monitors statutory compliance testing
place and monitors outcomes compliance testing (ABM)
and reports to Board
Ensures the H&S committee is
Academy health and safety Receives reports of H&S
Quality assures the local in place (or part of resources
arrangements including committee and Yes committee (or part of resources
governance sub) and reports to Academy
use of risk assessments sub)
Council
Responsible for ensuring
Ensures all academies have
Fire risk assessment Yes, but monitors Supports Academy processes operational arrangements are
valid risk assessments in place
in place and effective
Responsible for monitoring the Responsible for ensuring
Ensures all academies have
Asbestos risk assessment Yes, but monitors impact of operational operational arrangements are
valid risk assessments in place
arrangements in place and effective
General monitoring and action plans in Responsible for monitoring the Responsible for ensuring
relation to safety of sites including Yes, but monitors Reporting to Board impact of operational operational arrangements are
buildings conditions arrangements in place and effective
Shaw Education Trust
Page 13 of 15 Scheme of Delegation September 2019 to August 2020Safeguarding
Is authority
Safeguarding delegated from the CEO Company Secretary Regional Directors Chief Operating Officer Academy Council Principal
Board?
Central Central Central Academy
CEO ensures single central
Complete and maintain a single central Ensures a compliant SCR is in
Yes register is in place for central Quality assures SCR
register place for the academy
team
No - Board ensures a
Appoint a Board member as lead
trustee holds this
safeguarding trustee
responsibility
Chair of academy council
Appoint a safeguarding academy
Yes ensures safeguarding
councillor
councillor is in post
Ensures review takes place
Ensure an annual safeguarding review is
Yes Quality assures the review and response to any necessary Ensures review is conducted
completed at each academy
actions are swift
Ensure appropriate members of staff and Ensures at least one member Completes training and
academy councillors are trained in safer Yes of every recruitment panel has regularly updates their
recruitment completed the training knowledge in this area
Ensure each academy has an Ensures DSL is in post and has
Ensures that a DSL is available
appropriately trained designated Yes appropriate training and time to
to staff and pupils
safeguarding lead (DSL) carry out duties
Ensure a trust wide safeguarding policy
Produces and reviews
is in place and complaint with statutory No CEO quality assures the policy
policy annually
guidance
Ensure individual academy safeguarding
Ensures policy is compliant
policies are in place and complaint with Yes Ensures policy in enacted
and reviewed annually
statutory guidance
Ensure academy staff receive regular
Yes Quality assures training Ensures training takes place
and appropriate safeguarding training
Lead safeguarding
Ensure SET central team receive regular ELT member ensures
Yes CEO quality assures training
and appropriate safeguarding training central team have
completed training
Ensure that files related to the protection
Quality assures arrangements Ensures systems of high
of children are well-organised and held Yes
for the storage of records quality
securely
Shaw Education Trust
Page 14 of 15 Scheme of Delegation September 2019 to August 2020Data
Is authority
Data delegated from the CEO Company Secretary Chief Operating Officer Data Protection Officer Academy Council Principal
Board?
DPO Quality Assures and Ensures measures and
Data audit and Mapping Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
Ensuring Data Security and Privacy DPO Quality Assures and Ensures measures and
Yes Designates school data lead and enables monitoring of data
controls are in place and monitored advises on best practice processes are in place
Information and cyber security controls DPO Quality Assures and Ensures measures and
Yes Designates school data lead and enables monitoring of data
including encryption advises on best practice processes are in place
DPO Quality Assures and Ensures measures and
Pupil, staff and visitor consent Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
Ensures privacy by design is
Data Processing Impact Assessments Yes Approval of DPIA's Recommends DPIA's to COO adhered to as key tenet of Data leaddevelops DPIA for apporval
GDPR
Ensures measures and
Freedom of information requests Yes DPO will advise on request Ensures all FOIs are responded to within statutory time frames
processes are in place
Ensures measures and
Subject Access Requests Yes DPO will advise on request Ensures all SARs are responded to within statutory time frames
processes are in place
DPO will advise and report to Ensures measures and Enables data lead to invetigate data breaches without
Data breach investigations Yes
ICO processes are in place obstruction
Makes recommendations to Supports Data Lead on Data lead conducts initial investigation and reports findings to
Reporting to ICO and board Yes Reports to ICO and Trustees
COO investigation where necessary DPO
DPO Quality Assures and Ensures measures and
Document retention compliance Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
DPO Quality Assures and Ensures measures and
Policy Management Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
Data Controller Contract, Checks and DPO Quality Assures and Ensures measures and
Yes Designates school data lead and enables monitoring of data
Management advises on best practice processes are in place
Monitoring and evaluating the status and DPO Quality Assures and Ensures measures and
Yes Designates school data lead and enables monitoring of data
effectiveness of privacy controls advises on best practice processes are in place
Implement any recommendations made Ensures recommendations are
Yes Designates school data lead and enables monitoring of data
by the DPO within the timeframes set. follow through
Ensure data is disposed of in a manner
DPO Quality Assures and Ensures measures and
appropriate to the type of data, including Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
digital data.
Maintain an up-to-date and compliant
DPO Quality Assures and Ensures measures and
archiving system which is labelled with Yes Designates school data lead and enables monitoring of data
advises on best practice processes are in place
the relevant retention periods.
Ensure role-appropriate training is DPO Quality Assures and Ensures measures and
Yes Designates school data lead and enables monitoring of data
undertaken by all staff members. advises on best practice processes are in place
Ensure websites and academy council ELT Quality Assures and Ensures measures and Designates school website lead and enables monitoring of
Yes
information is compliant advises on best practice processes are in place website data accuracy
Shaw Education Trust
Page 15 of 15 Scheme of Delegation September 2019 to August 2020You can also read
