FULLERIANS RUGBY FOOTBALL CLUB - CLUB DEVELOPMENT PLAN - www.fullerians.co.uk 2017-2021 - Pitchero
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FULLERIANS RUGBY FOOTBALL CLUB
www.fullerians.co.uk
CLUB DEVELOPMENT PLAN
2017-2021
Contents
Page
Executive Summary 3
1.0 Recent History of the Club 4
2.0 Background and Context 5
3.0 Audit – SWOT Analysis 6
4.0 Ethos and Values 7
5.0 Mission and Vision 8
6.0 Objectives 9-10
7.0 Action Planning 11
8.0 Monitoring and Evaluation 12
Action Plans (Appendix 1) - Separate Attachment
1. Club House Development Plan
2. Communication
3. Player Recruitment and Youth Development Plan
4. Retention of Players
5. Coaches, first aid and Volunteers Plan
6. Community Engagement
7. Effective and Efficient facilities Plan
8. Ground Maintenance Plan
9. Sponsorship
10. Income and Expenditure summary
Club development plans (Appendix 2) - Separate Attachment
Page 2 of 15
Fullerians RFC Club Development Plan V1.1
Executive Summary
Fullerians Rugby Football Club [“the Club”] has an established reputation in the County
(Hertfordshire) and the South East of England for its rugby at all levels - mini, junior and senior.
The Club has a buoyant membership and is able to field up to 5 senior sides and has a thriving
youth section from the age of 5 years. The club has had a policy of youth development for over
20 years developing ‘home grown’ talent that can be integrated into Senior Rugby.
New senior coaches have been appointed with a specific strategic remit to develop the Club for
st
future success and sustainability and specifically the performance of the 1 XV.
With the success in the increase in membership the Club Management has recognised the need
to update and improve the facilities that the club can offer. The Local Authority Watford
Council has recognised the potential of the Club to be a hub not just for rugby but also other
sports for the local community (see Watford Borough Council Sports Strategy)
https://www.watford.gov.uk/downloads/download/58/sports_facilities_strategy.
The Club grounds already provide facilities for Watford Ladies Football Club; Orienteering; Man
Alive fitness and Cassiobury School sports days and local School tournaments. It is recognised
that the Club now requires a clubhouse that can provide top grade social and sporting space for
all at the Club and the wider community. The Club have managed to refurbish some areas for
the clubhouse that were in dire need with a grant from the RFU and Fullerians fundraising and
now we have made the step towards really improving its facilities and planning permission was
gained in September 2015 to extend the changing rooms and social space (see appendix 2)
This Club Development plan for the period 2017-2021 seeks to address the approach that the
Club intends to take through its ethos, mission and vision, so that key short, medium and long-
term objectives contained within this plan can be met. These in turn are linked to a series of
action plans which will be managed, monitored and evaluated by the Executive Committee and
underpinned by appropriate procedures and policy documents.
Page 3 of 15
Fullerians RFC Club Development Plan V1.1
1.0 History of the Club
Fullerians RFC is one of Hertfordshire Rugby Union’s founding clubs. The Club has its roots in
Watford Grammar School, where rugby might never have caught hold if it hadn’t been for the
efforts of a sports teacher called Stanley Rous - who later went on to become president of FIFA
and the most important man in world soccer! The original club was formed in 1925, and was
named Old Fullerians RFC in honour of Dame Elizabeth Fuller, who founded the school in the
18th century. In 1965 the Club dropped the “Old” and turned itself into an open club. Due to
the hard work of the members in 1970 the present clubhouse was built and the five pitches
made from reclaimed wasteland. In this effort John Hancock was a leading force. Without his
herculean efforts the Club might not exist today.
Over the years the first team has won the County Cup on several occasions; made it to the
Sevens Finals at Twickenham and enjoyed a good run in what was at the time the John Player
Cup only to be stopped by a Gosforth side boasting 14 current England and Scottish
internationals. The week after they beat Fullerians 48-0, Gosforth beat Leicester 72-0
The Club are proud of those teams, and are just as proud of the fact that we are still turning out
four senior sides every week, together with a more-than occasional veterans’ side. We are also
providing good rugby for anyone who wants to play, whatever their ability.
The Club are also proud of our mini and junior rugby set-up which were launched in the mid
90’s by Nick Thomas and Clive Mulligan. Thanks to the dedication of these early pioneers and
their helpers more than 500 children now pull on a Fullerians shirt to compete at every age
level in well organised and successful teams. In any given week around half of the current first
team will probably have come through our junior ranks while others have been snapped up by
the academies of Saracens, Wasps and Harlequins. In particular Will Fraser, whose father
Andrew and Uncle Robert also played their rugby at Fullerians, made his debut for Saracens
against the USA national team in 2010.
It’s a particular tribute to the parents, coaches and players of the Club and the space the Club
has that only three years after we started mini rugby Fullerians were awarded the Herts mini
rugby tournament and have subsequently hosted this event on many occasions
Page 4 of 15
Fullerians RFC Club Development Plan V1.1
2.0 Background and Context
The beginning of the 2014/15 a new head coach was appointed for the senior section of the
st
Club. This proved to be a significant appointment because under his guidance the 1 XV was
promoted to London North West Two (i.e. Level 7). This was extremely satisfying as 15 of the
st
players in the 1 XV squad had that had come up through the Club Mini and Junior sections.
The 2015/16 season has seen the appointment of an assistant coach to help with the success of
the senior section. Another excellent appointment as together they are helping to improve
st
coaching across the different sections of the club and at present the 1 XV have just ensured
promotion for another successive year.
It is well known in rugby that approximately 80% of people stop playing sport between the ages
of 16 and 19 so the Club had to find a way to encourage members to continue playing. The Club
Committee were conscious of the need to continue in Club investment of our ‘home grown
talent’, as they are future of the Club. Due to the large number of members at the Club a
coherent and formal structure needed to be put in place to ensure an upward trend of
performance and transition from Junior to Senior rugby.
In 2014-15 the Fullerians Academy was launched to help with this transition aiming to keep the
16-19 year olds playing and being part of the Club. As a result there is now a high degree of
synergy between the senior squads through coordinated group training. In addition the Club
has introduced a Youth Development Coordinator to liaise with Schools, recruit, train and
integrate emerging youngsters and players into the Junior and senior sides throughout the
Club. However, it is also recognised that to nurture youngsters fully they need to be mentored
and play alongside experienced and established Club players.
There is now a high level of coaching, support and development opportunities for members. A
variety of player-focused initiatives have been introduced including dedicated skills sessions,
fitness and nutritional advice and Player Packs. As a result many more players are now training.
Whilst match results are important and the success of the Club will be judged by many on the
st
performance of the 1 XV, Fullerians is a ‘community rugby club ‘and its main function is to
encourage and enable as many people as possible to play rugby. The real evidence of the
success of the Club is that it is in the enviable position of being able to field up to 5 senior sides
on a Saturday afternoon and have in excess of 130 senior playing members and 600 junior
members representing 12 age groups.
Page 5 of 15
Fullerians RFC Club Development Plan V1.13.0 Audit – SWOT Analysis
The purpose of a SWOT Analysis is to evaluate resources. To compare and contrast the
Strengths and Weaknesses of the club against the external environment i.e., the Opportunities
and Threats so that a coherent set of objectives and strategies can be formulated. The purpose
is to build on the strengths, eradicate the weaknesses, and recognise and exploit opportunities
and plan for the threats.
Strengths Opportunities
• Good reputation • Increased recruitment (junior and
• Large senior membership senior)
• Large junior membership • Potential clubhouse development
• Location • Other local clubs struggling to
• Public profile maintain numbers
• Coaching and support infrastructure • Youth development and school liaison
• Availability of pitches – 5 in total [1 • Grant funding
floodlit] • Levels of spectator support
• Pro-active Personnel • Summer diversification facilities
• Social programme • Wider use of the facility by the
• Number of fixture and league Community i.e. Watford joggers,
representation netball and orienteering
• Girls and Ladies Rugby team started
2017
• Mixed ability rugby commenced
Weaknesses Threats
• Facilities – clubhouse • Local competition London 2 (4
• Lack of formal volunteers Hertfordshire based teams)
• Communication • RFC in restructured London 1
• Cash flow • Current economic climate
• Grounds equipment is old • No assets
• Flooding of training pitch • Other competing sports i.e. football
• School Team Commitments
Page 6 of 15
Fullerians RFC Club Development Plan V1.14.0 Ethos and Values
The Club is committed to fulfilling and upholding the following values and standards:
• Play rugby to enjoy and hopefully win but not at all cost
• To aspire to be the very best rugby club that we can
• To promote and enhance other sport users in the Community
• To play as a Club and to foster team spirit across all teams and sports
• To help all players to achieve their full potential regardless of level or ability
• To provide the very highest standards of coaching and support that we can
• To foster an environment based on friendship, trust, transparency and respect
• To create ambassadors of the Club and role models for the game of rugby and other
sports
• To promote equal access and opportunity for all
• To uphold the core values of discipline, teamwork, enjoyment, sportsmanship and
respect
Page 7 of 15
Fullerians RFC Club Development Plan V1.15.0 Mission and Vision
Mission
Fullerians Rugby Club provides an environment that inspires mutual respect, sportsmanship,
trust and a basis for lifelong friendships.
The Club strives to foster a shared sense of club identity across all teams from Minis to Seniors.
All members will continue to promote the Club and game of rugby throughout the wider
community and to provide sport for all, regardless of age, background, race or gender.
The Club aspires to help all players in all activities achieve their full potential, whatever their
age, standard or ability and we take pride in our hospitality to officials, visiting teams, their
supporters and members of the public.
Vision
Our vision encapsulates the following:
• To retain the Club amateur status.
• To extend the clubhouse and improve facilities for members, other sport users and the
wider community.
• To achieve promotion, whilst maintaining a good standard of community rugby and
other sports at other current levels (Junior and Senior)
• To develop a sound financial base including a healthy financial reserve.
Page 8 of 15
Fullerians RFC Club Development Plan V1.16.0 Objectives
The following objectives have been developed as a result of the SWOT analysis, to underpin the
Clubs values and vision for the future. They reflect:
• short-term objectives i.e. immediate action to be taken and by the end of year 1;
• medium term objectives i.e.by the end of year 3 and
• Long term objectives i.e. by the end of year 5.
6.1 Short-term Objectives (Year 1)
• Commence and complete the upgrading of the Clubhouse (by 2018).
• Introduce succession planning for Mini (ages 5-12), Junior (ages 13-18) and senior
sections.
• Consolidate the current player base for Mini, Junior and Senior sections
• First aid – ensure every squad has at least one qualified first aider
• Introduce numbers to build a girls and ladies rugby team (already started 2017)
• Communication plan - develop and deploy, so ensure one club, one vision
• Volunteer structure – formalise with parents
• Database of all members and kept up to date
• Set up a youth development programme for integration of the junior section players
into the senior section.
• Continue with mixed ability rugby and introduce other sports
• Provide a base for Watford Boxing Association and Watford Joggers
• To offer a venue for Orienteering on a permanent basis so they continue and increase
usage throughout the year
• Encourage other sports to use the facility through the year i.e. netball, and ladies
football
• More use of the facility during the day by West Herts College and local Schools i.e tag
festivals, centre of excellence for rugby
• Approach potential users that have previously contacted us to use our facilities as well
as seeking new ones i.e. keep fit classes, girls dance classes, toddler groups, cub scouts,
girl guides and U3A .
Page 9 of 15
Fullerians RFC Club Development Plan V1.16.2 Medium Term Objectives (3 year plan)
• All Club coaches to have a minimum of Level 1 qualification - Mini, Junior and Senior
sections. 2 coaches per age group to have Level 1.
• Promotion of the 1st XV league to London 1 (achieved 2016)
• Maintain London 1 status
• Improve the drainage on the training pitch and pitch 1
• Have up to 50 players for a girls and ladies rugby team
• Increase the senior player base to 150+
• Increase the mini and junior player base to 650+
• Mixed ability rugby to have a membership of 30
• Increase social membership to 80 (currently 50 in 2016).
• Increase the Sponsorship target by 10% [Currently £10,000 per annum]
• Create and implement a coherent social and fundraising strategy.
• Start Fullerians netball training with a squad of 10-15.
• Watford Joggers to be based at Fullerians and sustain priority access on specific nights
for the club. Increase their membership to over 200.
• Hertfordshire orienteering club to deliver 6 events each of which will attract
participation of between 100-300 participant
• West Herts and Schools tag and contact festivals in place. 6 Schools using our facilities
and fields during the week on a regular basis
• Other community users – 4 new groups using the facilities
• Before and after School clubs to be based at the facility
6.3 Long Term Objectives (5 year plan)
• Maintain 5 senior teams.
• Girls and Ladies squad of 70+ players
• Establish a ladies football team with a squad of 15-20
• Mixed ability continues to grow with 40-50 members
• Maintain and develop the Mini and Junior player base
• 1-2 referees per age group
• Promotion to National league 3 South (level 5)
• Fullerians Netball team playing in a league with a squad of 20 members
• Provide a new gym that all can use especially Watford Boxing. Club to be sustained and
increased membership
• Continued use by Herts Orienteering Club.
• Create a financial capital reserve of £20K.
Page 10 of 15
Fullerians RFC Club Development Plan V1.1• The facility continues to be used all day by the wider community with 8 new groups
using the facilities.
• West Herts and Schools tag and contact festivals in place. 8 Schools using our facilities
and fields during the week on a regular basis
• Increase the Supporter base to 100 for each 1st XV home league game.
• Develop a 3G pitch for training and playing
• All junior coaches to have achieved Level 2 qualification. 1 coach per junior age group to
have Level 2
7.0 Action Plans (see Appendix 1)
This section contains the action plans that support the strategic objectives and consist of:
• Communication
• Player Recruitment and Youth Development Plan
• Retention of Players
• Coaches, first aid and Volunteers Plan
• Community Engagement
• Club House Development Plan
• Effective and Efficient facilities Plan
• Ground Maintenance Plan
• Sponsorship
• Income and Expenditure summary
These Action Plans are underpinned by the following documents*, which are available as PDF
downloads on the Club website: www.fullerians.co.uk
• Codes of Conduct RFU core values
• Safe guarding Policy
• Health and Safety Policy
• Grievance Procedure
• Director of Rugby Job Description
• Youth Development Job Description
Page 11 of 15
Fullerians RFC Club Development Plan V1.18.0 Monitoring and Evaluation
The Club Development Plan is a working document and as such it is important that it undergoes
a formal evaluation on an annual basis to reflect key changes and developments. In conjunction
with this, the Plan will also be reviewed on a monthly basis at Executive Committee meetings
where it will be a regular agenda item. At this meeting, those who have a direct responsibility
for specific Action Plans, will be required to report on progress, so that continual monitoring
takes place and to ensure that the Club continues to move forward.
*Please note that over time, we will develop other relevant documents as the need arises.
Page 12 of 15
Fullerians RFC Club Development Plan V1.1Club House Development Plan
Purpose
The purpose of this governance structure is to ensure a formal process is adopted throughout
the life of the Club House Development Plan [“the Project”] to ensure it is delivered on time, on
budget and to the right quality. It is not aimed at presenting a barrier or bureaucratic red tape,
this is standard good practise and in most cases key stakeholders, such as the RFU, local council
and other interested parties will expect to see this in place. Ultimately it is aimed at protecting
and reducing the risk to Club and the people involved.
Club Committee
The committee is made up of elected representatives, representing club members. Each
elected role should be aligned to one of the project groups, to either be part of that project
team, offer advice or provide support. This group are the internal stakeholder group, who will
ultimately be responsible for the Project, collectively authorising the release of funds, changes
to requirements and approval of the contractors throughout the project and going forward.
Page 13 of 15
Fullerians RFC Club Development Plan V1.1Steering Group
The Steering Group is made up of volunteers with a senior person from each of the sub-teams
being represented. This Steering Group is responsible for the delivery of the Project, working
together with and across the teams to support each other.
The Steering Group will have limited authority to release funds and make onsite changes to the
requirements, up to an agreed value. The chair of the Steering Group along with a professional
body, i.e. the Project Manager will present an update to the main Fullerians Committee at
regular periods throughout the Project, or if there is a need to seek approval for releasing funds
or significant change of requirements, key decisions.
Sub Teams
Project Management – this will be carried out by a qualified Project Manager responsible for
the day to day management of the Project. He will report to the Steering Group. He may have
limited approval for onsite decisions up to an agreed value.
Design & Build Team – This team seek input from all internal stakeholders and external bodies
such as the council and other 3rd parties. They shall collate the requirements into the
specification for the tender, working closely with the Project Manager. This team shall co-
ordinate the tendering process.
Facilities Management Team – This team will be the owners of the facility once it is finished and
commissioned. They shall provide their requirements to the design and build team. This team
shall assist with the evaluation of tenders.
Sponsorship Team – This team is responsible for identifying channels of potential sponsorship,
collating information, completing applications and raising the funds required to enable the
Project to be delivered, and the ongoing running of the facility once it is commissioned. This
team will work closely with the marketing and communications team who will provide the
standard text, details and information for the applications. In addition they will also work with
the Budget Group with regards to funds.
Budget Team – This team is responsible for the management and release of funds for the
Project. They shall ring fence the funds to ensure there is sufficient funding for each stage of
the Project, raising awareness is there is a shortfall. This team shall work with the Sponsorship
Team to understand the potential funding expected and provide reports to the Steering Group
and Club Committee on how, where and when funds are being committed.
Legal Team - this team is responsible for providing legal support throughout the Project. From
initial site ownership, lease agreements, assisting with the tendering process and contracts.
This team shall draft short, medium and long term rental and hire agreements for the use of the
facility and grounds to ensure the club is able to maximise their use.
Page 14 of 15
Fullerians RFC Club Development Plan V1.1Marketing & Communications - this team is responsible for the marketing and communications
of the Project This shall include the production of internal newsletters to engage club members,
to ensuring all interested parties linked to the club (users, clubs, council etc.) are kept informed
of the progress and status of the project. This team shall work closely with the Sponsorship
team generating standard text to use in applications and other marketing activities.
Page 15 of 15
Fullerians RFC Club Development Plan V1.1Appendix 1 Action Plans for Fullerians RFC
Fullerians RFC - Development Plan 2016-2021
History & Approval
Revision History
Revision date Previous revision date Summary of Changes Version
3rd November 2015 None First draft 1.0
11th January 2016 3rd November 2015 Additional text added in all sections 1.1
Sep-16 Jan-16 Completed draft data, information for each section 1.2
Sep-17 Sep-16 Reviewed and updated 1.3
Approvals
This document requires the following approvals.
Name Title Organisation Date of Issue Version
Kevin Brind Chairman Fullerians RFC Sep-17 1.3
Peter Samuel Secretary Fullerians RFC Sep-17 1.3
Rowan Scranage Treasurer Fullerians RFC Sep-17 1.3
Alban Barnes Youth Section Chairman Fullerians RFC Sep-17 1.3
Sarah Koumi Mini Section Chairman Fullerians RFC Sep-17 1.3
Susan Dollard Welfare Officer Fullerians RFC Sep-17 1.3
Tim Horne Committee Member Fullerians RFC Sep-17 1.3
Gary Wall Club Steward Fullerians RFC Sep-17 1.3
Jeff Wall Senior Membership Officer Fullerians RFC Sep-17 1.3
Distribution
This document has been distributed to
Name Title Organisation Date of Issue Version
Mike Musk Club President Fullerians RFC Sep-17 1.3
Jason Bowers Funding & Facilities Manager RFU Sep-17 1.3
Melanie Liley Regional Development Officer RFU Sep-17 1.3
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 24 07/09/2017Fullerians RFC - Development Plan 2016-2021 Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 24 07/09/2017
Fullerians RFC - Development Plan 2017-2021 Introduction This club development plan has been prepared by Kevin Brind and approved inline with the clubs governance structure. Purpose The purpose of this document is to provide a framework under which the club can develop over the next 5 years. The plan is not intended to present a barrier and will need to be reviewed and updated to reflect actual activity in the club and the environment and wider community around it. Review This development plan shall be reviewed as part of the standing agenda for the clubs committee meetings, however as a minimum is shall be reviewed annually and updated to reflect any changes and amendments after the AGM. Data The information provided in the document is the property of Fullerians RFC and should not be shared with 3rd parties unless agreed in writing by an authorised officer of Fullerians RFC. The information shall be shared with the Rugby Football Union as part of the clubs ongoing development and accreditation. Assumptions The information in the development plan is based in data available to the club at the time of approval. A number of assumptions have been made to allow the club to project this plan forward 5 years. These assumptions are documented and will be reviewed and updated as part of the clubs annual review. Fullerians RFC Address: Coningsby Drive, Watford, Herts, WD17 3PB Telephone Number: 01923 - 224483 Website: www.fullerians.co.uk Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 7 of 24 07/09/2017
Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017 -2021
Headlines from the Annual Plan
In support of our members and partners, over the course of the next 48 months our priorities are:
1 - Governance
2 - Communication
3 - Resources / Staff
3 - Player recruitment (Whole Club)
4 - Player retention (Whole Club)
5 - Coach & Referee recruit, retain and develop.
6 - First Aiders recruit, retain and train.
6 - Volunteer Co-ordination
7 - Community Engagement - Integration with local community and external partners
8 - Facilities
9 - Ground / Pitches
10 - Events
Sign Off
Chairman Kevin Brind Secretary Peter Samuel
Performance Issues
Key Drivers
1. Governance - Structured effective and efficient management with clear role responsibilities.
2. Effective multi media approach, with clear , timely communication to members and other interested parties.
3. Recruit, and retain appropriate levels of resource and staff at key times.
4. Recruit and retain players across the whole club.
4. Recruit and retain coaches and referees, utilise across whole club.
5. Recruit and retain first aiders, ensure each age group has a minimum of one first aider, ideally two.
6. Establish and co-ordinate a database of volunteers across the whole club.
7. Integration with the local community and 3rd parties.
8. Effective and efficient fit for purpose facilities
9. Effective, multi use, fit for purpose grounds and pitches.
10. Provide a calendar of annual and special events
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Fullerians RFC Development Plan 2016 -2021
Key People
President Mike Musk Youth Chairman Alban Barnes Honorary Secretary Peter Samuel
Honorary Treasurer Rowan Scranage Youth Vice Chairman Coaching Co-ordinatoor Gary Dollard
Volunteer Coordinator Safeguarding Manager Susan Dollard RugbyFirst Super User Susan Dollard
Vice President Schools Contact
Website Manager Peter Samuel
Database Manager Peter Samuel
Hon Team & Match Sec Kevin Brind
Sponsorship Manager Sean Mahon
RFU Staff
Regional Rugby Manager Gavin Williams Area Training Manager Clive Cashell
RDO Tom Redfern Funding & Facilities Mgr Jason Bowers Area Training Officer Clare Daniels
Community Rugby Coaches Harry Harrison University Dev Officer Jamie Traxon RFUW Divisional Talent
Alex Austerberry
Womens Rugby Dev. Officer Clare Cooper Development Officer
Partners
Ginders, Liberty Specialty
Significant Sponsors County Sports Partnership Herts Sports Partnership Premiership Academy Saracens
Markets, Savoy Contracting
Local Authoritiy Watford Other agencies
Baseline Data
Adult Male Players 127 U12 30 Adult Female 15
U19 35 U11 27 Girl's U18 5
U17 25 U10 35 Girl's U15 10
U16 45 U9 26 Girl's U13 10
U15 35 U8 30
U14 45 U7 34
U13 35 U6 20
Coaches L1/ Coaching Children 20
L2/ Certificate in Coaching
15
Rugby Uniuon
Active Referees (ELRA) 5
Other Volunteers first aid 27
Information source
Membership database
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Fullerians RFC Development Plan 2017-2021
Effective and Efficient Governance
Funding
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Traffic Light Review / Monitoring
Source
Support of Management To implement a suitable business model to By end of Year 1 to have functioning and Kevin Brind, Peter Samuel, None Annual review
committee and Sub improve the managements of all aspect in the effective management committee Alban Barnes
Committees day to day running of club supported by the relevant sub committees
Governance structure To implement a suitable business model to Each role provides an update at Kevin Brind, Peter Samuel, None Annual review
improve the managements of all aspect in the committee meetings, keeps records, and Alban Barnes
day to day running of club submits a report for the AGM
Role description Each role to have a role description with key Each role delivers against agree actions, Peter Samuel None Annual review and on new committee
tasks, responsibilities. tasks and is held accountable. members
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017 -2021
Other
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
Improve effective Facilitate the running of a single club website, fully Weekly and monthly updates Peter Samuel Monthly
communication with all updated on a minimum of a weekly basis - A
membership committee board which shows a list of Club Officers,
contact details and copy of last Months Minutes
Notice Board Regular updated club notice board. Gary Wall / Tasha Weekly
Fountain
Committee Board A committee board which shows a list of Club Officers, Committee board up and in the Peter Samuel Biannually
contact details and copy of last Months Minutes hallway. Contact details on the
website
Mailing List Club requirement of a single accurate and regularly updated Bimonthly emails to be sent to Kevin Brind, Alban Bimonthly
mailing list for the entire membership including past and members on activities, events and Barnes, Sean Mahon
expat membership. news of the club
Cascade Key information is cascaded in a timely manner via coaches, Monthly emails sent via relevant Kevin Brind, alban
administrators and volunteers for each age group chairperson to coaches Barnes
Community Establish a communication process to ensure local residents Liaising with WBC and residents on Kevin Brind Gary Wall,
and the community are informed of key club activities events sean Mahon
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017-2021
Other
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
Catering staff & resource Paid member of staff with responsibility for Catering is provided at key times in the club Gary Wall Monthly
the kitchen and supplies calendar.
Bar staff Paid member of staff with responsibility for Maintain the bar, bar is available at key times Gary Wall Tasha Monthly
the bar. in the club calendar Fountain
Kit shop Ensure there is appropriate level of Kit shop is provided at key times in the club On Line / Beats School Monthly
resources at key times. calendar Uniforms
Senior Coaches Good numbers training and enjoyment Kevin Brind £12,000.00 Club Monthly
Strength and Conditioning Coach Ensure the senior players are at a level to Fitter stronger players with individual Kevin Brind Twice yearly
play Level 7 and higher programmes
TOTAL £12,000.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017-2021
Recruitment of Players
Strategic Plan Objective Action/Project
Performance
Lead Person Budget
Funding Traffic
Review / Monitoring
Notes
Indicator Source Light
Volunteer Co-
Recruit a task group to manage all 3 members (1 per
Recruitment of player recruitment task ordinator Rich Volunteer Co-ordinator - Task
recruitment initiatives relating to playing section) £0.00
group Hoskins Sarah group
mini/junior/senior recruited
Koumi Gary Dollard
Schools Initiative Primary Schools Liaise with Schools to introduce Schools Co-ordinator
£0.00
potential members Coaches
Schools Initiative Secondary Liaise with Schools to introduce Schools Co-ordinator
£0.00
schools potential members / Coaches
Schools Initiative
Liaise with Universities to introduce Schools Co-ordinator
College / University
potential members / Coaches
Club members to introduce new
By Year 3 to sustain 4
"Players" to the club. Club will offer
senior sides. By year 5 Membership
Club Buddy Scheme rebated or part rebated membership £0.00
to increase to 5 senior secretary / Captains
to recommending member on
sides.
successful introduction
Social Members
By year 3 increase
Maintain and increase number of
social membership to Clyve Hancock
social Members in the club
80
10 players participating
Implement in summer 2016 Ladies in year 1 increasing to Recruitment Task
Introduce Ladies Program
rugby 35 in year 3 and 45 by Group
year 5
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2016 -2021
Retention of Players
Strategic Plan Funding Traffic
Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Objective Source Light
Create transition events in clubLess drop out of youth players
Transition of Colts Transition Manager Bimonthly meetings with senior
to integrate young players into to senior rugby and higher
players to Senior Rugby Academy coach coaches and junior coaches
the senior section retention for senior rugby
Number of players that are club
Create a Student tracking Academy coach / player
Returning Students developed playing
system to monitor and remain in liaison officer / Gary
Rugby representative senior rugby for
contact with club players Dollard
the club.
Contact player to gather
Best practice If players leave, why do they? reasons for leaving / stopping Player liaison officer Biannual
playing.
More coaches qualified. All
Increase number of qualified coaches to have level 1 in 3
Level 1 and Level 2 coaches. years and all junior coaches to
Coach Education and Coaching Co-ordinator /
Host an annual CPD program to have level 2 in 5 years. Higher Bimonthly meetings with coaches
Coach development Gary Dollard
include Scrum Factory and quality of technical and tactical
Rugby Ready delivery to players. More
enjoyment
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 14 of 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017 -2021
Recruitment and Retention of Coaches, Volunteers and Referees
Funding
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Priority Review / Monitoring
Source
Year 1 4 extra coaches - Year 3 8
extra Coaches - Year 5 16 extra
Coaching Coordinator to identify and
Coaches. All coaches to have
Recruit coaches for all sections mentor new coaches including CPD Coaching coordinator
Level 1 qualification in 3 years and
development
at least 1 junior age group coach to
have Level 2 in five years
All volunteers and Coaches to be gifted
Year 1- all volunteers and coaches
appropriate dress and attire to perform their Engage kit manufacturer for providing
rewarded with Club thank you Committee
duties and promote the club badge to raise necessary garments and design
evening
Fullerians RFC profile
Provide referee courses and opportunities Year 5 - 1-2 referees per age
Referee recruitment Coaching coordinator
for volunteers group
£0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017 -2021
Other
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
Maintain first aid list Year 3- 2 first aiders in each age To identify age groups that Sue Dollard Biannual
group need first aiders
Ensure all first aiders are trained and kept up 3 yearly updates to maintain currency Regular courses Sue Dollard Annual
to date
Recruit additional first aiders where required. New members to the club Sue Dollard Biannual
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 16 of 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017 -2021
Other
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
Identify a club member who is known
throughout the entire club who is able to Year 1 to have a Volunteer Co-
Recruit a Volunteer co-ordinator Recruitment Task Group
engage and attract volunteers to support ordinator in place
all club projects
Year 3 Recruit 30 Active volunteers in
Volunteer recruitment skilled positions - Establishing skills set of Year 5 - 50 active volunteers Volunteer Co-ordinator
members for their normal day jobs
Community engagement Liaise with the Watford Sports Volunteer coordinator
Development officer to contribute and
utilise the wider volunteer group.
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017 -2021
Community Engagement
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
Produce a comprehensive contacts Obtain contact details for - CSP - Year 3 to have a excellent Committee - Chair 6 weekly meetings and annually
list of partners who can assist club Local Authority - RFU - Herts Rugby - relationship and regular contact person
with its projects Heads of Dept. Local Schools with these key partners
Establish links with other sports West Herts College and Schools tag Year 3 to have tag festivals in Committee - Chair
groups in the area. festivals and centre of excellence for place and 4 Schools using our person
rugby facilites during the week. Year 5
to have 6 Schools
Watford Boxing Year 5 to have a new training Committee - Chair
gym that Watford Boxing can person
use. Year 5 club to be
sustained and increase
membership
Herts Orienteering Hertfordshire orienteering club committee - Chair
to deliver 6 events each of person
which will attract participation of
between 100-300 participant by
year 3
Mixed ability rugby Increase membership to 30 in 3 committee - Chair
years person
Ladies rugby Increase membership to 50 in 3 committee - Chair
years and 70+ in 5 years person
Watford joggers Year 3 Watford Joggers to be committee - Chair
based at Fullerians and sustain person
priority access on specific
nights for the club. Increase
their membership to over 200.
Other Community users i.e. dance In 3 years 4 new groups using committee - Chair
classes, fitness groups, cub scouts, the facilities and 8 in 5 years person
girl guides and U3A
Ladies netball and football teams In 3-5 years to establish a committee - Chair
netball and ladies football team person
Offer of Club facilities to Local To advertise and inform our key More use of club during the day Gary Wall
community partners the availability of club for not just for sports but for other
their use activities and Parking
A better liaison and relationship with Regular contact with RDO and CRCs More information reaching the Committee
RFU delivery team club and community of club
activities
TOTAL £0.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 18 of 24 24Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017 -2021
Effective and Efficient Facilities
Total No. Pitches Lit Pitches No. Lit Training Areas
4 1 1
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Source Light
To be reviewed at each committee
Develop an annual maintenance Schedule is developed and Facilities Manager Running
Facilities Maintenance £20,000 meeting to agree work and release
schedule implemented Club Steward costs
funds.
Inspection carried out,
Inspection to be carried out every X
Engage company to conduct Any work is carried out in timely manner Facilities Manager Running
Electrical Certificate £1,500 years or if there are any substantial
certification Certificate presented as satisfactory Club Steward costs
changes to the building.
.
Inspection carried out,
Engage company to conduct Any work is carried out in timely manner Facilities Manager Running
Gas certificate £1,000
certification Certificate presented as satisfactory Club Steward costs
.
Car park is level, no pot holes and is
clearly marked out in bays. Facilities Manager Liaising with Cassiobury school to
Car Park Maintain car park £2,000
Allocated spaces are indicated including Club Steward make sure running smoothly annually
emergency access
Sport
England
New clubhouse refurb Apply for RFF Funding Project completed by end of Year 3 Committee £500,000.00 and RFU
WBC
fundraising
Put in place hire agreements for
Hire agreements
short, medium, long term hire.
Implement all weather pitch with Project completed in 5 years wider access RFU
All weather pitch committee £250,000.00
floodlights to the community for hire and usage fundraising
TOTAL £750,000.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
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Fullerians RFC Development Plan 2017-2021
Effective and Efficient Facilities
Total No. Pitches Lit Pitches No. Lit Training Areas
4 1 1
Strategic Plan Funding Traffic
Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Objective Source Light
Ensure appropriate level of John Merriman
Groundsmen Playable pitches 20000 Club Biannual review
resources are available facilities manager
1 pitch remains floodlight. Access to
Lights Maintain floodlights Facilities Manager £1,000
mobile floodlights
Club and
Improve drainage on
In 3 years have drainage works completed Natwest
training pitch and pitch Committee £20,000.00
for two most used pitches rugby force
1
RFU
All weather pitch see facilities
TOTAL £20,000.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 20 of 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017 -2021
Other
Funding Traffic
Strategic Plan Objective Action/Project Performance Indicator Lead Person Income Generated Review / Monitoring
Source Light
Beer festival Annually in April Runs over 3 days Gary wall £3,000.00
Chairman's May Ball Annually in May Evening Kevin Brind £7,000.00
Year End Award Nights Minis, juniors and seniors run annually at the clubhouse Age groups £1,000.00
Race Night 2 years Fund raiser Kevin Brind £2,000.00
Quiz Night 1-2 yearly Fund raiser Age groups £300.00
Herts Tag Festival 2 years age groups £5,000.00
Herts Contact Festival 2 years age groups £5,000.00
World Cup Event 4 years
TOTAL £23,300.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 21 of 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017-2021
Other
Strategic Plan Funding Traffic
Action/Project Performance Indicator Lead Person Budget Review / Monitoring
Objective Source Light
Sponsorship Annually Fund raiser Rowan Scranage (club £10,000.00 Sponsorship packs available on the
members) website and range in price. Reviewed
annually
TOTAL £10,000.00
Plan Traffic Lights Information source
Complete
In progress
Not Started
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 22 of 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017-2021
Income Summary
Cost Per Expected Actual Traffic
Area Chair/budget holder Qty Actual v Budget Comments
Unit Budget Income Light
INCOME:
Example 1 £ 105.00 £105.00 £105.00 £0.00
Membership
Mini Membership (U6-U12) Sarah Koumi 1 £ - £0.00 £0.00 £0.00 Discount offered if renewed prior to end of Aug 2015
Junior Membership (U13-U16) Gary Dollard 1 £ - £36,000.00 £0.00 -£36,000.00 Discount offered if renewed prior to end of Aug 2015
Academy Membership Sue Dollard 1 £ - £0.00 £0.00 £0.00
Colts Membership Sue Dollard 1 £ - £0.00 £0.00 £0.00
Senior Membership Simon Caplan 1 £ - £21,000.00 £0.00 -£21,000.00
Facilities
Bar Gary Wall 1 £ - £56,000.00 £0.00 -£56,000.00
Kitchen Gary Wall 1 £ - £16,000.00 £0.00 -£16,000.00
Kit Shop Lorraine Caplan 1 £ - £11,500.00 £0.00 -£11,500.00
Facilities Hire
Film units 1 £ - £14,250.00 £0.00 -£14,250.00
Saracen School Tag Festival 1 £ - £0.00 £0.00 £0.00
West Herts College 1 £ - £0.00 £0.00 £0.00 Pitch 4 used for football, possible clubhouse use in the future
Private Party Hire 1 £ - £225.00 £0.00 -£225.00
Misc Hire 1 £ - £6,000.00 £0.00 -£6,000.00
Annual Events
Beer Festival 1 £ - £0.00 £0.00 £0.00 Held April 24,25, 26th. Various activities.
Chairman's Ball 1 £ - £0.00 £0.00 £0.00 Held May 16th, includes raffle and entertainment
Year End Award Nights 1 £ - £0.00 £0.00 £0.00 Each age group uses hall, kitchen and bar
Race Night 1 £ - £0.00 £0.00 £0.00
Quiz Night 1 £ - £0.00 £0.00 £0.00
Misc. events 1 £ - £0.00 £0.00 £0.00
Special Events
Herts County Tag Festival 1 £ - £0.00 £0.00 £0.00 Not hosted in 2015
Herts County Contact Festival 1 £ - £0.00 £0.00 £0.00 Not hosted in 2015
World Cup Promotion Event 1 £ - £0.00 £0.00 £0.00 Pre start to attract public to club until end of world cup
Fund Raising
Raffles 1 £ - £0.00 £0.00 £0.00
Golden Brick 1 £ - £0.00 £0.00 £0.00
100 Club 1 £ - £3,000.00 £0.00 -£3,000.00
Grant applications 1 £ - £0.00 £0.00 £0.00
Donations 1 £ - £0.00 £0.00 £0.00
1 £ - £19,000.00 £0.00 -£19,000.00
Sponsorship
1 £ - £0.00 £0.00 £0.00
TOTAL £182,975.00 £0.00 -£182,975.00
Income as expected, no concerns
Some concerns if full income will be recognised
Income will not be recognised this year.
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 24 07/09/2017Fullerians RFC - Development Plan 2017-2021
Fullerians RFC Development Plan 2017-2021
Expenditure Summary
Approved Actual Traffic
Area Chair/budget holder Qty Cost Per Unit Actual v Budget Comments
Budget Expenditure Light
Example 1 £ 135.00 £ 135.00 £ 135.00
Membership
Recruitment of Players (Mini/Junior) 1 £ - £0.00 £0.00 £ -
Recruitment of Players (Academy / Colts) 1 £ - £0.00 £0.00 £ -
Recruitment of Players (Senior) 1 £ - £0.00 £0.00 £ -
Retention of Players (Mini / Junior) 1 £ - £0.00 £0.00 £ -
Retention of Players (Academy / Colts) 1 £ - £0.00 £0.00 £ -
Retention of Players (Senior) 1 £ - £0.00 £0.00 £ -
Recruitment / Retention Social Members 1 £ - £0.00 £0.00 £ -
Coaches / Referees
Recruitment of Coaches / Referees 1 £ - £0.00 £0.00 £ -
Retention of Coaches / Referees 1 £ - £0.00 £0.00 £ -
Coaching cost (1st XV) 1 £ - £12,000.00 £0.00 £ 12,000.00
Training - Initial / Ongoing 1 £ - £0.00 £0.00 £ -
Equipment / Kit 1 £ - £0.00 £0.00 £ -
First Aid
Recruitment of First Aiders 1 £ - £0.00 £0.00 £ -
Retention of First Aiders 1 £ - £0.00 £0.00 £ -
Training of First Aiders 1 £ - £0.00 £0.00 £ -
Equipment / Kit - Initial / Ongoing 1 £ - £2,400.00 £0.00 £ 2,400.00
Volunteers
Co-ordination database 1 £ - £0.00 £0.00 £ -
Staff Cost
Bar Staff 1 £ - £12,900.00 £0.00 £ 12,900.00
Kitchen Staff 1 £ - £6,610.00 £0.00 £ 6,610.00
Ground Staff 1 £ - £18,000.00 £0.00 £ 18,000.00
Governance / Committee
Club Administration - RFU, etc. 1 £ - £0.00 £0.00 £ -
Club Treasury - Insurance, etc. 1 £ - £0.00 £0.00 £ -
Club Accreditation 1 £ - £0.00 £0.00 £ -
Club Safeguarding 1 £ - £0.00 £0.00 £ -
Club Marketing, Promotion, Website 1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
Community Engagement
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
Facilities 1 £ - £0.00 £0.00 £ -
Building Maintenance 1 £ - £14,000.00 £0.00 £ 14,000.00
Repairs 1 £ - £7,646.00 £0.00 £ 7,646.00
Utilities 1 £ - £10,633.00 £0.00 £ 10,633.00
Sinking fund 1 £ - £12,000.00 £0.00 £ 12,000.00 £18,600 in 3 years
£26040 in 5 years
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
1 £ - £0.00 £0.00 £ -
Other
TOTAL £96,189.00 £96,189.00
Expenditure as expected, no concerns
Some concerns, expenditure higher than forecast
Expenditure significantly higher
Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 24 of 24 07/09/2017Appendix 2 - Plans
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