Minot Park District Call for Bids - Minot Park ...
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Minot Park District Call for Bids
Equipment: Mower Leases
1. Bid – Horticulture- 10’ Rotary Mower
2. Bid- Hoeven-10’ Rotary Mower
3. Bid-SVGC-12.5’ Rotary Mower
Notice is hereby given that sealed bids will be received by Jarrod A. Olson, Director of
Operations, at the Minot Park District Office, 420 3rd Ave SW, PO Box 538, Minot, ND 58702,
until 2pm February 16th, 2021 at which times bids will be opened and read for furnishing to
the Board of Park Commissioners.
Envelope containing each bid shall be plainly marked on the outside – You can bid
one, two or all three in any combination.
1. “Bid – Horticulture- 10’ Rotary Mower”
2. “Bid – Hoeven-10’ Rotary Mower”
3. “Bid – SVGC-12.5’ Rotary Mower”
Copies of Specifications may be obtained from the Park District Office at above
address or at www.minotparks.com
The Board of Park Commissioners reserves the right to reject any and all bids, waive
any irregularities therein, and to award the contract as they deem to be the best
interest of the Minot Park District.
Bidders are invited to be present at the above -mentioned time and place for the
opening of the bids. Bids will be presented to the Minot Park Board on February 16th
at 6:30pm at the Minot Park Board February Meeting.
Technical Questions Contact
Bid item-1&2-Shannon Paul- Horticulturalist - 701-833-8365– Shannon@minotparks.com
Bid item-3-Mike Chrest- Souris Valley Golf Course Superintendent - 701-833-7035-
Mike@minotparks.com
*Delivery will be coordinated with Mike Chrest- Souris Valley (Golf Course
Superintendent) & Shannon Paul (Horticulturalist)
Jarrod A. Olson
Director of Operations
Minot Park District
jarrod@minotparks.com
(701) 857-4136 Office
Minot Daily Run – February 2,9 & 16, 2021
Request for Proposal Hoeven 10' Rotary Mower February 16, 2021
RFP Bidding Specifications 1.0 INTENT It is the intent of this specification to provide for the 5 year Lease to Own of one (1) new and unused 10' Rotary Mower to be used by the Minot Park District Jack Hoeven Park. Sealed proposals will be received by the Minot Park District Main Office at 420 3rd Ave SW Minot, ND 58701 until Wednesday February 16, 2021, 2:00 PM. Envelope to be marked " Hoeven 10' Rotary Mower " , unmarked or inappropriately marked proposals will not be opened. The Minot Park District Horticulture Department has evaluated different styles of 10' Rotary Mowers and has determined that this published specification is best suited for the MPDHD needs in terms of quality and features. This specification shall not be interpreted as restrictive but rather as a measure of quality and performance against which all other 10' Rotary Mowers will be compared. In comparing proposals, comparison will not be confined to price only. The successful proposer will be one whose product is judged as best serving the interest of the MPDHD when price, product, quality and delivery are considered. The MPDHD also reserves the right to reject any or all proposals or any part thereof, and to waive any minor technicalities. A contract will be awarded to the proposer submitting the lowest responsible proposal meeting the requirements. 2.0 EQUIVALENT PRODUCT Proposals will be accepted for consideration on any make or model that is equal or superior to the 10' Rotary Mowers specified. Decisions of equivalency will be at the sole interpretation of the MPDHD. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. An original manufacture’s brochure of the proposed product is to be submitted with proposal. 3.0 INTERPRETATIONS In order to be fair to all proposers, no oral interpretations will be given to any proposer, as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing. Based on such inquiry, the MPDHD may chose to issue an addendum in accordance with local state laws. 4.0 GENERAL The specification herein states the minimum requirements of the MPDHD. All proposals must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The MPDHD will consider as irregular or non-responsive any and all proposals that are not prepared and submitted in accordance with proposal document and specification, or any proposal lacking sufficient technical literature to enable the MPDHD to make a reasonable determination of compliance to the specification. It shall be the proposer’s responsibility to carefully examine each item of the specification (COMPLY: YES / NO) will cause the proposal to be rejected without review as non responsive. All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection.
MINOT PARK DISTRICT RIGHTS The Minot Park District reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. The Park District by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any Proposer, to reject any provisions in any proposal, to modify RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any Proposer, or to proceed to do the work otherwise. The Park District hereby notifies all proposers that it will affirmatively ensure that in regard to any contract entered into, pursuant to this request, minority business enterprises will be afforded full opportunity and are encouraged to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. The Park District reserves the right to accept or reject any and all bids that is in the best interest of the Park District. All questions and inquiries will be address to: Proposal Submission Questions: Jarrod Olson Director of Operations Minot Park District 420 3rd Ave SW Minot, ND 58701 jarrod@minotparks.com (701) 857-4136 Office (701) 833-7021 Cell Technical / Specification Questions: Shawn Schafer Senior Equipment Mechanic Minot Park District 300 14th St NE Minot, ND 58703 mechanic@minotparks.com (701) 822-3281
General Specification
Unit shall be a new 2021 or newer model and shall include all standard equipment
unless otherwise specified. On an attached sheet, bidder shall provide an explanation
for all specification items without a “yes” response.
WARRANTY: Dealer will submit a 5 year extended warranty on complete unit with bid. Extended
warranty shall cover all costs of covered repairs including transportation of machine or
travel of the technician to our facility.
MANUALS: One (1) complete Service Manual traction unit paperback or electronic
Must include hydraulic and electrical schematics
One (1) complete Parts Manual traction unit, paperback or electronic
One (1) complete Service Manual cutting unit, paperback or electronic
One (1) complete Parts Manual cutting unit, paperback or electronic
One (1) Operator’s Manual, paperback or electronic
One (1) Operation and Safety DVD. DVD should cover daily inspections and
proper use of controls and safety devices
If above items ARE NOT available it is to be noted on proposal
SPARE TIRES: One (1) spare tire and rim for each size tire and rim on machine. Spare not required for
solid filled caster wheels.
SPARE PARTS: Two (2) spare sets of blades per machine bid.
DELIVERY: Bidder must perform a complete pre-delivery service prior to delivery of
equipment. All units are Freight on Bidder,
Minot Park District 300 14th St NE Minot, ND 58703
BIDDER: Bidder must provide a list of authorized local service centers or be able to
provide a service technician for warranty repairs. If machine will be down for
more than (2) weeks from date of first call with a problem a loaner machine must be
provided free of charge until repairs are completed.Request for Proposal
Horticulture 10' Rotary Mower
February 16, 2021RFP Bidding Specifications 1.0 INTENT It is the intent of this specification to provide for the 5 year Lease to Own of one (1) new and unused 10' Rotary Mower to be used by the Minot Park District Horticulture Department. Sealed proposals will be received by the Minot Park District Main Office at 420 3rd Ave SW Minot, ND 58701 until Wednesday February 16, 2021, 2:00 PM. Envelope to be marked " Horticulture 10' Rotary Mower " , unmarked or inappropriately marked proposals will not be opened. The Minot Park District Horticulture Department has evaluated different styles of 10' Rotary Mowers and has determined that this published specification is best suited for the MPDHD needs in terms of quality and features. This specification shall not be interpreted as restrictive but rather as a measure of quality and performance against which all other 10' Rotary Mowers will be compared. In comparing proposals, comparison will not be confined to price only. The successful proposer will be one whose product is judged as best serving the interest of the MPDHD when price, product, quality and delivery are considered. The MPDHD also reserves the right to reject any or all proposals or any part thereof, and to waive any minor technicalities. A contract will be awarded to the proposer submitting the lowest responsible proposal meeting the requirements. 2.0 EQUIVALENT PRODUCT Proposals will be accepted for consideration on any make or model that is equal or superior to the 10' Rotary Mowers specified. Decisions of equivalency will be at the sole interpretation of the MPDHD. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. An original manufacture’s brochure of the proposed product is to be submitted with proposal. 3.0 INTERPRETATIONS In order to be fair to all proposers, no oral interpretations will be given to any proposer, as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing. Based on such inquiry, the MPDHD may chose to issue an addendum in accordance with local state laws. 4.0 GENERAL The specification herein states the minimum requirements of the MPDHD. All proposals must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The MPDHD will consider as irregular or non-responsive any and all proposals that are not prepared and submitted in accordance with proposal document and specification, or any proposal lacking sufficient technical literature to enable the MPDHD to make a reasonable determination of compliance to the specification. It shall be the proposer’s responsibility to carefully examine each item of the specification (COMPLY: YES / NO) will cause the proposal to be rejected without review as non responsive. All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection.
MINOT PARK DISTRICT RIGHTS The Minot Park District reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. The Park District by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any Proposer, to reject any provisions in any proposal, to modify RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any Proposer, or to proceed to do the work otherwise. The Park District hereby notifies all proposers that it will affirmatively ensure that in regard to any contract entered into, pursuant to this request, minority business enterprises will be afforded full opportunity and are encouraged to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. The Park District reserves the right to accept or reject any and all bids that is in the best interest of the Park District. All questions and inquiries will be address to: Proposal Submission Questions: Jarrod Olson Director of Operations Minot Park District 420 3rd Ave SW Minot, ND 58701 jarrod@minotparks.com (701) 857-4136 Office (701) 833-7021 Cell Technical / Specification Questions: Shawn Schafer Senior Equipment Mechanic Minot Park District 300 14th St NE Minot, ND 58703 mechanic@minotparks.com (701) 822-3281
General Specification
Unit shall be a new 2021 or newer model and shall include all standard equipment
unless otherwise specified. On an attached sheet, bidder shall provide an explanation
for all specification items without a “yes” response.
WARRANTY: Dealer will submit a 5 year extended warranty on complete unit with bid. Extended
warranty shall cover all costs of covered repairs including transportation of machine or
travel of the technician to our facility.
MANUALS: One (1) complete Service Manual traction unit paperback or electronic
Must include hydraulic and electrical schematics
One (1) complete Parts Manual traction unit, paperback or electronic
One (1) complete Service Manual cutting unit, paperback or electronic
One (1) complete Parts Manual cutting unit, paperback or electronic
One (1) Operator’s Manual, paperback or electronic
One (1) Operation and Safety DVD. DVD should cover daily inspections and
proper use of controls and safety devices
If above items ARE NOT available it is to be noted on proposal
SPARE TIRES: One (1) spare tire and rim for each size tire and rim on machine. Spare not required for
solid filled caster wheels.
SPARE PARTS: Two (2) spare sets of blades per machine bid.
DELIVERY: Bidder must perform a complete pre-delivery service prior to delivery of
equipment. All units are Freight on Bidder,
Minot Park District 300 14th St NE Minot, ND 58703
BIDDER: Bidder must provide a list of authorized local service centers or be able to
provide a service technician for warranty repairs. If machine will be down for
more than (2) weeks from date of first call with a problem a loaner machine must be
provided free of charge until repairs are completed.General Specifications 10' Rotary Mower Yes No
1. New 2021 model year all out-front 10' Rotary Mower
2. Height to top of ROPS not more than 86" w/ ROPS up
3. Transport width not more than 80"
( limited by trailer width between fenders )
4. Operating weight not more than 5000 lbs.
5. Fuel tank capacity must allow for a minimum of 10 hours of mowing
without having to stop for fuel
6. Ground speed: Transport not less than 16 mph forward
Mow not less than 8 mph forward
Operator's Platform
1. Foot controlled, single pedal forward & reverse
2. Seat shall be air ride suspension seat with weight adjustment and
arm rests
3. Tilt steering wheel with hydraulic power steering
4. High / Low speed selector
5. Instrumentation to include fuel level, coolant temp, low oil pressure,
alerts / faults, hour meter, on-board diagnostics, regen activated
6. Individual steering brakes, mechanically foot actuated, parking brake
7. Automatic reversing cooling fan with controls to manual activate reverse
8. Individual lift / lower controls for each deck
9. Deck engagement switch
10. 12 volt power outlet, cup holder and tool box
11. Road lights must include headlights, tail lights, blinkers and hazards
12. Owner only access to limit maximum travel speed & mowing speed
Traction Unit
1. Liquid cooled turbo-charged diesel engine not less than 54 hp net
2. Hydrostatic with full time 4WD, High and Low range,
4WD lock switch for enhanced traction drive performance
3. Hydraulic driven cooling fan with automatic and manual reversing
4. Hydraulic system to include diagnostic test ports for all hydraulic circuits
Remote mounted 10 micron spin on filter
5. Slow moving vehicle sign
Cutting Unit
1. Rotary cutting unit with 10' to 11' cutting width
2. Center deck to be mounted in front of operator, wing decks to be
mounted to center deck
3. Impact absorption device for each wing deck
4. Rear discharge
5. Hydraulic drive motor on each deck
6. Not less than a mowing rate of up to 10 acres/hr
( Assumes max mowing speed, no overlaps or stops )
7. Anti scalp protection, rollers, skids, cups or other means
8. Height of cut from 1" to 5", to be set at 2.5"
9. Must be able to mow center deck only, one wing and center or
both wings and center
10. 2 spare sets of blades to be included
11. All caster wheels to be foam filled
12. Must include special tools needed to adjust height of cut
( Required when more than standard wrenches are needed )You can also read
