Technical manual for exhibitors - MESSE DORTMUND 19th & 20th February 2021 - maintenance Dortmund
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Te c h n i c a l m a n u a l
for exhibitors
19th & 20th February 2021
MESSE DORTMUND
Allgemeine Informationen - maintenance, P&V Dortmund 2020 1
Table of contents
Welcome to our trade-shows!.................................................................................................................................3
The checklist: an overview of your deadlines..........................................................................................................4
1. General information
1.1 Contacts and delivery address...............................................................................................................5
1.2 Getting there......................................................................................................................................... 6
1.3 Site map................................................................................................................................................ 7
2. Schedule: stand setup, opening hours, dismantling
2.1 Schedule................................................................................................................................................ 8
2.2 Delivery/assembly of heavy machinery..................................................................................................9
2.3 General assembly period & security deposit regulations.......................................................................9
2.4 Installation of light, extra electricity, compressed air.............................................................................9
2.5 Opening hours for visitors.....................................................................................................................9
2.6 Dismantling........................................................................................................................................... 10
2.7 Freight forwarding and storage of empties............................................................................................10
3. Stand setup, furniture & additional orders
3.1 Did you know?....................................................................................................................................... 11
3.2 General information about stand fittings...............................................................................................12
3.3 Overview of stand equipment...............................................................................................................13
3.4 Advertising............................................................................................................................................ 14
3.5 Technical connections: Electricity, water, compressed air, internet........................................................14
3.6 Insurance.............................................................................................................................................. 14
3.7 Cleaning and rubbish disposal...............................................................................................................14
4. Construction guidelines for own stand setup
4.1 Construction guidelines.........................................................................................................................15
5. Parking, badges for stand setup/dismantling & exhibitor badges
5.1 Parking and parking policy.....................................................................................................................16
5.2 Stand setup and dismantling badges.....................................................................................................16
5.3 Exhibitor badges.................................................................................................................................... 17
6. The "My Easyfairs" portal
6.1 Your portal............................................................................................................................................ 18
7. Partner offered services
7.1 Catering................................................................................................................................................. 19
7.2 Hostesses.............................................................................................................................................. 19
7.3 Accommodation.................................................................................................................................... 19
Appendix 1: Order form: Name board.........................................................................................................20
Appendix 2: Order form: Stand layout.........................................................................................................21
Appendix 3: Order form: Delivery of heavy machinery or exhibits...............................................................23
Appendix 4: Graphic guidelines...................................................................................................................24
Table of contents 2
Welcome to our trade-shows!
Dear exhibitor!
On Mai 19th 2021 maintenance und PUMPS & VALVES Dortmund 2021 will open their doors. We are looking forward
to welcoming you as an exhibitor. To ensure that your participation in the show runs as smoothly as possible, we have
summarised all the most important information for you on the following pages.
The Safest Place To Meet stands above the protection concept for maintenance Dortmund 2021, which ensures that the trade
show is controlled and safe for visitors, exhibitors and employees. It is important to us that all participants feel comfortable
under the new conditions and achieve their trade show goals.
More about our safety concept can be found here: https://bit.ly/2SfeHRh
Attention! Please use the following forms of this manual:
Order form: Name board (Appendix 1)
Order form: Stand layout (Appendix 2)
Order form: Delivery of heavy machinery or exhibits (Appendix 3)
IMPORTANT:
Since we work with external service partners, we are required to follow the deadlines mentioned in this document in order to
guarantee the processing of all your data right in time and thus the best procedure for the shows and your participation. We
thank you for your understanding.
The order of graphics and the corresponding files need to be placed and delivered by March 25th 2021 so that we can process
them on schedule. Please keep in mind to describe the positioning of the outlets, as well as the placing of the electrical cabinet,
shelves, wall modules with graphics, TVs, etc. (if needed) for the design of your Stand.
The deadline for all orders is March 31st 2021. All orders received by us after this date can only be accepted subject to
availability and will incur a late order surcharge of 30%.
All orders received by us after April 13th 2021 our onsite can only be accepted subject to availability and will incur a late
order surcharge of 50%.
Putting out personal posters, banners and similar on the fair walls is not allowed.
Please contact us on time if you have any questions. We would be happy to support you in the preparation of your show presence!
Your maintenance and PUMPS & VALVES Team
The safest place to meet
Welcome to maintenance and PUMPS & VALVES Dortmund 2021 3
The checklist: an overview of your deadlines
Checklist Deadline Page Done
Have you specified your company name correctly /
provided a logo or graphic (if applicable) for your Mar. 25th 2021 Appendix 1
stand name board and sent it to Easyfairs?
Have you provided your stand layout with all the
necessary information (electrical connections, Mar. 25th 2021 Appendix 2
graphics, cabin position)?
Do you need graphics for your wall modules or do
Mar. 25th 2021 Appendix 4
you have questions regarding graphic guidelines?
Have you read and taken the stand build guidelines
Mar. 25th 2021 12, 15
into account?
Do you need additional furniture, and if so, have
Mar. 31st 2021 12, 18
you placed these orders online via “My Easyfairs“?
Do you need any additional electricity or a
Mar. 31st 2021 14
compressed air connection?
Have you checked the delivery address for your
Mar. 31st 2021 16
parking permits?
Have you ordered any additional parking permits?
Mar. 31st 2021 16
(1 car parking permit included in your package)
Have you filled out the registration form for heavy
Apr. 21st 2021 Appendix 3
machinery, if required?
Have you registered your standpersonnel in the
"My Easyfairs" portal? Apr. 21st 2021 17
(necessary for entrance at the trade-show site)
The Checklist: an overview of your deadlines 4
1. General information
1.1 Contact and delivery address
Easyfairs Deutschland GmbH
Balanstraße 73, Haus 8
81541 Munich
Event organiser Germany
Phone: +49 (0)89 127 165 0
Fax: +49 (0)89 127 165 111
Service Point Stand S01, Hall 5
Do you have questions about stand Team Technik
construction or need additional stand Phone: +49 (0)89 127 165 129
E-mail: technik@easyfairs.com
furnishings and fittings?
Messespedition Kühne DMS
Mr. Peter Döring
Phone: +49 (0)231-10 47 91
For freight forwarding and logistics services, E-mail: messe@kuehne-dms.de
please contact: Important notice: Our staff are not authorised to receive or store your
exhibition goods. These services are coordinated by and charged directly
to the exhibitor by the forwarding company.
For further information, see pages 9 and 10
KHC Messe Dortmund
Ms. Lisa Montforts
Do you need catering at your stand? Please Mobile phone: +49 (0)172 / 538 43 56
contact our partner: E-mail: culinado@westfalenhallen.de
For further information, see page 19
Ms. Magali Urbany
Marketing and Sponsoring services Phone: +49 (0)89 127 165 144
E-mail: Magali.Urbany@easyfairs.com
maintenance, PUMPS & VALVES Dortmund 2021
Exhibitor‘s name
Name of a person authorised to accept parcels at your booth
Hall and stand number
c /o Messe Dortmund GmbH
For delivery of your exhibition goods to the Rheinlanddamm 200
stand, please provide this delivery adress and 44139 Dortmund
Germany
these delivery details:
Important notice: Our staff are not authorised to receive or store your
exhibition goods.
For further information, see pages 9 and 10
PROMOTIONwerkstatt Binevitch GmbH
Ms. Sabrina Binevitch
Do you need hostesses or additional exhibition Phone: +49 (0)231 33 00 53 10
E-mail: sb@promotionwerkstatt.de
personnel? Please contact: www.promotionwerkstatt.de
For further information, see page 19
maintenance, PUMPS & VALVES:
Links to the german-language website:
Do you need hotel recommendations? Please
https://bit.ly/2EDirJ9
check out the following links: Links to the english-language website:
https://bit.ly/33aaQLE
1. General information 5
1. General information
1.2 Getting there
Getting there... Description
Dortmund Airport: Direct connections to and from many European cities.
Distance to Messe Dortmund: 12 km.
www.dortmund-airport.de
... by air
Other airports:
Düsseldorf Airport: 63 km
Cologne/Bonn Airport: 96 km
From the Dortmund Central Railway Station via subway line U45 (towards
Westfalenhallen) in just 10 minutes.
From downtown Dortmund
(Subway stops Reinoldikirche or Stadtgarten) – The subway line U46
(towards Westfalenhallen) gets you there in about 5 minute OR, take
... via public transportation subway line U42 (towards Hombruch) to the stop called “Theodor-Fliedner-
Heim”. From there it is just a few minutes' walk to the fairgrounds.
Please purchase a ticket before boarding the train. Your ticket to the
show does not include the use of local public transportation.
You can find train tickets direct to Dortmund here: https://bit.ly/33HA9F8
Direct access via the B1 (A40) from motorways A1 (Hansalinie),
A45 (Sauerlandlinie), A2 (Berlin - Hannover - Dortmund- Oberhausen),
A42 (Duisburg - Dortmund), and (A44) (Dortmund - Kassel). Follow the
signs toward Dortmund and then the venue signs on the motorways to
... by car the Westfalenhallen.
For your navigation system, enter as destination:
Strobelallee 45, 44139 Dortmund
Entrances on the fairgrounds & During the show, the north entrance at halls 4 and 5 will be open.
A traffic guide will be available on our website fou weeks before the
parking facilities trade-show begins.
The way to the Messe Dortmund is clearly signed from all the above subway stops.
All above-mentioned stops are barrier-free. For further information, see the website of the
Messe Dortmund (https://www.westfalenhallen.de/events/fuer-besucher/anreise.html)
1. General information 6
1. General information 1.3 Site map 1. General information 7
2. Schedule: stand setup, opening hours, dismantling
2.1 Schedule
Delivery/Assembly of heavy machinery
Please inform the show's official freight forwarding
Monday, Mai 17th 2021 08:00 – 12:00 h company in advance.
See pages 9 and 10.
Construction period
Tuesday, Mai 18th 2021, 12:00 – 18:00 h Stand setup for exhibitors.
The prospects and poken readers will be given out to all
exhibitors.
Dienstag, Mai 18th 2021, 10:00 – 18:00 h
Exhibitor's badges can be picked up at the main
entrances with our hostesses.
The hall carpets will be placed Mai 18th 2021 at 18:00 h. After that, it is not possible to drive with a pallet truck or
similar vehicles over the carpets. Complaints will only be accepted Mai 18th until 16:00 h.
Please contact us promptly so that we have the opportunity to correct the error before the trade-show begins.
Exhibitors will find us in the service point in hall 5 (stand S01-5).
Opening times for visitors
Wednesday, Mai 19th 2021, 09:00 – 17:00 h Exhibitors may access the halls starting at 08:00 h
Thursday, Mai 20th 2021, 09:00 – 16:00 h Exhibitors may access the halls starting at 08:00 h
Dismantling period
Thursday, Mai 20th 2021, 16:00 – 22:00 h Dismantling of the stands. See page 10.
Only pick-up of heavy machinery by the freight
Friday, Mai 21st 2021, 08:00 – 12:00 h
forwarding company, no dismantling allowed.
2. Schedule: Stand setup, Opening hours, Dismantling 8
2. Schedule: stand setup, opening hours, dismantling 2.2 Delivery/assembly of heavy machinery The delivery of heavy, large and bulky machines or exhibits must be coordinated with the official exhibition freight forwarder at the exhibitor's expense. If your machines or exhibits exceed a footprint of 2m² and/or a weight of 500 kg, you will require an approval. Please send us the filled form in appendix 3 before April 13th 2021. Your desired delivery times will be checked and approved by the official freight forwarding company. Floor load capacity and dimensions of the hall's gates: Hall 4 (maintenance): Hall 5 (maintenance, PUMPS & VALVES): Gate 42: 3,80 m high; 5,20 m wide Gate 53: 3,90 m high; 4,50 m wide Gate 46: 3,80 m high; 4,20 m wide Gate 54: 3,10 m high; 4,00 m wide Floor load capacity: 5KN/m² or 20KN / m² respectively Floor load capacity: 20KN/m² 2.3 General assembly period & security deposit regulation The general assembly period for exhibitors starts on Tuesday, Mai 18th at 12:00 h. For deliveries, you can park short-term for up to 2 hours at the setup parking space next to the hall. A refundable deposit (€100,00) must be paid upon entry. Easyfairs does not take responsibility for any delays that might occour while exiting the fair grounds. Charges for late exiting are raised by the fair grounds administration. After the delivery is complete, vehicles must be parked in their designated areas in order to enable others to proceed with their unloading activities (see 5.1 Parking and parking policy, page 16). 2.4 Installation of light, extra electricity, compressed air Additional electrical installations orders can be placed with a 50% late surcharge until Mai 18th 2021 at 14:00 h. If you require additional power for machines or exhibits during the show, please order this no later than March 31st 2021 via your "My Easyfairs" account. Please indicate the position of the ordered intallations in your stand layout in appendix 2. Only complete orders with a stand layout will be considered. 2.5 Opening hours for visitors Wednesday, Mai 19th 2021 09:00 - 17:00 h Thursday, Mai 20th 2021 09:00 - 16:00 h 2. Schedule: Stand setup, Opening hours, Dismantling 9
2. Schedule: stand setup, opening hours, dismantling
2.6 Dismantling
Thursday, Mai 20th 2021, 16:00 – 22:00 h Dismantling of the stands
Pick-up of heavy machinery, done by the official
Friday, Mai 21st 2021, 08:00 – 12:00 h
forwarding company
The dismantling begins directly after the show ends. The gates will be opened and exhibitors are allowed direct access to
the halls Mai 20th about 1 hour after the show ends. Mai 21st is reserved strictly for picking up machines and materials,
and only by special arrangement with the event organiser (see 1.1 Contact & delivery address > Event organiser on page 5).
Accessing the hall's gates is only possible in coordination with Easyfairs' technical team.
Please make sure that your items are packed and marked correctly (company name, contact number and stand number)
and take your personal belongings with you. Please note that, after the show ends Mai 20th 2021, your goods will no longer
be guarded. The cabin keys should be left in the cabin locks at the end of dismantling.
2.7 Freight forwarding & storage of empties
If you make use of freight forwarding services (forklifts, storage of empties, etc.), please note that, in the Messe Dortmund,
only forklifts from the hall shipper are allowed. These services are organised and charged directly to the exhibitor by the
official freight forwarding company.
Important! The delivery date for heavy machinery and exhibits is Mai 17th 2021.
The official partner of the Messe Dortmund for freight forwarding and logistics services is the company Kühne DMS:
Messespedition Kühne DMS
Mr. Peter Döring
Phone: +49 (0)231-10 47 91
E-mail: messe@kuehne-dms.de
2. Schedule: Stand setup, Opening hours, Dismantling 103. Stand setup, furniture & additional orders
3.1 Did you know? (General information on stand equipment)
The full visual system:
With our full visual system, you determine your stand's own size and shape and use the entire trade stand as advertising
area. We support you with the graphic preparations of the module walls and provide you with a wide range of additional
furnishings, such as counters, shelves and lighting elements. For more information, you can see our introductory "Full Visual
System" video at: https://youtu.be/usqoP7NAdxw
Please note that all provided stand elements can be printed on individually. The different stand modules are categorised in the
following picture:
Wall module 250cm (height) x 96cm (width)
seamless transition, all modules can be printed on individually
Name board 48cm (height) x 120cm (width)
logo print available at extra cost
Tower module 96cm (height) x 96cm (width)
included in All-In Plus/All-In Premium Packages
(print available at extra cost)
Cabin module 250cm (height) x 96cm (width)
included in All-In Plus/All-In Premium Packages
(print available at extra cost)
The print on your stand's wall modules is partially included in your booked package (see page 13). If you wish to print on
more stand modules, you can book this via your "My Easyfairs" webshop.
Additional printable modules:
You can additionally order the printing on your counter via your "My Easyfairs" webshop. Please use the corresponding templates
for the preparation of your files. For more information regarding the graphic guidelines, please refer to the appendix 4 of our
technical manual. If you have any questions, please do not hesitate to contact us.
Included in your stand package:
Stand cleaning:
a daily stand cleaning (emptying the bin and vacuum-cleaning the carpet) is included in your package.
Your floor carpet:
The standard carpet color for our stands is anthracite. Should you wish a different color for your stand's floor carpet, please
order this via your webshop and confirm the chosen color via e-mail to: technik@easyfairs.com.
We offer floor carpets in the following colors:
PANTONE: green p347c, RAL: blue 5002, RAL: red 3020 und RAL: grey 7037.
3. Stand setup, furniture & additional orders 113. Stand setup, furniture & additional orders 3.2 General information and stand fittings Additional orders: Additional orders can be placed online until March 31st 2021 via the "My Easyfairs" portal. Log in at www.easyfairs.com/my using your e-mail adress and password. All orders that reach us after the specified date can only be processed with a 30% surcharge, if available. If you wish to place an order after April 13th 2021, please send an e-mail to technik@easyfairs.com. These orders as well as those placed onsite can only be processed with a 50% surcharge, if available. Please note that after April 13th we cannot guarantee that the wanted materials are still available and can be delivered. We thank you for your understanding. Design of the stand and graphics: The graphic orders and files should be placed until March 25th 2021. Please remember to also define in your stand layout's design the positioning of the electrical ports, shelves, TVs, graphics, cabinets, etc. if needed. The guidelines for the graphic files can be found in appendix 4 of this book or accessing the following link: https://www.schweizermessebau.ch/anforderungen- druckdaten/ Stand packages and approval: The exhibitors must book a stand package from Easyfairs when booking an exhibition space. Exhibitors are however allowed to bring their own stand components, graphics and furniture with them. The permissible maximum height is 2.5 m. Exhibitors who intend to bring their own stand components must submit their layouts for approval by March 25th 2021 to technik@easyfairs. com. Unapproved personal stand components are not permitted on fair grounds and will be dismantled at the exhibitor's cost. The official construction material cannot be damaged in any form. Damages or cleaning costs will be booked to the exhibitor's account. Please consult with the Easyfairs technical team. The stand package's furniture cannot be traded for other Easyfairs pieces of furniture. Should you decide not to use the standard furniture, this will not result in a reduction in the stand price. Please place the furniture pieces you do not require on the Hall aisles Mai 18th, so that our stand constructor can bring them to the storage room. If you need any extra furniture, please place your orders via "My Easyfairs". Name board: The name board is mandatory for all exhibitors and the corresponding form "Nameboard" needs to be sent by March 25th 2021 to technik@easyfairs.com. Failing to meet the deadline incurs the usage of the registered name of the company in the "My Easyfairs" portal. Should you wish to print your company logo on the name board, you can book this service for €200,00/Pc. For the print, please send uns your logo in PDF format following our specifications (see appendix 1). Please note that we can only process your logo files along with your name board order form (appendix 1). Changes after March 25th are not possible. Complaints during the construction: Complaints will be processed Mai 18th until 16:00 h. Please contact us promptly, so that we can organise and complete all the changes necessary before the show begins. The stand layout can be found in appendix 2. lease provide all the desired positioning of furniture, cabins, graphics, spotlights, ports, captions, etc. The spotlights for the All-In stand model will be placed either by the back or by the side wall. If you do not send us your form by March 25th 2021, as well as if changes are requested onsite, Easyfairs holds the right to charge €75,00 per started working hour. 3. Stand setup, furniture & additional orders 12
3. Stand setup, furniture & additional orders
3.3 Overview of stand equipment
All-In
Stand example Equipment:
15m2 L stand 15 - 2x graphics each 250cm (height) x 96cm (width) in your design*
23m 2
Modular stand construction, Panoramic Full Visual
Nameboard (company name & stand number, standard black on white
print) about 120cm x 48cm mounted horizontally
Floor carpet standard rips DIN 4102-1/EN 13501-1, color anthracite
1 table "Buckley", round, white
2 chairs "Buckley", white
1 brochure holder
1 waste basket
1 LED lightspot every 4m2 of stand area
1 triple socket, 1KW/230V
All-In Plus
Stand example Equipment:
24m² L stand 24 - 4x graphics each 250cm (height) x 96cm (width) in your design*
47m 2
Modular stand construction, Panoramic Full Visual
Nameboard (company name & stand number, standard black on white
print) about 120cm x 48cm mounted horizontally
Floor carpet standard rips DIN 4102-1/EN 13501-1, color anthracite
1 table "Buckley", round, white
2 chairs "Buckley", white
1 counter "M", white
2 barstools "Asahi"
1 bartable "Buckley", white
1 lockable 2m2 cabin with tower modules (each 96cm x 96cm, cabin's
height around 3,5m)
1 brochure holder
1 waste basket
1 LED lightspot every 4m2 of stand area
1 triple socket, 1KW/230V
All-In Premium
Stand example Equipment:
48m² 3 open sides stand 8x graphics each 250cm (height) x 96cm (width) in your design*
ab 4 Modular stand construction, Panoramic Full Visual
8m 2 Nameboard (company name & stand number, standard black on white
print) about 120cm x 48cm mounted horizontally
Floor carpet standard rips DIN 4102-1/EN 13501-1, color anthracite
3 tables "Asahi", round, white
6 chairs "Asahi", white
1 counter "M", white
2 lockable 2m2 cabins with tower modules (each 96cm x 96cm, cabin's
height around 3,5m)
2 brochure holders
1 waste basket
1 LED lightspot every 4m2 of stand area
1 triple socket, 1KW/230V
* Additional graphics and furniture can be ordered directly with your booking or at our webshop
IMPORTANT: a daily stand cleaning (emptying the bin and vacuum-cleaning the carpet), as well as 1 car parking ticket are included in your package
3. Stand setup, furniture & additional orders 133. Stand setup, furniture & additional orders 3.4 Advertisement Promotional activities outside your stand (such as distributing flyers) is only possible if you book the respective sponsoring package. For more information on sponsorship opportunities, please see our marketing services or contact Ms. Magali Urbany (Magali. Urbany@easyfairs.com). The use of projectors and light effects outside of your stand is not permitted. 3.5 Technical connections: electricity, water, compressed air, internet If you require additional technical connections, please order them online via "My Easyfairs" and send us a layout with the desired placement for the connections. Please note that if you order an additional electrical connection, the installation of extension cables to the exhibit is not included. These must be ordered separately via the webshop. For safety reasons, all technical work is to be carried out exclusively by the official stand builder. The deadline for all orders of technical connections is March 31st 2021. Orders received by us after this date can only be accepted subject to availability and will incur a late order surcharge of 30%. All orders received by us after April 13th 2021 or onsite can only be accepted subject to availability and will incur a late order surcharge of 50%. 3.6 Insurance All statutory safety regulations and the technical guidelines of the Dortmund fair for the installation and operation of your products / equipment are to be respected by your stand build staff and stand personnel. Each exhibitor is responsible for compliance with the legal provisions relating to this show. If appropriate, please extend your company’s third-party liability insurance for the duration of the exhibition. We strongly recommend that you not leave valuables (laptops, monitors, bags, etc.) unattended at your stand (especially overnight). 3.7 Cleaning and rubbish disposal All stands will be handed over in a clean condition on the evening of Mai 18th 2021. At the end of each show day, the carpet will be vacuumed and the waste baskets emptied. This service is free of charge! Should you require larger containers for greater quantities of waste, please contact technik@easyfairs.com prior to April 21st 2021. 3. Stand setup, furniture & additional orders 14
4. Construction guidelines for own stand setup 4.1 Construction guidelines Please note that you have booked a complete stand package. Exhibitors who intend to bring their own stand components must send dimensioned stand sketches (in metric measurements) with plans and views for individual stand construction to technik@easyfairs.com by March 25th 2021. Individual stand structures may only be erected with a signed approval. Constructions without a permit are not allowed and will be dismantled on site at the exhibitor's expense. Unused stand materials and/or furniture will not be refunded. Please place the stand construction materials you would like to do without on the hall aisles on the day of construction, so that our stand builder can pick them up. Should you need additional furniture, you can order it via the "My Easyfairs" portal. Electronic work may only be carried out by the official stand builder for a fee of €75,00 per started hour. In general, the maximum permissible construction height is 2.50 m. Higher construction elements up to 3.50 m may only be built with the permission of Easyfairs, and only at a distance of 1.0m from the perimeter shared with the direct stand neighbor within a block. Suspensions from the ceiling are not permitted. It is also not permitted to raise the stand floor with a full-surface platform floor without permission. The materials of the official stand builder must not be damaged in any way. Costs for the repair of material damage and/or cleaning will be charged to the exhibitor. The use of vehicles, forklifts and containers as stand construction elements in the halls is only permitted with approval by Easyfairs and may only be organised and executed by the official service partner for freight forwarding at Messe Dortmund, "Messespedition Kühne DMS". Please contact Mr. Peter Döring, phone: +49 (0)231 10 47 91, messe@kuehne-dms.de. All the regular stand build requirements must be fullfilled. No exhibits, displays or advertising material of any kind may exceed a height of 3.5 m. And they must be placed on the stand at a distance of at least 1.0 m from neighbouring stands. For security reasons all exhibition materials must remain well within the stand's perimeters. 4. Construction guidelines for own stand setup 15
5. Parking, badges for stand setup/dismantling & exhibitor badges
5.1 Parking and parking policy
Every exhibitor will receive one free car parking permit valid for the two days of the show on Mai 19th and 20th 2021. These
will be sent by post at least two weeks before the event. Should you require more than one parking permit, please order this
(for an additional charge) online via "My Easyfairs".
During the assembly and dismantling days, exhibitors will be asked to leave a deposit (€ 100,00) for each vehicle. Please show your
receipt when leaving the exhibition grounds so that the deposit can be refunded by the car park operator. These costs cannot be
offset against Easyfairs Germany.
Private vehicles are not permitted in the halls under any circumstances. The use of vehicles, forklifts and containers in the halls
may only be organised and executed by the official forwarding company, Messespedition Kühne DMS (For contact information,
see page 5).
Should the delivery adress be different than the one you provided on your subscription form, please send us your new postal
information by March 31st 2021 to technik@easyfairs.com. The postal service only applies to parking permits that are submited
to us by April 13th 2021. All orders placed after that date can only be delivered onsite.
Pricing & parking regulations:
Vehicle type Cost to park for 2 days* Parking area
Parking areas A1 & A2
Cars € 16,00 for 2 days
Underground parkings under halls 6 - 8
Cars with trailers € 35,00 for 2 days Parking area A7
Vans & small buses € 35,00 for 2 days Parking area A7
Trucks up to 7.5t GVW € 40,00 for 2 days Parking area A7
Trucks over 7.5t GVW € 55,00 for 2 days Parking area A7
*All prices exclusive of VAT
5.2 Stand setup and dismantling badges
Due to current events, Easyfairs must insist on electronic registration for the setup personnel, as per the framework of
compliance within the currently valid legal guidelines. We ask for your understanding and support for a secure event setup.
The personalised stand setup and dismantling badges are free of charge. These allow access to the exhibition halls during
the setup and dismantling phases. Please register your complete personnel in the "My Easyfairs" portal. You can access the
registration page by clicking on "manage your stand" > "Manage your personnel". You will receive a confirmation e-mail in
which you can find the corresponding badge's barcode. With this code, you can have your badge printed out onsite
Access for setup and dismantling is via the access roads signposted for "maintenance and PUMPS & VALVES 2021". Access to
the respective gates of Halls 4 and 5 is possible depending on capacity utilisation. Please note that is not possible to drive
directly to the hall's gates after the end of the exhibition.
5. Parking, permits for stand build/dismantling & exhibitor badges 165. Parking, badges for stand setup/dismantling & exhibitor badges
5.3 Exhibitor badges
The personalised exhibitor badges are free of charge. These allow access to the exhibition halls for the duration of the show.
Please remember to register your stand personnel in the "My Easyfairs" portal. You will receive a confirmation e-mail in
which you can find the corresponding badge's barcode. With this code, you can have your badge printed out onsite, either
during the construction period or, if you are not present then, on the first day of the show at the main entrance between
08:00 and 09:00 h.
Due to organisational reasons we do not send the badges per post anymore.
Please provide us a complete list of your stand personnel in the "My Easyfairs" portal.
Easyfairs Deutschland GmbH Benutzername
Easyfairs Deutschland GmbH S01-5 24 > 25 Feb 2021 GoPackage
On the images above, we show you step-by-step how you can order the personnel badges online. Simply click on Prepare your
stand > Manage your personnel and a new tab will open. There you can add, edit and check the provided staff's information by
clicking on Personnel > + New.
5. Parking, permits for stand build/dismantling & exhibitor badges 176. The "My Easyfairs" portal 6.1 Your portal The "My Easyfairs" portal is the most important platform for the preparation of your event participation. You can, among others, design your web presence, place orders on the webshop and register your personnel. You will also find a download area with all our important documentes and forms for the ideal preparation. How do you set up your "My Easyfairs" account? 1. After booking a stand, you will receive an automatic reply e-mail from noreply@easyfairs.com with the plea to activate your account using the attached link. Please check your spam box as well. If you do not receive this message 48 hours after your booking confirmation, please contact us. 2. Please click on the "My Easyfairs" button in the e-mail and set up your password. When this process is completed you will receive a confirmation of the password configuration. Afterwards, you can log in to your account at any time. 3. Participants at multiple Easyfairs events can use the same login information for all trade-shows. Have you forgotten your password? If you have forgotten your password, simply access our website and click on the "My Easyfairs" button. On the opened page, click on "Forgot password?" to receive an e-mail with a link to reset it, as described in the steps above. Place additional orders: Important: additionl orders can only be placed and processed via our webshop. Log into your My Easyfairs account. Under the topic "Manage your stand" you will find the webshop option. After clicking there, you will be able to see additional furniture, technical connections (power, air, water), parking tickets and marketing services. Please note: the system does not send an automatic e-mail reply if you've placed an order. You can have an overview of your orders, however, by clicking on the "stand orders" option. Your orders can be viewed in 2 - 3 working days after you've placed them and we have analysed them. We thank you for your understanding. 6. The "My Easyfairs" portal 18
7. Partner offered services 7.1 Catering In halls 4 and 5 you can find restaurants / snack points operated by KHC Westfalenhallen. The show restaurant will also be open in the corridor between Halls 4 and 5. Should you require catering at your stand, please contact the catering department of Messe Dortmund (KHC): KHC Messe Dortmund Contact person: Ms. Lisa Montforts Phone: +49 (0)172 / 538 43 56 E-mail: culinado@westfalenhallen.de Website: https://www.westfalenhallen.de/en/essen-trinken/catering/messecatering.html 7.2 Hostesses If you need hostesses for your stand, please contact our host agency: PROMOTIONwerkstatt Binevitch GmbH Ms. Sabrina Binevitch Stockumerstr. 259 44225 Dortmund Phone: +49 (0)231 33 00 53 10 E-mail: sb@promotionwerkstatt.de Website: http://www.promotionwerkstatt.de 7.3 Accomodation Depending on availability, we can recommend the following hotels in the vicinity of the exhibition centre. maintenance & PUMPS & VALVES: Links to the german-language website: https://bit.ly/2EDirJ9 Links to the english-language website: https://bit.ly/33aaQLE 7. Partner offered services 19
Appendix 1: Order form: Name board
Name board Appendix 1
Deadline: Mar. 25th 2021
Please send your completed form to: technik@easyfairs.com
Name board with company name
(Included in your package - no additional costs)
Description: horizontally mounted name board
Module quantity: 2 pcs. for L- and 3-open-sides-stands, 1 pc. for U-stands
Sign size: 120cm x 48cm
Background color: White
Text color: Dark grey
Example of standard print
Font: Helvetica
A01-4
Easyfairs Deutschland
I would like the following name on the name board:
(Please use block letters)
2 lines, max. 20 characters per line
Would you prefer your logo on the front panel instead of the company name? (Upgrade)
Example of logo print
Stand inscription with logo
I want to use our logo as stand inscription on the name board.
(€200,00 plus VAT / module)
Print on one name board module
Print on both name board modules
Please note:
The size of the name board is indeed 120cm x 48cm, but the final size accounting for the bleed (1.5cm) is 123cm x 51cm (pdf-
file, 1:1, at least 150 dpi). For the creation of the file, we recommend using our templates. You can find all our templates in the
following (german-language) website: https://www.schweizermessebau.ch/anforderungen-druckdaten/templates/
("Beschilderungsmodule 120 x 48"). Please send us your print file by March 25th 2021 to technik@easyfairs.com.
IMPORTANT:
If we do not receive a form by March 25th 2021 we will use the company name provided in "My Easyfairs".
Any changes later than 8 weeks prior to the show's opening date incur a late charge of € 60,00 per panel!
Company name: Stand number:
Contact person:
E-mail: Phone:
Legally binding signature and company stamp Place, date
Appendix 1 20Appendix 2: Order form: Stand layout
Stand layout Appendix 2
Deadline: Mar. 25th 2021
Please send your completed form to: technik@easyfairs.com
We can only accept your binding additional orders exclusively via "My Easyfairs".
Please mark your technical orders and stand equipment below. Technical work may only be carried out by the official stand
builder. If the form is not returned by March 25th 2021 Easyfairs holds the right to charge a processing fee of € 75,00 per
started hour of work. We ask for your understanding, since we are reliant on your sketch to build your stand.
For drawing the sketch, please refer to the next page.
(Scale: 1 square = 0.5m)
Company name: Stand number:
Contact person:
E-mail: Phone:
Legally binding signature and company stamp Place, date
Appendix 2 21Appendix 2: Order form: Stand layout
Stand layout (example) Appendix 2
Deadline: Mar. 25th 2021
Sketch example:
4000 mm
1000 mm
3-Point 1-Point power supply
power supply
AIR LED lightspot
Door Z
Pantry
Compressed air Water supply
A
supply
3000 mm
Refrigerator
Open side
K
Electrical
connection
500x 500x
1000x500x2000 mm 2000 mm
Open side
Floor plan/Layout example
(Scale: 1 square = 0.5m)
Please use the following symbols for your stand layout:
Main connection with KW amount LED ightspot (placed on the wall)
Z
Water supply 3-point power supply
A
AIR
Compressed air supply
The main connection will be placed in the cabin or, if not available, the corner of your stand. Further installations of electrical
distribution will be charged. For ordering additional extension cables and split sockets please enter the online shop.
Please indicate your preferred position of the display cabinets and where the door should be facing:
Display cabinet 1000 x 500 x 2000 mm Display cabinet 500 x 500 x 2000 m
Cabinet with door hinge on the right Pantry (cabinet required to be at least 2 m²)
K
Refrigerator
Appendix 2 22Appendix 3: Order form: delivery of heavy machinery or exhibits
Delivery of heavy machinery or exhibits Appendix 3
(exceeding a footprint of 2m and/or a weight of 500 kg)
2
Deadline: Apr. 21st 2021
Should your machine or exhibit exceed a footprint of 2m² and/or a weight of 500 kg you will need to apply for a delivery permit. Please
note also that the delivery dates need to be discussed with and approved by Easyfairs.
Please send your completed form to: technik@easyfairs.com
Description of the machine(s):
Quantity of machines:
Height:
Width:
Length:
Weight:
Number of support points (axes/tires):
Type of machine:
Noise level of the machine (dB):
Please contact the official exhibition freight forwarder for forklift orders. Please note that loading and unloading services
can only be done by Messe Dortmund's official partner.
For additional freight forwarding and logistics services, please contact:
Messespedition Kühne DMS
Mr. Peter Döring
Phone: +49 (0)231-10 47 91
E-mail: messe@kuehne-dms.de
IMPORTANT:
Our staff are not authorised to receive or store your exhibition goods. These services are coordinated by and charged directly
to the exhibitor by the forwarding company.
Company name: Stand number:
Contact person:
E-mail: Phone:
Legally binding signature and company stamp Place, date
Appendix 3 23Appendix 4: Graphic guidelines
Appendix 4
powered by:
[ REQUIREMENTS
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Appendix 4 24. Appendix 4: Graphic guidelines
Instructions for creating the print data (graphics) Appendix 4
Deadline: Mar. 25th 2021
The creation of print data requires specialist knowledge and the use of professional software. Trust your graphics department
or advertising agency.
1. Use our templates
Use our templates for Indesign and Photoshop (https://www.schweizermessebau.ch/anforderungen-druckdaten/), which
already have the correct dimensions and edge areas of 15 mm. Our new layout templates make it easier for you to design
across multiple module walls. All module graphics are exported individually and have a 15 mm edge area/trim (which
disappears in the frame). More about this in the explanation of the border areas, please refer to the next page (No. 1.1).
Important: Office programs are absolutely not suitable.
The following picture shows you how you can comfortably download and use all required templates online. We also recommend
that you have a look at the available tutorials, which show the creation process “step by step“.
Please note that the sizes used for our stands are marked in red.
Appendix 4 25. Appendix 4: Graphic guidelines
Appendix 4
1.1 Explanation of the trimming/bleed
When using our templates, all module graphics are exported individually and automatically have a bleed. The bleed
refers to a 15mm edge on all sides when creating the graphic for the wall module print. The trim/bleed is then folded over
and thus contains a part of the graphic which is no longer visible after installation in the wall module. Thus it is to be
considered that if you do not use our templates and plan on using a single picture which is to be printed on several wall
modules, an overlay (redundancy) of this picture must be planned in the range of the bleed (see the detailed explanation).
To make it more pleasant for you, we recommend that you use the templates provided by us, in which this trim/bleed area is
automatically created and exported (https://www.schweizermessebau.ch/anforderungen-druckdaten/templates/).
Preview of two wall modules with 15 mm bleed
Detailed explanation
Appendix 4 26. Appendix 4: Graphic guidelines
Appendix 4
1.2 PDF Export presets
We need your print data in the format PDF/X-1a:2003 with the color preset “iso coated“. Simply download our PDF export presets
(joboptions) from our website and import them as shown in the following pictures. Please note that these settings are only
suitable for the Adobe programs Indesign and Photoshop. You can also find our tutorials at https://www.schweizermessebau.ch/
anforderungen-druckdaten/video-tutorials/
Appendix 4 27. Appendix 4: Graphic guidelines
Appendix 4
2. Creating the print files
All colours must be created in CMYK mode* (also special colours such as Pantone or HKS), otherwise considerable deviations
may occur. The working color space is “iso-coated“. In large-format digital printing, minor color deviations are technically
possible. Images should have sufficient resolution to appear qualitatively appealing on the large-format walls. All data
must be exported with at least 100 dpi (or more). The fonts used must be converted (vectorized) into paths in
Indesign. In Photoshop everything has to be reduced to one layer.
Please pay attention:
beachte unbedingt:
No crop marks - keine schnittmarken (!)
No comments or form fields
- keine kommentare oder formularfelder
No encryption (e.g. password protection)
Make sure to -convert
keine fonts
verschlüsselungen (z.b. kennwortschutz)
to paths (vectorize)
No transparency/layout reduced to one layer
- schriften unbedingt in kurven umwandeln (vektorisieren)
Single PDF file per wall module (not all together as pages in one single PDF!)
- keine transparenzen
*The CMYK color model is modul
- pro a subtractive model that
eine einzelne forms the
pdf-datei technical
(nicht basis for
als seiten in modern four-color printing. The English
einem pdf!)
abbreviation CMYK, which is also used in many non-English-speaking countries, stands for the three colour components cyan,
magenta, yellow and the black component, which is traditionally referred to as the key. The mapping of the CMYK color model
to a color space is determined by colorstandansicht
wir brauchen profiles. und wandablauf
liefere uns bitte die verbindliche standansicht und einen wandablauf,
3. Stand view and wall scheme
wie im unteren beispiel. nummeriere einfach alle wände von links nach
Please supply us with rechts
a wall scheme,
durch:aszuerst
in the alle
example below. Simply
sichtbaren wände,number
dannalldie
the nicht
walls from left to right: first all the visible
sichtbaren
walls, then the non visible walls (shown in white below), then the visible top modules and finally the backs of the top modules. The
wände (unten weiss dargestellt), anschliessend die sichtbaren
following pictures first show a sample stand and its wall scheme. In this case, the sample stand only serves as an illustration. We
ask you to create a wallaufsatzmodule
scheme similar tound
the schliesslich die with
one shown below, rückseiten der aufsatzmodule.
correct numbering for us. The wall scheme ensures that the
printed wall modules are assembled on site in the correct order.
ein pdfstand
Sample mit standansicht: ein
Wallpdf mit wandablauf:
scheme
14 15
10 11
9
8
7
12 13
6
5
4
3
16
2
1
• dein name
your name • dein name
your name
fair, yearxy, jahr
• messe fair, year xy, jahr
• messe
deine daten für den upload:
1. einzelne pdf-dateien 2. standansicht 3. wandablauf
Appendix 4 28
der modulgrafiken. Appendix 4: Graphic guidelines
Appendix 4
4. Upload your files
Last checkup:
Use our checklist and make sure that everything is in tip-top condition. Please check everything again:
Use our templates, import the PDF export presets
Format PDF/X-1a:2003 (iso coated)
Color mode CMYK
Resolution at least 100 dpi
No crop marks
Vectorize fonts
Do not use transparency/reduce layout to one layer
Wall module PDF files are single
Stand Layout (appendix 2)
Company logo (if applicable. Appendix 1)
Overview wall scheme
Upload the print data:
Please send an e-mail with the individual PDF wall modules, the wall outlet, stand layout sketch and (if applicable) company
logos for the stand inscription (see appendices 1 and 2) to: technik@easyfairs.com. If your data is larger than 20MB, we
recommend that you send it via wetransfer.com. If you have any questions, please do not hesitate to contact us.
Feedback:
After uploading, your files will be checked and you will receive prompt feedback. Please note that incorrect data may result in
correction loops, which could cost time and jeopardize the delivery deadline. Data delivered too late can no longer be printed.
Therefore, please deliver the files by March 25th 2021.
Order confirmation:
Almost there! If the files are accepted, your booked graphics are ordered with the printer. Then you will receive a confirmation for
the successful processing of your graphics.
Need help?
If you have any questions or problems creating
the print data, please contact our team:
technik@easyfairs.com
Appendix 4 29You can also read
