Golf Tournament Organizer User Guide - Golf Tournaments

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Golf Tournament Organizer User Guide - Golf Tournaments
SADIE GOLF TOURNAMENT SOFTWARE

Golf Tournament Organizer User Guide
             Golf Tournaments

             © Sadie Golf Tournaments USA, LLC
                      1355 NW 13th Ave
                      Portland OR 97209
                     Info@SadieGolf.com
Golf Tournament Organizer User Guide - Golf Tournaments
Table of Contents

     Golf Tournament Organizers, Welcome to Sadie Golf! ............. 1	
  
     Tournaments ............................................................................. 1	
  
              Introduction ..................................................................................... 1	
  

     Support ...................................................................................... 2	
  
     Let’s Get Started........................................................................ 2	
  
     Landing Page ............................................................................ 2	
  
     Create a New Tournament ........................................................ 3	
  
              Set Up ............................................................................................. 4	
  

              Rules & Scoring .............................................................................. 5	
  
              Player Spots .................................................................................... 6	
  

              Sponsor Packages .......................................................................... 8	
  

              Tournament Website ....................................................................... 9	
  
              Activate Your Tournament ............................................................ 10

     Tournament Revenue……………………………………………..10
     Player Management ................................................................ 11
     Group Managment................................................................... 12
     Tournament Communications ................................................. 13
     Print Materials.......................................................................... 14
     Contact Us ............................................................................... 14
Golf Tournament Organizer User Guide - Golf Tournaments
1
                                                                                                                                             Chapter
S A D I E   G O L F      U S E R ’ S        G U I D E

        Golf Tournament Organizers,
        Welcome to Sadie Golf!
        This manual assumes you have already received your Sadie Golf login information and are ready to begin setting up
        your golf tournament. If you have not received your login, please contact the golf tournament director at your contracted
        course.

        S
                   adie	
  Golf	
  is	
  an	
  innovative,	
  cloud-­‐based	
  tool	
  built	
  to	
  address	
  the	
  needs	
  of	
  the	
  golf	
  tournament	
  
                   industry.	
   Specifically,	
   Sadie	
   Golf	
   will	
   improve	
   the	
   tournament	
   planning	
   process,	
   increase	
  
                   tournament	
   revenue,	
   aggregate	
   vendor	
   resources,	
   and	
   increase	
   player	
   involvement	
   for	
  
                   tournaments.	
  

        Tournaments
        Whether	
   you’re	
   a	
   professional	
   golf	
   tournament	
   planner,	
   tournament	
   chairperson,	
   or	
   first-­‐time	
  
        tournament	
   organizer,	
   it	
   can	
   be	
   a	
   challenge	
   to	
   organize	
   a	
  successful	
  golf	
   tournament	
   while	
   meeting	
  
        financial	
  goals.	
  	
  Fortunately,	
  Sadie	
  Golf	
  will	
  supply	
  you	
  with	
  every	
  tool	
  you	
  need	
  to	
  plan,	
  implement	
  and	
  
        manage	
  your	
  golf	
  tournament.	
  

        8
                                     What you can do with Sadie Golf
                                     With	
   Sadie	
   Golf	
   you	
   will	
   be	
   able	
   to	
   plan	
   your	
   tournament,	
   create	
   and	
   edit	
   a	
  
                                     tournament	
   specific	
   homepage,	
   manage	
   player	
   registration,	
   process	
   registration	
  
                                     payments	
   online,	
   print	
   tournament	
   materials,	
   and	
   manage	
   your	
   players	
   and	
  
                                     groupings.	
  

        In	
   the	
   coming	
   months	
   you	
   will	
   also	
   be	
   able	
   to	
   purchase	
  various	
   products	
   and	
   services	
   through	
   Sadie	
  
        Golf’s	
  website,	
  including:	
  apparel,	
  signage,	
  awards,	
  hole-­‐in-­‐one	
  insurance,	
  online	
  auction	
  services,	
  and	
  
        live	
  scoring.	
  	
  

                                                                                    1
Golf Tournament Organizer User Guide - Golf Tournaments
S A D I E        G O L F        U S E R ’ S         G U I D E

Support
For	
  a	
  detailed	
  list	
  of	
  technical	
  support	
  options:	
  	
  
Sadie	
  Golf	
  Tournaments	
  USA,	
  LLC	
  	
  
1355	
  NW	
  13th	
  Avenue	
  
Portland,	
  Oregon	
  97209	
  	
  
Phone:	
  1-­‐888-­‐363-­‐6447	
  
info@SadieGolf.com	
  

Let’s Get Started
Are	
  you	
  ready	
  to	
  begin	
  setting	
  up	
  your	
  first	
  golf	
  tournament	
  in	
  Sadie	
  Golf?	
  Great,	
  we	
  are	
  excited	
  to	
  help!	
  
                                      Each	
  section	
  within	
  the	
  site	
  will	
  guide	
  you	
  through	
  the	
  process	
  of	
  setting	
  up	
  your	
  
User Log-ins Do you
still need to acquire your            golf	
  tournament.	
  Once	
  your	
  tournament’s	
  website	
  has	
  launched,	
  you	
  will	
  be	
  able	
  
login information? Contact            to	
  easily	
  manage	
  your	
  tournament	
  and	
  make	
  real-­‐time	
  updates.	
  	
  
your Course Tournament
Director

                                      Landing Page
Once	
  you	
  have	
  successfully	
  logged	
  into	
  Sadie	
  Golf,	
  the	
  first	
  page	
  you	
  will	
  see	
  is	
  your	
  unique	
  Sadie	
  Golf	
  
landing	
  page.	
  From	
  the	
  top	
  navigation	
  you	
  will	
  see	
  the	
  following:	
  Tournaments,	
  Facilities,	
  Users,	
  and	
  
Pro	
  Shop.	
  Only	
  users	
  with	
  admin	
  rights	
  will	
  have	
  the	
  ability	
  to	
  add	
  golf	
  facilities	
  and	
  users.	
  Golf	
  
tournament	
  organizers	
  will	
  have	
  the	
  ability	
  to	
  create	
  new	
  tournaments	
  and	
  modify	
  existing	
  
tournaments.	
  

From	
  the	
  Your	
  Tournaments	
  list,	
  you	
  can	
  quickly	
  view	
  tournaments	
  associated	
  with	
  your	
  account.	
  From	
  
the	
  Options	
  drop	
  down,	
  you	
  can	
  quickly	
  navigate	
  to	
  the	
  following	
  sections	
  of	
  your	
  tournament:	
  Preview	
  
Tournament,	
  Edit	
  Tournament,	
  and	
  Copy	
  Tournament.	
  	
  

                                                                                 2
Golf Tournament Organizer User Guide - Golf Tournaments
Create New Tournament
From	
  your	
  Sadie	
  Golf	
  landing	
  page,	
  select	
  Add	
  Tournament	
  from	
  the	
  Tournaments	
  drop	
  down	
  menu,	
  or	
  
click	
  the	
  Create	
  New	
  Tournament	
  button	
  to	
  begin	
  setting	
  up	
  your	
  tournament.	
  

You	
   will	
   be	
   prompted	
   to	
   complete	
   the	
   following:	
   Tournament	
   Name,	
   Facility,	
   Course(s),	
   and	
  
Organizer.	
  	
  

Tournament	
  Name:	
  Enter	
  your	
  complete	
  tournament	
  name.	
  

Facility:	
  The	
  facility	
  is	
  your	
  contracted	
  facility.	
  	
  

Course(s):	
  The	
  course	
  is	
  the	
  course	
  (or	
  courses)	
  from	
  that	
  facility	
  on	
  which	
  your	
  golf	
  tournament	
  
will	
  take	
  place.	
  	
  

Organizer:	
  The	
  Organizer	
  is	
  the	
  person	
  responsible	
  for	
  setting	
  up	
  the	
  golf	
  tournament.	
  If	
  you	
  will	
  
be	
   organizing	
   this	
   tournament,	
   put	
   your	
   name.	
   If	
   you	
   are	
   setting	
   up	
   this	
   tournament	
   for	
   someone	
  
else	
   to	
   manage,	
   type	
   their	
   name.	
   NOTE:	
   Before	
   you	
   set	
   up	
   a	
   tournament	
   for	
   someone	
   else	
   to	
  
manage,	
  make	
  sure	
  you	
  have	
  created	
  a	
  User	
  profile	
  for	
  that	
  person.	
  

Once	
  you	
  have	
  entered	
  the	
  Tournament	
  Name,	
  Facility,	
  Course(s),	
  and	
  Organizer	
  click	
  the	
  Create	
  
New	
  Tournament	
  button	
  to	
  set	
  up	
  your	
  tournament.	
                                           	
  

                                                                                3
Golf Tournament Organizer User Guide - Golf Tournaments
Note

If the facility is unable to locate the golf course or club you have contracted to host your
tournament, please send a message to info@SadieGolf.com. Include a description of the
issue and someone will get back to you immediately.

Next,	
  you	
  will	
  see	
  a	
  brief	
  explanation	
  of	
  the	
  tournament	
  set	
  up	
  process,	
  in	
  a	
  popup	
  box.	
  Once	
  you	
  have	
  
read	
  the	
  information	
  in	
  the	
  text	
  box,	
  click	
  the	
  OK	
  button.	
  

Set Up
The	
  Set	
  Up	
  section	
  will	
  prompt	
  you	
  to	
  fill	
  in	
  the	
  following	
  tournament	
  details:	
  

         1. Tournament	
   Name	
   –	
   This	
   will	
   be	
   prepopulated	
   based	
   on	
   the	
   name	
   provided	
   by	
   you	
   in	
   the	
  
            Create	
  a	
  New	
  Tournament	
  window.	
  

         2. Event	
   Location,	
   Dates	
   &	
   Times	
   –	
   Select	
   the	
   date(s)	
   of	
   your	
   tournament.	
   Please	
   review	
   the	
  
            contract	
  with	
  your	
  hosted	
  course	
  to	
  ensure	
  dates	
  match.	
  

         3. Registration	
  Deadline	
  –	
  If	
  you	
  would	
  like	
  to	
  close	
  registration	
  on	
  a	
  predefined	
  date,	
  set	
  that	
  
            here.	
  If	
  not,	
  the	
  expiration	
  date	
  should	
  be	
  the	
  date	
  of	
  the	
  tournament.	
  

         4. Add/Edit	
  Organizer	
  –	
  This	
  section	
  allows	
  you	
  to	
  choose	
  who	
  will	
  be	
  able	
  to	
  view	
  and	
  edit	
  your	
  
            tournament	
  information	
  on	
  Sadie	
  Golf.	
  To	
  add	
  a	
  new	
  organizer	
  to	
  your	
  tournament,	
  click	
  the	
  
            Add	
  an	
  Organizer	
  button	
  and,	
  if	
  the	
  organizer	
  is	
  already	
  a	
  member	
  of	
  Sadie	
  Golf,	
  search	
  for	
  
            them	
  using	
  the	
  search	
  area,	
  or,	
  if	
  they	
  do	
  not	
  have	
  a	
  Sadie	
  Golf	
  profile,	
  create	
  a	
  profile	
  for	
  them	
  
            by	
  clicking	
  the	
  Add	
  New	
  Organizer	
  checkbox	
  and	
  filling	
  in	
  their	
  information.	
  

NEXT	
  SECTION	
  Verify	
  the	
  accuracy	
  of	
  your	
  Set	
  Up	
  page.	
  If	
  you	
  need	
  to	
  make	
  changes,	
  make	
  them	
  now,	
  then	
  click	
  the	
  “Next”	
  button	
  on	
  the	
  
page	
  footer	
  to	
  proceed	
  to	
  the	
  next	
  section.	
  

                                                                                                         4
Golf Tournament Organizer User Guide - Golf Tournaments
Rules & Scoring
The	
  Tournament	
  Rules	
  section	
  allows	
  you	
  to	
  set	
  up	
  your	
  on-­‐course	
  competitions	
  and	
  any	
  rules	
  of	
  play	
  
you	
  would	
  like	
  printed	
  on	
  your	
  rules	
  sheet.	
  	
  

      1. Contest	
  Recommendations	
  –	
  Your	
  contracted	
  golf	
  course/club	
  will	
  have	
  recommended	
  holes	
  
         assigned	
   for	
   various	
   competitions.	
   Setting	
   up	
   competitions	
   for	
   your	
   tournament	
   will	
   provide	
  
         additional	
  activities	
  for	
  your	
  players	
  and	
  additional	
  revenue	
  sources	
  for	
  your	
  tournament.	
  If	
  you	
  
         are	
  planning	
  to	
  set	
  up	
  a	
  contest	
  on	
  a	
  hole	
  that	
  is	
  not	
  recommended,	
  contact	
  your	
  golf	
  course’s	
  
         tournament	
  coordinator	
  to	
  discuss	
  options.	
  

      2. Starting	
  Tees	
  –	
  Use	
  the	
  dropdown	
  lists	
  to	
  select	
  the	
  tee	
  boxes	
  you	
  would	
  like	
  to	
  have	
  the	
  men	
  
         and	
  women	
  participating	
  in	
  your	
  tournament	
  tee	
  off	
  from.	
  

      3. Starting	
  Format	
  –	
  Select	
  between	
  the	
  following	
  formats:	
  

                   •     Consecutive	
  Start	
  Times	
  –	
  Groups	
  tee	
  off	
  one	
  after	
  another	
  on	
  the	
  same	
  hole.	
  

                   •     Shotgun	
  –	
  All	
  groups	
  in	
  the	
  field	
  tee	
  off	
  simultaneously	
  on	
  different	
  holes.	
  For	
  example:	
  
                         group	
  1	
  starts	
  on	
  hole	
  1,	
  group	
  2	
  on	
  hole	
  2,	
  group	
  3	
  on	
  hole	
  3,	
  etc.	
  

            NOTE:	
  Starting	
  formats	
  are	
  published	
  on	
  printed	
  materials	
  and	
  are	
  used	
  for	
  player	
  
            management.	
  	
  

      4. Scoring	
  Format	
  –	
  Select	
  your	
  scoring	
  format.	
  Scoring	
  formats	
  will	
  be	
  displayed	
  on	
  your	
  
         tournament	
  rule	
  sheet.	
  

                         •      Stroke	
  Play	
  –	
  For	
  every	
  hole,	
  players	
  record	
  the	
  number	
  of	
  strokes	
  (shots),	
  
                                including	
  penalties,	
  it	
  took	
  to	
  complete	
  the	
  hole.	
  At	
  the	
  end	
  of	
  the	
  round,	
  the	
  total	
  
                                number	
  of	
  strokes	
  for	
  each	
  player	
  is	
  tallied.	
  The	
  player	
  who	
  completed	
  the	
  round	
  
                                with	
  the	
  fewest	
  strokes	
  wins.	
  

                         •      Best	
  Ball	
  –	
  Each	
  player	
  plays	
  their	
  own	
  ball	
  throughout	
  the	
  round,	
  and,	
  on	
  each	
  
                                hole,	
  the	
  low	
  score	
  ("best	
  ball")	
  of	
  the	
  group	
  serves	
  as	
  the	
  team	
  score.	
  At	
  the	
  end	
  
                                of	
  the	
  round,	
  the	
  team	
  with	
  the	
  lowest	
  score	
  wins.	
  

                         •      Scramble	
  –	
  Each	
  player	
  tees	
  off	
  on	
  each	
  hole.	
  The	
  best	
  of	
  the	
  tee	
  shots	
  is	
  selected	
  
                                and	
  each	
  player	
  plays	
  their	
  second	
  shot	
  from	
  that	
  location.	
  Then,	
  the	
  best	
  of	
  the	
  
                                second	
  shots	
  is	
  selected	
  and	
  each	
  player	
  plays	
  their	
  third	
  shot	
  from	
  that	
  location,	
  
                                and	
  so	
  on	
  until	
  the	
  ball	
  holed.	
  The	
  team's	
  score	
  is	
  a	
  tally	
  of	
  team	
  strokes	
  (best	
  
                                shots)	
  it	
  took	
  to	
  complete	
  the	
  round.	
  

                         •      Shamble	
  –	
  This	
  scoring	
  format	
  is	
  a	
  combination	
  of	
  the	
  scramble	
  and	
  stroke	
  play	
  
                                formats.	
  Each	
  player	
  tees	
  off	
  on	
  each	
  hole.	
  The	
  best	
  tee	
  shot	
  is	
  selected	
  and	
  each	
  
                                player	
  plays	
  their	
  second	
  shot	
  from	
  that	
  location.	
  Unlike	
  the	
  scramble,	
  the	
  rest	
  of	
  
                                that	
  hole	
  is	
  then	
  played	
  by	
  individual	
  stroke	
  play	
  rules,	
  until	
  each	
  player	
  has	
  holed	
  
                                out.	
  	
  

                                                                                 5
•        Skins	
  –	
  A	
  type	
  of	
  match	
  play	
  wherein	
  each	
  hole	
  is	
  assigned	
  a	
  value.	
  The	
  player	
  who	
  
                                              wins	
  (requires	
  the	
  fewest	
  strokes	
  to	
  finish	
  the	
  hole)	
  the	
  hole	
  is	
  said	
  to	
  have	
  won	
  
                                              the	
  "skin"	
  and	
  whatever	
  that	
  skin	
  is	
  worth.	
  Whoever	
  has	
  the	
  most	
  points	
  after	
  the	
  
                                              round	
  is	
  completed	
  is	
  the	
  winner.	
  In	
  the	
  case	
  of	
  a	
  tie	
  on	
  an	
  individual	
  hole,	
  the	
  
                                              value	
  of	
  that	
  hole	
  is	
  carried	
  over	
  and	
  added	
  to	
  the	
  value	
  of	
  the	
  next	
  hole.	
  

                                     •        Stableford	
  –	
  A	
  scoring	
  system	
  wherein,	
  rather	
  than	
  counting	
  the	
  total	
  number	
  of	
  
                                              strokes	
  taken,	
  there	
  is	
  a	
  point	
  scoring	
  system	
  based	
  on	
  the	
  number	
  of	
  strokes	
  
                                              taken	
  at	
  each	
  hole.	
  Unlike	
  traditional	
  scoring	
  methods,	
  where	
  the	
  aim	
  is	
  to	
  have	
  
                                              the	
  lowest	
  score,	
  the	
  objective	
  is	
  to	
  have	
  the	
  highest	
  score.	
  Typical	
  scoring	
  rules	
  
                                              per	
  hole	
  are:	
  0	
  points	
  for	
  being	
  2+	
  strokes	
  over	
  par,	
  1	
  point	
  for	
  being	
  1	
  stroke	
  over	
  
                                              par,	
  2	
  points	
  for	
  being	
  even,	
  3	
  points	
  for	
  being	
  1	
  stroke	
  under	
  par,	
  4	
  points	
  for	
  2	
  
                                              strokes	
  under,	
  5	
  points	
  for	
  3	
  strokes	
  under,	
  and	
  6	
  points	
  for	
  4	
  strokes	
  under.	
  

         5. Additional	
  Rules	
  (Optional)	
  –	
  The	
  additional	
  rules	
  section	
  is	
  a	
  freeform	
  text	
  box	
  you	
  can	
  use	
  to	
  
            add	
   additional	
   sections	
   to	
   your	
   rules	
   sheet.	
   If	
   you	
   are	
   not	
   sure	
   what	
   additional	
   rules	
   to	
   add,	
  
            work	
  with	
  your	
  golf	
  course	
  tournament	
  organizer	
  to	
  get	
  any	
  course	
  specific	
  rules.	
  These	
  rules	
  
            will	
  be	
  displayed	
  on	
  your	
  tournament’s	
  rules	
  sheet.	
  

         	
  	
  	
  	
  	
  	
  	
  	
  Sample	
  of	
  additional	
  rule	
  sections:	
  	
  

                  •         Course	
  monitor	
  or	
  volunteer	
  information	
  
                  •         Any	
  exceptions	
  to	
  USGA	
  Rules	
  that	
  govern	
  play	
  
                  •         Notification	
  of	
  water	
  hazards	
  
                  •         Scorecard	
  submission	
  locations	
  
                  •         Location	
  of	
  restrooms	
  and	
  drinking	
  fountains	
  
                  •         Rules	
  for	
  slow	
  play	
  
   	
  
NEXT	
  SECTION	
  Verify	
  the	
  accuracy	
  of	
  your	
  Rules	
  &	
  Scoring	
  section.	
  If	
  you	
  need	
  to	
  make	
  changes,	
  make	
  them	
  now,	
  then	
  click	
  the	
  “Next”	
  blue	
  
button	
  on	
  the	
  page	
  footer	
  to	
  proceed	
  to	
  the	
  next	
  section.	
  

Player Spots
         1. Registration	
  Ability	
  

                            a. Private	
  Tournament	
  –	
  Private	
  tournaments	
  are	
  closed	
  to	
  outside	
  registrations.	
  

                            b. Public	
  Tournament	
  –	
  Public	
  tournaments	
  have	
  open	
  player	
  registration.	
  By	
  creating	
  a	
  
                               public	
  tournament	
  you	
  will	
  be	
  able	
  to	
  customize	
  sponsorship	
  and	
  registration	
  packages	
  
                               available	
  for	
  purchase	
  through	
  your	
  tournament's	
  homepage.	
  

         2. Registration	
   Capacity	
   –	
   Set	
   the	
   maximum	
   number	
   of	
   players	
   able	
   to	
   register	
   for	
   your	
  
            tournament.	
  

         3. Set	
  Player	
  Spots	
  

                            a. Adding	
  your	
  player	
  packages:	
  	
  

                                                                                                        6
i. Add	
  a	
  Template	
  Package	
  –	
  This	
  section	
  will	
  allow	
  you	
  to	
  easily	
  select	
  the	
  most	
  
                              common	
  player	
  groupings:	
  single,	
  double	
  and	
  foursome.	
  Once	
  you	
  select	
  the	
  
                              template	
  packages	
  you	
  would	
  like	
  to	
  offer	
  your	
  players,	
  you	
  can	
  set	
  the	
  prices	
  
                              for	
  each.	
  

                          ii. Add	
  a	
  Custom	
  Package	
  –	
  This	
  section	
  will	
  allow	
  you	
  to	
  create	
  custom	
  player	
  
                              packages.	
  	
  

            b. Customize	
  Each	
  Package	
  

                           i. Package	
  –	
  Use	
  this	
  text	
  box	
  to	
  title	
  each	
  Player	
  Package.	
  	
  

                          ii. Round(s)	
   –	
   Use	
   this	
   selector	
   to	
   choose	
   which	
  of	
   your	
   tournament	
   rounds	
   this	
  
                              package	
  will	
  include	
  a	
  spot	
  in.	
  

                         iii. Spots	
  –	
  Use	
  this	
  section	
  to	
  designate	
  the	
  number	
  of	
  player	
  spots	
  each	
  package	
  
                              will	
   include.	
   Ex:	
   4	
   player	
   spots	
   for	
   a	
   foursome,	
   2	
   for	
   a	
   twosome,	
   1	
   for	
   an	
  
                              individual,	
  etc.	
  	
  

                         iv. Price	
  –	
  Set	
  the	
  price	
  of	
  your	
  player	
  packages	
  in	
  this	
  section.	
  

                          v. #	
  Available	
  –	
  This	
  text	
  box	
  is	
  optional,	
  but	
  can	
  be	
  used	
  to	
  limit	
  the	
  number	
  of	
  a	
  
                             certain	
  package	
  that	
  can	
  be	
  sold.	
  Ex:	
  If	
  you	
  would	
  like	
  to	
  sell	
  foursomes,	
  but	
  
                             set	
  the	
  maximum	
  number	
  of	
  foursome	
  that	
  can	
  be	
  sold	
  at	
  5,	
  you	
  would	
  enter	
  
                             “5”	
  in	
  this	
  section.	
  	
  

                         vi. Description	
   –	
   Use	
   this	
   text	
   box	
   to	
   provide	
   a	
   brief	
   description	
   of	
   each	
   Player	
  
                             Package.	
  

            c.     Add/Edit	
   Packages	
   After	
   Tournament	
   is	
   Activated	
   –	
   If	
   you	
   want	
   to	
   add	
   new	
   Player	
  
                   Packages,	
  or	
  edit	
  existing	
  ones,	
  after	
  you	
  have	
  activated	
  your	
  tournament,	
  simply	
  click	
  
                   the	
  Edit	
  Packages	
  button.	
  You	
  can	
  then	
  use	
  the	
  Edit	
  Packages	
  popup	
  to	
  make	
  edits	
  or	
  
                   additions	
  to	
  your	
  package	
  offerings.	
  	
  

4. Registration	
   Fee	
   Liability	
  –	
   Use	
   this	
   section	
   to	
   indicate	
   whether	
   tournament	
  registrants	
  will	
  be	
  
   liable	
   for	
   the	
   online	
   registration	
   fees	
   (3%	
   online	
   booking	
   fee	
   and	
   2.5%	
   merchant	
   bank	
   fee)	
  
   associated	
   with	
   their	
   registration	
   through	
   the	
   Sadie	
   Golf	
   site,	
   if	
   the	
   tournament	
   will	
   assume	
  
   liability	
  for	
  these	
  fees,	
  or	
  if	
  the	
  liability	
  will	
  be	
  split	
  between	
  the	
  tournament	
  and	
  registrants.	
  

5. Additional	
  Player	
  Information	
  (Optional)	
  –	
  Use	
  this	
  optional	
  section	
  to	
  set	
  custom	
  fields	
  that	
  
   capture	
  desired	
  player	
  information,	
  such	
  as:	
  shirt	
  size,	
  age,	
  food	
  allergies,	
  etc.	
  

                                                                            7
 	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
                                                                                                                                         	
  

NEXT	
  SECTION	
  Verify	
  the	
  accuracy	
  of	
  your	
  Player	
  Spots	
  section.	
  If	
  you	
  need	
  to	
  make	
  changes,	
  make	
  them	
  now,	
  then	
  click	
  the	
  “Next”	
  blue	
  
button	
  on	
  the	
  page	
  footer	
  to	
  proceed	
  to	
  the	
  next	
  section.	
  

Sponsor Packages
                                1. Set	
  Sponsor	
  Packages	
  

                                                                               a. 	
  Adding	
  your	
  sponsor	
  packages:	
  	
  

                                                                                            i.       Add	
   a	
   Custom	
   Package	
   –	
   This	
   section	
   will	
   allow	
   you	
   to	
   create	
   custom	
  
                                                                                                     sponsor	
  packages.	
  	
  

                                                                                           ii.       Add	
   a	
   Template	
   Package	
   –	
   This	
   section	
   will	
   allow	
   you	
   to	
   easily	
   select	
   the	
  
                                                                                                     most	
   common	
   sponsor	
   packages:	
   Title	
   Sponsor,	
   Pin	
   Flag	
   Sponsor,	
   Tee	
  
                                                                                                     Marker	
  Sponsor,	
  etc.	
  Once	
  you	
  select	
  the	
  template	
  packages	
  you	
  would	
  like	
  
                                                                                                     to	
  offer	
  your	
  sponsors,	
  you	
  can	
  set	
  the	
  prices	
  for	
  each.	
  

                                                                               b. Customize	
  Each	
  Package	
  

                                                                                          vii. Package	
  –	
  Use	
  this	
  text	
  box	
  to	
  title	
  each	
  sponsor	
  package.	
  	
  

                                                                                         viii. Round(s)	
   –	
   Use	
   this	
   selector	
   to	
   choose	
   which	
   of	
   your	
   tournament	
   rounds	
   this	
  
                                                                                               package	
  will	
  allow	
  its	
  purchaser	
  to	
  sponsor.	
  

                                                                                          ix. Spots	
  –	
  Use	
  this	
  section	
  to	
  designate	
  the	
  number	
  of	
  player	
  spots	
  each	
  package	
  
                                                                                              will	
  include,	
  if	
  any.	
  	
  

                                                                                           x. Price	
  –	
  Set	
  the	
  price	
  of	
  your	
  Sponsor	
  Packages	
  in	
  this	
  section.	
  	
  

                                                                                          xi. #	
  Available	
  –	
  This	
  text	
  box	
  is	
  optional,	
  but	
  can	
  be	
  used	
  to	
  limit	
  the	
  number	
  of	
  a	
  
                                                                                              certain	
   package	
   that	
   can	
   be	
   sold.	
   Ex:	
   If	
   you	
   would	
   like	
   to	
   sell	
   a	
   Title	
  
                                                                                              Sponsorship,	
  but	
  only	
  want	
  to	
  sell	
  one,	
  you	
  would	
  enter	
  “1”	
  in	
  this	
  section.	
  	
  

                                                                                          xii. Description	
  –	
   Use	
   this	
   text	
   box	
   to	
   provide	
   a	
   brief	
   description	
   of	
   each	
   Sponsor	
  
                                                                                               Package.	
  

                                                                                                                                            8
c.   Add/Edit	
  Packages	
  After	
  Tournament	
  is	
  Activated	
  –	
  If	
  you	
  want	
  to	
  add	
  new	
  Sponsor	
  
                                                                                                        Packages,	
  or	
  edit	
  existing	
  ones,	
  after	
  you	
  have	
  activated	
  your	
  tournament,	
  simply	
  click	
  
                                                                                                        the	
  Edit	
  Packages	
  button.	
  You	
  can	
  then	
  use	
  the	
  Edit	
  Packages	
  popup	
  to	
  make	
  edits	
  or	
  
                                                                                                        additions	
  to	
  your	
  package	
  offerings.	
  	
  

                                2. Registration	
  Fee	
  Liability	
  –	
  Use	
  this	
  section	
  to	
  indicate	
  whether	
  tournament	
  sponsors	
  will	
  be	
  
                                   liable	
   for	
   the	
   online	
   registration	
   fees	
   (3%	
   online	
   booking	
   fee	
   and	
   2.5%	
   merchant	
   bank	
   fee)	
  
                                   associated	
   with	
   their	
   payment	
   through	
   the	
   Sadie	
   Golf	
   site,	
   if	
   the	
   tournament	
   will	
   assume	
  
                                   liability	
  for	
  these	
  fees,	
  or	
  if	
  the	
  liability	
  will	
  be	
  split	
  between	
  the	
  tournament	
  and	
  sponsors.	
  

	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  

NEXT	
  SECTION	
  Verify	
  the	
  accuracy	
  of	
  your	
  Sponsor	
  Packages	
  section.	
  If	
  you	
  need	
  to	
  make	
  changes,	
  make	
  them	
  now,	
  then	
  click	
  the	
  “Next”	
  
blue	
  button	
  on	
  the	
  page	
  footer	
  to	
  proceed	
  to	
  the	
  next	
  section.	
  

Tournament Website
The	
  Tournament	
  Website	
  page	
  allows	
  you	
  to	
  customize	
  your	
  unique	
  tournament	
  homepage.	
  This	
  page	
  
will	
  be	
  live	
  to	
  the	
  web	
  and	
  allow	
  players	
  and	
  sponsors	
  to	
  register	
  for	
  your	
  tournament	
  online.	
  This	
  page	
  
can	
  feature	
  your	
  tournament	
  logo,	
  sponsor	
  logos,	
  photo	
  galleries,	
  course	
  map	
  information	
  about	
  your	
  
tournament,	
  information	
  about	
  your	
  organizations	
  and	
  a	
  schedule	
  of	
  events.	
  Your	
  tournament	
  website	
  
is	
  yours	
  to	
  do	
  with	
  as	
  you	
  please!	
  

                                1. Website	
  URL	
  –	
  The	
  URL	
  at	
  the	
  top	
  of	
  the	
  page	
  will	
  be	
  prepopulated	
  based	
  on	
  your	
  tournament	
  
                                   name	
   (https://www.sadiegolf.com/yourtournamentname).	
   If	
   you	
   would	
   like	
   to	
   change	
   the	
  
                                   prepopulated	
  URL,	
  simply	
  type	
  your	
  desired	
  URL	
  in	
  the	
  editable	
  text	
  area.	
  

                                2. Website	
  Title	
  (Optional)	
  –	
  This	
  text	
  box	
  allows	
  you	
  to	
  add	
  a	
  welcome	
  message	
  to	
  your	
  page	
  
                                   visitors.	
  

                                3. Upload	
  Logo	
  (Optional)	
  –	
  If	
  your	
  tournament	
  has	
  a	
  logo,	
  you	
  may	
  upload	
  it	
  using	
  the	
  Upload	
  
                                   Logo	
  button.	
  The	
  logo	
  will	
  appear	
  on	
  top	
  of	
  the	
  cover	
  image	
  and	
  on	
  your	
  printed	
  materials.	
  	
  

                                4. Upload	
   Cover	
   Image	
   –	
   To	
   upload	
   a	
   cover	
   image,	
   click	
   the	
   Upload	
   Cover	
   Image	
   button.	
   This	
  
                                   image	
  can	
  be	
  anything	
  you	
  wish.	
  Examples	
  include:	
  an	
  image	
  of	
  your	
  organization,	
  an	
  image	
  
                                   from	
  a	
  previous	
  year’s	
  tournament,	
  or	
  a	
  golf	
  related	
  image.	
  If	
  you	
  do	
  not	
  have	
  an	
  image	
  you	
  
                                   would	
  like	
  to	
  use,	
  feel	
  free	
  to	
  use	
  one	
  of	
  the	
  photos	
  we	
  have	
  provided	
  in	
  the	
  image	
  gallery.	
  

                                5. Tournament	
   Description	
   –	
   Provide	
   a	
   brief	
   summary	
   of	
   your	
   tournament.	
   Your	
   tournament	
  
                                   summary	
  will	
  be	
  prominently	
  displayed	
  on	
  your	
  tournament’s	
  homepage	
  and	
  will	
  be	
  one	
  of	
  the	
  
                                   first	
  sections	
  potential	
  players	
  and	
  sponsors	
  read	
  upon	
  reaching	
  your	
  tournament	
  homepage.	
  	
  

                                6. About	
   the	
   Charity	
   (Optional)	
   –	
   The	
   title	
   of	
   this	
   section	
   can	
   be	
   edited	
   using	
   the	
   Edit	
   button	
  
                                   located	
  next	
  to	
  the	
  title.	
  This	
  section	
  can	
  be	
  used	
  to	
  give	
  a	
  brief	
  description	
  of	
  the	
  cause	
  your	
  
                                   tournament	
  supports,	
  or	
  of	
  your	
  organization.	
  This	
  section	
  should	
  provide	
  its	
  readers	
  with	
  an	
  
                                   understanding	
  of	
  the	
  impact	
  your	
  tournament	
  will	
  have	
  on	
  your	
  community.	
  

                                                                                                                                                           9
7. Donate	
  URL	
  (Optional)	
  –	
  If	
  you	
  support	
  a	
  charity	
  and	
  have	
  an	
  existing	
  link	
  setup	
  for	
  fundraising,	
  
         you	
   can	
   enter	
   in	
   the	
   URL	
   and	
   it	
   will	
   be	
   linked	
   via	
   a	
   Donate	
   button	
   on	
   your	
   tournament	
  
         homepage.	
  If	
  you	
  do	
  not	
  have	
  a	
  donation	
  URL,	
  leave	
  this	
  section	
  blank.	
  	
  

      8. Schedule	
   of	
   Events	
   (Optional)	
   –	
   Use	
   this	
   freeform	
   text	
   box	
   to	
   input	
   your	
   tournament’s	
  
         schedule	
  of	
  events	
  (ex.	
  starting	
  time,	
  lunch,	
  awards	
  ceremony,	
  etc.).	
  

      9. Sponsor	
   Logos	
   –	
   This	
   area	
   of	
   the	
   tournament	
   website	
   is	
   where	
   you	
   can	
   showcase	
   the	
   logos	
   of	
  
         your	
  tournament’s	
  sponsors.	
  To	
  add	
  a	
  sponsor	
  logo,	
  click	
  the	
  Add	
  button	
  and	
  choose	
  the	
  image	
  
         you	
  would	
  like	
  to	
  upload.	
  The	
  logo	
  in	
  the	
  leftmost	
  position	
  should	
  be	
  reserved	
  for	
  your	
  main	
  
         sponsor,	
   as	
   it	
   will	
   be	
   displayed	
   in	
   the	
   most	
   prominent	
   position	
   on	
   your	
   tournament’s	
  
         homepage.	
  	
  

      10. Course	
  Maps	
  –	
  The	
  course	
  map	
  will	
  be	
  pulled	
  from	
  the	
  profile	
  of	
  your	
  selected	
  golf	
  course.	
  If	
  
          you	
  would	
  like	
  to	
  showcase	
  another	
  map	
  of	
  your	
  selected	
  course,	
  you	
  may	
  add	
  it	
  here.	
  

      11. Photo	
  Gallery	
  (Optional)	
  –	
  Use	
  this	
  optional	
  section	
  to	
  upload	
  any	
  photos	
  you	
  would	
  like	
  to	
  
          showcase	
   on	
   your	
   tournament’s	
   homepage.	
   To	
   upload	
   images,	
   simply	
   click	
   the	
   Add	
   button	
   to	
  
          name	
  your	
  photo	
  album,	
  then	
  click	
  Add	
  again	
  to	
  begin	
  uploading	
  photos.	
  	
  

You	
  may	
  preview	
  your	
  tournament’s	
  homepage	
  before	
  you	
  activate	
  your	
  tournament	
  by	
  clicking	
  the	
  
Preview	
  Website	
  button	
  located	
  at	
  the	
  bottom	
  of	
  the	
  Tournament	
  Website	
  page.	
  	
  

If	
  you	
  are	
  missing	
  any	
  information,	
  you	
  will	
  be	
  prompted	
  to	
  make	
  updates	
  before	
  you	
  can	
  activate	
  your	
  
tournament.	
  	
  

Once	
  you	
  are	
  ready	
  to	
  activate	
  your	
  tournament,	
  simply	
  click	
  the	
  Activate	
  Tournament	
  button	
  and	
  your	
  
tournament	
  website	
  will	
  be	
  live	
  on	
  the	
  web.	
  Once	
  live,	
  people	
  will	
  be	
  able	
  to	
  visit	
  your	
  tournament’s	
  
page	
  to	
  register	
  as	
  a	
  player	
  or	
  sponsor	
  for	
  your	
  event.	
  

Congratulations, you have created your first tournament using Sadie Golf!

Tournament Revenue
Once	
  you	
  have	
  launched	
  your	
  tournament,	
  you	
  will	
  be	
  able	
  to	
  visit	
  this	
  page	
   to	
  track	
  your	
   registrations	
  
and	
  review	
  your	
  collected	
  payments.	
  

Early	
  Reconciliation	
  –	
  If	
  you	
  would	
  like	
  to	
  request	
  an	
  early	
  reconciliation,	
  you	
  may	
  do	
  so	
  from	
  this	
  page.	
  
Simply,	
  click	
  the	
  Request	
  Funds	
  button,	
  and	
  a	
  representative	
  from	
  Sadie	
  Golf	
  will	
  get	
  in	
  contact	
  with	
  
you	
  as	
  quickly	
  as	
  possible.	
  	
  

You	
  will	
  be	
  able	
  to	
  request	
  up	
  to	
  90%	
  of	
  your	
  tournament’s	
  collected	
  revenue	
  before	
  the	
  tournament	
  
has	
  been	
  completed.	
  	
  

As	
  far	
  as	
  collecting	
  the	
  remainder	
  of	
  your	
  tournament	
  revenue,	
  getting	
  your	
  money	
  from	
  Sadie	
  Golf	
  is	
  a	
  
snap!	
  You	
  will	
  automatically	
  be	
  paid	
  100%	
  of	
  your	
  tournament's	
  revenue	
  10	
  days	
  after	
  your	
  tournament	
  
is	
  over.	
  You	
  can	
  choose	
  to	
  be	
  paid	
  by	
  check	
  or	
  to	
  have	
  your	
  funds	
  deposited	
  directly	
  into	
  your	
  bank	
  
account.	
  

                                                                                10
Player Management
Once	
  you	
  have	
  created	
  and	
  launched	
  your	
  tournament,	
  you	
  will	
  be	
  able	
  to	
  add,	
  edit	
  and	
  manage	
  your	
  
tournament’s	
  registrants.	
  

View/Edit Players
The	
  View/Edit	
  Players	
  section	
  of	
  Sadie	
  Golf	
  will	
  allow	
  you	
  to	
  add,	
  edit	
  and	
  manage	
  your	
  tournament’s	
  
participants.	
  

      1. Download	
  Template	
  –	
  if	
  you	
  have	
  a	
  list	
  of	
  preregistered	
  players,	
  who	
  will	
  not	
  be	
  registering	
  or	
  
         paying	
   through	
   your	
   tournament	
   homepage,	
   you	
   can	
   download	
   a	
   preformatted	
   excel	
  
         spreadsheet	
  on	
  which	
  to	
  input	
  these	
  players.	
  

      2. Upload	
  the	
  completed	
  list	
  –	
  Once	
  you	
  have	
  populated	
  the	
  list	
  with	
  your	
  player	
  data,	
  you	
  can	
  
         upload	
  that	
  list.	
  Doing	
  so	
  will	
  automatically	
  populate	
  your	
  player	
  list	
  on	
  Sadie	
  Golf.	
  After	
  you	
  
         have	
  uploaded	
  the	
  list,	
  you	
  can	
  individually	
  select	
  players	
  that	
  have	
  paid	
  for	
  their	
  spots,	
  or	
  mark	
  
         them	
  all	
  as	
  paid	
  using	
  the	
  Set	
  All	
  Players	
  Paid	
  button.	
  

            NOTE:	
  The	
  numerical	
  order	
  used	
  in	
  the	
  spreadsheet	
  will	
  be	
  used	
  to	
  populate	
  your	
  player	
  list.	
  If	
  
            you	
   have	
   grouped	
   foursomes,	
   make	
   sure	
   they	
   are	
   in	
   groups	
   of	
   four	
   before	
   you	
   upload	
   your	
  
            player	
  list.	
  	
  You	
  can	
  make	
  edits	
  to	
  the	
  groups	
  from	
  the	
  View/Edit	
  Groups	
  page.	
  

      3. Add	
  a	
  Player	
  –	
  You	
  can	
  add	
  players	
  individually	
  using	
  the	
  Add	
  a	
  Player	
  button.	
  

      4. Export	
  Player	
  List	
  –	
  Use	
  the	
  Export	
  List	
  button	
  Player	
  List	
  to	
  download	
  a	
  report	
  of	
  your	
  current	
  
         player	
  roster.	
  

                                                                              11
View/Edit Groups
The	
   View/Edit	
   Groups	
   section	
   of	
   Sadie	
   Golf	
   allows	
   you	
   to	
   edit	
   tee	
   times	
   and	
   move	
   players	
   to	
   and	
   from	
  
player	
   groups.	
   As	
   your	
   tournament	
  date	
   draws	
   closer,	
   you	
   should	
   use	
   this	
   page	
   to	
   organize	
   and	
   edit	
  
your	
  player	
  groups.	
  

You	
  can	
  move	
  players	
  simply	
  by	
  dragging	
  and	
  dropping	
  players	
  from	
  one	
  group	
  to	
  the	
  next.	
  If	
  you	
  try	
  to	
  
place	
  too	
  many	
  or	
  too	
  few	
  players	
  into	
  a	
  group,	
  you	
  will	
  see	
  an	
  error	
  message	
  alerting	
  you	
  to	
  fix	
  your	
  
pairings.	
  

To	
  customize	
  your	
  foursomes,	
  set	
  the	
  group’s	
  starting	
  hole,	
  or	
  switch	
  a	
  group’s	
  assignment	
  to	
  A,B,C,	
  or	
  
D	
  on	
  an	
  individual	
  hole,	
  click	
  the	
  Info	
  button	
  to	
  the	
  right	
  of	
  the	
  assigned	
  hole.	
  	
  

                                                                                     12
Tournament Communications
Send	
  Email	
  –	
  Use	
  the	
  Communications	
  section	
  of	
  Sadie	
  Golf	
  to	
  send	
  emails	
  to	
  your	
  registered	
  players	
  
and	
  golf	
  course	
  contacts.	
  You	
  will	
  only	
  be	
  able	
  to	
  send	
  email	
  via	
  Sadie	
  Golf	
  to	
  those	
  who	
  have	
  registered	
  
through	
  the	
  site.	
  

Attachments	
   –	
   You	
   will	
   be	
   able	
   to	
   send	
   attachments	
   to	
   your	
   players	
   by	
   using	
   the	
   Add	
   Attachments	
  
button	
  at	
  the	
  bottom	
  of	
  your	
  message.	
  There	
  is	
  a	
  limit	
  of	
  6mb	
  per	
  email.	
  

Send	
  Free	
  Links	
  –	
  Use	
  this	
  section	
  to	
  send	
  a	
  free	
  registration	
  link	
  via	
  email	
  to	
  selected	
  tournament	
  
participants.	
  This	
  link	
  will	
  allow	
  the	
  recipients	
  to	
  register	
  for	
  your	
  tournament	
  without	
  paying	
  a	
  
registration	
  fee.	
  Use	
  the	
  Import	
  Recipients	
  from	
  Spreadsheet	
  button	
  to	
  import	
  a	
  list	
  of	
  recipients.	
  

                                                                                13
Print Materials
The	
  Print	
  Materials	
  section	
  of	
  Sadie	
  Golf	
  allows	
  you	
  to	
  print	
  a	
  selection	
  of	
  helpful	
  documents	
  that	
  
pertain	
  to	
  your	
  tournament	
  (Alphabetized	
  Player	
  List,	
  Rules	
  Sheet,	
  Hole-­‐by-­‐Hole	
  Player	
  List,	
  Cart	
  Signs	
  
Score	
  Cards,	
  and	
  Sponsor	
  Logos).	
  	
  

To	
  customize	
  your	
  print	
  materials,	
  upload	
  the	
  logo	
  you	
  would	
  like	
  to	
  showcase.	
  You	
  can	
  select	
  your	
  golf	
  
tournament	
  logo,	
  or	
  showcase	
  a	
  specific	
  sponsor	
  on	
  your	
  print	
  materials.	
  

You	
  will	
  have	
  the	
  ability	
  to	
  print	
  and	
  save	
  your	
  documents	
  in	
  a	
  variety	
  of	
  formats,	
  including:	
  PDF	
  and	
  
Microsoft	
  Excel.	
  The	
  Rules	
  Sheet	
  will	
  also	
  be	
  available	
  in	
  Microsoft	
  Word	
  format.	
  

Contact Us
If	
  you	
  have	
  any	
  questions,	
  please	
  contact	
  us:	
  
               	
  
               Sadie	
  Golf	
  Tournaments	
  USA,	
  LLC	
  	
  
               1355	
  NW	
  13th	
  Avenue	
  
               Portland,	
  Oregon	
  97209	
  
               	
  
               Phone:	
  1-­‐888-­‐363-­‐6447	
  
               	
  
               info@SadieGolf.com	
  

                                                                             14
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