EXHIBITOR PROSPECTUS The Liver Meeting 2020 - NOVEMBER 13-17, 2020 Exhibit Dates: November 14-16, 2020 - AASLD
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The Liver Meeting® 2020 NOVEMBER 13-17, 2020 Exhibit Dates: November 14-16, 2020 EXHIBITOR PROSPECTUS Hynes Convention Center | Boston, MA
Vision
To Prevent and
Cure Liver Disease
Mission
To advance and
disseminate the
science and practice
of hepatology, and
to promote liver
health and quality
patient care.
2 THE LIVER MEETING ® 2020
Fast Facts
Venue
Hynes Convention Center
Boston, MA
Exhibit Dates and Times
TABLE OF CONTENTS
Saturday, November 14
5:00 pm–7:30 pm
Sunday, November 15
9:30 am–3:00 pm
Attendee Demographics 4
Monday, November 16
9:30 am–3:00 pm Booth Fees, Assignment Procedures,
Installation Schedule and Cancellation Information 6
Friday, November 13
8:00 am–5:00 pm
Saturday, November 14
2020 Exhibit Hall Floor Plan 8
8:00 am–2:30 pm
Dismantle Schedule 2019 Exhibitors 10
Monday, November 16
3:00 pm–10:00 pm Industry-supported Satellite Symposia 11
Tuesday, November 17
8:00 am–10:00 am
Affiliate Events 12
Space Assignments
Priority for space assignment is
based on a point system and the date Official Decorator, Shipping,
on which the exhibit space contract is
received.
and Booth Construction 14
Booth Sizes and Fees
Additional Rules and Regulations 16
Standard booth is
10 ft x 10 ft; maximum
booth size is 40 ft x 40 ft. The Liver Meeting® 2020 Exhibit Space
In-line Booth $3,000
Corner Booth $3,200 Application and Contract 22
Island Booth $34 per sq.ft.
Nonprofit $525
2020 Dates to Remember 23
Hotel Accommodations
Reservations for hotel
accommodations at The Liver
Meeting® will be made through
the official housing vendor for
The Liver Meeting®, OnPeak.
Contacts
Official Decorator: Freeman AASLD Affiliate Event and Industry-
275 Bodwell Street 1001 North Fairfax Street, 4th Floor supported Satellite Symposia:
Avon, MA 023322 Alexandria, VA 22314 Melissa Morrison
P: 508-894-5100 P: 703-299-9766 Manager, Meetings and Conferences
E: FreemanBostonES@freemanco.com F: 703-299-9622 E: mmorrison@aasld.org
Official AV Provider: PSAV Exhibits Corporate Support:
P: 800-966-4498 Sharon Grant Melissa Boagey
E: exhibits@psav.com Manager, Registration and Exhibits Director, Meetings & Conferences
E: sgrant@aasld.org E: emboagey@aasld.org
www.aasld.org 3
Attendee
Demographics
Reach Thousands of Liver Disease Specialists
from Across the Nation and Around the World
During The Liver Meeting® 2020—the 71st Who Attends The Liver Meeting®
Annual Meeting of the American Association
for the Study of Liver Diseases—thousands
of hepatologists and hepatology health
professionals from across the nation and Phys.
Scientists Scientists
around the world will gather in Boston to
18% 9%
exchange the latest liver disease research, Physicians
discuss treatment outcomes, and interact with 36%
colleagues at the annual, must-attend event
in the science and practice of hepatology. Surgeons
2%
AASLD is the leading organization focused
solely on advancing the science and practice
of hepatology. The Liver Meeting® defines the Others
cutting edge in the study and treatment of Hepatology
4%
Associates
liver and biliary diseases and offers the best
7%
possible atmosphere to discuss groundbreaking
research and progressive clinical treatments.
Industry Trainees/
Don’t miss AASLD’s premier scientific and Representatives Students
10% 13%
educational event and your opportunity to
spotlight your products and services for this
targeted audience of leaders in the field.
Reserve your booth space today!
4 THE LIVER MEETING ® 2020
Attendees by Region (Based on 2019 data)
Central
Asia
22
Europe
1,644
North East &
America Southeast
6,093 Middle Asia
East 1,372
South
115 Asia
Central
America 162
5
Africa
84
South
America
237
Australia
& Oceania
132
Color Region Total Count Per Region % of the World
North America 6,093 61.76%
Central America 5 0.05%
South America 237 2.40%
Europe 1,644 16.66%
Africa 84 0.85%
Middle East 115 1.17%
Central Asia 22 0.22%
South Asia 162 1.64%
East and Southeast Asia 1,372 13.91%
Australia and Oceania 132 1.34%
World Total 9,866 100%
www.aasld.org 5
Booth Fees, Assignment Procedures,
and Cancellation Information
Exhibit Eligibility Space Assignments
BOOTH SPACE FEES All products and services exhibited must Space assignments are made in one
be germane to the study and practice of the following three ways:
of hepatology and have appropriate
1. Onsite exhibitors are given the first
governmental and agency approval,
Standard booth is if applicable. AASLD retains the sole
opportunity to submit applications
10 ft x 10 ft; maximum and reserve space for 2020
authority to determine the eligibility
based upon accumulated priority
booth size is 40 ft x 40 ft. of any company and/or its product.
points as of October 1, 2019.
AASLD reserves the right to accept
In-line Booth $3,000 or refuse any application in its sole
2. Space assignments for exhibitors
whose applications are received
Corner Booth $3,200 discretion, including but not limited to,
by AASLD through email, fax,
refusing applications of organizations
Island Booth $34/sq. ft or USPS between November 17,
not meeting standard requirements or
2019, and January 16, 2020, will
expectations. This applies to displays,
Nonprofit $525 literature, advertising novelties,
be made based upon accumulated
priority points by the exhibiting
souvenirs, conduct of persons, etc.
company as of October 1, 2019
The exhibitor agrees and the date the application is
to enclose full payment Priority Point System received by AASLD. In the event
of the rental fee with A priority point system is used two or more companies have the
their application and to determine the order in which same total points, priority for space
forward to: exhibitors are assigned booth space assignment will be determined
each year. AASLD utilizes the following by the date the application and
AASLD exhibitor priority point system: payment are received by AASLD.
Attention: Sharon Grant • One (1) point for each 10 3. Applications received after January
1001 North Fairfax Street, feet x 10 feet of exhibit space 16, 2020, will be assigned space
4th Floor purchased since 2000 on a first-come, first-served, space
availability basis and the point
Alexandria, VA 22314 • One (1) point for every $5,000 system will no longer apply.
P: 703-299-9769 in corporate support of The
Liver Meeting® since 2001 Application for exhibit space must
F: 703-299-9622 be made on the official AASLD Ex-
E: sgrant@aasld.org Priority points are maintained on hibit Space Application and Contract.
a cumulative basis. An exhibiting Tentative reservations will be accepted
company with accrued points via email after January 16, 2020. All
All checks must be made may decide not to exhibit one tentative reservations are held for 10
payable to AASLD in US out of five consecutive years and working days only. Within this time pe-
dollars drawn on a US bank. maintain all accumulated points. riod, the application and payment must
Any company that does not exhibit be forwarded to AASLD or tentative
two times in five consecutive years space will be released. No space will
will lose all accumulated points. be assigned until both an application
Exhibiting companies’ priority points and full payment have been received.
may not be combined. In the event Exhibitors wishing to avoid assignment
an AASLD exhibiting company merges of space adjacent to that of a particular
with, buys, or is bought by another competitor should indicate the company
AASLD exhibiting company, the total on their applications. Careful consider-
points from the company with the ation will be given to all such requests,
highest number of points will be but relocation cannot be guaranteed.
utilized as the point total for the new
company. All requests to transfer In the event of conflicts regarding
points must be made in writing on space requests or conditions beyond
company letterhead and verified by the control of exhibit management,
the parent or subsidiary company. AASLD reserves the right to revise,
relocate, or reassign exhibit booths
at any time for the overall benefit
of the meeting. A revised floor plan
will be provided upon request.
View Floorplan
6 THE LIVER MEETING ® 2020
Designated Nonprofit Area If space is cancelled on or before July
1, 2020, AASLD will retain 25% of the
Exhibitors defined as nonprofit total booth cost. Any exhibitor who
companies and who receive the cancels space after July 1, 2020, will
reduced booth price of $525 have a be responsible for the total booth
designated area on the show floor. cost. No refunds will be given for
Nonprofit exhibitors do not have cancellations received after July 1, 2020.
the option to choose booth space in Priority Points will be based on booth
other locations on the exhibit floor size at the time exhibiting begins.
for this reduced rate. Nonprofit rate
includes: rental of one 10-x-10-foot If written notification of booth space
booth space, side and back drape, and downsizing is received on or before
one identification sign. Any additional July 1, 2020, the exhibitor is responsible
requirements will be the responsibility for 25% of the original exhibit space
of the exhibiting organization. contract, plus the cost of the redefined
Additional booths requested are exhibit space. No decreases in booth
charged the regular booth price. size or configuration will be made after
July 1, 2020. AASLD retains the right to
relocate an exhibitor after downsizing.
Booth Space Fees Priority Points will be based on booth
Standard booth is 10 ft x 10 ft; size at the time exhibiting begins.
maximum booth size is 40 ft x 40 ft.
NEW THIS YEAR! Island booths limited Failure to Occupy Space • Contain a statement on signage:
to a maximum 1600 sq. ft. per company Exhibitors not occupying booth space “Caution—Investigational
per hall due to space constraints at by 2:30 pm on Saturday, November Product—Limited to Investigational
the Hynes Convention Center. 14, 2020, will forfeit their booth space Use” (or similar statement) in
without refund. The space may be prominent size and placement.
In-line Booth $3,000
resold or used by AASLD. No Priority It is the exhibitor’s responsibility
Corner Booth $3,200 Points will be awarded if space is to contact the FDA to ensure
Island Booth $34/sq. ft unoccupied at time exhibiting begins. compliance with the current FDA
guidelines. Contact the FDA Office
Nonprofit $525
Food and Drug of Compliance regarding your
The exhibitor agrees to enclose responsibilities under the Federal
full payment of the rental fee with
Administration (FDA) Food, Drug and Cosmetic Act.
their application and forward to: Market Clearance
AASLD All products exhibited must have Industry Guidelines
Attention: Sharon Grant fulfilled all applicable FDA regulations.
AASLD reminds exhibitors and
1001 North Fairfax Street, 4th Floor Products that are not FDA approved for
their agents or designees of their
Alexandria, VA 22314 a particular use in humans or are not
responsibility to be aware of and
Phone: 703-299-9766 commercially available in the United
to abide by all guidelines and
States will be permitted to be displayed
Fax: 703-299-9622 codes regarding the relationship
only when accompanied by appropriate
E-mail: sgrant@aasld.org between the pharmaceutical and
signs that indicate FDA clearance status.
All checks must be made payable to AASLD in
medical device/equipment industry
The signs must be clearly and easily
US dollars drawn on a US bank. and healthcare professionals,
visible and placed near the product and
including but not limited to:
on any graphics depicting the product.
Payment of Display of investigational products
• Accreditation Council for Continuing
Previous Debts is to remain within the expectations
Medical Education (ACCME)
Standards for Commercial Support
All debts owed by the exhibitor to and limitations of the Food and Drug
AASLD must be paid in full prior to Administration’s Guidelines on Notices • Advanced Medical Technology
contracting for booth space at The of Availability. Any investigational Association (AdvaMed) Code
Liver Meeting®. Booth space will not product graphically depicted on of Ethics for Interactions with
be assigned to a company that has a commercial exhibit should: Healthcare Professionals
accounts due to the Association. • Contain only objective • American Medical Association
statements about the product. (AMA) Opinion 8.061 Gifts to
Cancellation or • Contain no claims of safety,
Physicians from Industry
Downsizing of Booth Space effectiveness, or reliability. • Office of Inspector General (OIG)
Cancellations or requests to downsize Compliance Program Guidance for
• Contain no comparative claims
space must be submitted to AASLD Pharmaceutical Manufacturers
to other marketed products.
in writing. The date on which the • Pharmaceutical Research and
exhibitor’s written notice of cancellation • Exist solely for the purpose of
Manufacturers of America
is received in AASLD’s office will obtaining investigators.
(PhRMA) Code on Interaction
be the official cancellation date. • Be accompanied by directions for with Healthcare Professionals
becoming an investigator and list
of investigator responsibilities.
www.aasld.org 7
2020 Exhibit Hall Floor Plan
SHERATON
ENTRANCE
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Duct Mandatory
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d gangway 10 100ft² 10 100ft² 10 100ft² 10 100ft² 9 90ft²
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Product Theater 100ft² 100ft² 10 100ft² 10 100ft² 10 90ft²
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400ft²
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an Sold Product
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nt Theater
100ft²
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30 30 10
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ENTRANCE TO
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8 THE LIVER MEETING ® 2020
SHERATON
ENTRANCE
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628 629 728 10 729 10 828 10 829 10 928 10 929 10 1028 10 1129
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626 10 10 10 10 10 10 10 10 10 1127 10
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722 824 825 1024
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610 1011 10 1110 10 1111 10
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100ft² 20 20 100ft² 100ft² 100ft²
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608 10 1009 10 1108 10 1109 10
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100ft² 20 20 100ft² 100ft² 100ft²
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606 10 1007 10 1106 10 1107 10
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1003 10 1102 10 1103 10
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1600ft²
10 10 10
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10 40 50
1237
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t² 80ft²
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10 10 10 10 10 10 10 10 10 10 10 10
1236 1238 1240 1242 1244 1246 1248 1258 1260 1262 1264 1266
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ENTRANCE TO
² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft² 100ft²
10 10 10 10 10 10 10 HALL D 10 10 10 10 10
EXHIBITOR
HELP DESK
www.aasld.org 9
2019 Exhibitors (as of October 2019)
AbbVie CymaBay Therapeutics Medicine
AcariaHealth DiaPharma Group, Inc Madrigal Pharmaceuticals
Accredo Diem Direct - Hepaxa® Mallinckrodt Pharmaceuticals
Alexion Pharmaceuticals DILIsym Services Mayo Clinic Laboratories
Alfa Wassermann Diagnostic Dynavax Technologies MYR Pharma
Technologies Corporation National Institute on Alcohol
Allergan USA, Inc. Echosens North America, Inc. Abuse and Alcoholism (NIAAA)
Alnylam Pharmaceuticals Eiger BioPharmaceuticals, Inc. NOhep (World Liver Alliance)
Alpha-1 Foundation Eisai Inc. Novartis Pharma AG
American Board of Internal Eisai Inc. (Second Contact) Novo Nordisk A/S
Medicine (ABIM) Enanta Pharmaceuticals OraSure Technologies
American Liver Foundation ENDRA Life Sciences PBCers Organization
American Porphyria Foundation European Association for the Perspectum Diagnostics LTD
Amsety LLC Study of the Liver (EASL) PhoenixBio
Asian Pacific Association for the ExeGi Pharma Precision MedCare
Study of the Liver (APASL) Exelixis, Inc. Promethera Biosciences SA
Asociacion Latinoamericana para Fibronostics
el Estudio del HÃgado (ALEH) ProSciento, Inc.
FUJIFILM Wako Diagnostics U.S.A. Provider Solutions + Development
Asociacion Mexicana De Corporation
Hepatologic PSC Partners Seeking a Cure
Galmed Pharmaceuticals
Autoimmune Hepatitis Recordati Rare Diseases
Association, Inc. Gastroenterology and Endoscopy
News Research Diets, Inc.
Banner Health: Banner University Resoundant Inc.
Medical Center - Tucson Gastroenterology and Hepatology
GENFIT CORP Retrophin
Baxter Healthcare Corporation
Gilead Sciences, Inc. Salix Pharmaceuticals, Inc. Valeant
Bayer Healthcare
GlaxoSmithKline Sanyal Biotechnology
BioMatrix Specialty Pharmacy
Global Liver Institute Sarepta Theraputics
BioPredictive
Gore & Associates Shionogi Inc.
Blue Faery: The Adrienne Wilson
Gubra Siemens Healthineers
Liver Cancer Association
Healio Gastroenterology SonoVol, Inc.
Bon Secours Health System
HealthWell Foundation Taiwan Association for the Study
BriovaRx
of the Liver Foundation
Bristol-Myers Squibb Hep C Action Aotearoa
UPMC Transplant
Canadian Association for the Hepatiq, Inc.
Virology Education
Study of the Liver (CASL) Horizon Solutions Consulting LLC.
Visikol, Inc.
Charles River IIAM
Wiley
Cholangiocarcinoma Foundation, Indiana University Health
The Woodland Biosciences
INDIGO Biosciences, Inc.
Chronic Liver Disease Foundation World Gastroenterology
Insphero Inc. Organisation
CN-Bio Innovations LTD
Intercept Pharmaceuticals WuXi AppTec, Inc.
Cochrane Hepato-Biliary Group,
KCI Biotech (SUZHOU) Inc. Yecuris Corporation
The Community Liver Alliance
LabCorp/Covance
CTI Clinical Trial and Consulting
Laboratory for Advanced
CVS Specialty
10 THE LIVER MEETING ® 2020Industry-supported Satellite Symposia
AASLD offers commercial supporters of The Liver
Meeting® the opportunity to organize a limited
number of independent educational symposia
to be presented during its Annual Meeting for
registered attendees. These symposia will take
place on designated evenings, following scheduled
educational events of The Liver Meeting®.
Your $75,000 investment Overview of Requirements
will provide the following
• Symposium industry
benefits to your company:
supporter(s) must be
• Exposure to a select audience an exhibitor at The
of influential liver specialists Liver Meeting®.
from around the world.
• Symposium will be held
• Inclusion of symposium at AASLD designated
announcement in the official convention hotels.
AASLD Program Book.
• Satellite symposia must
• Inclusion of symposium be sponsored/ organized
announcement on the by an ACCME accredited
AASLD website. organization and offer
• Inclusion of approved CME credits. Providers must
special announcements in designate activities for
AASLD Annual Meeting category 1 (one) credit in
registration bags. advance; no activity can be
designated retroactively.
• One-time use of The Liver AASLD does not provide CME
Meeting® pre-registration list, credit for satellite symposia.
with pre-approved mailing
piece, at no charge. Postage • All supporters, organizers,
is at the supporter’s expense. agents, and presenters must
abide by all of AASLD’s
• Inclusion of promotional policies including the
poster and invitations on the Abstract Embargo Policy.
Industry-Supported Satellite
Symposia information display • Organizers of a satellite
onsite in Boston. The display program must submit a
To review complete proposal to AASLD. The
will be located in the Hynes
requirements and to proposal must be emailed
Convention Center and will
download an application, or mailed to AASLD no
allow attendees to review
please visit our website later than July 1, 2020.
information for all Industry-
at www.aasld.org.
Supported Satellite Symposia
Information will be available
being presented for attendees
beginning February 2020.
of The Liver Meeting®.
www.aasld.org 11Affiliate Events
AASLD understands the Affiliate events, limited to
no more than 150 AASLD
value of having a large attendees, include, but are not
number of specialists in limited to, the following:
one place and we offer the • Advisory Board Meetings
opportunity for universities, • Committee Meetings
government agencies, • Focus Groups
nonprofit and corporate/ • Hospitality Suites/Lounges
industry groups to organize • Investigator Meetings
non-educational events • Social/Networking and
University Alumni Events
over the course of The Liver
• Staff Offices/Meetings
Meeting®. These events, Other Events
Events that include formal
planned independently presentations, equipment AASLD is protective of its
attendees’ time, energy, and
of AASLD, allow for time demonstrations, procedural
instructions, or continuing attention. Events conducted
to gather with colleagues medical education (CME) will be by exhibitors, their agents, or
and/or network with others regarded as educational and must designees for The Liver Meeting®
be approved according to satellite attendees that are held at official
within the field. and nonofficial AASLD meeting
symposia guidelines.
facilities without prior approval
Overview of Requirements by AASLD may result in the
loss of exhibitor priority points.
All applications for affiliate event
AASLD strongly objects to third
meeting space should be emailed
party initiatives scheduled prior
by Wednesday, September
to the start of AASLD activities
16, 2020 to Melissa Morrison
and will not release space to any
mmorrison@aasld.org for review
organization for such initiatives.
and approval. ALL affiliate events
must be approved by AASLD. To review complete requirements
and to download an application,
• All affiliate events must take
please visit our website at
place during designated times
www.aasld.org. Information will
which will be included in the
be available beginning April 2020.
full requirement information
on www.aasld.org.
• Exhibitors and/or meeting
coordinators are not permitted
to reserve meeting rooms
for affiliate events directly
through the convention hotels
contracted by AASLD.
• Approval will be based on the
regulations outlined. Available
space is limited and will be
assigned on a first-come, first-
served basis.
12 THE LIVER MEETING ® 2020www.aasld.org 13
Official Decorator, Shipping,
and Booth Construction
Shipping Information Booth Construction
Official Decorator: Advance shipments will be received Every exhibit space should allow for the
at the warehouse beginning Monday, visibility of other spaces. The following
FREEMAN October 12, 2020. The discount rules for booth construction ensure
deadline for advance shipments is that every exhibitor has reasonable
Friday, November 6, 2020. Advance site lines to the aisle. All exhibits must
275 Bodwell Street
shipments should be labeled as follows: conform to the standards set by the
Avon, MA 02322
Healthcare Convention and Exhibitors
P: 508- 894- 5100 Exhibiting Company Name/Booth #_____
Association, which are as follows:
E: FreemanBostonES@ American Association for
freemanco.com the Study of Liver Diseases • No obstructions in the front half
C/O Freeman of an in-line booth above a height
As the official decorator, 25 Doherty Avenue of 40 inches are permitted. The
Freeman will: Avon, MA 02322 booth height of 8 feet, inclusive
• Receive and store all of company name and logo, may
Onsite shipments will not be accepted
shipments four weeks be maintained up to 50% of
prior to November 13, 2020, and
prior to the initial the distance from the back wall
should be labeled as follows:
installation date. toward the front of the space.
Exhibiting Company Name/Booth #_____
• Deliver exhibit material • All booths must be fully
American Association for
to exhibit area and carpeted or have floor covering
the Study of Liver Diseases
place in booth. for the entire booth space.
C/O Freeman
• Remove empty crates Hynes Convention Center • Island booth height is restricted
and place in storage. 900 Boylston Street to 16 feet for the booth structure
Cambra Street Entrance and there must be access from
• Return crates at
Boston, MA 02155 all four sides with a 40% see
close of show.
through effect from front to back
Note: Collect shipments
• Provide a bill of lading, and from side to side. All island
will not be accepted.
shipping labels, and booths must submit the booth
clerical assistance in layout for approval at least 60
preparing the forms for Installation Schedule days prior to the meeting. Layouts
outbound shipments. Friday, November 13 must include the dimensions and
8:00 am–5:00 pm elevations of all booth components
on a scaled grid (1’x1’).
Saturday, November 14
Official AV Provider: 8:00 am–2:30 pm • Electrical or other mechanical
apparatus must be muffled
PSAV All exhibit construction or setup
so noise does not interfere
must be completed by 2:30 pm
with other exhibitors.
on Saturday, November 14.
P: 800-966-4498 • The reverse side of any wing
E: exhibits@psav.com Dismantle Schedule panel extending from the back
wall of a display must be draped
As the official AV provider, Monday, November 16 in order to avoid raw exposure to
PSAV will: 3:00 pm–10:00 pm a neighboring booth. To remedy
Tuesday, November 17 instances of noncompliance,
• Offer value-added services
8:00 am–10:00 pm AASLD show management will
such as no drayage fees as
Exhibits clear by noon have exposed areas draped
well as access to a diverse
at the exhibitor’s expense.
range of cutting-edge Dismantling of exhibits begins at
technology. 3:00 pm on Monday, November 16. • No part of any equipment, or
Dismantling or tearing down of signs relating thereto, shall be
• Provide an AV expert who
exhibits prior to the official close of the posted, taped, nailed or otherwise
will recommend products
exhibition is prohibited and will result attached to columns, walls, floors,
based on content and
in the loss of priority points. Repeated or other parts of the building
booth size.
violations could result in denial of or its furniture, in any way to
• Create interactive content future year’s exhibit application. deface same; damage arising by
such as gamification for failure to observe these rules shall
touchscreens, LED walls, be payable by the exhibitor.
and other media.
14 THE LIVER MEETING ® 2020Official Decorator, Shipping, and Booth Construction (continued)
The exhibit hall will be inspected will not be allowed within 5 feet of feet (as allowed by ceiling height)
during installation hours. An effort the aisle to protect the sight lines of from the floor to the top of the sign.
will be made to advise exhibitors of the surrounding exhibitors. Truss and lighting may be higher based
any deviation from exhibit rules at on approval and ceiling height.
All island booths must submit the
that time. Exhibitors must make all
booth layout for approval at least 60
corrections requested by AASLD at
days prior to the meeting. Layouts Labor: Carpenters, Expo
their own expense or risk removal
from the exhibition without notice
must include the dimensions and Workers, and Exhibitor
and without obligation on the
elevations of all booth components Appointed Contractors
on a scaled grid (1’x1’).
part of AASLD for any refund. The official contractor will have
In-line Booth Island Booth: Multi-story available a staff of carpenters,
decorators, and laborers during
Multi-story island exhibits require fire the periods of installation and
An in-line booth is 10 feet wide, 10
marshal approval, making the review dismantling. Please note that union
feet deep, and 8 feet high. In-line
of blueprints well in advance essential. regulations require that carpentry
booths confined to perimeter walls
Design material should be submitted and labor involved in the installation
may be up to 12 feet in height.
to AASLD at least 60 days prior to the and dismantling of exhibits must be
meeting for review and approval by the done by accredited union labor.
Corner Booth Hynes Convention Center fire marshal.
While every effort is made to minimize
A corner booth is 10 feet wide, 10 the exhibitor’s cost to install and
feet deep, 8 feet high, and is at Booth Furnishings exhibit on the show floor at the
the end of a row of in-line booths and Decorations convention center, the practices of
with access to two through aisles. the nation’s building trades will be
AASLD provides the pipe and drape,
8-foot-high backdrop, 36-inch side followed. This means that union
Island Booth rails, and a 7-inch x 44-inch name labor must be used where applicable.
An island booth is 20 feet wide and sign. Each exhibitor is responsible To avoid any misunderstandings in
20 feet deep or larger. The island for carpeting his booth space. Order advance or at the show on this specific
exhibitor receives the following forms for rental furniture and other point, contact show management in
benefits: a) 32 additional feet of special materials will be included in writing for additional clarification.
“sales interface” area; b) waiver of the the Exhibitor Services Online Manual. Exhibitors shall employ only union
8-foot height restriction; c) waiver of labor, as made available by official
sidewall restrictions; and, d) increased Exhibitor Services contractors in the installation or
visibility from all areas of the exhibit
hall. Island height is restricted to 16 Online Manual dismantling of their exhibit and in its
operation when required by union
feet (as allowed by ceiling height) and Exhibitors will receive a link to agreements. An exhibitor using an
there must be access from all four sides access the services manual online in outside contractor for the above
with a 40% see through effect from August 2020. The online manual will work must employ only union display
front to back and from side to side. include order forms for all services, companies and must notify show
• Forty Percent See-Through including telephone, audiovisual management no later than 30 days
Rule - Any structure that is more equipment, floral, booth furnishings, prior to the meeting identifying the
than 4 feet in height must have and booth cleaning services. contractor(s), listing the supervisory
40% visibility in height beyond 4 Exhibitors are encouraged to place personnel, and supplying evidence of
feet on all sides. Exhibitor must use orders no later than two weeks before adequate liability insurance coverage
Plexiglas or a similar transparent the opening of the meeting to take by original copy. Further details and
material to create any structure advantage of discounts and minimize regulations will be included in the
or wall that will allow for a line delays during setup. Be sure to consult Exhibitor Services Online Manual.
of sight above 4 feet. Booth each form for deadlines, as they may
components and fixtures cannot vary depending on the supplier. Storage of Crates
be arranged within the booth to
While a schedule of rates and and Boxes
build a wall that violates this rule.
equipment will be included in the Storage of crates and boxes can be
• Five Foot Set Back Rule - Side rail Exhibitor Services Online Manual, arranged with Freeman, as outlined in
and counter height restrictions are special electrical requirements the Exhibitor Services Online Manual.
waived with the understanding that must be arranged directly with All cartons, crates, containers, packing
any side rail, counter, or display the convention center. materials, etc., that are necessary for re-
fixture that exceeds 4 feet in height packing, must be labeled with “empty”
Hanging Signs, stickers, and they will be removed from
Please Note: Exhibit Hall C at Banners, Lights the floor by Freeman. Crates and boxes
cannot be stored behind booth displays.
the Hynes Convention Center Island booths of 400 sq. ft or more
has a total height of 20' and are allowed to have hanging signs,
hanging signage pick points banners and lighting truss. These must
are limited. be within the confines of the booth.
The maximum height for signs is 20
www.aasld.org 15Additional Rules and Regulations
The AASLD Exhibitor Prospectus and exhibitor. Whenever possible, AASLD is a violation of the AASLD Abstract
Booth Application/Contract is the will issue a warning and ask the Embargo Policy and the abstract
agreement and terms and conditions exhibitor to correct the violation. is subject to withdrawal from The
for exhibiting. Generally, AASLD will If the issuance of such a warning Liver Meeting® program. Authors are
not execute separate agreements is not practical, or will not serve to responsible for notifying financial
for booth space. In the event immediately correct the violation, and other sponsors about this policy.
AASLD agrees to execute a separate then a penalty may be imposed and AASLD may allow for exceptions,
agreement in writing, AASLD will or remedied at Exhibitor expense. on a case-by-case basis, to the
not agree to terms and conditions In the event of a violation of this Abstract Embargo Policy for
which override, modify, or conflict Agreement, AASLD may evict compelled disclosures mandated by
with these terms and conditions. Exhibitor from the exhibit space and/ federal securities laws. However,
This Agreement is the entire or have exhibit materials removed. AASLD requires the company
agreement between AASLD and No fees will be returned to Exhibitor President, General Counsel, or other
Exhibitor with respect to its subject and Exhibitor shall be liable to AASLD appropriate official of a company
matter, and supersedes all prior for the costs associated with such seeking such an exception to attest
oral and written understandings, eviction. In addition to remedies in writing to the specific facts in
communications, or agreements provided in this Agreement, AASLD support of the request, including
between AASLD and Exhibitor. No shall have, and may exercise, all exactly how the securities laws are
amendment or modification of this other remedies afforded to it by implicated, with statutory citation(s).
Agreement, in whole or in part, will law for costs or damages suffered General statements of the need
be valid or binding unless it is in on account of such violations. The to comply with the law will not
writing and executed by authorized Exhibitor assumes all responsibility be considered sufficient. Requests
representatives of both AASLD and for compliance with all pertinent for an exception must be sent to
Exhibitor. In the event that the terms ordinances, regulations and codes the AASLD Chief Executive Officer.
of a separate agreement conflict with of duly authorized local, state and AASLD requires a minimum of five
the terms of this Agreement, the federal governing bodies concerning (5) days from receipt of the request
terms of this Agreement shall control. fire, safety and health, together to evaluate the request. In granting
If any provision of this Agreement is with the rules and regulations of an exception, AASLD requires the
void or unenforceable, the remainder the operators and/or owners of the company to state in their public
of this Agreement will remain in full property wherein the meeting is held. disclosure that the complete and
force and will not be terminated. final results will be presented at
AASLD shall have full power in the Abstract Embargo Policy The Liver Meeting®. The AASLD
interpretation and enforcement of will also require the inclusion of
Accepted abstracts are made
all rules and regulations governing unreleased and unique data in such a
available to the public on the
exhibitors. All matters and questions presentation at The Liver Meeting®.
AASLD website and are published
not covered by these regulations in the October supplement of Public release of a journal article
are at the discretion of AASLD. HEPATOLOGY. Information contained relevant to the abstract will be
AASLD reserves the right to rule on in those abstracts may not be considered an exception to the
all matters pertaining to The Liver released until the abstracts appear Embargo Policy if at the time of the
Meeting® 2019, whether expressly on the AASLD website. Academic abstract submission deadline, the
mentioned or not, and Exhibitor, by institutions, private organizations, decision concerning the manuscript
completing the application process, and companies with products had not been revealed to the authors.
agrees that all rulings shall be binding whose values may be influenced by
upon both Exhibitor and AASLD. information contained in an abstract Abstract and Poster
These rules and regulations may be
amended at any time by AASLD, and
may issue a press release to coincide Compilations by Industry
with the availability of an abstract
all amendments, upon notification, Abstract and poster compilation
on the AASLD website. However,
shall be equally binding on all parties requests must be submitted to AASLD
information beyond that contained
affected by them as the original by October 1, 2020, for review and
in the abstract, e.g., discussion of the
regulations. Amendments will be approval prior to production. This
abstract done as part of a scientific
binding without notification in the includes all formats including print,
presentation or presentation of
event of an emergency or if such USB, website, app, etc. Compilations
additional or new information that
amendment is required by the current may only be displayed and/or
will be available at the time of the
convention center. Notification may distributed from the exhibitor’s
meeting is embargoed from release
be verbal or in writing, before or booth. Display or distribution of
to the general public until Tuesday,
during The Liver Meeting®, and may approved compilations may not
November 17, 2020 at 9:00 am (EST).
be given to any authorized agent, begin before the official opening
designee, or representatives of the Information released prior to this day of exhibits. Approved compilations
16 THE LIVER MEETING ® 2020Additional Rules and Regulations (continued)
may not be distributed by poster pass for one day only and the badge or The Liver Meeting®, or if it
presenters or in the poster area, must be returned to the Exhibitor exceeds the bounds of good taste
but presenters are encouraged Registration Desk at the end of the as interpreted by AASLD, in its
to refer attendees to the exhibit day. The exhibiting company will be sole discretion. An exhibitor of a
booth where compilations responsible for the actions of anyone questionable exhibit or activity must
can be obtained. Unapproved authorized to receive a badge under submit a description of the exhibit
abstract and poster compilations the exhibiting company’s name. or activity to AASLD for approval.
distributed from any location AASLD reserves the right to
will be immediately removed. Agents and Designees expel or refuse admittance
The following elements are to AASLD holds the exhibitor to any representative whose
be included on the cover page responsible for the management of conduct is, in its opinion, not in
and/or opening screen: its agents or designees. To reduce keeping with the character and/
the probability of infractions and or spirit of The Liver Meeting®.
• Product class and scientific name(s)
loss of priority points, agents and Exhibit personnel may not enter
• “As presented at The Liver designees should be knowledgeable another exhibitor’s booth without
Meeting®—the 71st Annual of the policies in this Prospectus and obtaining permission. Lingering
Meeting of the American aware that sanctions for violations in the aisles surrounding another
Association for the Study of will be assessed against the exhibiting exhibitor’s booth for the purpose
Liver Diseases” company and the agent or designee, of obtaining product information
• November 13–17, 2020 including but not limited to the loss or distracting other booth
of the exhibitor’s priority points.
• Boston, MA personnel is strictly prohibited.
• “Compilation produced by Americans with Canvassing, suitcasing, or
(sponsoring company’s name Disabilities Act distributing advertising matter
and/or company logo)” outside the exhibitor’s own
In compliance with the Americans booth is not permitted.
For any compilation, with Disabilities Act of 1990,
regardless of format: AASLD will make reasonable Commerical Disputes
efforts to accommodate persons
• Abstracts are the only with Other Exhibitors
items to be included. with disabilities. Please contact
AASLD to make arrangements. AASLD has no obligation to screen,
• Product logos are not permitted. Each exhibitor is responsible for evaluate, or exclude as an exhibitor
• Table of contents should include compliance within their assigned any company based on its business
the abstract titles and numbers. space, including, but not limited to practices. The exhibitor will not
ensuring access to their booth. attempt to compel AASLD to take
• Abstracts must be reproduced action against a company with
exactly as submitted with abstract
titles and numbers included.
Booth Conduct which the exhibitor has a patent,
trademark, or other commercial
AASLD reserves the right to
• Only abstracts accepted for dispute. The exhibitor will not seek
approve all exhibits and related
presentation at The Liver legal recourse or remedy against
activities. Exhibitor cannot violate
Meeting® may be included. AASLD, and AASLD will not be liable,
the rules of the convention center for the display of a product that
• No promotional materials or or otherwise undertake any action infringes the patent, trademark,
trade names may be included. which increases the insurance or other rights of exhibitor.
• AASLD reserves the right to obligation of AASLD. To avoid costly
errors, exhibitors should obtain
request additional requirements Breaches of Contract
upon review of the proposal approval for booth activities from
AASLD prior to finalizing materials Breaches or infractions of the
before approval.
(e.g., marketing brochures, booth exhibitor’s contractual obligations
could affect the status of the
Admission of Guests construction, interactive electronics,
company’s future eligibility to exhibit
etc.). Programs or presentations
Proper application is required from must be straightforward in nature, and/or result in the termination of
an exhibitor who invites a number of must avoid the use of sideshow or the exhibitor’s privileges at The Liver
distributors, representatives, or guests theatrical gimmicks, and cannot Meeting®. Termination may become
to visit the display area. Any exhibitor offer CME credits. AASLD may effective during the exposition,
who wishes to bring a guest into the require that an exhibit be curtailed at which time the exhibitor must
hall must check in at the Exhibitor if it does not meet the standards remove his exhibit as soon as possible
Registration Desk with the guest. required or expected, if it reflects without disruption of the exposition.
Visitors will receive a temporary guest against the character of AASLD Expulsion of or restrictions placed
www.aasld.org 17Additional Rules and Regulations (continued)
on an exhibitor may not give rise • The use of a microphone in supporters may promote in any of
to a claim for any refund of rental exhibit space is permitted only the approved corporate support and
or other exposition expenses. if the volume is at a reasonable advertising opportunities outlined in
level and does not interfere the official rate card distributed by
Cancellation of Exposition with surrounding booths. early Summer. These include print,
Exhibit management reserves web, mobile, out-of-home, hotel
It is mutually agreed that AASLD
the right to require exhibitors and convention center tactics.
shall not be liable for failure to
to discontinue any activity that
deliver exhibit space to an Exhibitor TriStar and/or AASLD’s agent on
interferes with the normal
as contracted for due to causes record will be the exclusive partner
traffic flow or another exhibit.
beyond AASLD’s control, including, through which The Liver Meeting®
without limitation, acts of God, fire, • Activities that involve CME exhibitors may reserve all advertising
strikes, governmental regulations, credits awarded during or after and corporate support tactics. All
war, terrorism or causes which the meeting are prohibited. products and services provided
would prevent its scheduled opening by TriStar meet AASLD attendee
or continuance, supplier failures, Children’s Admission standards in communications.
rationing, acts of local, state or to the Exhibit Hall Contracting directly with any other
national governments or public third-party vendor for print or
Children are admitted in the hall
agencies, utility or communication digital assets of any kind including,
during show days only when
failures or delays, flood, but not limited to, ad retargeting,
accompanied by a registered
epidemics, riots, or unavailability geofencing and geo-targeting,
attendee or exhibitor. The
of the exhibit hall. Exhibitor out-of-home or hotel tactics will be
accompanying person must remain
should carry event cancellation considered a violation and may result
with the child at all times during
insurance in the event AASLD is in point deductions. Opportunities
their visit, is responsible for the
unable to refund exhibit fees. are subject to availability at time of
child, and assumes all liability for reservation and may not be exclusive
damage to exhibits and equipment.
Celebrities to one supporter. Pre-payment may
Children are not permitted in the be required for designated tactics.
Celebrities (nationally known figures exhibit hall during installation and
in the arts, sports, politics, etc.) dismantling of exhibits. Strollers are All advertising must be factual,
including those primarily employed prohibited for safety purposes. dignified, tasteful and intended
(primarily employed is defined as to provide useful booth, product
50% or more of an individual’s Contractual Obligation and service information. These
working time) by and/or company standards apply to all product-
By submitting the official Exhibit
spokespeople, are prohibited specific promotional material
Space Application, the exhibiting
from taking part in any event submitted for inclusion in the official
company agrees to abide by all
held during The Liver Meeting®. AASLD programs. The publication
rules and regulations outlined in of an advertisement is not to be
this Prospectus. The exhibiting
Character of Exhibits construed as an endorsement or
company will be held responsible approval by AASLD unless the
All exhibits must conform for the activities of its company advertisement specifically includes
to the standards set by the representatives, international an authorized statement that such
Healthcare Convention and affiliates, co-marketing partners, approval or endorsement of the
Exhibitors Association, which third-party contractors, contracted product or service being offered
include the following: public relations and marketing has been granted by AASLD.
• Contests, lotteries, raffles firms, and/or any agency appointed
on its behalf. It is the responsibility AASLD reserves the right to accept
and games of chance are
of the exhibiting company to or reject advertising at its sole
prohibited. Exhibitors may not
disseminate the rules and regulations discretion for any product or service
register attendees for contests,
contained within this Prospectus submitted for advertisement.
lotteries, raffles and games of
chance that will be conducted among its staff and affiliates.
during or after the meeting. Exhibit Hall Access
Corporate Support and Exhibitor personnel will be permitted
• Costumed staff and other non-
professional images are not
Advertising Guidelines on the exhibit floor one hour
AASLD provides unique and high- prior to opening and may remain
permitted, including magicians,
impact corporate support and one-half hour after closing.
fortune tellers, dancers, mimes,
puppet shows, robots or other advertising opportunities throughout
entertainment of this nature. The Liver Meeting®. Industry
18 THE LIVER MEETING ® 2020Additional Rules and Regulations (continued)
Exhibit Personnel Badges Food and Beverage Exhibitor Services Online Manual.
Exhibitor-appointed contractors
Each person will be issued an Products
also are required to submit
exhibitor’s badge and must be With prior approval from AASLD, certificates of liability insurance.
employed by the exhibitor or food and beverage services are
have a direct business affiliation permitted at the exhibitor’s booth. Insurance
with the exhibiting company. The All food and beverage service
number of badges issued to each Each exhibiting company is
must be coordinated through the
exhibitor may be limited. Exhibitor responsible for obtaining insurance
convention center caterer. Food
registration should be completed (Liability and Fire/Theft) in such
preparation and cooking are
online. Badges will not be mailed amounts as deemed appropriate
prohibited in the exhibit hall.
in advance and must be picked up to comply with its obligations
hereunder and for its own
on site at the Exhibitor Registration Handouts and Giveaways
Desk during the following hours: protection. Certificates of liability
With the exception of descriptive insurance must be submitted to
Friday, November 13 company/product literature, all AASLD by October 1, 2020 and
8:00 am–5:00 pm handouts and giveaways must be should cover liability and fire and
Saturday, November 14 approved by AASLD prior to the theft. The certificate should name
8:00 am–7:30 pm meeting. Forms for this purpose The American Association for the
will be included in the Exhibitor Study of Liver Diseases as additional
Sunday, November 15 Services Online Manual and must insured under General Liability
8:30 am–3:00 pm be submitted by October 1, 2020. for all aspects of the show dates
Monday, November 16 Non-professional products or services November 13–17, 2020. Both the
8:30 am–3:00 pm cannot be shown or given away and exhibitor and the exhibitor-appointed
exhibitors are expected to adhere to contractor are required to submit
Exhibitor badges with Exhibitor
the professional nature of the event certificates of liability insurance.
Ribbon provided by AASLD must
with respect to displays, literature,
be worn at all times in the exhibit Exhibitors who insure their exhibit
advertising, novelties, souvenirs,
area. Business cards, ribbons from materials, goods and/or wares of
conduct of persons, etc. Food and
other meetings, and company logos exhibits against theft, damage by
beverages (food, water, soda,
do not supplement the AASLD fire, accident or loss of any kind,
whole fruit, etc.) may be distributed
badge. Exhibitor badges allow do so at their own expense.
but must be purchased through
access to the exhibit and poster
the convention center caterer or
halls only—any staff wishing to
additional fees may apply. Other
Liability
attend scientific sessions must
items may be distributed from the Exhibitor agrees to protect, save
upgrade to exhibitor conference
booth with prior written approval. and keep AASLD and the occupied
badge status and pay course fees.
convention center forever harmless
All items to be distributed must be
from any damage or charges
Fire Protection useful to the participants at the
imposed for violation of any law or
meeting and/or in the professional
All materials used in the exhibit ordinance by the exhibitor, his/her
activities of the booth visitor. All
area must be flameproof and fire employees or agents, as well as to
giveaways must comply with all
resistant in order to conform to local strictly comply with the applicable
guidelines and codes regarding
fire ordinances and in accordance terms and conditions contained in
the relationship between the
with regulations established the agreement between AASLD
pharmaceutical and medical device/
by the National Association of and the occupied convention center
equipment industry and healthcare
Fire Underwriters. Crepe paper, regarding the exhibition premises;
professionals. No unapproved
corrugated paper, flameproof or and further, exhibitor shall at all
items may be distributed. Any
otherwise, is not permitted. Display times protect, indemnify, save
exhibitor found distributing
racks, signs, spotlights, and special and keep harmless AASLD and
materials that have not been
equipment must be approved before the occupied convention center
officially accepted will be required
use, and all displays are subject to against and from any and all loss,
to cease distribution immediately.
inspection by the Fire Prevention cost, damage, liability, or expense
Bureau. Any exhibits or parts thereof which arises out of or from, or by
found not to be fireproof may be
Independent Contractors
any reason of any act or omission
ordered dismantled. All aisles and Exhibitors who plan to use service of exhibitor, his/her employees
exhibits must be kept clear at all contractors other than those or agents with the exception of
times, and fire stations and fire appointed by show management, that caused by or resulting from
extinguisher equipment are not must notify AASLD in writing by the sole and gross negligence of
to be covered or obstructed. October 1, 2020, using the Exhibitor- AASLD or the Convention Center.
Appointed Contractor Form in the
www.aasld.org 19You can also read
