Funding rules monitoring reports user guide 2017 to 2018

 
Funding rules monitoring
reports user guide 2017 to
2018

Version 3
Guidance for using the funding monitoring reports for the
2017 to 2018 funding year (1 August 2017 to 31 July 2018)

September 2018
Of interest to colleges, training organisations and employers.
Contents

Understanding the terminology .....................................................................................2
Changes from version 2 of this guidance ......................................................................2
Introduction ...................................................................................................................2
Useful links ....................................................................................................................3
Purpose of this user guide.............................................................................................4
How we will use this data ..............................................................................................4
What you must do .........................................................................................................5
Accessing the reports ....................................................................................................6
Summary page ..............................................................................................................7
Selecting a report to review ...........................................................................................8
Report layout .................................................................................................................8
Further support ..............................................................................................................9
Annex A – Locating FRM reports in the Hub ............................................................... 10
Annex B: The FRM reports in detail ............................................................................ 11
Annex C: FRM reports field listing ............................................................................... 32

                                                        Page 1 of 34
Understanding the terminology

1.   The terms ‘we’ and ‘ESFA’ refer to the ‘Education and Skills Funding Agency’
     and associated staff.

2.   When we refer to ‘you’ or ‘providers’, this includes colleges, training
     organisations, local authorities and employers that receive funding from us, or
     Advanced Learner Loans (loans) payments from the Student Loans Company
     (SLC) on behalf of learners, to deliver education and training.

Changes from version 2 of this guidance

3.   We are decommissioning BIRST (my BI) on 1 October 2018. Dashboards will no
     longer be available from this point. However, we will continue to publish the suite
     of funding rules monitoring (FRM) reports in a new format.

4.   This updated guidance explains how providers can continue to access monthly
     FRM reports through the Hub.

Introduction

5.   We monitor the data reported to us in the Individualised Learner Record (ILR) as
     part of our assurance work. This includes reviewing data from other sources
     such as the Earnings Adjustment Statement (EAS), the apprenticeship service
     (AS), and Student Loans Company (SLC).

6.   We review how the funding system and funding rules are operating to identify
     possible errors in funding claimed and areas requiring further investigation. The
     outcomes of this also allow us to confirm that policy specifications are working
     and achieving the desired outcome(s). As part of this process, we also aim to
     improve the overall quality of the data reported to us.

                                      Page 2 of 34
7.   We support colleges, training organisations and employers to resolve data issues
     throughout the funding year by:

         a. Publishing articles in Update and Inform to draw attention to particular
             issues.

         b. Producing technical guidance notes giving advice on how you should
             record data in the ILR returns to reflect the evidence you hold.

         c. Providing rule violation reports that you receive each time you make a data
             submission through the Hub.

         d. Contacting those providers who have the most issues, or the most issues in
             proportion to the volumes of learners they have, to understand their
             processes better and to offer advice and guidance where necessary.

8.   The suite of funding monitoring reports supports the 2017 to 2018 monitoring
     plan. As this work supports our overall assurance approach, some of our reports
     also appear in the provider data self-assessment toolkit (PDSAT). PDSAT
     reports only reflect the data contained in the ILR files you submitted and help you
     cleanse your data before you submit your ILR return each month. It also enables
     auditors to follow up potential issues with you on-site. Some of our reports then
     compare your data with other provider’s data and data from previous years.

Useful links

9.   For further information on our monitoring work, please refer to:

          ESFA financial assurance: monitoring the funding rules
          Adult education budget funding rules 2017 to 2018
          Advanced learner loans funding rules 2017 to 2018
          Apprenticeship funding and performance management rules 2017 to 2018
          Apprenticeship technical funding guide for starts from May 2017
          ILR specification, validation rules and appendices 2017 to 2018
          Provider support manual 2017 to 2018
          ILR freeze schedule 2017 to 2018

                                        Page 3 of 34
Purpose of this user guide

10. This user guide introduces the suite of funding monitoring reports. It details
     specific guidance and the processes you must follow to ensure compliance with
     the funding rules for each area of the funding monitoring plan. For each report
     we have indicated the actions we will take if we are not satisfied your data
     complies with the rules. Annex B lists the available reports with details.

11. This user guide is for those who have a working knowledge of the funding rules
     and the key principles of funding. It also assumes a working knowledge of the
     ILR, including the field names and codes and their impact on funding.

12. If you require any further guidance, please contact the service desk. You can
     also access peer-to-peer support from the sector through the FE Connect forum.

How we will use this data

13. We monitor the data submitted through the ILR, and the other data collections
     noted earlier, throughout the funding year and share this with our auditors and
     intervention colleagues when appropriate.

14. If you have data errors following the closure of the R14 ILR return at the end of
     the funding year, we may:

       recover funding where we are confident the claim has been made in error

       conduct assurance visits for specific issues before the end-of-year
         reconciliation statements are issued

15. If you have been subject to repeated action or a funding recovery, this will raise
     your risk profile with us and will increase the likelihood of your organisation’s
     selection for audit.

                                       Page 4 of 34
What you must do

16. If we have identified records in a monitoring area, you must review this data to
     determine whether you need to make any data corrections in your next ILR
     submission. Details of actions you must take are contained in Annex B.

17. You must also refer to the specific funding rules and ILR guidance relating to
     each report. This guidance is included in the monitoring plan and, in some cases,
     is explicit about what you must do, and what is ineligible for funding. For
     example, if you were reviewing issues in report 6 ‘Changes to 'Learning planned
     end date' between years’, the monitoring plan references the provider support
     manual which states that you must not change this data between years. The
     support manual also tells you the process for correcting data errors after the hard
     close (R14) for the previous year, and the legitimate reasons for doing so.

18. Where there is an explicit statement of the action you must take within the
     funding rules, ILR guidance or this document, then you must comply with this
     guidance. Failure to do so may result in a funding recovery or additional
     assurance activities to determine the eligibility of the funding claim. You must not
     knowingly continue to claim funding for provision we have explicitly stated is
     ineligible.

19. You must ensure that you have the evidence to support your funding claim,
     ensuring any subcontractors also meet this requirement. We may ask you to
     present this evidence to us for assurance purposes; you must be prepared to
     provide this to us in a timely manner. This must be the same evidence you would
     provide our auditors – annotated spreadsheets or notes are not acceptable as
     evidence.

20. You must comply with any requests to correct data or supply us with evidence to
     allow us to assure the funding claim by the date we specify. Your contract for
     delivery with us details possible sanctions if you do not provide us with sufficient
     assurance that your funding claim is accurate.

                                      Page 5 of 34
21. You must ensure that you have sufficiently robust processes in place to allow
     you to review the activity of any subcontractors, particularly where we have
     identified that learning may be duplicated across multiple providers or that your
     subcontractor delivered any previous learning to the learners in question.

22. You do not need to take any action for areas with ‘0’ records identified on the
     summary page on the reports. This means that we have not identified any
     records in that area of the monitoring plan.

23. A report indicating you have claimed ‘£0 funding’ for the records identified may
     still need to be actioned as this may relate to components funded as part of an
     apprenticeship programme. If no funding is being claimed, the learning aim must
     be reported under funding model ‘99’. If you do not deliver the learning, you must
     not record the learning in the ILR.

Accessing the reports

24. The new suite of reports, containing the same data as the BIRST reports, will be
     available through the Hub. To access the reports you will need the ‘Data
     Exchange Service - provider information officer’ user role. If you already have
     access to the Hub, you can request this role through your nominated super user.
     For further guidance, please refer to The Hub: Guide to User Roles.

25. After approval of your user role, you can select ‘data returns’ and then click on
     the ‘business reports’ tab. The new reports will be available in their own
     collection - ‘FRM Reports’. You can filter for this collection using the ‘view’ drop
     down list (See Annex A). For further guidance, please refer to the data returns
     overview.

26. All files will be named using the following convention:

          FRM - Your UKPRN – Year - Return Number - Version Number

          For example, ‘FRM-99999999-1718-R12-V1’ for the FRM reports based
          upon R12 data in 2017 to 2018

                                       Page 6 of 34
27. We will publish one file each month, which will be in an Excel workbook format.
     You do not need to download any additional software to access these reports.
     Each file will contain:

         a ’read me’ section

         2 worksheets of summary data

         1 worksheet for every report where there is data available (if there are no
          errors in a report, a worksheet will not appear for that report)

28. We will refresh these new reports for R14 once the ILR submission date passes
     and we have concluded our assurance processes on the data. The ILR freeze
     schedule 2017 to 2018 indicates when we expect to publish reports each month.

Summary page

29. The summary page provides you with a list of all the areas of the funding rules
     monitoring plan for which we have produced a report. This list includes a
     summary of the data in each report including cash values.

30. The top of the summary page includes the number of queries we identified
     compared to the total number of aim records you reported in that period which
     fall within the scope of funding monitoring work.

31. The ‘FLT_summary’ page shows you the number of queries identified compared
     to the number of valid learning aim records submitted for each funding line.

32. We have numbered the reports as they appear in Monitoring the funding rules
     2017 to 2018. Reports follow the naming convention ‘FRMXX’ for example;
     FRM01 is the first area of the funding monitoring plan (repeat learning aims).

                                      Page 7 of 34
Selecting a report to review

33. You can select a report to review by scrolling across on the list of worksheets at
     the bottom of the page or by selecting the relevant report number or title on the
     summary page as these are hyperlinks.

34. Selecting cell B1 on each individual report sheet will take you back to the
     summary page so you can select a different report to review.

Report layout

35. Each report contains a set of fields, providing sufficient data for you to identify
     specific records within your own system. Some fields are common to all reports;
     you can sort and filter by any field. These fields are identical to the old BIRST
     report fields.

36. In most cases, the fields in the reports match the fields in the ILR specification.
     The data returned in these reports will be the data you submit each month.

37. Where you have not submitted any data in a particular field, these cells will show
     as blank and are NULL values.

38. We have included year-to-date funding values in most reports. For some funding
     streams this value will be calculated on monthly profiled earnings, for others
     (such as apprenticeship starts since 1 May 2017) it represents the actual
     payments calculated and made, and may be the total payments made for the
     programme where the component does not attract its own unique funding.

39. Where we have run an analysis using the generic programme aim (‘ZPROG001’)
     we have not included the funding associated with individual component aims,
     which may mean the funding value appears as £0 (for example, apprenticeship
     frameworks on funding model 35), unless funding is directly associated with that
     aim (for example, for apprenticeships starting after 1 May 2017).

                                       Page 8 of 34
40. Where it is relevant for particular reports, we have provided additional
     ‘supplementary’ fields. This is because we may have compared the data you
     submit with previous or other providers’ returns, or have derived data in that
     particular analysis. The full list of fields and the reports are in Annex C.

41. Each row in every report is assigned a ‘report ID’ to support your analysis and
     aid any discussions you may need to have with us.

Further support

42. If you cannot access your reports, or are unsure how to resolve any identified
     issues, please contact the service desk marking your query for the attention of
     the funding rules monitoring team and the report that you are querying. You can
     also access support from the sector using the FE Connect forum. We will publish
     technical guidance periodically through Inform and Update.

                                       Page 9 of 34
Annex A – Locating FRM reports in the Hub

                           Page 10 of 34
Annex B: The FRM reports in detail

The following areas of the published monitoring plan have been included in the new suite of reports. We have identified the relevant dataset
when using multiple sets of data.

Report number
                    Report logic                    Exclusions       Action you must take                                                                  Action we will take
and name
1.                  All new or continuing           Programme        You should check that data such as the Learning aim reference or ULN has              For apprenticeships
Learners            learning aims where the         aims             been recorded correctly. You must then use the LRS and check with the learner         starting after 1 May
repeating a         following match:                                 where they have not declared previous learning to you, retaining evidence of          2017, we may ask you
learning aim they                                   Non-regulated    this.                                                                                 to provide evidence
have already        ‘ULN’                           provision        If you confirm the learner has achieved the learning aim in question, or we have      that the total
achieved            And ’Learning aim reference’                     identified a match between your UKPRN (or the reported partner UKPRN) and             negotiated price
                                                    Generic ULNs     that reported for the previous instance of the learning aim, you MUST take the        reflects the learner’s
REPORT TITLE:       And                             (‘9999999999’)   action specified:                                                                     prior learning. We may
Repeat learning     the ‘Learning actual end                          For apprenticeships starting on or after 1 May 2017, funds in digital accounts      take further action if
aims                date’ of the previous           GCSEs where         or government-employer co-investment must not be used for any identified           we are not satisfied
                    instance is on or after         outcome grade       errors. The negotiated price must reflect the prior learning identified.           the learner’s prior
                    01/08/2015                      was not A* to     For learning aims funded by an advanced learner loan, the learner should not        attainment has been
                    And the ‘Learning start date’   C (or 4 to 9)       have been required to take out a loan for a qualification they have already        taken into account.
                    is after the ‘Learning actual                       achieved. You must remove the ADL flag from the learning aim record and
                    end date’ of the previous                           contact the SLC to cancel the loan if the learner was required to take out a       For other learning
                    instance                                            loan in error.                                                                     aims, failure to correct
                    And the ‘Outcome’ of the                          For any other learning aims, this is a funding error and is ineligible.             data where there is a
                    previous instance is 1                              Qualifications that require periodic refreshing or contain different pathways      UKPRN match will
                    (achieved)                                          are the responsibility of the employer or individual. You must correct this data   result in a funding
                                                                        by recoding the aims with Funding model code 99, or follow PSM guidance            recovery.
                                                                        on correcting data errors after hard close or the previous year.

                                                                              Page 11 of 34
Report number
                  Report logic                    Exclusions       Action you must take                                                                 Action we will take
and name
2.                All learning aims where the     Programme        You should check that data such as learning start dates and/or learning actual       Where there is a
Duplicate         following data matches          aims             end dates have been correctly reported and data is complete where learners           UKPRN match, we
learning aims     between two providers:                           have left learning.                                                                  may investigate issues
being delivered                                   Non-regulated                                                                                         and take steps to
at 2 or more      ‘UKPRN’                         provision        If you confirm the learner is undertaking the learning aim in question elsewhere,    recover funding.
providers         And ‘ULN’                                        or we have identified a match between your UKPRN (or the reported partner
                  And ’Learning aim reference’    Generic ULNs     UKPRN) and that reported for the overlapping instance of the learning aim, you
REPORT TITLE:                                     (‘9999999999’)   MUST take the action specified:
Duplicate         And the ‘Learning start date’
learning aims     and ‘Learning actual end’                               If you know that the learner(s) transferred or left learning with you, you
                  indicate learning has/is                                 must ensure withdrawals or transfers are reported to us in a timely
                  taking place simultaneously                              manner, and report an accurate Learning actual end date.
                  (overlap of provision)                                  You need to agree which learners belong to you and which belong to
                                                                           your subcontractors (or the other provider). For provision such as
                                                                           apprenticeships this should be identifiable from sources such as the
                                                                           contract for delivery between the provider and the employer.
                                                                          You or the other provider must then agree who will correct records by
                                                                           coding the aims with Funding model code 99. If one of the providers
                                                                           cannot evidence that learning is being delivered, they must remove the
                                                                           learning aim record(s).
                                                                          If a learner in receipt of an advanced learner loan changes provider
                                                                           during the learning aim they must inform the SLC and reapply to the
                                                                           SLC for a loan to continue their studies at the new provider.
                                                                   Where the learners have transferred to you through action by us (for example,
                                                                   termination of previous provider’s contract) there is no action to take.

                                                                            Page 12 of 34
Report number
                    Report logic                   Exclusions        Action you must take                                                                 Action we will take
and name
3.                  There is no 2017 to 2018       UKPRNs who        The 2017 to 2018 ILR must include aims that are continuing (Completion status        Continuance issues
Continuing          ILR record where data is       we no longer      = 1 and Learning actual end date is null). If data is found to be incorrect after    will have a negative
learners from       joined using:                  have a direct     hard close (R14) of the previous year and the data is incorrect due to an            impact upon
2016 to 2017 who    ‘UKPRN’                        contract with     administrative error, then the data should be corrected and continue to be           qualification
do not appear in    And ‘ULN’                                        returned in 2017 to 2018.                                                            achievement rates.
the 2017 to 2018    And ‘Learner reference
                                                                     If the learner was reported as continuing in 2017 to 2018, but has since been
ILR                 number’                                                                                                                               Changes to the
                                                                     identified as having withdrawn before 1 August 2017, you must record the
                    And ’Learning aim reference’                                                                                                          learning start date will
                                                                     Learning actual end date as the last day the learner was in learning (this date
REPORT TITLE:       And ’Learning start date’                                                                                                             result in the reporting
                                                                     will be in the previous ILR year: do not use 1 August 2017).
Continuance         And                                                                                                                                   of duplicate records,
issues              the 2016 to 2017 ‘Learning                       For traineeship and apprenticeship programmes, the ILR must include the              which is likely to have
                    actual end date’ is null                         programme aim and all the associated component aims, even if the component           a negative impact
                    And the 2016 to 2017                             aims are completed and closed.                                                       upon QARs.
                    ‘Learning planned end date’                      As this report involves a match on learning start date, you must check this report
                    is after 31 July 2017                            in conjunction with report 7 (changes to learning start date across years) and
                                                                     action accordingly.
4.                  All learning aims where:       Former            The ‘Other funding adjustment’ field must only be completed if agreed with us. If    We will ask you to
Use of the ‘Other                                  employer          you cannot evidence being given permission by the ESFA to use this field, you        provide evidence of
funding             The value in the ‘Other        ownership pilot   must remove the data and ensure that any adjustment for prior learning is            why any values over
adjustment’ field   funding adjustment’ field is   provision         reported in the ‘Funding adjustment for prior learning’ field.                       100 have been
                    not null and does not equal    reported with                                                                                          reported, and will
REPORT TITLE:       100                            the learning                                                                                           recover any over claim
Other funding                                      delivery                                                                                               of funding if we are
adjustment                                         monitoring                                                                                             satisfied the
                                                   code ‘351’                                                                                             adjustment has been
                                                                                                                                                          reported in error.

                                                                              Page 13 of 34
Report number
                    Report logic                    Exclusions      Action you must take                                                                    Action we will take
and name
5.                  All learning aims where:        Programme       You must not change or update the Learning actual end date between years, as            We will recover all
Changes to the      The 2016 to 2017 ‘Learning      aims            this may affect the funding claimed. You must record the Learning actual end            2017 to 2018 on-
‘Actual end date’   actual end date’ reported at                    date that was reported in the previous funding year.                                    programme funding
between years       R14 is before 1 August 2017     Work                                                                                                    and any additional
                    And the 2016 to 2017            placement       In the scenario where a learner undertakes an aim, finishes learning, takes the         achievement funding
REPORT TITLE:       ‘Completion status’ reported    aims            final assessment and fails, then this aim should be closed and recorded as not          where applicable, as
Actual end date     at R14 is 2 And the 2017 to                     achieved. Where this learner is then identified as needing further support or           funding was earned in
changes             2018 ‘Learning planned end      Non-regulated   additional learning in order to pass the assessment, then a new learning aim            the year in which
                    date’ is after 31 July 2017     aims            should be recorded as a restart with the ‘Funding adjustment for prior learning’        learning was originally
                    And the 2017 to 2018                            completed to account for the new learning required to pass the resit. You must          recorded as complete.
                    ‘Learning actual end date’ is                   not reopen a completed learning aim record.
                    null or after 31 July 2017
6.                  All learning aims where:        Programme       You must not change or update the Learning planned end date after the funding           We will recover any
Changes in the      The 2016 to 2017 ‘Learning      aims            qualifying period has passed, even if the learner continues on the learning aim         over claim of funding
‘Learning           actual end date’ reported at                    beyond that date, as this will affect the funding claimed. You must not change          that has resulted from
planned end         R14 is null or after 31 July    Work            this data between funding years.                                                        changes to this data.
date’ between       2017 And the 2016 to 2017       placement       If the planned end date has been identified after R14 as being significantly
funding years       ‘Learning start date’ equals    aims            incorrect you must:
                    the 2017 to 2018 'Learning                             Set the Completion status to code 3 ‘withdrawn’ and complete the
REPORT TITLE:       start date’ And the 2016 to     Non-regulated           Withdrawal reason using code 40 ‘Learner has transferred to a new
Planned end date    2017 ‘Learning planned end      aims                    learning aim with the same provider’.
changes             date’ does not equal the                               Record a Learning actual end date of 1 August 2017.
                    2017 to 2018 ‘Learning                                  Record a new learning aim with the same Learning aim reference and a
                    planned end date’                                       Learning start date of 1 August 2017 and the correct Learning planned
                    And the 2017 to 2018                                    end date. Record this aim as a restart (Learning Delivery Funding and
                    ‘Learning actual end date’ is                           Monitoring Type = RES), and complete the Funding adjustment for prior
                    null or after 31 July 2017                              learning field with the percentage of learning that is still to be delivered.

                                                                             Page 14 of 34
Report number
                    Report logic                     Exclusions      Action you must take                                                                 Action we will take
and name
7.                  All learning aims where:         Programme       You must not change or update the Learning start date between years, as this         We will recover any
Changes in the      The 2016 to 2017 ‘Learning       aims            will affect the funding claimed.                                                     over claim of funding
‘Learning start     start date’ reported at R14 is                                                                                                        that has resulted from
date’ between       before 31 July 2017 And the      Work            You must record the start date returned in the previous funding year. If this data   changes to this data.
funding years       2016 to 2017 ‘Learning           placement       was found to be incorrect after the hard close for the previous ILR year, you
                    planned end date’ equals the     aims            must follow PSM guidance on correcting data errors after hard close.                 Changes to this date
REPORT TITLE:       2017 to 2018 'Learning                                                                                                                will result in the
Learning start      planned end date’ And the        Non-regulated   If a learner has returned from a break in learning, we would expect you to report    reporting of duplicate
date changes        2016 to 2017 ‘Learning start     aims            a new planned end date for delivery of the remaining learning. Failure to report     records, which is likely
                    date’ does not equal the                         this may result in us identifying additional records in this report because we       to have a negative
                    2017 to 2018 ‘Learning start                     match data across years using the ‘learning planned end date’.                       impact upon QARs.
                    date’ And the 2017 to 2018
                    ‘Learning actual end date’ is
                    null or after 31 July 2017
8.                  All learning aims where:         Programme       You must have evidence that learning is or has taken place (including a work         Where funding is
Learners who                                         aims            placement, if the learner is taking part in a traineeship) and records are           earned, we may ask
withdraw from       The ‘Learning start date’ is                     available.                                                                           you to provide
learning on the     the same as the ‘Learning                                                                                                             evidence of learning
day they start      actual end date’                                 If the learner withdrew without completing one episode of learning, for example      taking place. We are
when planned        And the ‘Completion status’                      without attending the first class, then they must not be included in the ILR. You    interested in larger
duration is         is 3 or 6                                        MUST correct this data where funding has been earned.                                qualifications which
longer than a day   And the planned duration is                                                                                                           have short planned
(includes breaks    greater than 1 day                               For larger qualifications with planned durations of 14 days or less, you must be     durations as this may
in learning)                                                         able retain evidence that shows how you planned to deliver the learning and          indicate the planned
                                                                     how the learner would achieve within the planned duration reported in the ILR.       duration was incorrect.
REPORT TITLE:                                                                                                                                             We will recover any
1 day durations                                                                                                                                           funding if appropriate.

                                                                              Page 15 of 34
Report number
                    Report logic                     Exclusions   Action you must take                                                                Action we will take
and name
9.                  All learning aims where:         Programme    You must have evidence that learning is or has taken place (including a work        Where funding is
Learners who fail                                    aims         placement, if the learner is taking part in a traineeship) and records are          earned, we may ask
to achieve when     The ‘Learning start date’ is                  available.                                                                          you to provide
planned duration    the same as the ‘Learning                                                                                                         evidence of learning
                                                                  You are expected to monitor learner absence and implement a robust absence
is one day          planned end date’                                                                                                                 taking place. We are
                                                                  and withdrawal policy to ensure the progress of all learners is monitored.
(includes breaks    And the ‘Outcome’ is 3 (no                                                                                                        interested in larger
in learning and     achievement) Or the                                                                                                               qualifications which
                                                                  A learner must be able to achieve their learning in the time available. If they
withdrawals)        ‘Completion status’ is 1 (The                                                                                                     have short planned
                                                                  cannot do this, they are ineligible for funding. You must be able retain evidence
                    learner is continuing or                                                                                                          durations as this may
                                                                  that shows how you planned to deliver the learning and how the learner would
REPORT TITLE:       intending to continue the                                                                                                         indicate the planned
                                                                  achieve within the planned duration reported in the ILR.
Day course fails    learning activities leading to                                                                                                    duration was incorrect.
                    the learning aim).                            If the learner withdraws without completing one episode of learning, for example    We will recover any
                    And the actual duration is                    without attending the first class, then they must not be included in the ILR. You   funding if we are
                    greater than 7 days                           MUST correct this data where funding has been earned.                               satisfied it has been
                                                                                                                                                      claimed in error.
10.                 All learning aims where:                      You must not record a break in learning unless you and the learner have agreed      Failure to report
Breaks in           The ‘Completion status’ is 6                  this and the learner intends to return to learning at a later point, and there is   learners as restarting
learning which      (learner has temporarily                      supporting evidence in the learner file.                                            will have a negative
exceed 12           withdrawn from the learning                                                                                                       impact on QARs.
months/365 days     aim due to an agreed break                    Learners on a break in learning in 2016 to 2017 who withdraw or fail to return to
                    in learning) And there is no                  learning must be recorded with a completion status of 3 – ‘The learner has
REPORT TITLE:       corresponding aim recorded                    withdrawn from the learning activities leading to the learning aim’ and the
Breaks in           with the ‘Restart indicator’                  relevant code in the Withdrawal reason field.
learning            And the ‘Learning actual end
                    date’ was 365 or more days
                    before the ILR return close
                    date

                                                                           Page 16 of 34
Report number
                    Report logic                     Exclusions       Action you must take                                                                   Action we will take
and name
11.                 All programme aims where         Component        You should check that data such as learning start dates and/or learning actual         Where there is a
Overlapping         the following data matches       aims             end dates have been correctly reported and data is complete where learners             UKPRN match, we
programmes          between two providers:                            have left learning.                                                                    may investigate issues
being delivered                                      Generic ULNs                                                                                            and take steps to
across multiple     ‘UKPRN’                          (‘9999999999’)   If you confirm the learner is undertaking a programme elsewhere, or we have            recover funding.
providers           And ‘ULN’                                         identified a match between your UKPRN (or the reported partner UKPRN) and
(apprenticeships    And ‘Learning aim                                 that reported for the overlapping instance of the learning aim, you MUST take
and traineeships)   reference’                                        the action specified:

REPORT TITLE:       And the ‘Learning start date’                            If you know that the learner(s) transferred or left learning with you, you
Overlapping         and ‘Learning actual end                                  must ensure withdrawals or transfers are reported to us in a timely
programmes          date’ indicate learning has/is                            manner, and report an accurate learning actual end date.
                    taking place simultaneously                              You need to agree which learners belong to you and which belong to
                                                                              your subcontractors (or the other provider). For provision such as
                                                                              apprenticeships this should be identifiable from sources such as the
                                                                              contract for delivery between the provider and the employer.
                                                                             You or the other provider must then agree who will correct records by
                                                                              coding the aims as funding model ‘99’. If one of the providers cannot
                                                                              evidence learning being delivered, they must remove the learning aim
                                                                              records.
                                                                             A traineeship programme must be closed at the point at which the
                                                                              learners starts an apprenticeship, as they are deemed to have achieved
                                                                              the programme (any English and maths components can remain open).
                                                                              A learner already on an apprenticeship is ineligible to start a traineeship.
                                                                      Where the learners have transferred to you through action by us (for example,
                                                                      termination of previous provider’s contract) there is no action to take.

                                                                               Page 17 of 34
Report number
                    Report logic                  Exclusions        Action you must take                                                                     Action we will take
and name
12.                 All learning aims where:      Learners in the   You should check that postcode and employer data has been correctly reported             We may ask you to
Provision                                         armed forces      and data is complete.                                                                    provide evidence of us
delivered outside   The ‘Delivery location                          You must not claim funding or require a learner to take out a loan for any               giving you permission
England             postcode’ is not in England   Generic           provision that is delivered to a learner whose learning is taking place outside          to deliver outside
                    Or, for apprenticeships and   postcodes         England unless we give you permission before learning starts. This includes              England. We will
REPORT TITLE:       traineeships, the workplace                     provision delivered through distance learning to learners outside England.               recover funding if we
Non-English         location is not in England                                                                                                               are satisfied the
                                                                    Apprentices must spend at least 50% of their working hours in England over the
provision                                                                                                                                                    learning is ineligible for
                                                                    duration of the apprenticeship. You must develop arrangements with the
                                                                                                                                                             funding.
                                                                    relevant devolved administration if you are planning to deliver to apprentices
                                                                    who do not spend at least 50% of their working hours in England over the
                                                                    duration of their apprenticeship, including time spent on off-the-job training.

                                                                    If you are claiming funding and have not been given permission by us to deliver
                                                                    outside England, you MUST recode the aims with Funding model code 99.
13.                 All programme aims where:     Apprenticeship    It is sufficient for the Learning actual end date held in this field to be accurate to   We may ask you to
Apprentices                                       component         within a week, providing that any approximation does not result in a learner             provide evidence of
withdrawing         The ‘Learning actual end      aims              being wrongly included or excluded in the funding calculations.                          learning taking place
within 14 days of   date’ is not null                                                                                                                        on the date additional
an additional       And the calculated duration                     You must have, and be able to provide, evidence of learning taking place on the          payments were
payment being       of the programme is between                     date the additional payment was earned. If an additional payment has been                earned. We will
earned              90-104 days or 365-379                          earned and the learner was not in learning on that day, you must report the              recover funding for
                    days                                            accurate Learning actual end date.                                                       these payments if we
REPORT TITLE:       And we have paid an                                                                                                                      are satisfied the
Withdrawals with    additional payment                              The ‘Date applies to’ for the latest Learning Delivery FAM record with FAM Type          learner was ineligible
additional                                                          = ACT (on the programme aim and any English or maths aims) must be set to                for the additional
payments                                                            the Learning actual end date of the aim.                                                 payment(s).

                                                                             Page 18 of 34
Report number
                 Report logic                    Exclusions       Action you must take                                                                  Action we will take
and name
14.              All programme aims where:       Apprenticeship   The employer must provide evidence that they employed an average of 49 or             We compare ILR data
Small Employer                                   component        fewer employees in the 365 days before the apprentice was recruited. This             with other sources
Waiver           the ‘Employer identifier’       aims             number must cover the whole organisation, including any connected companies,          such as Companies
                 reported in the ILR indicates                    and not individual sites or locations.                                                House. We will ask
REPORT TITLE:    that the employer (or their                                                                                                            you for evidence of
                                                                  Evidence may include payroll information or Companies House accounts. You
Small employer   employer group) employs                                                                                                                eligibility where we
                                                                  must check for connected companies, including companies linked to directors.
waiver           more than 49 staff                                                                                                                     believe that the
                                                                  You must obtain an accurate number – tick boxes, bands or an EDRS record
                                                                                                                                                        employer is ineligible,
                                                                  are not sufficient as evidence of the employer’s size in the 365 days before the
                                                                                                                                                        and will recover
                                                                  apprentice started.
                                                                                                                                                        funding from errors.
                                                                  If this average was 49, the first apprentice is eligible for the waiver, subsequent
                                                                  apprentices are ineligible.

                                                                  If they are not eligible, you MUST remove the SEM flag in the ILR for that
                                                                  learner.

                                                                             Page 19 of 34
Report number
                   Report logic                     Exclusions       Action you must take                                                                 Action we will take
and name
15.                All programme aims where:        Apprenticeship   The rules and eligibility for an apprenticeship programme that originally started    If we identify a UKPRN
Apprentices        The ‘Funding model’ is 36        component        under Funding model 35 or 81 will continue to apply for the lifetime of the          match, we may ask
withdrawing from   And the ‘Restart indicator’ is   aims             programme.                                                                           you to provide
existing           returned Or an ‘Original                                                                                                               evidence as to why the
frameworks or      learning start date’ of before                    You must not withdraw learners from programmes and restart them on Funding           learner restarted under
standards and      1 May 2017 is returned Or                         model 36 solely to take advantage of the new funding system. Learners who            funding model 36. We
restarting on      The ‘Funding model’ is 35                         have transferred to a new provider are expected to continue being funded under       will ask you to recode
funding model      And the ‘Outcome’ of the                          their existing funding model.                                                        aims under their
36.                programme is 3 or 6 And                                                                                                                previous funding
                   there are no programmes for                       Towards the end of the current funding year, there may be some restarts              model if we are
REPORT TITLE:      the same ULN reported on                          appearing in your data from learners who have taken a break since 1 May 2017.        satisfied the learner is
Funding model      ‘Funding model’ 35 after the                      If the learner has returned from a break in learning after starting their original   still eligible to be
36 restarts        ‘Learning actual end date’                        programme in the new apprenticeship system, you do not need to take any              funded under previous
                   And there are records for the                     action.                                                                              arrangements.
                   same ULN and programme
                   on ‘Funding model’ 36

                                                                               Page 20 of 34
Report number
                Report logic                  Exclusions         Action you must take                                                                 Action we will take
and name
16.             All programme aims where:     Apprenticeship     If co-investment applies, you must collect payments from the employer and            We will not pay the
Recording co-                                 component          report these payments in the ILR by the quarterly review points in June,             completion element for
investment      The ILR ‘Funding model’ is    aims.              September, December and March.                                                       the programme if
payments        36                            Funding above                                                                                           insufficient co-
                And we have calculated that   the funding        To record these payments on the ILR you must complete the ‘Apprenticeship            investment has been
REPORT TITLE:   the employer needs to co-     band               financial type’ field with a ‘Payment Record’. You must record a separate            collected.
Recording co-   invest                        maximum            payment (PMR) record for each payment that the employer makes to you; this           Failure to collect
investment      And the sum of any ‘PMR’                         should cover payments across the apprenticeship, not just for the current year’s     sufficient co-
payments        records is less than the      Employers          ILR collection.                                                                      investment by the
                calculated co-investment      delivering to                                                                                           quarterly review point
                value                         their own          If you are delivering apprenticeships to your own employees, you must report         may affect growth
                                              employees          these learners with the learning delivery monitoring code ‘356’ – ‘Apprenticeship    requests.
                                              (recorded          being delivered to own employees’.
                                              under LDM
                                              356).              If the small employer waiver applies, you must report the ‘SEM’ flag in the ILR at
                                                                 the start of the programme. Reporting the SEM flag after the start month results
                                              Apprentices        in co-investment being calculated in the months before the flag was added. This
                                              eligible for the   may continue to appear in this report even if the waiver is recorded in future
                                              small              months but we will correct this data.
                                              employer
                                              waiver at the
                                              start of the
                                              programme

                                                                          Page 21 of 34
Report number
                    Report logic                     Exclusions       Action you must take                                                              Action we will take
and name
17.                 All English and maths aims       Apprenticeship   You must not claim English and maths funding through the Adult Education          Failure to correct data
Apprentices who     where the following match:       programmes       Budget (AEB) for an apprentice who started their programme on or after 1 May      where there is a
are also being      ‘ULN’                            on funding       2017.                                                                             UKPRN match will
funded for          And the ‘Funding model’ is       models 35 and                                                                                      result in a funding
English and/or      36 for the apprenticeship        81               If you confirm the learner is undertaking an apprenticeship elsewhere, or we      recovery.
maths provision     And the ‘Funding model’ is                        have identified a match between your UKPRN (or the reported partner UKPRN)
through the Adult   35 for English or maths          Generic ULNs     and that reported for the apprenticeship, you must record the English and maths
Education           And the ‘Learning start date’    (‘9999999999’)   aims with Funding model code 99, or record the apprenticeship as withdrawn if
Budget              of any English or maths aim                       this applies.
                    is after the ‘Learning start
REPORT TITLE:       date’ of the apprenticeship
English and         And the ‘Learning start date’
maths learning      of any English or maths aim
aims in AEB         is before the ‘Learning actual
                    end date’ of the
                    apprenticeship

                                                                               Page 22 of 34
Report number
                  Report logic                    Exclusions       Action you must take                                                             Action we will take
and name
18.               All new and continuing          Component        You should check that data such as the Learning aim reference or ULN has         Failure to correct data
Learners          programme aims where the        aims             been recorded correctly. You must then use the LRS and check with the learner    where there is a
repeating an      following data matches:                          where they have not declared previous learning to you, retaining evidence of     UKPRN match will
identical                                         Generic ULNs     this.                                                                            result in a funding
programme (no     ‘ULN’                           (‘9999999999’)                                                                                    recovery. Where
restarts, match   And ’Programme type’                             If you confirm the learner has achieved the programme in question, or we have    applicable, we may
programme type    And ‘Framework code’                             identified a match between your UKPRN (or the reported partner UKPRN) and        ask provide evidence
and framework     And ‘Apprenticeship                              that reported for the previous instance of the learning aim, you MUST correct    showing that a
and pathway, or   pathway’                                         this data by recoding the aims with Funding model code 99. The only exceptions   different sub-pathway
standard)         And ‘Apprenticeship                              is where that framework or standard allows ‘sub-pathways’, in which case you     is being delivered, and
                  standard code’                                   must ensure that the funding claimed (including any price negotiated with the    that you have adjusted
REPORT TITLE:                                                      employer) reflects any overlap in content.                                       the funding claim
Repeat            And the ‘Learning actual end                                                                                                      appropriately to
programmes        date’ of the previous                                                                                                             account for any
                  instance is on or after                                                                                                           overlap of content.
                  01/08/2015
                  And the ‘Learning start date’
                  is after the ‘Learning actual
                  end date’ of the previous
                  instance
                  And the ‘Outcome’ of the
                  previous instance is 1

                                                                           Page 23 of 34
Report number
                    Report logic                    Exclusions         Action you must take                                                              Action we will take
and name
19.                 All English and maths aims      Generic ULNs       You should check that data such as the Learning aim reference or ULN has          Failure to correct data
Learners            where the following match:      (‘9999999999’)     been recorded correctly. You must then use the LRS and check with the learner     where there is a
undertaking level                                                      where they have not declared previous learning to you, retaining evidence of      UKPRN match will
2 or below in       ‘ULN’                           GCSEs where        this.                                                                             result in a funding
English and         And the ‘Learning actual end    outcome grade                                                                                        recovery.
maths within an     date’ of the previous aim is    was not A* to      If you confirm the learner has achieved the aim in question, or we have
apprenticeship      on or after 01/08/2015          C (or 4 to 9)      identified a match between your UKPRN (or the reported partner UKPRN) and
when they have      And the ‘Learning start date’                      that reported for the previous instance of the learning aim, you MUST correct
already achieved    of the new aim is after the     Level 2 aims       this data by recoding the aims with Funding model code 99 or follow PSM
a level 2           ‘Learning actual end date’ of   that are not a     guidance for correcting data errors after hard close for the previous ILR year.
                    the previous aim                functional skill
REPORT TITLE:       And the notional level of the   or GCSE
English and         previous aim is 2
maths eligibility   And the ‘Outcome’ of the
                    previous aim is 1
                    And, for achieved GCSEs
                    the outcome grade is A* to C
                    (or 4 to 9)

                                                                                Page 24 of 34
Report number
                     Report logic                     Exclusions       Action you must take                                                            Action we will take
and name
20.                  All new or continuing full       Generic ULNs     You should check that data such as the Learning aim reference or ULN has        Failure to correct data
Learners who         level 2 aims where the           (‘9999999999’)   been recorded correctly. You must then use the LRS and check with the learner   where there is a
have achieved a      following match:                                  where they have not declared previous learning to you, retaining evidence of    UKPRN match will
full level 2                                                           this.                                                                           result in a funding
qualification (or    ‘ULN’                                                                                                                             recovery.
higher) and are      And the new aim is funded                         If you confirm the learner has achieved the aim in question, or we have
fully funded for a   through AEB                                       identified a match between your UKPRN (or the reported partner UKPRN) and
further level 2      And the new aim is fully-                         that reported for the previous instance of the learning aim, you MUST correct
entitlement aim      funded                                            this data by recoding the aims with Funding model code 99.
                     And the previous aim is a full
REPORT TITLE:        level 2 or higher
Level 2              And the ‘Learning actual end
entitlement          date’ of the previous aim is
exceptions           on or after 01/08/2015
                     And the ‘Learning start date’
                     is after the ‘Learning actual
                     end date’ of the previous aim
                     And the ‘Outcome’ of the
                     previous aim is 1
                     And the level of the previous
                     aim is greater than, or equal
                     to, 2

                                                                               Page 25 of 34
Report number
                     Report logic                     Exclusions       Action you must take                                                            Action we will take
and name
21.                  All new or continuing full       Generic ULNs     You should check that data such as the Learning aim reference or ULN has        Failure to correct data
Learners who         level 3 aims where the           (‘9999999999’)   been recorded correctly. You must then use the LRS and check with the learner   where there is a
have achieved a      following match:                                  where they have not declared previous learning to you, retaining evidence of    UKPRN match will
full level 3                                                           this.                                                                           result in a funding
qualification (or    ‘ULN’                                                                                                                             recovery.
higher) and are      And the new aim is funded                         If you confirm the learner has achieved the aim in question, or we have
subsequently         through AEB                                       identified a match between your UKPRN (or the reported partner UKPRN) and
funded (full or      And the previous aim is a full                    that reported for the previous instance of the learning aim, you MUST correct
co-) for a further   level 3 or higher                                 this data by recoding the aims with Funding model code 99.
level 3              And the ‘Learning actual end
entitlement aim      date’ of the previous aim is
                     on or after 01/08/2016
REPORT TITLE:        And the ‘Learning start date’
Level 3              is after the ‘Learning actual
entitlement          end date’ of the previous aim
exceptions           And the ‘Outcome’ of the
                     previous aim is 1
                     And the level of the previous
                     aim is greater than, or equal
                     to, 3

                                                                               Page 26 of 34
Report number
                     Report logic                        Exclusions       Action you must take                                                                Action we will take
and name
22.                  All traineeship programme           Traineeship      Progressing to further learning is a successful outcome of a traineeship            Failure to correct data
Traineeships         aims where the following            component        programme.                                                                          where there is a
where the learner    data matches between two            aims                                                                                                 UKPRN match will
is studying a full   providers:                                           If you confirm the learner was already taking learning at level 3 or above before   result in a funding
level 2 or level 3   ‘ULN’ And the overlapping           Generic ULNs     starting the traineeship or we have identified a UKPRN match, the traineeship       recovery.
qualification        aim is a full level 2, full level   (‘9999999999’)   will be deemed to be ineligible and you must recode the programme with
concurrently         3, or higher                                         Funding model code 99.
                     And the overlapping aim is
REPORT TITLE:        NOT delivered as part of a                           If you confirm that a learner has started an identified aim since starting their
Traineeships and     traineeship                                          traineeship programme, or we have identified a UKPRN match, the learner will
further learning     And the ‘Learning start date’                        be deemed to have achieved the programme and it must be recorded as
                     and ‘Learning actual end’                            completed with a Learning actual end date before the new aim commenced.
                     indicate learning has/is
                     taking place simultaneously
23.                  All new or continuing               Traineeship      You should check that data such as the Learning aim reference or ULN has            Failure to correct data
Traineeships         traineeship programme aims          component        been recorded correctly. You must then use the LRS and check with the learner       where there is a
where the learner    where the following match:          aims             where they have not declared previous learning to you, retaining evidence of        UKPRN match will
has already          ‘ULN’ And the previous aim                           this.                                                                               result in a funding
achieved a full      is a full level 3 or higher         16-19 funded                                                                                         recovery.
Level 3              And the ‘Learning actual end        traineeships     If you confirm the learner has achieved the aim in question, or we have
                     date’ of the previous aim is        (previously      identified a match between your UKPRN (or the reported partner UKPRN) and
REPORT TITLE:        on or after 01/08/2016              EFA-funded)      that reported for the previous instance of the learning aim, you MUST correct
Traineeship level    And the ‘Learning start date’                        this data by recoding the aims with Funding model code 99.
3 exceptions         is after the ‘Learning actual       Generic ULNs
                     end date’ of the previous aim       (‘9999999999’)
                     And the ‘Outcome’ of the
                     previous aim is 1

                                                                                   Page 27 of 34
Report number
                    Report logic                    Exclusions       Action you must take                                                            Action we will take
and name
24.                 All new or continuing           16-19 funded     You should check that data such as the Learning aim reference or ULN has        Failure to correct data
Trainees who        traineeship programme aims      traineeships     been recorded correctly. You must then use the LRS and check with the learner   where there is a
have previously     where the following match:      (previously      where they have not declared previous learning to you, retaining evidence of    UKPRN match will
achieved an         ‘ULN’                           EFA-funded)      this.                                                                           result in a funding
apprenticeship or   And the ‘Learning actual end                                                                                                     recovery.
traineeship         date’ of the previous           Generic ULNs     If you confirm the learner has achieved the programme in question, or we have
                    apprenticeship or traineeship   (‘9999999999’)   identified a match between your UKPRN (or the reported partner UKPRN) and
REPORT TITLE:       programme is on or after                         that reported for the previous programme, you MUST correct this data by
Traineeship         01/08/2015                                       recoding the aims with Funding model code 99. Learners who have previously
programme           And the ‘Learning start date’                    completed a traineeship or apprenticeship are deemed to be work ready and
exceptions          of the traineeship                               have sufficient employment experience.
                    programme is after the
                    ‘Learning actual end date’ of
                    the previous apprenticeship
                    or traineeship programme
                    And the ‘Outcome’ of the
                    previous apprenticeship or
                    traineeship programme is 1

                                                                             Page 28 of 34
Report number
                  Report logic                    Exclusions   Action you must take                                                               Action we will take
and name
25.               There is no corresponding                    You must ensure that you report loans-funded activity in the ILR with funding      We may ask you to
Loans learning    ILR record where ILR and                     model 99 and the advanced learning loans indicator.                                provide evidence to
not being         SLC data is joined as:                                                                                                          support the accuracy
recorded in ILR   ‘UKPRN’ And ‘ULN’ And                        You should check against the Learning Provider Portal for any data held for        of the data returned in
                  ‘Learning aim reference’ And                 learners and ensure it is correct for any learners identified.                     the ILR. If the loans
REPORT TITLE:     the ‘Learning actual end                                                                                                        funding is found to be
Loans reporting   date’ reported by SLC is on                                                                                                     ineligible and does not
in ILR            or after 01/08/2017 or is not                                                                                                   support the funding
                  returned And the ‘Funding                                                                                                       received from SLC, we
                  model’ reported in the ILR is                                                                                                   will take steps that
                  99 And the ADL indicator is                                                                                                     may affect your future
                  1                                                                                                                               loans facility.

26.               There is corresponding ILR                   If a learning aim is being financed through a loan, the learning aim record must   We may ask you to
Loans funding     record where ILR and SLC                     be reported in the ILR with Funding model 99 and ADL = 1.                          provide evidence to
and AEB or        data is joined on:                                                                                                              support the data
apprenticeships   ‘UKPRN’ And ‘ULN’ And                        You should check against the Learning Provider Portal for any data held for        returned in the ILR. If
funding claimed   ’Learning aim reference’                     learners and ensure it is correct for any learners identified.                     we are satisfied that
for the same      And the ‘Learning actual end                                                                                                    funding is ineligible,
learning aim      date’ reported by SLC is on                  Learners who are already eligible for adult skills or apprenticeship funding       we will take steps to
                  or after 01/08/2017 or is not                should not be moved onto loans funding in order to preserve achievement rates.     recover funding
REPORT TITLE:     returned                                                                                                                        through SLC or
Loans duplicate   And (the ‘Funding model’                                                                                                        recover any of our
funding           reported in the ILR is 35 or                                                                                                    funding as appropriate.
                  36 Or the ‘Funding model’
                  reported in the ILR is 81 and
                  the ‘Programme type’ is 25)

                                                                        Page 29 of 34
Report number
                   Report logic                      Exclusions   Action you must take                                                                  Action we will take
and name
27.                All aims funded through a                      You must not change or update the learning planned end date after the funding         We may ask you to
Loans where the    loan where:                                    qualifying period has passed, even if the learner continues on the learning aim       provide evidence to
ILR planned                                                       beyond that date. You should not change this data between funding years.              support the data
duration is        There is no ‘Learning actual                                                                                                         returned in the ILR. If
longer than the    end date’ in the ILR                           You must check this report in conjunction with report 6 (changes to planned end       we are satisfied that
planned duration   And                                            date across funding years) and action accordingly.                                    loans funding is being
of the loan        The planned duration in the                                                                                                          drawn down too
                   ILR is more than 30 days                       You and the learner must confirm the information in the learner file is correct       quickly, we will take
REPORT TITLE:      after the SLC planned                          and, therefore, the information you have reported to the SLC through the              steps to correct this
Loans planned      duration                                       Learning Provider Portal and to us in the ILR is correct. If the data in the ILR is   through SLC.
duration           And the ‘Learning start date’                  correct (and you have followed the correct procedure for correcting any data
exceptions         in the ILR is within a week of                 recording errors), you must then ensure any changes are carried out on the SLC
                   the SLC start date                             Learning Provider Portal with a change of circumstances form. This would
                                                                  ensure your payment profile is updated.

28.                All aims funded through a                      You must be able to provide evidence of the learner assessment and enrolment          We may ask you to
19 – 23 learners   loan where:                                    that confirms if they had achieved a full level 3 qualification prior to commencing   provide evidence to
and prior          The learner is aged 19 to 23                   the loans-funded aim. If the learner had not achieved a full level 3, you must be     support the application
attainment         And the learner’s prior                        able to provide evidence that the learner was made aware that they have an            for a loan. If you have
                   attainment is below level 3                    entitlement to funding through the adult education budget before applying for a       an AEB funding
REPORT TITLE:      And there is no ILR record of                  loan.                                                                                 agreement and we are
Loans 19-23        the learner achieving a full                                                                                                         satisfied that the loan
eligibility        level 3 qualification or higher                If you have an AEB funding agreement with us and the learner did not have a           is ineligible, we will
                   in the last 2 years                            full level 3, you MUST withdraw the loan and fund the learner through the adult       take steps to recover
                                                                  education budget and reduce their fee liability to zero.                              funding through SLC.

                                                                           Page 30 of 34
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