SPINE ACROSS THE SEA: TREATMENT OF ELDERLY PATIENTS WITH SPINAL DISORDERS - North American Spine Society
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EXHIBITOR PROSPECTUS SPINE ACROSS THE SEA: TREATMENT OF ELDERLY PATIENTS WITH SPINAL DISORDERS July 29-August 1, 2018, Kauai, Hawaii On July 29-August 2,2018, the North American Spine Society (NASS) and the Japanese Society for Spine Surgery and Related Research (JSSR) will hold a combined program, Spine Across the Sea 2018, an international multidisciplinary continuing medical education meeting. The meeting will provide physicians from around the world an opportunity to share information on spinal problems. While most participants will come from the United States and Japan, we expect attendees from all over Asia, the Americas and Europe.
Welcome to Spine Across the Sea 2018!
This unique meeting is held every three years and offers a ABOUT NASS
wealth of benefits: scientific paper presentations, electronic The North American Spine Society is a global
posters and symposia; a technical exhibition; plus breakfasts multidisciplinary medical society of over 8000
and networking breaks. members worldwide that utilizes education, research
and advocacy to foster the highest quality, ethical,
This meeting is designed for all physicians caring for patients with value- and evidence-based spine care for patients.
spinal disorders. We encourage researchers and other health care
professionals involved in spine care to attend as well. ABOUT JSSR
The Japanese Society for Spine Surgery and
A technical exhibition will take place during Spine Across the Related Research (JSSR) is the largest Japanese
Sea 2018. The purpose of the exhibition is to inform registrants organization representing members in the field of
about products and services relevant to the practice of spine and spinal cord disorders. JSSR has more
spine care. Exhibitors can gain broad exposure to a variety than 2,300 members, mainly orthopedic surgeons.
of attendees from the US, Japan and the Pacific Rim. Your JSSR holds an annual meeting and publishes its
company and products are valuable to registrants as they official journal both in Japanese and English to
explore the ever-expanding field of spine care. Space is limited, promote basic research and clinical innovation.
so register now.
Meeting Chairs
NASS OVERALL CHAIR JSSR PRESIDENT AND OVERALL CHAIR
Jeffrey C. Wang, MD Toshihiko Taguchi, MD
NASS CHAIR JSSR CHAIR
Jason W. Savage, MD Hirotaka Haro, MD
NASS CO-CHAIR JSSR ORGANIZING COMMITTEE
Gregory D. Schroeder, MD Yasuaki Tokuhashi, MD, Vice-president, JSSR
Atushi Okawa, MD, Secretary, JSSR
Masashi Yamazaki, MD
Mamoru Kawakami, MD
Yoichi Shimada, MD
2
General Information
SYMPOSIA TOPICS
Symposium presentations by experts in their respective subject Minimally Invasive Fusion: LIF, MIS TLIF, PPS, OLIF
areas will provide an excellent overview of all topics. Topics This course will focus on the minimally invasive
include: approaches to common degenerative pathologies. The
talks will focus on the indications as well as a description
Adult Spinal Deformity of the technical procedures and latest technologies.
The goal of this session is to review the evaluation and
treatment of patients with adult spinal deformity (ASD). The Osteoporosis and Sarcopenia
session will focus on understanding radiographic parameters This symposium discusses how to evaluate the status
and alignment objectives in ASD. Debate and discussion on the of osteoporosis in patients undergoing spinal fusion
role of minimally invasive surgery in ASD proximal junctional surgery or suffering vertebral fracture, and decrease the
kyphosis/failure. complication rate.
Biologics, Navigation and New Technology Treatment of Cervical Spine Disorders
New technology in spine surgery can be exciting yet confusing This symposium is aimed at providing a robust review
at the same time. With the development of novel products, and discussion of pertinent topics to cervical spine
techniques and software, surgeons should have a solid surgery. Including a debate on appropriate treatment for
understanding of the science and evidence behind these cervical radiculopathy, treatment options for multilevel
technologies. This session will review the most recent literature cervical myelopathy, central cord syndrome, deformity
and provide commentary on a variety of apropos spine surgery correction, and the use of neural monitoring.
products.
2015 Total Attendance: 288 2015 Exhibitors
K2M
Orthopedic Surgery L&D Spine
(176/56%)
Life Instrument Corporation
Neurosurgery
(57/18%) Mazur Marketing
Attendees by
Specialty Medical Practice Funding
Physiatry/Physical
Medicine & Precision Spine Inc.
US: 155 Rehabilitation
Showa Ika Kohgyo
Japan: 113 (16/5%)
Other International: 20 SI Bone
Physician Assistant
TeDan Surgical Innovations
(15/5%)
Nurse Practitioner
(7/2%)
3General Information
CONTACT INFORMATION BOOTHS, PAYMENT AND HALL LOGISTICS
Exhibit space is available in the form of 6’ draped tables. Space is
Show Management Office $2,000 before May 25, 2018, and $2,300 after that date, if available.
Cindy Tomala, Exhibits Manager
North American Spine Society There is a limit of two tables per exhibiting company due to space
7075 Veterans Blvd., Burr Ridge, IL 60527 constraints. All exhibits must be paid in advance; no space will be held
Phone: (630) 230-3667 if NASS is awaiting payment.
Email: ctomala@spine.org
The purchase of a tabletop includes the following:
EXHIBIT SCHEDULE
Exhibit Installation & Registration Complimentary registration for two representatives per tabletop.
Sunday, July 29 2:00–6:00 p.m.
One Final Program/Proceedings book for each company.
Technical Exhibition Dates
Monday, July 30 7:00 a.m.–11:30 p.m. 6’ draped table and two chairs. The exhibit hall is carpeted.
Tuesday, July 31 7:00 a.m.–12:30 p.m.
Wednesday, August 1 7:00–10:30 a.m. A listing in the Final Program, provided the appropriate information is
completed on the exhibit application.
FEES Welcome Reception admission, Sunday evening, July 29
6’ Exhibit Table
Before May 25: $2,000 Continental breakfast in the exhibit hall on show days
Regular Rate: $2,300
2 complimentary representatives per booth A pre-registration list that will be emailed approximately four weeks
Additional: $300 each prior to the meeting to assist exhibitors in on-site planning.
One complete registrant mailing list in an excel format to be provided
FACILITY AND HOTEL within one month after the completion of the meeting.
Kauai Marriott Resort on Kalapaki Beach
3610 Rice Street, Lihue, HI Representatives are welcome to attend the scientific sessions unless
Toll-Free: 800-220-2925 rooms are overcrowded.
Website: www.marriott.com/lihhi
6’ Table Top
Spaces
Breakfast and
TWO coffee
breaks offered in
hall daily.
4General Information
SPACE ASSIGNMENT FINAL PROGRAM ADVERTISING
Spaces will be assigned on a first-come, first-served basis. Ad space will be available in the Final Program; contact
Show management reserves the right to refuse any exhibitor Jeff McCollian at 630-230-3654 or jmccollian@spine.org
who does not meet the educational, scientific or practice for details.
needs of their members.
HOTEL & TRAVEL
APPLICATION INSTRUCTIONS Kaua’i Marriott Resort
To apply for space, please complete the application form 3610 Rice Street, Lihue, Hawaii 96766 USA
enclosed in this Prospectus and submit by May 25, 2018 for
discounted pricing.
Hotel Rate
All companies wishing to exhibit at Spine Across the Sea Garden View $269 nightly
must be in good financial standing with show management. Pool View $289 nightly
Submission of an application is considered an agreement that Partial Ocean View $309 nightly
companies will abide by the rules and conditions outlined in Ocean View $329 nightly
this prospectus.
Hotel Reservation Deadline: June 28, 2018
TRAFFIC BUILDERS IN THE Reservations are made on a first-come, first-served basis
and are subject to room availability. Room categories may
EXHIBIT HALL sell out prior to June 28, 2018. Discounted rate may not
• Breakfast buffet each day will be served in the exhibit hall apply after the cut-off date.
• Two morning coffee breaks will be offered in the exhibit hall
• The scientific sessions and exhibition are right next to each Additional hotel fees: $30 daily resort fee & $9 porterage
other. fee - round trip. Two nights’ deposit due at the time of
booking 30 days prior to arrival cancellation policy.
All rates and fees do not include tax.
MARKETING
Three weeks prior to the meeting you will receive a Click here to book room:
preregistration list to aid you in planning for the meeting. https://aws.passkey.com/e/49399427
If you plan to design promotional materials, please review the
following marketing guidelines:
• Neither the meeting name nor the NASS or JSRS name, logo
or seal may be used in exhibitor promotions. There can be no
implication in any promotional materials, on-site materials
or after products, that they are connected with the meeting,
presented in cooperation with NASS/JSRS, or endorsed by
NASS/JSRS.
• Any announcements, invitations or solicitations, including
envelopes, advertising, websites, etc. must receive NASS
approval prior to distribution or posting. Please submit your
marketing materials to NASS for review by July 9, 2018.
• Distribution of approved materials is permitted in the
exhibit hall. Distribution of materials in the hotel lobbies,
public areas, or anywhere else in the hotel property, is not
permitted.
• NASS should be informed of any meeting, social event or
hospitality suite events being held Spine Across the Sea.
Events conflicting with Spine Across the Sea educational
activities are prohibited.
5Exhibitor Rules and Regulations
All exhibitors must adhere to the following 4. SALES AND/OR 6. SPACE RELOCATION
rules and regulations and other rules and SOLICITATION OF ORDERS NASS reserves the right to relocate an
regulations as may be promulgated by the Sale of products and services is allowed exhibitor at any time with the understanding
North American Spine Society (NASS) on the exhibit floor provided such sales that if the exhibitor does not agree with
and the Japanese Spine Research Society are conducted in a professional, such relocation to the extent that the
(JSRS), hereafter referred to as show businesslike manner, in accordance with exhibitor cannot participate in the Spine
management, all of which are incorporated show management guidelines, and the Across the Sea Meeting, the deposit and/or
by reference as part of all exhibit space exhibitor complies with all state and local full payment for exhibit space will be fully
rental agreements. tax regulations. No signage or advertising refunded. NASS reserves the right to change
of product pricing will be allowed. Show the exhibit floor plan if conflicts arise
management reserve the right to restrict regarding space requests or conditions that
1. INTERPRETATION OF RULES sales activities that it deems inappropriate are beyond the control of NASS.
Show management shall have full power in or unprofessional.
the interpretation and enforcement of rules
and regulations governing the Spine Across 7. SUBLETTING OF SPACE
the Sea Meeting exhibitors. Issues and 5. FDA DISCLOSURE The subletting, assignment or
questions not covered by the regulations Displays or graphic depictions of drugs apportionment of the whole or any part
shall be subject to the final judgment and or devices declared investigational or of an exhibitor’s space by the exhibitor is
decision of show management. Show unapproved by the United States Food and prohibited. Exhibitors may not advertise
management may amend these rules Drug Administration must contain only or display goods in their exhibit other than
and regulations at any time, and the objective statements about the product, those manufactured or sold by them in the
amendments so made shall be binding contain no claims regarding safety, regular course of business.
upon the exhibitor equally with these rules effectiveness or reliability or comparative
and regulations, and shall become a part claims to other marketed products. These
thereof, providing the exhibitor is notified drugs/devices must be displayed solely 8. CANCELLATIONS OR
of the amendments. Notice will be in for the purpose of obtaining investigators REDUCTION IN SPACE
writing, before or during the Spine and be accompanied by directions for Cancellation of exhibit space must be made
Across the Sea Meeting, and given to the becoming an investigator and investigator in writing on company letterhead. A refund,
authorized agent or representative of the responsibilities. minus a 50% cancellation fee, will be made
exhibitor. if the cancellation is received by May 25,
Drugs/devices will only be permitted when 2018. Any company canceling after May
accompanied by appropriate signs that 25 will pay a 100% penalty. Cancellation
2. PURPOSE OF EXHIBITS indicate the clearance status. Signs must of space waives the privileges granted to
The North American Spine Society, a be visible, near devices (clearly legible) and exhibiting companies, i.e. registration lists,
nonprofit scientific and educational contain the following or similar statement: exhibitor badges, etc. The cancellation
association, sponsors the Spine Across the “Caution: Investigational Device—Limited fee may not be used to defray the cost of
Sea Meeting. The purpose of the exhibits, an to Investigational Use.” All exhibitors are new orders such as Commercial Business
integral part of the educational activity, is advised to take heed of the FDA prohibition Interest badges. Cancellation of the
to complement the professional meetings on promotion of cleared devices for convention by show management will result
and clinical sessions by enabling registrants unapproved uses. Exhibitors must have in a full refund to all exhibitors unless due
to evaluate the latest developments in available at their booth documentation from to circumstances beyond the association’s
equipment, supplies and services that are the FDA stating approved uses of the drugs/ control such as acts of God, labor disputes,
relevant to spine care. NASS does not in devices displayed. acts of war, acts of terrorism, etc.
any manner endorse any of the products
or services related to the exhibits that have Signage for investigational or unapproved
been accepted for display and sale during drugs or devices must be provided by 9. DISPLAY REGULATIONS
the Spine Across the Sea Meeting. exhibitors and must conform to the No pins, tacks, or adhesives of any kind
following requirements: may be attached to exhibit hall structure
• Signage must be at least 8.5” x 5.5”. including walls or columns. No nails or
3. EXHIBIT HALL ACCESS • Text must be at least 18 pt. size and bracing wires used in erecting displays may
Exhibitor personnel will be permitted on the clearly legible. be attached to the premises without the
exhibit floor 30 minutes prior to opening • Signage must be placed near displayed written consent of the Kauai Marriott Resort.
and may remain one-half hour after the drugs/devices and on any graphics
daily closing of the exhibit hall with the depicting the item.
exception of Wednesday, August 1, 2018,
when dismantling begins.
6Exhibitor Rules and Regulations
10. FIRE REGULATIONS 15. EXHIBITOR 19. CHILDREN
All displays or exhibited materials must REPRESENTATIVE CONDUCT Children who enter the exhibit hall must be
be fireproof to conform to all applicable Show management reserves the right accompanied by an adult.
federal, state and city fire safety regulations to expel or refuse admittance to any
and laws. Combustible materials must be representative whose conduct is, in its
treated with an effective flame-retardant opinion, not in keeping with the character 20. SECURITY
material. Oilcloth, tarpaper, sisal paper, and/or spirit of the Spine Across the Sea Show management will lock the exhibit hall
nylon, orlon and certain plastic materials Meeting. Exhibit personnel may NOT at the close of business each day following
that cannot be made flame retardant are enter another exhibitor’s booth without with the delivery of exhibits to the exhibit
prohibited. obtaining permission. Lingering in the hall through 7:00 a.m. on Wednesday,
aisles surrounding another exhibitor’s August 1, 2018. Neither show management
booth for the purpose of obtaining product nor the Kauai Marriott Resort will be held
11. STORAGE OF CRATES AND information or distracting attendees is responsible for any loss or damage to
BOXES strictly prohibited. the exhibitors’ property. Exhibitors must
Storage is limited to the space under your take precautions to protect their property
table and your own hotel room. Please ship against pilferage.
accordingly. 16. LIVE TISSUE
No procedures may be performed on any
live tissue on the exhibit floor. 21. INSURANCE AND LIABILITY
12. EXHIBITOR PERSONNEL Exhibitors shall be fully responsible for
Exhibitor Registration details will be any claims, liabilities, losses, damages
provided by June 1. Exhibiting companies 17. SURGICAL LASERS or expenses of whatever kind and nature
may register two employees free of charge Laser equipment may be operated only if relating to or arising from an injury to any
for each booth space reserved. Additional the laser is contained within a safety shield. person, or loss of or damage to property
registrants will be charged $300 each. where such injury, loss or damage is
Badges will be distributed onsite from the incident to, arises out of, or is in any way
Registration Desk. 18. HANDOUTS AND connected with the exhibitor’s participation
GIVEAWAYS in the exhibition. Exhibitors shall protect,
Other than medical textbooks or anatomical indemnify, hold harmless and defend NASS,
13. ADMISSION TO SCIENTIFIC models used for educational purposes, its officers, directors, agents, members and
SESSIONS any such item should have a fair market employees against all such claims, liabilities,
Exhibitors may attend the scientific value of less than $100. A Company may losses, damages and expenses, including
sessions free of charge once all medical not provide items that are capable of use reasonable attorney’s fees and cost of
attendees have been seated. by the Health Care Professional (or his or litigation, provided that the foregoing shall
her family members, office staff or friends) not apply to injury, loss or damage caused
for noneducational or non-patient-related by or resulting from the negligence of NASS,
14. EXHIBIT CONDUCT purposes, for example, a tablet. its officers, directors, agents or employees.
Show management reserves the right to . Exhibitors should maintain general public
approve all exhibits and related activities. A Company may not give Health Care liability insurance against claims of personal
Show Management may require that an Professionals any type of non-educational injury, death or property damage incident to,
exhibit be curtailed if it does not meet the branded promotional items, even if the item arising out of, or in any way connected with
standards set forth herein. is of minimal value and related to the Health their participation in the exhibition, in the
Care Professional’s work or for the benefit amount of not less than one million dollars
of patients. Examples of non-educational ($1,000,000) for personal injury, death, or
branded promotional items include pens, property damage in any one occurrence.
notepads, mugs, and other items that have Such insurance should include coverage of
a Company’s name, logo, or the name or the indemnification obligations of exhibitors
logo of one of its Medical Technologies. under the policy and procedures and should
Small catering items, coffee, candy etc. are cover NASS as additionally named insured.
approvable. Questionable giveaway items, Each exhibit company is responsible for
accompanied by a sample of the giveaway obtaining, for its protection and at its
that will not be returned, or an electronic own expense, such property insurance
image of the item, must be submitted by for its exhibit and display materials as the
July 9, 2018. NASS will request the removal exhibitor deems appropriate. Any policy
of unapproved items. providing such property insurance must
contain an express waiver by the exhibitor’s
7 insurance company of any right ofExhibitor Rules and Regulations
subrogation as to any claims against NASS,
its officers, directors, agents, members or
employees. The exhibitor further waives
any claim against the North American
Spine Society and its agents, employees,
representatives, successors and assigns,
arising out of the oral or written publication
of any statement made in connection with
the Spine Across the Sea Meeting by anyone
not an employee of the NASS concerning
the exhibitor or their exhibit. If any part of
the exhibit hall is destroyed or damaged,
preventing NASS from permitting an
exhibitor to occupy assigned space during
part or all of the exhibition, or in the event
occupation of assigned space during part
or all of the Exhibition is prevented by
strikes, acts of God, national emergency
or other causes beyond the control of
NASS, exhibitors will be charged for space
during the period it was or could have been
occupied; and exhibitors hereby waive any
claims against NASS, its directors, officers,
agents, members or employees for losses
or damages that may arise in consequence
of such inability to occupy assigned space,
its sole claim against NASS being a refund
of rent paid for the period it was prevented
from using the space.
Exhibitors also indemnify, defend and
hold Kauai Marriott Resort, it employees,
agents and contractors from all liability
arising from or related to the use of the
exhibit space including, without limitation,
transportation, placement, removal or
display of exhibits and drayage.
8Spine Across the Sea 2018 Exhibitor Application July 29-August 2, 2018 . Kauai Marriott Resort, Lihue, HI 100% deposit must accompany all forms. Completed forms with credit card payment can be emailed to ctomala@spine.org. If paying by check, mail form to: NASS, 7075 Veterans Blvd., Burr Ridge, IL 60527. (Tax ID# 36-3382069) COMPANY INFORMATION (as it will appear on signage, in Final Program, etc.) Company Name Address City, State, ZIP, Country Phone Fax Website COMPANY DESCRIPTION Sumbit a product description (500 character limit). Descriptions will be published in the Final Program. BOOTH SELECTION AND FEES Booth Selection: 1st choice 2nd choice 3rd choice Early bird rate (May 25, 2018): $2,000 per 6’ table After May 25: $2,300 per 6’ table Total fees: We prefer not to be placed next to or across from any of the following companies: (NASS will do its best to accommodate requests; however, no guarantee will be made) METHOD OF PAYMENT Check (made out to North American Spine Society) Credit card: MC Visa AmEx Card Number Expiration Date Signature Name on Card (print) AGREEMENT Signature and submission of this application is considered agreement by the applying company and its representatives to abide by the conditions outlined in this prospectus. This includes receipt of approval from NASS and JSSR for any giveaways or events to be held by the applicant at Spine Across the Sea. The signer of this application shall be the sole contact between NASS and JSSR and applicant company. NASS, JSSR, its general contractor, convention center and/or exhibition hall shall not be responsible for any loss, damage or injury that may occur to the exhibitor’s employees (public or other) or property from any cause whatsoever, prior, during or subsequent to the period covered by the exhibit contract and, the exhibiting company, on signing the application expressly releases NASS, JSSR, its employees, its general contractor and/or the exhibition hall from and agrees to indemnify same against any and all claims for such loss, damage or injury. The exhibiting company agrees to defend and indemnify NASS, JSSR, its employees, its general contractor and/or the exhibition hall from all claims and suits for damages of all kinds brought against them arising out of any act or failure to act on the part of the exhibiting company and its employees arising out of the display or the performance of its products. Company Contact Signature Print Name Title Email
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