Q3 UPDATE REPORTS - Coral Springs, FL

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Q3 UPDATE REPORTS - Coral Springs, FL
Q3 UPDATE

REPORTS
 Strategic Plan Initiative Analysis Report
 Business Plan Initiative Analysis Report
 Key Intended Outcomes Scorecard Report
 Departmental Scorecards Report
Q3 UPDATE REPORTS - Coral Springs, FL
Work Plan / Strategic Plan Initiative Analysis Report                                                                                                                                                                           As of June 2020

                                                          Closed                                     Month                                                                                                                             Percent
       Goals                     Initiatives                                                                                                                               Analysis                               Department
                                                           Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                    Complete

                                                                                                                                                     Research conducted. 17 jurisdictions surveyed. Had
                                                                                                                                                     a discussion w/Manager and will suggest making no
                                                                                                                                                       changes to the Commission except anticipating
  Responsible City                                                                                                                                      changes to the Code to reflect no interest rate
                     1     Lien Resolution Strategy                                                                                                                                                          Development Services       50%
   Government                                                                                                                                            reductions. Staff has been working with City
                                                                                                                                                     Attorney to develop the Code language to make the
                                                                                                                                                     changes. Target date second Commission meeting in
                                                                                                                                                                            August.

                                                                                                                                                            Staff is compiling capital needs from prior
                                                                                                                                                     departmental project lists. A plan is being developed
                                                                                                                                                        to address aging infrastructure. Elements of this
                                                                                                                                                        project was presented to the Commission at the
  Responsible City       CIP Financing Plan (previously
                     2                                                                                                                                June Business Plan Workshop. To properly address         Budget & Strategy        30%
   Government              named Future G.O. Bond)
                                                                                                                                                       capital needs expanding resources/funding will be
                                                                                                                                                      necessary. Due to COVID‐19, the budget reductions
                                                                                                                                                     for FY2021 does not move this priority forward. This
                                                                                                                                                      will be addressed in FY2021 for the FY2022 budget.

                                                                                                                                                     Staff is researching the current modes of community
                                                                                                                                                        engagement with performance measures and is           Budget & Strategy |
  Responsible City         Community Engagement
                     3                                                                                                                                currently brainstorm other engagement strategies.       Communications &          15%
   Government                   Strategy
                                                                                                                                                                                                                  Marketing
                                                                                                                                                         This initiative was delayed due to Covid‐19.

  Responsible City                                                                                                                                   This initiative has been completed. The review was
                     4      IT/Cyber Security Plan         Yes                                                                                                                                               Information Technology    100%
   Government                                                                                                                                          presented to the City Manager on February 26.
Q3 UPDATE REPORTS - Coral Springs, FL
Closed                                     Month                                                                                                                         Percent
     Goals                    Initiatives                                                                                                                              Analysis                             Department
                                                       Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                Complete

                                                                                                                                                 A majority of the Building Department permit types
                                                                                                                                                  can be processed online. We continue to add and
                                                                                                                                                  modify permit types to streamline the permitting
                                                                                                                                                                       process.
Responsible City        E‐Permitting for Building
                   5                                                                                                                              The Building Department continues to experience           Building | IT       85%
 Government                     Permits
                                                                                                                                                   technical problems with eTRAKiT. Attachments
                                                                                                                                                 cannot be uploaded using eTRAKiT. The problem is
                                                                                                                                                  on the vendor side. Our IT Department is working
                                                                                                                                                        with the vendor to resolve the issues.

                                                                                                                                                 Software has been ordered. The two sizes of testing
                                                                                                                                                 the monitors has been ordered. Training is needed.
                                                                                                                                                    Large construction project plans still cannot be
                                                                                                                                                      processed electronically without additional
                                                                                                                                                   hardware & software. Staff needs larger 42‐inch
                                                                                                                                                  monitors and Bluebeam software to review these
Responsible City                                                                                                                                  projects. Larger monitors and Bluebeam will allow
                   6         E‐Plan Review                                                                                                                                                                  Building | IT       15%
 Government                                                                                                                                           large plans to be reviewed by all disciplines
                                                                                                                                                   simultaneously. This will significantly reduce the
                                                                                                                                                  amount of time it takes to issue permits for large
                                                                                                                                                                        projects.
                                                                                                                                                    Training was on hold due to Covid‐19. Training
                                                                                                                                                    tentatively scheduled for August 2020. Staff is
                                                                                                                                                    preparing for a go‐live date of mid‐September.

                                                                                                                                                 Staff has reached out to consultant, Stantec, to build
                                                                                                                                                 the model used to show the 5 and 10 year forecasts.
                                                                                                                                                 Staff will complete the load process end of February
                                                                                                                                                   and will begin testing the model the first week of
Responsible City       Financial Scenarios and Plan                                                                                                March. The economic recession scenarios will be
                   7                                   Yes                                                                                                                                                Budget & Strategy    100%
 Government              for Economic Recession                                                                                                   devised in Match. This presentation will take place
                                                                                                                                                   at the April 1 Commission Retreat. Little did staff
                                                                                                                                                    know we had prepared the models used in the
                                                                                                                                                      financial analysis for the coronavirus we are
                                                                                                                                                                   experiencing today.
Closed                                     Month                                                                                                                            Percent
     Goals                     Initiatives                                                                                                                               Analysis                                Department
                                                         Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                   Complete

                                                                                                                                                    The Comprehensive City Facilities Security Plan is
                                                                                                                                                    progressing on Schedule. The COVID‐19 pandemic
                                                                                                                                                       has allowed staff to devote extra time to this
Responsible City        Comprehensive City Facilities                                                                                                 initiative. Vulnerability assessments have been
                   8                                                                                                                                                                                        Emergency Management     50%
 Government                   Security Plan                                                                                                            completed at most facilities in the City. These
                                                                                                                                                   assessments will be compiled into a Comprehensive
                                                                                                                                                          Security improvement plan which will be
                                                                                                                                                          implemented strategically in the future.

                                                                                                                                                     The first round of draft designs for the new city
                                                                                                                                                   home page have been reviewed by the design team.
                                                                                                                                                     Recommendations for the site design have been
Responsible City                                                                                                                                    submitted back and a second draft is expected in          Communications &
                   9         Website: Refresh                                                                                                                                                                                        30%
 Government                                                                                                                                                              early July.                             Marketing
                                                                                                                                                    City departments are almost complete with their
                                                                                                                                                    website structure submissions (due end of June).
                                                                                                                                                          Launch is scheduled for January 2021.

                                                                                                                                                      Social Media policy was written and approved by
                                                                                                                                                    legal division, public safety chiefs and presented to
                                                                                                                                                     City Manager. City Manager signed and approved
Responsible City                                                                                                                                                                                              Communications &
                   10       Social Media Policy          Yes                                                                                       policy, along with HR. Policy is complete and training                           100%
 Government                                                                                                                                                                                                      Marketing
                                                                                                                                                         is scheduled for 2/27 and 2/28. Individual
                                                                                                                                                     Commission briefings took place February 2020 to
                                                                                                                                                                     close out the project.

                      Grant Enhancements: Writing                                                                                                   eCivis (Grant research and management software)
Responsible City
                   11 Expansion ‐ Grant Research         Yes                                                                                          went live in January 2020. All users have been          Budget & Strategy     100%
 Government
                       and Management Software                                                                                                          trained and the system is up and running.
Closed                                     Month                                                                                                                               Percent
     Goals                    Initiatives                                                                                                                             Analysis                                Department
                                                      Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                      Complete

                                                                                                                                                   The Federal Lobbyist procurement is complete a
                                                                                                                                                firm selected. The overview and Federal Agenda will
                                                                                                                                                      be discussed at an early June Commission
                                                                                                                                                  Workshop. This program will function in a similar
Responsible City
                   12       Federal Lobbyist          Yes                                                                                         capacity to the State Lobbyist where updates and       City Manager's Office      100%
 Government
                                                                                                                                                  pertinent information are sent to key members of
                                                                                                                                                  the city (staff and elected officials). This program
                                                                                                                                                     from tracking purposes is now a functioning
                                                                                                                                                         program and no longer an initiative.

                                                                                                                                                The contract has been negotiated and approved by
Responsible City        ERP: Negotiation and Form                                                                                                   commission. The project kick‐off has been
                   13                                 Yes                                                                                                                                                City Manager's Office      100%
 Government               Implementation Plan                                                                                                   completed, and the vendors have begun the initial
                                                                                                                                                   refresh of staff to the application interfaces.

                                                                                                                                                 The current leadership development program is
Responsible City      City Succession Planning and                                                                                              successfully meeting the needs of the organization.
                   14                                 Yes                                                                                                                                                  Human Resources          100%
 Government                Program Expansion                                                                                                          HR Staff will continue to make process
                                                                                                                                                          improvements each fiscal year.

                                                                                                                                                  Staff contracted ETC Institute to administer the
                                                                                                                                                    Business Survey. The survey was mailed to
Responsible City
                   15        Business Survey          Yes                                                                                         businesses in January 2020 and ETC delivered a           Budget & Strategy        100%
 Government
                                                                                                                                                "Findings Report" to the City in February 2020. ETC
                                                                                                                                                presented the findings report at the April workshop.

                                                                                                                                                The Shark Tank panel was been selected to evaluate
                                                                                                                                                                                                         City Manager's Office |
Responsible City         "Shark Tank" Innovation                                                                                                  the “Innovate Downtown” program through the
                   16                                 Yes                                                                                                                                                  Communications &         100%
 Government                Showcase Program                                                                                                        EDO. The team selected 5 innovative ideas to
                                                                                                                                                                                                               Marketing
                                                                                                                                                present at the innovate showcase on February 20th.
Closed                                     Month                                                                                                                                Percent
     Goals                  Initiatives                                                                                                                            Analysis                                Department
                                                 Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                       Complete

                                                                                                                                              An ILA contract has been provided to the City of
                                                                                                                                            Coconut Creek for dispatch services and is signed by
                                                                                                                                             their commission. A presentation in early June to
                                                                                                                                             the Coral Springs Commission is set to discuss the
                                                                                                                                              evolution of this program as it relates to our 911
                                                                                                                                            communications center providing these services. In
                                                                                                                                                addition, IT has been making preparations on
                                                                                                                                           interoperability to Broward County regional dispatch
Responsible City
                   17     Regional Dispatch                                                                                                  with the procurement and implementation of the            City Manager's Office     50%
 Government
                                                                                                                                                EDC Hub which can connect multiple CAD911
                                                                                                                                             platforms to each other. This interface, as well as
                                                                                                                                              the consolidation project for the City of Coconut
                                                                                                                                                 Creek are both necessary functions of this
                                                                                                                                            interoperability component. The City of Margate is
                                                                                                                                             not part of this ILA at this time. Staff is planning to
                                                                                                                                             present to the Coral Springs Commission at a June
                                                                                                                                                                   workshop.

                                                                                                                                            During recent workshops held during September
                                                                                                                                               and January staff recommended a structured
                                                                                                                                           internship program to support the intern needs of
                                                                                                                                             the elected officials. The recommendation built
                                                                                                                                           upon the City's existing internship program with an
Responsible City        Commission Internship
                   18                            Yes                                                                                            emphasis on providing meaningful learning               Human Resources         100%
 Government                  Program
                                                                                                                                             opportunities and exposure to careers in public
                                                                                                                                                 service. After discussing the program and
                                                                                                                                            considering the needs of all elected officials there
                                                                                                                                             was not enough interest or support to move the
                                                                                                                                                         recommendation forward.
Closed                                     Month                                                                                                                           Percent
      Goals                     Initiatives                                                                                                                              Analysis                             Department
                                                          Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                  Complete

                                                                                                                                                     Staff has involved employees in 2018 to establish
                                                                                                                                                       the 7 Core Values that will blaze new TRAILS ‐
                                                                                                                                                      Teamwork, Respect, Accountability, Innovation,      Budget & Strategy |
Responsible City           City Organization Values:                                                                                                 Leadership, Superior Service. The Core Values are    Communications &
                     19                                   Yes                                                                                                                                                                       100%
 Government               Institutionalization Phase 2                                                                                                    now incorporated into employee's yearly         Marketing | Human
                                                                                                                                                    evaluations and are a part of the rewards program         Resources
                                                                                                                                                    highlighting and rewarding employees exemplifying
                                                                                                                                                                      our Core Values.

                                                                                                                                                    Worked with City Manager and Budget and Strategy
                                                                                                                                                     Director to agree that the Commission Protocols,
Responsible City                                                                                                                                                                                           Communications &
                     20           PIO Policy              Yes                                                                                       combined with public safety protocols, strategies,                              100%
 Government                                                                                                                                                                                                   Marketing
                                                                                                                                                    are complete. Individual Commission briefings took
                                                                                                                                                       place February 2020 to close out the project.

                                                                                                                                                      Outreach for the Census is well underway. The
                                                                                                                                                          Response Rate stretch goal is 80%. Civic
                                                                                                                                                    engagement opportunities have been limited due to
                                                                                                                                                                          Covid‐19.
                                                                                                                                                                                                               Development
Responsible City                                                                                                                                     Door hanger distribution has started. Coral Springs
                     21     Census 2020 Outreach                                                                                                                                                         Services/Communications     75%
 Government                                                                                                                                           potentially hosting enumerator training. As of
                                                                                                                                                                                                                & Marketing
                                                                                                                                                        6/29/20 response rate reached 65.5%Staff is
                                                                                                                                                      currently working on a large graphic which will
                                                                                                                                                     indicate the rising percentage of responses to be
                                                                                                                                                       placed at a major intersection for public view.

                                                                                                                                                    Received finalized construction document. Expecting
                          Public Safety/Public Works                                                                                                  bids from subcontractor April 15th. Guaranteed
City Investment in
                     22    Campus (4150) Phase 2:                                                                                                   maximum price will be given by end of May 2020. A     City Manager's Office      15%
Today and Future
                           Bidding, Financing Plan                                                                                                   funding plan will be formed and communicated to
                                                                                                                                                    the Commission before proceeding to construction.
Closed                                     Month                                                                                                                             Percent
      Goals                     Initiatives                                                                                                                              Analysis                               Department
                                                        Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                    Complete

                                                                                                                                                   Inventory completed and mapped. Met with City
                                                                                                                                                   Manager and presented all City owned properties
                                                                                                                                                   The focus is to sell the Cassius house and evaluate
City Investment in        City Owned Property Master                                                                                                the plan for 6 lots on Riverside Drive in FY2021.
                     23                                                                                                                                                                                     Development Services     33%
Today and Future                     Plan
                                                                                                                                                  Staff is reviewing 28 offers received to purchase the
                                                                                                                                                   Cassius house. The final offer will be presented to
                                                                                                                                                            the Commission by the end of July.

                                                                                                                                                   Staff continues to support consultant throughout
                                                                                                                                                      the Master Plan Development Process. The
                                                                                                                                                   consultant is currently working on a draft report
City Investment in
                     24       Parks Master Plan                                                                                                   which will be presented to the City Commission in          Parks & Recreation      50%
Today and Future
                                                                                                                                                     the near future. The Parks Master Plan is on
                                                                                                                                                  schedule and is to be presented to the commission
                                                                                                                                                                  in September 2020.

                                                                                                                                                     Preliminary design and construction estimates
                             Senior Programming                                                                                                   provided for park bond. This initiative is currently on
City Investment in
                     25    Expansion & Research on                                                                                                hold due to Covid‐19. Staff will research other forms      Parks & Recreation      20%
Today and Future
                                Senior Center                                                                                                         of funding as the City continues to reopen its
                                                                                                                                                                       operations.

                                                                                                                                                  Waiting on consultant to submit the reviewed scope
                                                                                                                                                      of the Street Lights Expansion Assessment.
City Investment in
                     26     Street Lights Expansion                                                                                                    This project is temporarily on hold due to               Public Works         10%
Today and Future
                                                                                                                                                  Coronavirus. Public Works will reach out for a quote
                                                                                                                                                                 on an updated report.
Closed                                     Month                                                                                                                              Percent
      Goals                    Initiatives                                                                                                                            Analysis                                Department
                                                      Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                     Complete

                                                                                                                                                  GIS Map finalized showing all non ADA compliant
                                                                                                                                                             intersections and sidewalks.
                                                                                                                                                 Next step is to develop an RFP to hire a consultant
                                                                                                                                                 to develop a Master Plan to convert all bike paths
City Investment in          Bike Path/ Sidewalks
                     27                                                                                                                         and sidewalks to be ADA compliant. Funding for the           Public Works           90%
Today and Future                Maintenance
                                                                                                                                                 implementation of this will come from the County
                                                                                                                                                                Surtax and CDBG grant.
                                                                                                                                                This project is scheduled to be closed out at the July
                                                                                                                                                                 Commission Retreat.

City Investment in                                                                                                                              The Ice Den Agreement was approved unanimously
                     28      Ice Den Agreement        Yes                                                                                                                                                Economic Development      100%
Today and Future                                                                                                                                         at the 2/5 Commission meeting.

                                                                                                                                                 Mid‐year Public Works Department shifted project
                                                                                                                                                  scope from Stormwater Masterplan to a known
                                                                                                                                                      issue in the Westchester neighborhood.
City Investment in        Stormwater ‐ Westchester                                                                                                 In May, individual briefings were held with the
                     29                                                                                                                                                                                       Public Works          15%
Today and Future                  Design                                                                                                         Commission and all agreed on the project change.
                                                                                                                                                In May the Commission approved the contract with
                                                                                                                                                  an engineering company to complete the design
                                                                                                                                                             work. Design is in progress.

                                                                                                                                                 NW 110 Avenue is in the voting process for a new
                                                                                                                                                traffic calming plan. Three mailings have been sent
                                                                                                                                                to property owners, fourth mailing being prepared,
City Investment in        Traffic Calming Program:                                                                                                                                                       Development Services |
                     30                                                                                                                          and seeking project advocates in the community.                                    75%
Today and Future              Implementation                                                                                                                                                                  Public Works
                                                                                                                                                Reviewing options for installing replacement speed
                                                                                                                                                   cushions on Shadow Wood. Performing traffic
                                                                                                                                                                studies as requested.
Closed                                     Month                                                                                                                           Percent
      Goals                     Initiatives                                                                                                                             Analysis                              Department
                                                        Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                  Complete

                                                                                                                                                   City staff will continue to monitor the planning and
                                                                                                                                                  development of the project to connect Interstate 95
                                                                                                                                                    to Sawgrass Expressway also known as SW 10 St.
                                                                                                                                                  Corridor Study. The connection of the two highways
                                                                                                                                                  provides a significant boost to the Corporate Park of
                                                                                                                                                     Coral Springs. The scope of the project does not
                                                                                                                                                    include work Coral Springs. Staff will continue to
                                                                                                                                                     monitor the pending design plans at public input
                                                                                                                                                      sessions with various agencies and cities. The
                                                                                                                                                  regional meetings involve FDOT, MPO members and
                                                                                                                                                   municipal officials, along with interest shown from
                                                                                                                                                    the Chamber of Commerce and member(s) of the
City Investment in        Sawgrass/10th Street Plan:                                                                                                       Corporate Park Property Association.
                     31                                                                                                                                                                                   Development Services     67%
Today and Future                 Advocacy                                                                                                           This project was recently addressed at TAC during
                                                                                                                                                   the last week of May. Anticipated changes and the
                                                                                                                                                  schedule are listed below: 1. I‐95 Connections serve
                                                                                                                                                      general purpose & Express lanes. 2. Multi‐use
                                                                                                                                                       pathway rather than bike lane. 3. Increased
                                                                                                                                                      depressed roadway in middle where closest to
                                                                                                                                                   residential. 4. Eliminates local access ramps to add
                                                                                                                                                                     more green space.
                                                                                                                                                    Schedule: 1. Virtual Webinars in June (8. 10. or 18
                                                                                                                                                         tentatively) 2. Elected Official Meetings ‐
                                                                                                                                                  Summer/Fall 3. City Updates ‐ Summer/Fall 4. Public
                                                                                                                                                    Hearing (Anticipated in September) 5. MPO Work
                                                                                                                                                              Program Agenda Item (October)
Closed                                     Month                                                                                                                             Percent
        Goals                      Initiatives                                                                                                                                 Analysis                               Department
                                                              Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                    Complete

                                                                                                                                                           The Inflow & Infiltration Reduction Program was
                                                                                                                                                          recommended as a high priority in the 2013 Water
                                                                                                                                                        & Wastewater Master Plan. This program allows the
                                                                                                                                                               City to maintain their current wastewater
                                                                                                                                                           transmission and treatment capacity allocations
                         Inflow & Infiltration (I&I) Plan:
  City Investment in                                                                                                                                      with Broward County. (9.79MGD). This program is
                       32 Lining Project 10,000 (Main         Yes                                                                                                                                                     Public Works        100%
  Today and Future                                                                                                                                       funded through the Water & Wastewater Fund. The
                               Line/Lateral Line)
                                                                                                                                                              city has spent $5M in the last 5 years and is
                                                                                                                                                            budgeted to spend $5M in the next 5 years to
                                                                                                                                                        continue the masterplan. The city’s current Inflow &
                                                                                                                                                        Infiltration plan was presented to the Commission at
                                                                                                                                                                         a February workshop.

                                                                                                                                                        Research conducted. This item will not be discussed
                                     Code
Premier Community in                                                                                                                                    at a Commission Workshop. The Commissioners will
                     33     Enforcement/Compliance                                                                                                                                                                Development Services     75%
    South Florida                                                                                                                                        be briefed individually. The City is following the re‐
                            Comprehensive Evaluation
                                                                                                                                                                  opening plan of Broward County.

Premier Community in    Neighborhoods with Integrity                                                                                                    The budget request worksheet has been submitted
                     34                                                                                                                                                                                           Development Services     15%
    South Florida                Program                                                                                                                 for this item to begin a pilot program in FY 21‐22.
Closed                                     Month                                                                                                                          Percent
       Goals                    Initiatives                                                                                                                             Analysis                              Department
                                                        Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                 Complete

                                                                                                                                                       Staff has formed an outline to achieve the
                                                                                                                                                  description of the project. Staff has spent time with
                                                                                                                                                  each commissioner individually to understand goals
                                                                                                                                                   for this project. BCCMA has formed an education
                                                                                                                                                    sub‐committee which staff participates with the
                                                                                                                                                     following other cities: Coral Springs, Parkland,
                                                                                                                                                      Tamarac, and Lauderdale Lakes. The Parent
                                                                                                                                                   Education Group and Principal Education Groups
                                                                                                                                                     invite list has been refocused to the intended
Premier Community in      Public Schools Partnership                                                                                               audience and the agenda reformatted. In person
                     35                                                                                                                                                                                    Budget & Strategy      30%
    South Florida                  Strategy                                                                                                            meetings have been suspended during the
                                                                                                                                                     coronavirus. During this time a survey is being
                                                                                                                                                      administered for principals to consider what
                                                                                                                                                  additional support they would like to see from their
                                                                                                                                                                     City Government.

                                                                                                                                                  While in COVID‐19 ‐ the School security strategy is
                                                                                                                                                       being formed with a team to share the
                                                                                                                                                  enhancements implemented through CS Charter
                                                                                                                                                                       School.

                                                                                                                                                  This initiative is on hold due to the current Covid‐19
Premier Community in
                     36    Sawgrass Nature Center                                                                                                    health crisis. Staff has been able to complete        Parks & Recreation     25%
    South Florida
                                                                                                                                                             approximately 25% of the work.

                                                                                                                                                  The inventory of HR supported youth programming
                                                                                                                                                  events is complete. Additional input is being sought
                                                                                                                                                     from multiple departments and a template for
Premier Community in    Youth Programs Engagement                                                                                                   gathering the current state of youth engagement Human Resources | Parks &
                     37                                                                                                                                                                                                           65%
    South Florida                Strategy                                                                                                          through Citywide programs has been circulated to        Recreation
                                                                                                                                                    department directors. Additional updates will be
                                                                                                                                                     provided once input from other departments is
                                                                                                                                                                        received.
Closed                                     Month                                                                                                                           Percent
       Goals                  Initiatives                                                                                                                          Analysis                              Department
                                                    Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                  Complete

                                                                                                                                               City Manager continues to explore opportunities
                                                                                                                                               and meet with community partners. This project
Premier Community in
                     38    Everglades Strategy                                                                                                           may slow due to Covid‐19.                   City Manager's Office     10%
    South Florida
                                                                                                                                              The Commission will receive an update at the June
                                                                                                                                                         3rd Commission meeting.

                                                                                                                                              A new direction is being pursued to expand mental
                                                                                                                                              health support within our organization. A common
                                                                                                                                              policy for all departments is being developed and it
                                                                                                                                                 is based on the model from the Coral Springs'
                                                                                                                                                              Fire/EMS Department.
                                                                                                                                               Due to Covid‐19, onsite clinician response team is
                                                                                                                                                       now serving all employee groups.
Premier Community in
                     39   Mental Health Strategy                                                                                               A meeting was held with the steering committee         Human Resources          50%
    South Florida
                                                                                                                                               during the last month. A new set of priorities and
                                                                                                                                                next steps related to moving the BEHAP model
                                                                                                                                               forward within the organization were identified.
                                                                                                                                                Additional updates will be provided as ongoing
                                                                                                                                                           priorities are accomplished.
                                                                                                                                                The Commission will be briefed at the Summer
                                                                                                                                                           Commission Retreat in July.

                                                                                                                                              Commission approved extension of Temporary Signs
Premier Community in      Temporary Signs Pilot                                                                                                Pilot Program due to COVID‐19. Consideration of
                     40                                                                                                                                                                              Development Services      75%
    South Florida              Program                                                                                                          Ordinance will be within 90 days of Governor’s
                                                                                                                                                           Executive Order expiring.

                                                                                                                                                 The Museum Board has approved the revised
                                                                                                                                                Management and Lease Agreements. The FY19
Premier Community in
                     41    Museum: Next Steps       Yes                                                                                          audit has been completed and we are working         City Manager's Office    100%
    South Florida
                                                                                                                                                towards presenting it to the governing board in
                                                                                                                                                                     June.
Closed                                     Month                                                                                                                            Percent
       Goals                     Initiatives                                                                                                                             Analysis                               Department
                                                          Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                   Complete

Premier Community in                                                                                                                                 A report has been created and presented to CMO
                     42      Travel Soccer: Report        Yes                                                                                                                                                Parks & Recreation      100%
    South Florida                                                                                                                                       and Commission. This initiative is complete.

                                                                                                                                                    City staff submitted a new initiative request during
                                                                                                                                                      the current budget process to fund a feasibility
Downtown Becoming         "Center for the Arts" Vision
                  43                                      Yes                                                                                       study in FY2021. Funding for a feasibility study was    City Manager's Office    100%
     Vibrant                 and Future Direction
                                                                                                                                                    approved. The feasibility study is scheduled to take
                                                                                                                                                      place during FY2021. This initiative is complete.

Downtown Becoming                                                                                                                                        This project is temporarily on hold due to
                  44       Charter School Location                                                                                                                                                          City Manager's Office     0%
     Vibrant                                                                                                                                                             Coronavirus.

Downtown Becoming                                                                                                                                        This project is temporarily on hold due to
                  45 Amphitheater Development                                                                                                                                                               City Manager's Office     0%
     Vibrant                                                                                                                                                             Coronavirus.

                                                                                                                                                       Cornerstone is still moving along, but has had a
                                                                                                                                                     delay with the County for the plat amendment due
                                                                                                                                                    to the COVID‐19 crisis. It was approved in June, but
                                                                                                                                                        will push back the demolition of the building.
                                                                                                                                                      Millcreek is drawing up plans for the multifamily
                                                                                                                                                     housing and will submit for building permits in the
Downtown Becoming      Cornerstone Development                                                                                                                                                             Economic Development/
                  46                                                                                                                                   early fall. Rod has been talking to the hotel and                              25%
     Vibrant         Project (2019‐2020) (Ongoing)                                                                                                                                                                  CRA
                                                                                                                                                                    should sign a deal soon.
                                                                                                                                                    The CRA Board approved the consent agreement for
                                                                                                                                                       the assignment with Cornerstone and ArcTrust.
                                                                                                                                                        ArcTrust approved $16.5M in funding for the
                                                                                                                                                      project. The City Commission also approved all of
                                                                                                                                                                 the special exceptions in June.
Closed                                     Month                                                                                                                            Percent
        Goals                    Initiatives                                                                                                                            Analysis                               Department
                                                        Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                   Complete

                                                                                                                                                   Staff has had conversations with Amera regarding
                                                                                                                                                     the project and are working on a preliminary
                             Village Square
                                                                                                                                                     agreement. We met with George on June 8 to
 Downtown Becoming     Redevelopment (Ongoing):
                   47                                                                                                                               discuss and plan next steps. Kristi sent over the      Economic Development     25%
      Vibrant         Form Village Square Plan with
                                                                                                                                                  property appraisals for the Old City Hall site as well
                                Developer
                                                                                                                                                  as the previous RFP on June 12. Staff is waiting to
                                                                                                                                                      hear back from George at this point in time.

                                                                                                                                                       The meeting scheduled for March 18th was
                                                                                                                                                  cancelled due to COVID‐19. We rescheduled for June
                                                                                                                                                   26th and had a great meeting. Many businesses in
                            Corporate Park Business
Growing Local Economy 48                                                                                                                          the Park are providing supplies for the hospitals and    Economic Development     33%
                                Development
                                                                                                                                                   community. We have also engaged some of these
                                                                                                                                                    businesses on the Economic Recovery Task Force
                                                                                                                                                      and encouraged them to apply for the EDAC.

                                                                                                                                                  Camoin held a workshop with the Commissioners on
                                                                                                                                                       November 6th to review the strategic plan.
                                                                                                                                                  Feedback and input was given and incorporated into
                          Comprehensive Economic
                                                                                                                                                    the final strategy. Final strategy was presented at
                         Development Strategic Plan:
Growing Local Economy 49                                Yes                                                                                           the December 18th Commission meeting and             Economic Development    100%
                          Report, Direction and City
                                                                                                                                                   adopted unanimously. Initiatives in the Action Plan
                                   Actions
                                                                                                                                                  Matrix are prioritized by level of importance as low,
                                                                                                                                                    mid and high and by time as short, mid and long
                                                                                                                                                           term. Implementation is underway.

                                                                                                                                                                                                            Communications &
                           Entertainment Destination                                                                                                   This project is temporarily on hold due to
Growing Local Economy 50                                                                                                                                                                                   Marketing | Economic     0%
                                    Strategy                                                                                                                           Coronavirus.
                                                                                                                                                                                                              Development

                                                                                                                                                       This project is temporarily on hold due to
Growing Local Economy 51 Co‐Work Space Development                                                                                                                                                         Economic Development     0%
                                                                                                                                                                       Coronavirus.
Closed                                     Month                                                                                                                            Percent
        Goals                     Initiatives                                                                                                                             Analysis                               Department
                                                          Out Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Jul‐20 Aug‐20 Sep‐20                                                                                   Complete

                                                                                                                                                         This project is temporarily on hold due to
                                                                                                                                                    Coronavirus. That being said, as the unemployment
Growing Local Economy 52 University Presence Strategy                                                                                               rate rises, enrollment in higher ed typically rises as   Economic Development     0%
                                                                                                                                                    well. The structure may change, but there could be
                                                                                                                                                                    an opportunity there.

                           Corporate Park Drainage and
Growing Local Economy 53                                                                                                                            City staff provided comments on 90% design plans.            Public Works         35%
                             Infrastructure Upgrade
Business Plan Initiative Analysis Report                                                                                                                                                                                                    As of June 2020
                                                                                                                                                                                                                                        Time Budget Percent
            Goals                                          Initiatives                                  Department                                                          Analysis
                                                                                                                                                                                                                                       Status Status Complete
  Responsible City Government   1.1                   Safety and Health Battalion                         Fire/EMS                                                This initiative is completed.                                                       100%

                                                                                                                             The NeoGov "On‐boarding" software has been purchased and implemented. It is being used during the
  Responsible City Government   1.2                    Neogov: Implementation                         Human Resources                                                                                                                                 100%
                                                                                                                                                              new hire onboarding process.

                                                                                                                               During Q1 the Community Relations team established a new education program for middle and high
                                                                                                                            school students. The purpose of the program is to provide students with a greater understanding of local
  Responsible City Government   1.3        Commission Connection Program: Implementation             Human Resources          government operations and offer them the opportunity to meet one of the City’s elected officials for a                  100%
                                                                                                                               Q&A session. Additionally, students are encouraged to pursue volunteer opportunities to help them
                                                                                                                                                       become more actively involved in our community.

  Responsible City Government   1.4     Advanced Life Support Suppression Unit 95: Replacement            Fire/EMS                 The Advanced Life Support Suppression Unit has been replaced. This initiative is complete.                         100%

  Responsible City Government   1.5                     City Attorney/IT Project                   Information Technology                                          City Attorney/IT Project.                                                          100%

                                                                                                                            The Web Benefits Design software has been purchased and implemented. It is being used for the benefits
  Responsible City Government   1.6        Web Benefits Design: Rollout and Implementation           Human Resources                                                                                                                                  100%
                                                                                                                                                                    enrollment process.

  Responsible City Government   1.7              Mobile Command Vehicle: Operational                       Police                                                  This initiative is complete.                                                       100%

                                                                                                                                In August of 2019 the City conducted an RFP for health, dental, vision, pharmacy insurance and EAP
                                                                                                                            services. The City’s Benefits Consultant and the Director of Human Resources supported the RFP selection
                                                                                                                                 committee in an advisory capacity. Multiple major insurance carriers were interviewed as well as
                                                                                                                               pharmacy service providers. The RFP team recommended awarding the health, dental, flex spending
  Responsible City Government   1.8          Insurance: Renewal Agreements (Commission)              Human Resources                                                                                                                                  100%
                                                                                                                            account administration, EAP services and stop loss coverage to CIGNA. The vision plan was recommended
                                                                                                                                  to remain with Humana. As a result of the competitive RFP, more than $800,000 in savings were
                                                                                                                              generated for the City’s health fund. Contracts were presented to the City Commission for approval in
                                                                                                                                          December 2019 and were approved for the plan year which begins on 01‐01‐20.

                                                                                                                              RFP approved by City Commission on January 15, 2020 to CareHere LLC. The first‐year expenditure is
  Responsible City Government   1.9        Employee Health Clinic: Agreements (Commission)           Human Resources                                                                                                                                  100%
                                                                                                                                                                  estimated at $725,000.

                                                                                                                               An action report and improvement plan have been created and presented to CMO. This initiative is
  Responsible City Government   1.10   Hurricane Dorian After Action Report and Improvement Plan   Emergency Management                                                                                                                               100%
                                                                                                                                                                        complete.

                                                                                                                              The work plan was adopted January 15th, 2020. Staff has begun working on completing all work plan
  Responsible City Government   1.11                       Adopt Work Plan                           Budget & Strategy                                                                                                                                100%
                                                                                                                                                                        initiatives.
Time Budget Percent
          Goals                                            Initiatives                                   Department                                                             Analysis
                                                                                                                                                                                                                                             Status Status Complete

                                                                                                                               Policy redesign is complete. Forms for requesting assistance have been developed. Final approval of policy
Responsible City Government   1.12                    Professional Certifications                      Human Resources         change needed. Once the final policy has been approved by City Manager, new program will be announced                        100%
                                                                                                                                                                           to all employees.

Responsible City Government   1.13                          Civil Engineer                               Public Works                                          Civil Engineer was hired January 27, 2020.                                                   100%

                                                                                                                               The go‐live date was delayed due to other operational priorities and Covid‐19. Go‐live has been moved to
                                                                                                                               the second payroll in May 2020. The project will be completed next quarter (Q3). End‐user testing within
Responsible City Government   1.14      Pension Administration Software (PAS): Implementation          Human Resources                                                                                                                                      100%
                                                                                                                                                           the pension office will continue through go‐live.
                                                                                                                                                   The PAS went live and has been implemented as of the May 2020

Responsible City Government   1.15                   Fellowship/ Summer Interns                        Human Resources              Due to covid‐19, the summer program has been cancelled and all applicants have been notified.                            0%

Responsible City Government   1.16                   Q‐Less (City Hall in the Mall)                    Human Resources                                    Q‐Less went live on 5/20/20 at City Hall in the Mall.                                             100%

                                                                                                                                The Building Department has successfully filled one of the two vacant building inspectors positions. The
                                                                                                                                  initiative was temporarily placed on hold due to Covid‐19. The initiative was reactivated and the job
Responsible City Government   1.17                    Building Inspectors: Hire                            Building            posted on June 18, 2020. The Building Department has received 4 applications. Only one applicant is being                     75%
                                                                                                                                 considered for further review. We will continue accepting applications for two more weeks and begin
                                                                                                                                                                 interviews the week of July 20th, 2020.

                                                                                                                                  All deliverables have been received and reviewed by City staff. The six (6) outstanding issues were
                                                                                                                               resolved during the final close out phone call and screen share session at the end of March. Final training
                                   GIS Automate Bi Weekly BCPA Parcel Polygon and Tax Roll Data
Responsible City Government   1.18                                                                  Information Technology     and demos on the software were provided by the consultant on maintenance of the script. Attempting to                        100%
                                                            Process
                                                                                                                               purchase an additional license of the FME software with the remaining balance of funds. Working to put
                                                                                                                                                                   script into production environment.

                                                                                                                                Training program development is underway to expand the number of pilots operating within Police and
                                                                                                                                Fire departments. Once employees finish the training, they take an FAA certified test at a testing center.
Responsible City Government   1.19                    City Drone Team: Training                   Communications & Marketing                        Training for current drone pilots continues on a bi‐weekly basis.                                        80%
                                                                                                                               A drone training PPT presentation is in development. Training is scheduled to take place before the end of
                                                                                                                                                                              the summer.

                                                                                                                                  Annually Budget and Public Works‐Fleet partner to meet with each department prior to the budget
Responsible City Government   1.20                   Fleet Replacement: Annual                         Budget & Strategy       process on the fleet replacement process. These meetings have taken place and Laurie and Steve continue                      100%
                                                                                                                                             to work with departments on their initiative requests for the FY2021 Budget.

                                     Emergency Management Function in Fire Department: Tracking
Responsible City Government   1.21                                                                  Emergency Management                             Program is complete and being utilized for COVID‐19 tracking.                                          100%
                                                     and Damage Assessment
Time Budget Percent
          Goals                                           Initiatives                                    Department                                                                   Analysis
                                                                                                                                                                                                                                                      Status Status Complete

                                                                                                                                    These vehicles have been ordered. We do not have a definitive arrival date. The delivery of the vehicle
Responsible City Government   1.22          Advanced Life Support Transport Vehicles (2)                   Fire/EMS                                                                                                                                                   75%
                                                                                                                                                     was delayed due to Covid‐19. Expected completion is February 2020.

                                                                                                                                   During the month of May we completed 40 four hour training sessions, and completed 98% of the Taser
                                                                                                                                  rollout. There are approximately 10 people that did not complete the transition due to LD, military leave,
                                                                                                                                      or doctor restrictions due to Covid. We will be outfitting those able to return in the next week and
Responsible City Government   1.23                      Taser Replacement                                   Police                                                                                                                                                    98%
                                                                                                                                   collecting the rest of their old Tasers for return per the contract. Anyone unable to take the class due to
                                                                                                                                    their work status we will still collect their equipment and then certify them when they are cleared. We
                                                                                                                                                         should be completely done with this project by the end of June.

                                                                                                                                   When the police department decided to move forward with the implementation of body worn cameras,
                                                                                                                                   there was also the opportunity to combine license place reader technology (LPR) in officer’s vehicles if
                                                                                                                                                                            available by the vendor.
Responsible City Government   1.24   Body Worn Cameras Program Implementation and In‐Car LPR                Police                The vendor that was selected as a result of the RFP process is in the testing of LPR software to accompany                         100%
                                                                                                                                   their body worn cameras. It is something we will continue to evaluate but is not an option at this time.
                                                                                                                                    The original initiative for body‐worn cameras has been completed. A secondary consideration was to
                                                                                                                                            provide SROs with body cameras, however, that has not been decided on at this time.

Responsible City Government   1.25                          ISO Class 1                                    Fire/EMS                                                   Completed. Achieved Class 1 rating!!                                                           100%

                                                                                               Emergency Management | Budget &
Responsible City Government   1.26                    FEMA: a. Dorian: Submit                                                           Required documents have been collected. The costs have been submitted to FEMA for review.                                    100%
                                                                                                  Strategy | Financial Services

                                                                                                                                  The General Fund Five‐Year Forecast is an integral part of planning the City’s future fiscal position. It is an
                                                                                                                                      important tool used to determine a longer‐range picture of the City’s financial horizon for financial
                                                                                                                                  stability. This tool is used to evaluate the level of risk the City could face over time if operational costs and
Responsible City Government   1.27            Long Term Financial Plan: Annual Update                  Budget & Strategy                                                                                                                                             100%
                                                                                                                                  expenditure decisions are higher than revenue growth. The FY2021 baseline budget has been created and
                                                                                                                                   will continue to be refined as more data/forecasts become available. This presentation took place at the
                                                                                                                                                                           June Business Plan Workshop.

                                                                                                                                   The public facing dashboard design phase is complete. The Budget & Strategy team is currently working
Responsible City Government   1.28              Community Public Facing Dashboard                      Budget & Strategy                                                                                                                                              95%
                                                                                                                                                      cleaning and verifying the data being reported on the dashboard.

                                                                                                                                  RecTrac is fully operational and in use. Staff was under the assumption we own the pavilion module. Staff
Responsible City Government   1.29                      RecTrac Migration                           Information Technology                                                                                                                                           100%
                                                                                                                                                       is currently waiting for the vendor to provide a quote for training.

Responsible City Government   1.30            ADA Review/Report: Retain Consultant                   City Manager’s Office                              On Hold due to resources being redirected to support COVID‐19.                                                0%

                                                                                                                                  The vehicles have arrived and are being outfitted with equipment. The vehicles should be in‐service within
Responsible City Government   1.31                  Command Pickup Trucks (2)                              Fire/EMS                                                                                                                                                   90%
                                                                                                                                                             2 months. Expected completion date is August 2019.
Time Budget Percent
          Goals                                           Initiatives                                         Department                                                                     Analysis
                                                                                                                                                                                                                                                           Status Status Complete

                                                                                                                                            Set‐up of the Tenzinga platform continues to be developed including adding the organization structure
                                                                                                                                              and the knowledge, skills and measures for each Senior Management position. The next steps are to
                                                                                                                                               complete this task of developing knowledge, skills and measures for all higher management in the
                                                                                                                                                                program and scheduling the training for all Senior Management.
Responsible City Government   1.32           Online Performance Management System                          Human Resources                 Senior Management and Management Staff have been training on implementing logs for feedback based                              100%
                                                                                                                                            on the KSM's. Login instructions for activating account were sent on 05/18/2020 to staff participating in
                                                                                                                                                                                             the pilot.
                                                                                                                                             The Tenzinga Pilot rollout has been completed. We have implemented "Tenzinga Tuesdays" for Senior
                                                                                                                                                                         Staff to input feedback for their direct reports.

                                                                                                                                            The installation is complete for the hardware and software at the EOC. The room will be painted and the
Responsible City Government   1.33           Emergency Operations Center Upgrades                       Emergency Management                                                                                                                                               90%
                                                                                                                                                                    project will be marked as complete by the end of August.

                                                                                                                                        The first Virtual Slice event was planned and scheduled for late March. The event was cancelled due to
                                                                                                                                                                                    Covid‐19 concerns.
                                                                                                                                       When possible, staff will re‐schedule the event. While Virtual Slice of the Springs has not taken place this
                                                                                               Development Services | Communications &
Responsible City Government   1.34         Virtual Slice of the Springs Meeting (Ongoing)                                                    year, the City is hosting weekly updates through Social Media to keep the residents abreast of                                12%
                                                                                                             Marketing
                                                                                                                                                                               developments with Covid‐19.
                                                                                                                                       The City will be hosting a town hall meeting on July 21st at 7:00PM which will also provide residents with
                                                                                                                                                      an opportunity to express any concerns they may have the current conditions.

                                                                                               Development Services | Communications &       All 5 projects have been completed. Evaluation plan is required by Bloomberg as well as "Healing with
Responsible City Government   1.35             Power of Art Project: Last Art Project                                                                                                                                                                                      95%
                                                                                                             Marketing                                           Art" therapy program will continue through December of 2020.

Responsible City Government   1.36   Software Management Solution Option 1, Inventory System            Information Technology                                       This project is temporarily on hold due to Coronavirus.                                               0%

Responsible City Government   1.37             Emergency Operations Plan: Update                               Fire/EMS                                                             This initiative is complete.                                                          100%

                                                                                                                                           The City worked with the vendor to gather data needed to perform the study. A draft report was delivered
Responsible City Government   1.38                     City Studies: Indirect                              Budget & Strategy                                                                                                                                               80%
                                                                                                                                             to the City in April 2020. Staff is currently reviewing the draft report and will be discussing next steps.

                                                                                                                                           The Budget & Strategy Department has completed the implementation of the cell phone stipends. Budget
                                                                                                                                              staff will continue to support each department as we continue to work on optimizing the budgeting
Responsible City Government   1.39                   Cell Phones: Completion                               Budget & Strategy                                                                                                                                               90%
                                                                                                                                             process for this departmental expense. Departments are reviewing the cell phone stipend allowances
                                                                                                                                                                               during the current budget process.

                                                                                                Budget & Strategy | Communications &
Responsible City Government   1.40                         Budget Video                                                                                              This project is temporarily on hold due to Coronavirus.                                               10%
                                                                                                              Marketing

Responsible City Government   1.41             Security Related Policy: Development                     Emergency Management                                         This project is temporarily on hold due to Coronavirus.                                               0%

Responsible City Government   1.42                  Shelter Capacity Expansion                          Emergency Management                                     Shelter capacity has been expanded. This initiative is complete.                                         100%
Time Budget Percent
          Goals                                           Initiatives                                       Department                                                                   Analysis
                                                                                                                                                                                                                                                       Status Status Complete

                                                                                                                                          Staff is currently working on developing the Fire Department's Policy/Procedural manual. Expected
Responsible City Government   1.43          Fire Policy/Procedural Manual: Development                        Fire/EMS                                                                                                                                                 50%
                                                                                                                                                                           completion by October 1st, 2020.

                                                                                                                                        The City Attorney's Office has researched the feasibility to increase all user fees by CPI each year. Budget
Responsible City Government   1.44                    User Fee Study Schedule                     Budget & Strategy | City Attorney    and Strategy and the City Attorney's Office continues to partner together and is scheduled to be presented                      90%
                                                                                                                                                                             to the Commission in July 2020.

                                                                                                                                       Staff for the Health and Wellness Center have been selected and employment offers have been accepted.
                                                                                                                                           A communication plan is underway and announcements are being made weekly up until the grand
                                                                                                                                                                                  opening of the center.
Responsible City Government   1.45                    Employee Health Center                             Human Resources                                                                                                                                              100%
                                                                                                                                        Build‐out of the lease space is complete and all furnishing and supplies have been ordered. Project is on
                                                                                                                                                                    track for an opening the first week of June 2020.
                                                                                                                                                        The Health & Wellness Center is complete and opened on May 27, 2020.

                                                                                                                                        C&M and City Attorney's Office to meet with EM team in early July to begin planning for the new policy,
                                                                                                                                                    which will work in conjunction with the sponsorship policy already adopted.
Responsible City Government   1.46                 Event Vendor Policy: Adoption                    Communications & Marketing                                                                                                                                         5%
                                                                                                                                        Researching/benchmarking other cities who might also have similar policies is underway. This initiative
                                                                                                                                                                           was delayed due to COVID‐19.

Responsible City Government   1.47          Threat Assessment for Cultural Infrastructure                      Police                                                   This program is on hold due to COVID‐19.                                                       0%

                                      Grant Enhancements: Writing Expansion ‐ Hiring of Grant                                          The Budget & Strategy Department is currently working with a the Grant Consultant (Whitlock Writings) to
Responsible City Government   1.48                                                                       Budget & Strategy                                                                                                                                             50%
                                                    Consultant (2019 ‐ 2020)                                                                                          research grant funding opportunities.

                                                                                                                                       Purchased additional licenses of Adobe Sign to facilitate ‘e‐signatures’ on city documents. Currently being
Responsible City Government   1.49                  ADA Review/Report: Report                           City Manager’s Office                                                                                                                                          0%
                                                                                                                                                                                 implemented by IT.

                                                                                                                                        Staff completed cataloging the programs and services the City provides through each Department. Staff
Responsible City Government   1.50                  Service Catalog: Completion                          Budget & Strategy             continues work on the last few pending Departments: Communications & Marketing, Parks & Recreation,                             85%
                                                                                                                                          Public Works and City Clerk. The service catalog is scheduled to be completed by September 2020.

                                                                                                Budget & Strategy | Communications &     All 5 Bloomberg Power of Art projects have either been completed or are currently installed thru May.
Responsible City Government   1.51            Power of Art Project: Completion/Grant                                                                                                                                                                                   25%
                                                                                                  Marketing |Development Services                Evaluation plan is required by Bloomberg. And project close out will begin in June 2020.

Responsible City Government   1.52             Lawn Cameras – Security at City Events                 Emergency Management                                The cameras have been purchased and are available for deployment.                                           100%

Responsible City Government   1.53   Fire Apparatus Inventory Tracking and Management Program                 Fire/EMS                      This project is nearing completion. The software is on premises and the database is being built.                           90%

                                                                                                                                       Most policies have been returned from review. We are starting to compress multiple policies into subject
Responsible City Government   1.54            Police Policies and Procedures: Reformat                         Police                   matter areas, such as surveillance, interviews, and communications. There is no budget assigned to this                        60%
                                                                                                                                           initiative. We have been focused on the upcoming CALEA assessment during the month of June.

Responsible City Government   1.55               Fire Contract with City of Parkland                    City Manager's Office                   In negotiations in Parkland and Coral Springs, City Attorney's Offices and City Managers.                              75%
Time Budget Percent
          Goals                                          Initiatives                                 Department                                                               Analysis
                                                                                                                                                                                                                                             Status Status Complete

Responsible City Government   1.56           Community Risk Reduction Billing Module                   Fire/EMS                           This initiative is complete. We are now billing from the Fireworks Software.                                      100%

                                                                                                                           The funding for this initiative is being used to address other areas in greater need as a result of the current
Responsible City Government   1.57                    GIS Consulting Services                   Information Technology                                                                                                                                       0%
                                                                                                                                     COVID‐19 health crisis. This project has been stopped due to current year budget cuts.

                                                                                                                            Deployment is complete. Pending user training and policies. Work is complete. A communication plan is
                                                                                                                             being developed for when operations return to normality due to Coronavirus. Training material still in
Responsible City Government   1.58                     OneDrive Next Cloud                      Information Technology                                                                                                                                       80%
                                                                                                                                                  process. Needs to be sent for evaluation after completion.
                                                                                                                                                   Server needs to be updated for Security vulnerabilities.

                                                                                                                               Due to Covid‐19, online well being initiatives have been deployed by our onsite Health Coach and
                                                                                                                                               workshops on evolving topics have been offered to all employees.
                                                                                                                              The launch of the City’s Employee Health and Wellness center has been well received and utilization
                                                                                                                            continues to rise each week. Efforts are underway to engage health plan participants to pre‐register for
                                                                                                                           future services at the Health and Wellness Center. The annual LifeScan process has been initiated onsite
                                                                                                                           for all employee groups and will concluded within the next two months. Additional communications will
Responsible City Government   1.59                     Well Being Strategy                         Human Resources                                                                                                                                          100%
                                                                                                                             be delivered each month focusing on the long term benefits of partnering with the Health & Wellness
                                                                                                                           center staff to support the needs of our employees. Our onsite health coach will soon be co‐located with
                                                                                                                              the medical team at our health center. More emphasis is being placed on rewarding employees for
                                                                                                                             pursuing health coaching sessions. Our (virtual) wellness programs continues to gain in popularity and
                                                                                                                               more team challenges will be introduced to keep engagement in wellness activities high during the
                                                                                                                                                                            pandemic.

                                     Records Management and Computer Application Purchases                                 City staff continues to inventory and analysis all agency records in preparation for the implementation of
Responsible City Government   1.61                                                                    City Clerk                                                                                                                                             75%
                                                          (Ongoing)                                                                                    the new Enterprise Resource Planning (ERP) system.

                                                                                                                           June posts have focused on police department employees ‐ employee awards were delayed due to COVID
Responsible City Government   1.62      Employee Spotlight Marketing Campaign (Ongoing)       Communications & Marketing                                   and so were pushed out in a series of posts.                                                      60%
                                                                                                                                     July posts highlighting Parks & Recreation staff have been created and are scheduled.

                                                                                                                             City staff continues to promote the Alert Coral Springs program. To date we have a total of 72,113 sign
Responsible City Government   1.63           Alert Coral Springs Engagement (Ongoing)           Emergency Management                                                                                                                                        100%
                                                                                                                                                     ups, far exceeding the annual target of 2,000 enrollments

Responsible City Government   1.64     EOC Position Training and Job Aid Revision (Ongoing)     Emergency Management                         Job aids have been reviewed and revised for the 2020 Hurricane Season                                          100%

                                                                                                                             The innovation incentive program has had funds redirected from the panel members to the city‐wide
Responsible City Government   1.65      Innovation Incentive Recognition Program (Ongoing)       City Manager’s Office       employee recognition program. The innovation program going forward may be on hold due to budget                                 50%
                                                                                                                                                               constraints due to COVID‐19.

                                                                                                                            Staff have started attending specialized training such as Cisco, SANS (SysAdmin, Audit, Network, Security)
Responsible City Government   1.66          IT Specialized Technical Training (Ongoing)         Information Technology     Cybersecurity, VMware, Microsoft , ArcGIS Pro training, ArcGIS Enterprise – Administration Workflows and                          70%
                                                                                                                               OnBase Document Management. Staff have taken associated certification exams where applicable.
Time Budget Percent
          Goals                                             Initiatives                                         Department                                                                   Analysis
                                                                                                                                                                                                                                                           Status Status Complete

                                                                                                                                          User awareness training is an ongoing project. The framework to provide user training has been developed
Responsible City Government   1.67                User Awareness Training (Ongoing)                        Information Technology                and the training is in place. The City continues to provide user training. Staff is working on a                         100%
                                                                                                                                                                       communication plan to roll out a refresher session.

                                                                                                                                           A software management solution has been procured, installed, configured and it is working as expected.
Responsible City Government   1.68                   Patch Management (Ongoing)                            Information Technology                                                                                                                                         100%
                                                                                                                                                                               This initiative is complete.

Responsible City Government   1.69                             IT Project                                  Information Technology                                    This project is temporarily on hold due to Coronavirus.                                               20%

                                     Radio Frequency Identification (RFID) Track and Inventory City
Responsible City Government   1.70                                                                         Information Technology                                    This project is temporarily on hold due to Coronavirus.                                               0%
                                                                 Assets

                                                                                                                                            Coral Springs IT (CSIT), with the help of other departments, has identified the critical infrastructure that
                                                                                                                                              would be deployed at Northwest Regional Data Center (NWRDC) ‐ the Disaster Recovery (DR) site in
                                                                                                                                           Tallahassee. Infrastructure, Applications, Security, and GIS teams are formalizing the recovery strategies
Responsible City Government   1.71                      Disaster Recovery Site                             Information Technology          for systems, applications, data, and communications. The Infrastructure team has ordered the necessary                          30%
                                                                                                                                          circuits for connectivity and have identified the equipment that will be housed at the DR site. CSIT has also
                                                                                                                                            engaged third‐party vendors to establish best practice procedures. A pre‐requisite of the DR site in the
                                                                                                                                                           replacement of the core infrastructure. That sub‐project is also underway.

                                                                                                                                            All frontline vehicles have been completed. A few reserve trucks are in line to be done. This project is
Responsible City Government   1.72               Clean Cabs Program: Implementation                               Fire/EMS                                                                                                                                                 90%
                                                                                                                                                          delayed due to COVID‐19. Completion date is scheduled for September 2020.

                                      Emergency Action Plans: a. Major Businesses, b. Elementary
Responsible City Government   1.73                                                                            Police | Fire/EMS                                              This initiative was completed in March.                                                      100%
                                                                School

                                                                                                      Emergency Management | Budget &      To date the City has received just over 6 million of the projected 10 million for reimbursement. City staff
Responsible City Government   1.74                  FEMA: b. Irma: Reimbursement                                                                                                                                                                                           60%
                                                                                                        Strategy | Fininancial Services               continues to work through State review of projects to assist with reimbursement.

                                                                                                      Emergency Management | Budget &      We are waiting on FEMA to obligate a final project version for Hurricane Wilma. Once this final product
Responsible City Government   1.75                     FEMA: c. Wilma: Closeout                                                                                                                                                                                            50%
                                                                                                        Strategy | Fininancial Services                      version is obligated we will be able to close out Hurricane Wilma.

                                     In House Records Management Microfilm Conversion Project:
Responsible City Government   1.76                                                                                City Clerk                                         This project is temporarily on hold due to Coronavirus.                                               0%
                                                             Phase 2

                                                                                                                                            Currently evaluating the enrollment to the program to determine its longevity in the organization. The
Responsible City Government   1.77             Linkedin Learning Subscriptions (Ongoing)                    City Manager’s Office          product is rolled out and available to all city employees. Due to possible budget constraints, it is possible                   50%
                                                                                                                                                    that funding for this project may be redirected to more critical areas due to COVID‐19.

Responsible City Government   1.78                  Health and Wellness Equipment                                 Fire/EMS                                                     All equipment is on site and in use.                                                       100%

                                                                                                                                          The Geodatabase Improvement Support activity had a meeting last week with Esri analyst to configure the
                                                                                                                                            Data Reviewer tool for water, sewer and raw water feature datasets. The GIS team has continued to
Responsible City Government   1.79            ESRI Enterprise Advantage Program (EEAP)                     Information Technology           further review remaining data sets in PROD and DEV geodatabases and group them into new feature                                40%
                                                                                                                                            datasets. There was a saving of credits from the first activity and we are discussing scoping out a 3rd
                                                                                                                                           activity with our unallocated credits. 77.25 credits remain with 20.75 unallocated to a specific activity.
Time Budget Percent
              Goals                                                Initiatives                                         Department                                                                Analysis
                                                                                                                                                                                                                                                            Status Status Complete

                                                                                                                                                  The classes that were offered have been completed. The remaining classes have been postponed
   Responsible City Government        1.80            Emergency Services Leadership Institute                           Fire/EMS                                                                                                                                           100%
                                                                                                                                                                                 indefinitely, past this FY for certain.

   Responsible City Government        1.81                Public Education Enhancement                                  Fire/EMS                                              This item has been purchased and delivered.                                                  100%

                                                                                                                                                     This project was on hold due to Coronavirus. Staff is currently exploring other possibilities to
   Responsible City Government        1.82               Fire Department 50th Anniversary                               Fire/EMS                                                                                                                                            75%
                                                                                                                                                                       commemorate the Fire Department's 50th Anniversary.

City Investment in Today and Future   2.1               Aquatics: ADA Lift Aquatic Complex                          Parks & Recreation            The ADA compliant aquatic lift has been installed and is not operational. This project is complete.                      100%

City Investment in Today and Future   2.2                 Sportsplex: Resurface the Track                           Parks & Recreation                                 The track has been resurfaced. This initiative is complete.                                         100%

City Investment in Today and Future   2.3                   ADA Ramps on 66th Terrace                                  Public Works                              ADA compliant ramps have been installed. This initiative is complete.                                     100%

City Investment in Today and Future   2.4                  25 Meter Pool Linear Upgrade                             Parks & Recreation                                The pool liner has been upgraded. This project is complete.                                          100%

                                                                                                           Communications & Marketing | Parks &
City Investment in Today and Future   2.5           Meadows Playground at Betti Stradling Park                                                    The installation of the playground at the Betti Stradling Park is complete. This project is closed out.                  100%
                                                                                                                       Recreation

City Investment in Today and Future   2.6    Wiles Road LED Street Lighting Phase I ‐ 441 to Rock Island               Public Works                                    LED lights have been installed. This initiative is complete.                                        100%

City Investment in Today and Future   2.7                   Mullins Gym Lower re‐roof                                  Public Works                  The lower roof on the Mullins Gym lower roof has been replaced. This initiative is complete.                          100%

                                                                                                             Public Works | Communications &
City Investment in Today and Future   2.8           Sawgrass Room A/C Improvements: Design                                                                                              This project is complete.                                                          100%
                                                                                                                        Marketing

City Investment in Today and Future   2.9           Water Service Lines Replacement Section 20                         Public Works                                 The replacement of section 20 water service lines is completed.                                        100%

City Investment in Today and Future   2.10              Artificial Turf Fields: Installation (5)                    Parks & Recreation                                    Two fields in Mullins Park completed March 9, 2020.                                              100%

City Investment in Today and Future   2.11                     Park Signs: Installation                             Parks & Recreation                                   Signs have been installed. This initiative is completed.                                          100%

City Investment in Today and Future   2.12                  Demming Field LED Lighting                              Parks & Recreation                       LED lights have been installed at the Demming Field. This project is complete.                                100%

                                                                                                             Public Works | Communications &
City Investment in Today and Future   2.13               Campbell Street Decorative Signs                                                                              Decorative signs were installed. This project is complete.                                          100%
                                                                                                                        Marketing

City Investment in Today and Future   2.14      Mullins Park American League Building Renovation                    Parks & Recreation                                       Painting is scheduled for the next two weeks..                                                 90%

City Investment in Today and Future   2.15     Landscape Improvement of Arterial Roads (Ongoing)                       Public Works                     University Dr. improvements project went before the Commission and was approved.                                    25%

City Investment in Today and Future   2.16               Park Summit Left Turn Lane‐ EMS                                Fire/EMS                                                        This project is complete.                                                          100%
Time Budget Percent
              Goals                                            Initiatives                              Department                                                         Analysis
                                                                                                                                                                                                                                      Status Status Complete

City Investment in Today and Future   2.17    Sportsplex: Replace light poles on tennis courts       Parks & Recreation            The light poles have been installed. This project is complete. Over budget by $ 1,475.                            100%

City Investment in Today and Future   2.18           Parks: Concrete pads for amenities              Parks & Recreation                 The pads have been installed at the Mullins Park. This project is complete.                                  100%

City Investment in Today and Future   2.19                Parks: New soccer goals                    Parks & Recreation                               Received. Goals being built and placed in parks.                                               100%

City Investment in Today and Future   2.20                 Parks: Blumper blocks                     Parks & Recreation                       Blumper blocks have been installed. This initiative is completed.                                      100%

City Investment in Today and Future   2.21    Parks: New parks sign at Richard D. Petrillo Park      Parks & Recreation        A new park sign has been installed at the Richard D. Petrillo Park. This initiative is completed.                     100%

City Investment in Today and Future   2.22   Aquatics: Renovate lifeguard area at Mullins Park       Parks & Recreation                              Renovations are done. This initiative is complete.                                              100%

City Investment in Today and Future   2.23        Aquatics: Replace fitness room flooring            Parks & Recreation                The floor in the fitness room has been replaced. This initiative is completed.                                100%

City Investment in Today and Future   2.24           Aquatics: Paint Aquatics Complex                Parks & Recreation                                       This project has been completed.                                                       100%

City Investment in Today and Future   2.25    Aquatics: Apply cool deck on Mullins Pool Deck         Parks & Recreation                                               Project deferred.                                                               0%

City Investment in Today and Future   2.26             Aquatics: Canopy Replacement                  Parks & Recreation                                       This project has been completed.                                                       100%

City Investment in Today and Future   2.27   Sportsplex: Court resurfacing at Tennis Complex         Parks & Recreation                                  Project completed. Over budget by $1,236.                                                   100%

City Investment in Today and Future   2.28                 Parks: Replace Netting                    Parks & Recreation                            Netting has been replaced. This initiative is complete.                                           100%

City Investment in Today and Future   2.29           Parks: New Dugout Roofs (Mullins)               Parks & Recreation                                          This initiative is completed.                                                       100%

City Investment in Today and Future   2.30                Parks: Court Resurfacing                   Parks & Recreation     Armor Courts to start June 29th. Two tennis courts at NCP removed to bring project within budget.                         60%

City Investment in Today and Future   2.31                   Parks: Fertilization                    Parks & Recreation                                    Park common grounds fertilized twice.                                                     100%

                                                                                                                          In permitting. Working with Building Dept. on some issues. Contractor is working with Building Dept. to
City Investment in Today and Future   2.32    Parks: Renovate Cypress Wheel Field Restrooms          Parks & Recreation                                                                                                                               50%
                                                                                                                                                    obtain asbestos certificate from Broward County.

City Investment in Today and Future   2.33              Parks: Canopy Replacements                   Parks & Recreation                           Canopies have been replaced. This project is complete.                                             100%

City Investment in Today and Future   2.34     Parks: Renovate 2nd floor room interior (NCP)         Parks & Recreation                                          This initiative is completed.                                                       100%

City Investment in Today and Future   2.35   Parks: Replace artificial turf in batting cages (NCP)   Parks & Recreation                                          This initiative is completed.                                                       100%

City Investment in Today and Future   2.36         Parks: Planters at Cypress wheel fields           Parks & Recreation    Staff are selecting the appropriate plan materials to be installed planters at the Cypress Wheel fields.                   85%
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