VENDOR INFORMATION 2021 - Saturday 20 november Saturday 11 December - Arada Promotions Limited
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VENDOR INFORMATION 2021
&
Saturday 20 november Saturday 11 December
Victoria Park, Auckland Basin Reserve, Wellington
11am - 7pm 11am - 7pm
Expected festival patrons
BEERS IN THE PARK 6250
*based on Beers at the Basin 2020 patron numbers
Entertainment line�up
14 28 4 Featuring a select line-up of original musicians and covers
Food Vendors Breweries Wineries bands from around New Zealand.
(Beer, Cider & Final acts to be announced closer to festival dates, but a
Seltzer) selection of the best chilled drinking beats to favourite
party tunes.
Attendee Consumption
*based on Beers at the Basin 2020 consumption
Cashless payment system
Utilising the AWOP cashless payment system makes
transactions easier, improves attendee experience and
helps make our vendors’ systems faster than with cash/
5-7 drinks per head 2-3 food items per head Eftpos
- Easy to use
- Full stock report / inventory break down (total
transparency)
Early Bird starting at $35 65%
- Minimal transaction fees (1.4%)
T S General Admission from $40 35%
- No eftpos, cash, floats, headaches or requirements
C KE
TI VIP Lawn from $70
Age
Group bookings 25-45
Expected festival patrons
BEERS At THE BASIN 6500
*based on 2020 patron numbers
Entertainment line�up
14 28 4 Featuring a select line-up of original musicians and covers
Food Vendors Breweries Wineries bands from around New Zealand.
(Beer, Cider & Final acts to be announced closer to festival dates, but a
Seltzer)
selection of the best chilled drinking beats to favourite
party tunes.
Attendee Consumption
Cashless payment system
Utilising the AWOP cashless payment system makes
transactions easier, improves attendee experience and
helps make our vendors’ systems faster than with cash/
5-7 drinks per head 2-3 food items per head Eftpos
- Easy to use
- Full stock report / inventory break down (total
transparency)
Early Bird starting at $35 65%
- Minimal transaction fees (1.4%)
T S General Admission from $40 35%
- No eftpos, cash, floats, headaches or requirements
C KE
TI VIP Lawn from $60
Age
Corporate hosting & Groups 25-45
FOOD VENDORS
We are looking for 14 of the region’s best food trucks to be the part of the event. PRICING
Your menu will be an “eat on the go” style, limited to 5 items + 1 optional sweet item Food truck or trailer site $99 ex GST
and priced at a maximum of $9 (the idea is cutlery not required style). plus 12.5% of turnover. No commission
Based on past experience we expect attendees to consume an average of 2-3 items charged on turnover over $5500.
each.
A minimum turnover fee charge of
As a food vendor your site will include an allocated space set up with ground $400 will apply.
protection, a power supply*, AWOP units and any required event food permit.
There is a processing fee charged via AWOP, (1.4%) however you don’t need to worry
about eftpos, cash floats or any of these hassles. Units are easy to use and training /
support is provided.
Funds are transferred direct to you from AWOP the week following the event.
Beers at the Basin & Park will carefully consider each vendor’s booking before
accepting them to ensure quality and variety.
All vendors must be available for the festival day and postponement day.
Beers at the Park
Festival - 20th November & Postponement 21st November
Beers in the Basin
Festival - 11th December & Postponement 12th December
BEVERAGE VENDORS
The festival will showcase up to 28 breweries consisting of beer, cider, seltzer or a Beer & WINE SITEs 3m x 3m
combination of both and 4 wineries. (Equipment provided - we pay for / provide all of the below)
- Commercial marquee
Beverage sales during the event are run through our special license, and AWOP point of sale - Display walls
system. Essentially we operate like a normal venue or bar with you as the supplier and Beers - Vendor name sign
at the Basin & Park the “venue or bar”. - Printed A1 Beverage Menu
- Liquor License requirements / signage
- Power (on request)
Supplied for the Set up - AWOP units
For beverage vendors we supply most of the infrastructure for your site as listed to the right, - Light Beer (where required)
including the marquee. All you need to do is set-up your area and personalize the space with - Bottled water & free water
branding, signage, decorations, etc. You are welcome to bring in a bar set-up or similar. - Chiller space
Each attendee will have a polycarbonate beer glass with a tasting pour line and glass pour ALSO SUPPLIED FOR WINE SITES
line. - 2 x Trestle tables with black cloths
- 1 x Glass door fridge
Required from the vendor
- Ability to supply a minimum of 4 and up to 6 varieties of beer, cider, seltzer or wine. ALSO SUPPLIED FOR BEER SITES
- Trestle tables (where required)
- Supply bar staff for your site (as your staff will know the beverages) – one must have a duty
managers license.
- Set up your bar marquee site (3m x 3m) with all branding, collateral and service equipment.
- Breweries must provide their own keg pour system.
During service you would be required to have a duty manager staff member to look after the
bar and oversee quality control and adequate service staff.
Note: we will have an overall event duty manager who will be looking after the venue – you
are only responsible at the your point of sale. Security are on hand as well.
BEVERAGE PRICING Site Fee - $0 There is no site fee for a beverage vendor to take part in the event, and all beverage sales will be reimbursed at % of vendor product $ turnover (detailed below) after AWOP transaction fees.. This turnover figure is based on actual AWOP figures of consumption at the event, with the breakdown provided to the vendor. Vendor % Turnover (Progressive Payment Scale) Vendor product turnover $0 – $9,000 = 65% festival / 35% vendor split Vendor product turnover $9,000 – $14,000 = 50% festival / 50% vendor split Vendor product turnover $14,000 – $20,000 = 40% festival / 60% vendor split If you are unsure on the progressive payment system please ask for clarification FESTIVAL DRINK PRICING Beer & Cider up to 5.9% ABV, $7.50 per 300ml Beer & Cider 6.0% - 7.5% ABV, $8.00 per 300ml Seltzer, $8.00 per 300ml Taster - $3.00 per 75ml White wine $8.00, per 130ml Red wine $8.00, per 130ml 2021 Special Offer: Vendors who book both festivals get an additional $500 rebate
Saturday 20 november Saturday 11 December
Auckland Wellington
Secure your spot now, contact
Gillian@BeersinthePark.co.nz or Gillian@BeersattheBasin.co.nz | 027 727 4780
All vendors must be available for the festival day and postponement day.
Beers at the Park - Postponement 21st November | Beers in the Basin - Postponement 12th DecemberYou can also read
