Residence Contract 2019-20 - Residence at Western
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Residence Contract 2019-20
RESIDENCE CONTRACT I 1
Division of Housing and Ancillary Services
OUR MISSION
To create a supportive, inclusive community for students to live, learn, and flourish
OUR VISION
To be the foundation of the Western experience where students build character, succeed in their academic
journey, and establish connections to last a lifetime
OUR VALUES
We care deeply about our students, and together, we embrace the following core values:
Trust: We act with integrity, and assume the good Service to Others: We believe in deepening our social
intentions of others. conscience and serving the community through civic
engagement.
Respect: We treat others, ourselves, and our
workplace with respect, holding ourselves accountable Health and Wellness: We promote an environment
for our actions. where health, wellness and balance are possible,
encouraging staff and students to take care of their
Commitment to Diversity: We value a positive minds and bodies by living their best lives.
environment where individual differences and diversity
of thought are understood, accepted, and appreciated. Sustainability: We make socially and environmentally
responsible choices.
Belonging: We believe everyone should have the
opportunity to find their place in residence, working Innovation and Technology: We embrace technological
together to create an inclusive community where change and are willing to take risks to improve our
everyone belongs. knowledge, skills, and efficiency.
Transformational Moments: We value the opportunity Leadership: We promote the value of learning
to facilitate life-changing or thought-shifting moments, and encourage leadership development through
paving the way for positive personal development. collaborative decision-making and open
communication.
2 I RESIDENCE CONTRACT
What’s Inside
4 Introduction
4 Commitment to Diversity
5 Residence Fees, Charges and Fines
9 Moving In and Out of Residence
10 Room Assignments
11 Liability and Insurance
12 Conduct Expectations
20 Caretaking, Untidiness and Damages
22 Your Mental Health and Wellness
23 Guests in Residence
24 Residence Access and Keys
25 Fire Safety and Emergencies
27 Notes
Western University is situated on the traditional
territories of the Anishinaabeg, Haudenosaunee,
Lunaapeewak and Attawandaron peoples, who
have longstanding relationships to the land and
region of southwestern Ontario and the City of
London. The local First Nation communities of
this area include Chippewas of the Thames First
Nation, Oneida Nation of the Thames, and Munsee
Delaware Nation. In the region, there are eleven
First Nation communities and a growing
Indigenous urban population.
Western values the significant historical and
contemporary contributions of local and regional
First Nations and all of the Original peoples of
Turtle Island (North America).
RESIDENCE CONTRACT I 3
Introduction
Commitment
to Diversity
We’re all part of Western’s
diverse community. Residence
Life embraces, appreciates,
and celebrates people of all
races, nationalities, sexes,
ages, gender identities and
expressions, affectional
and sexual orientations,
socioeconomic statuses,
spiritual practices, abilities,
and any other dimension of
personal lifestyle. Society is
strengthened by human diversity
and the growth fostered by an
inclusive community. Every
person has equal worth and
deserves to be treated with
dignity and respect accordingly.
Welcome to Western’s Residence community! You are required to read We work and live together,
and abide by all aspects of this Residence Contract (the “Contract”). maintaining an environment of
This is a legal document; please read it carefully to understand its terms. mutual respect, interpersonal
Western University may change the information in this Contract without curiosity, while striving to have
prior notice. positive interactions with one
another. We can learn from
This Contract governs the relationship between students living in one another and gain a greater
residence (“residents,” “you”) and Western University as represented understanding of and appreciation
by The Division of Housing and Ancillary Services, (“Housing” or “we”). for our fellow people.
You must abide by this Contract, the laws of Ontario and Canada,
We’re responsible for our actions
and the policies of Western University while living in residence.
and our behaviour will model
You must also abide by Western’s Code of Student Conduct, found
our values: we’ll treat others
at www.uwo.ca/univsec/pdf/board/code.pdf.
with respect and we expect
This Contract covers day-to-day residence living and extends to all them to do the same to us.
residence-related events, including, but not limited to, Orientation Week, We don’t subscribe to attitudes
Programs, and Residents’ Council events such as dances and formals. or actions which hurt or degrade
This also includes events hosted on Western’s campus and those beyond another person because of
the campus community. their race, nationality, sex, age,
gender identity and expression,
Your privacy is important to Western and we protect you in the following affectional and sexual orientation,
ways: we will not release information about your whereabouts should socioeconomic status, spiritual
we receive inquiries by phone, in person, or at our residence front desks. practice, ability, or any other
Nor will we provide your room number or verify whether or not you live reason. Any form of abuse,
in the building. harassment, threat, or violence is
incompatible with our philosophy
Visit http://www.uwo.ca/univsec/privacy/index.html for more and will not be tolerated. We
information about the use and protection of your personal information don’t accept ignorance, anger,
at Western. alcohol, or substance abuse as a
valid excuse, reason, or rationale
for negative behaviour.
4 I RESIDENCE CONTRACT
Residence Fees, Charges and Fines
2019-20 RESIDENCE RATES
September-April (Eight Months)
RESIDENCE ROOM MEAL PLAN TOTAL FEES
(Room and
Room Overhead Total Food Credit* Meal Plan)
Type Charge (non-refundable) (refundable)
Traditional-Style
Delaware Hall Double Room $7,410 $3,100 $2,700 $13,210
Medway-Sydenham Hall
Saugeen-Maitland Hall Single Room $8,170 $3,100 $2,700 $13,970
Hybrid-Style
Double Room $8,950 $3,100 $2,700 $14,750
Ontario Hall
Perth Hall
Single Room $9,720 $3,100 $2,700 $15,520
Elgin Hall
Single Room $10,100 $3,100 $2,700 $15,900
Suite-Style
Essex Hall
Alumni House Single Room $8,020 $8,020
Reserved for Upper-Year Students
London Hall Single Room $9,490 Meal Plan is optional $9,490
* 2019-20 Total Food Credit
Total Food Credit
Residence Dollars + Flex Dollars = (refundable)
$2,100 $600 $2,700
PAYMENT METHODS
Your residence charges are combined with your tuition charges on one statement in your Student Center
account. Your prepayment made to the Housing Office will be applied towards your statement of account.
To make payments towards your statement of account, follow the payment methods listed on the Office of
the Registrar’s website.
Visit https://www.registrar.uwo.ca for more information.
RESIDENCE CONTRACT I 5
Residence Fees, Charges and Fines
LATE PAYMENTS $900 prepayment provided that you You are required to be a full-time
If your instalments are not received submit a written request for the refund Western University student to live in
by the deadline, you will be charged a within the current academic year. residence. If you voluntarily withdraw
late fee for each instalment that is late from Western or cease to be a full-
Transferring to Brescia, Huron, or
by the Office of the Registrar. Failure time student, you will be required to
King’s (Affiliated University Colleges)
to make payment in full by the due withdraw from residence and will be
or University Apartments
date, or to arrange a suitable payment assessed the Withdrawal Fee.
If you transfer to an affiliated
plan, may result in the loss of your
University College residence after Your residence fees will not be
residence space, your placement in
accepting a Main-Campus residence reimbursed if you withdraw from
extended housing (e.g., combining
accommodation, your residence Western following termination of
multiple residents into rooms), and/
prepayment will be forfeited and your Residence Contract, or if you
or a further assessment of academic
you will be subject to all applicable have been suspended or expelled
penalties as well as the applicable
charges and withdrawal regulations. from Western under the Code of
financial penalties. Non-payment will
No transfer will be permitted from Student Conduct or a Scholastic
prevent future registration and will not
Residence to University-owned Offence Policy. It will be considered a
allow you to obtain a grade report, a
transcript, or degree/diploma until the apartments and vice-versa. termination and the terms outlined in
balance owing is fully paid. If there is the Residence Contract Termination
Withdrawing From Residence
an outstanding balance of your fees at section of this Contract will apply.
You are required to meet with your
the end of the academic school year, Residence Manager if you wish to
any unused balance of your meal plan withdraw from living in residence.
food credit may be applied towards Applications for withdrawal will only
your outstanding balance. be considered under exceptional
circumstances. You are required to
CANCELLATIONS AND WITHDRAWALS complete a Residence Withdrawal Form.
Pre-September Cancellations
If you withdraw, or are required
Half of your $900 prepayment will to withdraw from residence for
be refunded if your written notice any reason, or you have had your
of cancellation is received by the Residence Contract terminated, you
Residence Admissions Office no later will be assessed a $900 withdrawal
than August 1, 2019. You will forfeit fee (“Withdrawal Fee”), not as a
your $900 prepayment if you cancel penalty, but as liquidated damages
your residence offer after that date to cover the costs of processing
but before September 1, 2019. If the withdrawal and finding and
you are an upper-year student and processing a replacement who is not
are not deemed full-time or are not currently living in residence.
academically admissible according
If you withdraw from residence but
to the Office of the Registrar by August remain a Western student, you will be
1, 2019, your Residence Contract held financially responsible for your
will be cancelled and your residence full residence fee (including meal
prepayment will be refunded. plan overhead costs). The amount
Upper-Year Students and Limited that you owe may be reduced if
Admission Programs another student, not currently living
If you are an upper-year student in residence and acceptable to
and are not accepted to a limited Housing, agrees to rent your room
admission program (e.g., Law, and assumes financial responsibility
Medicine, Dentistry, or other) at for the prorated balance of the
Western, but have been admitted residence fee. You will also be
to the same program at another assessed the Withdrawal Fee.
university, you will be refunded the full
6 I RESIDENCE CONTRACT
FEES CHARGES FINES
Students are assigned fees Students are assigned charges Students are assigned fines as a
as specific costs for services because of direct out-of-pocket deterrent to certain behaviour.
rendered. expenses incurred by Housing &
Ancillary Services.
$900 Residence Prepayment $5 Replacement laundry $10 Fine for excessive use
card (card only) (begins) of spare key (in excess
$450 Cancellation fee before
of 2 times per calendar
August 1, 2019 $25 Charge for
month). It goes up in $5
dish/tray/cutlery
$900 Cancellation fee after increments for each
removal from dining
August 1, 2019 but successive spare key
halls
before September 1 per month
$100 Charge for
$900 Withdrawal fee $75 Minimum fine for
unauthorized extended
unauthorized use of
stay per night
keys
$60 Returned cheque fee
$170 Lock change/
$25 Malicious damage fine
$40 Food credit refund reprogramming charge
plus restitution
processing fee (actual cost)
$30 Minimum
$50 Extra day accommodation $200 Fire alarm resetting
bio-hazardous clean-up
fee, per diem (covers electrician
fine (vomit and other
costs)
$60 +PST Tenant Insurance bodily fluids)
$200 Accidental fire alarm
$395 RezNet service fee for $30 Beer bottle fine
(e.g., cooking)
eight months
$50 Screen, closet door or
$700 Unintended fire alarm
$50 Laundry card bedboard removal fine
resulting from
(non-refundable)
prohibited activity (e.g., $50 Smoking fine
$2 Laundry – basic wash hall sports, horseplay)
$50 Fine for throwing food
or dry per load (with
$950 Malicious fire alarm
laundry card) $50 Misuse of a fire door
(e.g., tampering with
fire equipment + $50 Tampering with fire
damages) equipment
$100 Failure to evacuate
during a fire alarm
$100 Unauthorized access to
building (incl. residents'
guests)
Please note that these rates are subject to change without notice.
RESIDENCE CONTRACT I 7
8 I RESIDENCE CONTRACT
Moving In and Out of Residence
Students are permitted to take procedures (including closing and your financial responsibility. Any
up residence 24 hours prior to reopening times) at least two weeks property left in a residence following
the registration date of their prior to any closing date. Buildings building closure may be assumed
respective faculties or their first are secured and residents are not to be unwanted and donated or
class, whichever is earlier. Students permitted access during winter disposed of accordingly. Should
must vacate their building within break and throughout the summer. you wish to appeal any assessment
24 hours following the date of their Students who are impacting relating to damage, you must follow
final examination, test or class at community members with excessive the process set out in the Damages
the end of each term or by noon noise or other behaviours during Appeals Policy: rezlife.uwo.ca/
on closing day (in both December exam periods may be required to policies_appeals.cfm
and April), whichever is earlier leave residence at any time and on
(unless granted special permission demand. Notice to Vacate
from Residence Operations). This We reserve the right to refuse
ensures residences remain quiet and CHECKING OUT OF RESIDENCE admission or readmission to
conducive to sleep and study during Housing or cancel your Contract
the final exam period. You may be When moving out of your residence during the academic year if you
asked to vacate the residence before room, you must: fail to meet Housing requirements,
your 24-hour move-out timeline if standards, policies and/or
your behaviour is called to Housing’s • Remove your property as well as regulations, or in the event of arrest
attention during the exam period. all garbage and recycling from or criminal conviction. You will be
Students may remain in residence your room. held financially responsible for your
during Fall Study Break (November full residence fees in such cases.
4 to 10, 2019) and Reading Week • Room damages will be assessed
(February 15 to 23, 2020); however, after you move out, and will be State of Emergency
limited food service is available in reflected on your statement of A state of emergency or other
designated residence dining halls account which you can access unforeseen developments (e.g., severe
during this time. via your Student Center. weather, fire, flood, labour disruption,
illness outbreak) may make normal
Housing may grant you permission to • Turn in all keys that were residence operations difficult or
stay later than 24 hours after your last assigned to you when you impossible to sustain. Utilities may
exam under exceptional circumstances. moved in. You will be billed if you not be available and food services
This request must be made via the fail to turn in your key(s) may be limited. Housing reserves the
myHousing Portal on the first day of before leaving campus. right to require you to vacate your
the month prior to the start of the room if any such situation occurs.
exam period. There is a $100 charge for • Leave your room and Housing Should this occur, all residences (or
each night spent in residence beyond appliances clean and return sections thereof) will remain closed
your official move-out date if you have furniture to its original position. and inaccessible until further notice.
not received written approval for your You may be charged a cleaning We may reassign you to an alternate
extended stay. fee if you fail to do so. residence space should facilities
require sufficient repair work. In
For the winter break, all residents You will be held financially the event that accommodations
must vacate residence 24 hours accountable for the condition of assigned to the student are destroyed
after their last exam, test or your room and furnishings based or otherwise made unavailable and
class, or by noon on December on inventories and assessment Housing does not furnish other
20, 2019, (whichever is earlier) conducted after you move out. accommodations, the Contract
unless they have paid for extended You are required to complete a will terminate with fees prorated to
accommodation for the winter break Room Inventory and Condition the date of termination; all further
only as an international student. Checklist (RICC) within three rights and liabilities of the parties will
In April, all residents must vacate days of moving in. An incomplete end, except your obligation to make
residence 24 hours after their last move-in checklist indicates your payment for amounts owing prior to
exam, test or class, or by noon on room was in perfect condition when termination and for damage.
April 27, 2020 (whichever is earlier). you first moved in. Any assessed
You will be notified about closing damage or missing items will be
RESIDENCE CONTRACT I 9
Room Assignments
Vacancy and Consolidation Policy
Housing reserves the right to move you to reduce losses
in revenue and to fill vacancies that may occur throughout
the year. You will be notified in advance that consolidation
will be taking place. If a vacancy occurs in your room or
suite, you must:
• Keep the unoccupied portion of the room in a
condition that would allow a new roommate to move
into the room on short notice.
• Display a welcoming attitude of respect, cooperation,
and acceptance toward any resident who is newly
assigned to your room/suite.
Failure to comply with the above may result in applicable
room set-up/cleaning charges and/or disciplinary
sanctions.
The Residence Admissions Office will endeavour to fill the
space as quickly as possible by:
• Consulting the residence waiting list.
• Consolidating vacancies from within the floor,
unit, or building.
You may be given the option of retaining the room privately
for the remainder of the academic year at an adjusted rate in
the rare event that there is space available but there is not a
current demand for housing by other students. Your double
room is then defined as a “super-single”. The super-single
adjusted rate will be calculated on a pro-rated basis until
the end of the term and will be based on a $2,350 premium
charged for the full academic year. Housing reserves the right
We reserve the right to assign rooms based on
to reassign you to an alternate residence room if you choose
availability, including combining multiple residents into
not to pay the premium.
rooms (within reasonable limits of safety and comfort)
in situations of high demand.
Housing reserves the right to terminate your Residence
Contract, reassign residences or rooms, and to effect
other measures for reasons that include, but are not
limited to, the safety, security, and conduct of the
residence program.
You will be responsible for paying the single-room rate if
you are moved from a double to a single room, (prorated
from the date you take occupancy of the single room
accommodation). You are not permitted to sublet your
residence room or offer residence spaces on rental
services such as (but not limited to) Airbnb.
10 I RESIDENCE CONTRACTLiability and Insurance
You Are Required to Carry your accommodation or on the residence Do not allow Housing volunteers
Tenant Insurance property, including storage facilities. to handle any personal items of
monetary or sentimental value.
Tenant insurance is a requirement You will be held financially liable for This includes but is not limited to:
for all students living in residence damage to residence buildings or laptops, computers, cell phones,
at Western. During the term of your property that results from willful or tablets, electronics, video game
Residence Contract and any renewals negligent actions by either you or your systems, musical instruments,
or extensions thereof, you must guest(s). Even though it may not be jewelry, textbooks, cash, gift cards,
carry insurance coverage at your your intention to damage Housing etc. You will not be compensated
own expense for the loss of personal property, you will be held liable for for items that are lost, misplaced,
property and for liability for personal any such damages. Further, you will damaged, or broken (by any means)
injury and property damage with a be held responsible for any and all during the move-in process.
limit of no less than $1 million for any damage costs resulting from frozen
one occurrence. You will automatically and/or burst pipes caused by you or You may leave personal property in
be opted in to purchase tenant your guest(s) due to events such as your room during statutory holidays,
insurance through a recommended failure to keep your windows closed in the winter break, and Reading Weeks,
insurance broker as part of the cold temperatures. unless Housing indicates in advance
Residence Placement Questionnaire a need to have the room vacated.
process. Alternatively, if you hold an You Take Responsibility for Your You should always take valuable
insurance policy that will cover you Valuables items (e.g., jewelry, computers,
during your stay in residence, you are TVs, and the like) with you when
Housing will not be responsible for
able to opt out. You will be required you leave as Housing cannot
any loss or damage occurring to any
to provide your policy information guarantee the security of personal
of your belongings during the move-in
via a link provided in the Residence belongings in your room. It is your
process regardless of whether they
Onboarding Process. responsibility to ensure your doors
were moved in by a Housing volunteer.
and windows are locked whenever
Housing is not responsible for You are expected to clearly label
you are not in your room.
property belonging to you or any of your luggage, boxes, bags, and other
your guests which is lost, stolen, or belongings with your first and last
damaged in any way regardless of name. You are responsible for moving
cause; whether or not this may occur in valuable items into residence yourself.
RESIDENCE CONTRACT I 11Conduct Expectations
Our residence behavioural TELL THE TRUTH AND • You will be subject to disciplinary
management process: TAKE RESPONSIBILITY sanctions if you make sexist, racist,
An honest understanding of the facts or homophobic comments or jokes.
• Educates students in regard to and the surrounding circumstances is Housing will not accept ignorance,
their actions and responsibilities the best guarantee of a good outcome. anger, alcohol, or substance abuse
Be upfront about what you know or as an excuse, reason, or rationale
• Protects the residence
what you have done. Falsifying or for such behaviour.
community from conduct
suppressing facts works against you
violations • Harmful behaviour may trigger
and may result in additional sanctions.
You are obligated to report violations disciplinary sanctions in addition
• Maintains an environment that
of the Residence Contract and to to the recommendation of support
supports learning
cooperate with the investigation of services. Your Residence Contract
• Repairs any harm that is done incidents. Dishonesty, collusion, or may be terminated if you engage
to the community deliberate attempts to cover up the in harassment, threaten, or assault
facts may result in sanctions. When another resident.
We actively foster the personal and required or appropriate, we maintain
social development of students who • Housing has a responsibility
the confidentiality of comments and
are held accountable for violations to protect its employees as
observations provided to us during
of the Residence Contract. The well as Residence Life Student
an investigation.
behavioural management system is Leaders. Members of the
designed to promote self-discipline Disciplinary matters will be evaluated residence, kitchen, caretaking,
and increase your capacity to and the decision will be conveyed maintenance, and front desk
respect the rights of others. We to you within a reasonable time. We staff are to be treated with
emphasize appropriate conflict review each case on an individual respect and courtesy at all
resolution methods and educational basis and take the seriousness times. Behaviour that creates a
opportunities before punitive of the incident and its impact on hostile work environment or that
measures are considered, the residence community into is disrespectful to Residence
whenever possible. consideration when determining the Life Student Leaders, including
appropriate sanction(s). All efforts will intimidation, threats, directed
We investigate behaviour that is be made to contact those involved, expletives, bullying, electronic
not consistent with the Residence including placing a hold on meal plans surveillance, or other forms of
Contract. We may use many sources and temporarily invalidating room keys harassment will not be tolerated
of information (e.g., meal plan if we are unable to contact a student and may result in the termination
or lock/key logs, guest records, through a Western-provided e-mail of your Residence Contract.
online forums, surveillance footage, address. You are obligated to book,
etc.) if necessary to assist in an BEHAVIOURAL EXPECTATIONS
attend, and participate in meetings
investigation. We are determined to with Housing staff should they request Noise
investigate thoroughly. We review them for the purposes of information It’s your responsibility to maintain
our findings, the incident report, gathering or delivering outcomes. a reasonable noise level at any time
interview witnesses, and then meet and to actively request that others
with you to discuss what happened. RESPECTFUL TREATMENT do the same. Call the front desk if
Outcomes are based on a balance of OF OTHERS someone is ignoring your requests for
probabilities given the information We will not tolerate verbal, written, or peace and quiet. Noise should never
with which we are provided. You online abuse, threats, intimidation, be audible beyond your room, even
may receive fines and/or sanctions violence, or other forms of harassment when quiet hours are not in effect.
up to and including the termination against any member of our community Excessive noise is not tolerated. You
of your Residence Contract, if your for any reason including, but not should always use headphones to
behaviour violates the behavioural limited to, culture, race, religion, avoid disturbing others. You may be
standards outlined in this Contract. gender identity, or sexual orientation. asked to remove personal belongings
Incidents of harassment should be that cause unreasonable noise from
reported to your Residence Advisor/ residence. Every building has quiet
Don and/or Residence Manager and to hours Sunday through Thursday from
the Campus Community Police. 11 p.m. to 8 a.m. Quiet hours begin at
12 I RESIDENCE CONTRACT1 a.m. on Friday and Saturday nights be asked to remove any items related You are not permitted to use
and continue until 11 a.m. to these activities from residence vapourizers, e-cigarettes or similar
and sanctions will be imposed. devices in residence. Water vapour
24-hour quiet hours are in effect Drinking games using liquids other from these devices may trigger particle
throughout examination periods in than alcohol (including water) are detectors, causing a fire alarm. You are
December and April. You may be also strictly prohibited. Behaviours responsible for criminal, civil fines, or
required to leave residence early resulting from excessive alcohol expenses that result from your use of
during the exam periods if you create consumption will result in disciplinary these prohibited devices in residence
unreasonable noise or distraction. action. Repeated behaviour or serious resulting in alarms or damages.
incidents involving alcohol may trigger
Alcohol disciplinary sanctions in addition to the Cannabis
Excessive alcohol consumption is a recommendation of support services. In accordance with Provincial and
societal issue that can also impact Federal legislation, as defined by Bill
students living in residence. We Beer may only be brought into C-45, the Smoke-Free Ontario Act,
encourage students who choose to residence in single-serving aluminum and the Occupational Health & Safety
consume alcohol to do so safely and cans. You will be fined $30 if found in Act, residence students are expected
responsibly. Consumption of alcohol possession of beer bottles, as broken to abide by the following expectations
is not an excuse for inappropriate bottles are very dangerous. Kegs, regarding cannabis:
behaviour or activity. Violations of mini-kegs, 3.8 litre liquor bottles
Ontario’s Liquor Licence Act and/or (i.e., “Texas Mickeys”), and other • The possession of cannabis
inappropriate behaviour resulting from large volume containers (e.g., larger is permitted in on-campus
alcohol use can trigger contact with than 40 oz./1183 mL for spirits or residences subject to the
your parents and severe disciplinary wine) are not permitted in residence. requirements of the law.
measures (including termination of The making of beer, wine or any Currently, possession is limited
your Residence Contract). other alcoholic beverage by any to the equivalent of 30 grams
means in residence is prohibited. of dried cannabis to those 19+
You may be placed on an Alcohol years of age. All cannabis in your
Behaviour Contract if your excessive, Western students and residents are possession must be stored in air-
irresponsible, or dangerous use of also subject to the conditions of tight containers.
alcohol results in a violation of your the Campus Alcohol Policy: www.
Residence Contract. uwo.ca/univsec/pdf/policies_ • The possession of cannabis
procedures/section1/mapp133.pdf paraphernalia, including hookahs,
Underage students who consume bongs, vaporizers, and grinders,
alcoholic beverages may be subject Smoking, Vaping and Tobacco Use is permitted in residence. All
to additional disciplinary sanctions Smoking, vaping and tobacco use paraphernalia must be stored in
as this is a violation of the Liquor negatively impacts your community. air-tight containers at all times.
Licence Act. We may notify your Western is a smoke-free campus, as
parents if your underage drinking such you are not permitted to smoke, • The consumption of cannabis via
results in disciplinary sanctions. vape or use tobacco on Campus smoking or use of a vaporizer is
You will be subject to severe property including residences. prohibited on Western University
disciplinary sanctions if you All residences are non-smoking in all property, including the residences,
purchase alcohol for or supply areas of the building. This includes due to Western being a smoke-free
alcohol to someone who is underage. but is not limited to vaping, loose campus. Cannabis consumption in
tobacco, Dokha, shisha, cigars, clove non-smoking forms is permitted in
You may only consume alcohol in cigarettes, cannabis and any other private residence rooms for those
residence rooms provided you are of form of smoking and/or tobacco use. 19+ years of age.
legal age. No open alcohol (i.e., if seal Contraventions also include any signs
is broken) is permitted in hallways, of smoking, vaping or tobacco use in
stairwells, lounges, or other common a residence, including but not limited
areas. Floor crawls/tours and any to, ashes, smell of smoke, and/or
drinking games or activities (funneling, cigarette butts. Disciplinary sanctions
flip cup, beer pong, kings, century club, and fines will be levied to you for
etc.) are strictly prohibited. You will contraventions of this policy.
RESIDENCE CONTRACT I 13Conduct Expectations
• The possession and growth of cannabis plants, and throw anything at a residence building. Tampering with a
cannabis-related cooking/baking, is not permitted in window screen creates a safety hazard and will result in a
residence due to community impact on students and $50 fine, plus any associated damage costs.
staff members.
Housing reserves the right to dispose of any item(s) that
• The distribution of cannabis to underage students, are deemed unsafe.
and the sale of cannabis to others regardless of age, is
not permitted on Western University property. Pranks and Boisterous Behaviour
Boisterous behaviour is unacceptable in residence.
• Students are not permitted to send or receive
Participating in sports or games, including (but not limited
cannabis in the mail with the exception of deliveries
to) frisbee or ball throwing, roller-blading, bicycling,
to of-age students directly from the Ontario Cannabis
running, and engaging in water fights/slip and slides,
Store.
are not permitted inside the residences. Some buildings
Substance Abuse, Illegal Drugs and Drug Trafficking have designated recreation areas where such games and
Consequences for using or possessing illegal drugs are sports may be played. Please speak with the front desk
severe, up to and including termination of your Residence in your building for more details. Initiating, encouraging,
Contract. Campus Community Police may be called when supporting, or participating in pranks is strictly prohibited.
illegal drug use or possession is suspected. You will be
required to remove any drugs from residence and Housing Parties
reserves the right to dispose of any prohibited items. You are not permitted to host or promote parties. This
includes advertising parties (for example, through social
Being unable to care for your own safety or the safety media or posters). You will be held liable for damages that
of others due in whole or in part to the influence of coincide with parties that you have hosted or promoted.
illegal drugs and/or cannabis is considered a violation Party or club promotion groups are not permitted to
of your Residence Contract. The violation of any policy operate or advertise in residence.
while under the influence of a controlled substance is
considered an additional violation. You may be subject to Objectionable and Obscene Behaviour/Material
severe sanctions if you are found to be under the influence Objectionable and obscene material is not permitted in
of illegal drugs (or legal drugs taken without a prescription residence. This includes racist, homophobic, or sexist
or abused for recreation) while in residence, regardless of jokes; hate literature; pornographic materials; and
where you originally consumed those drugs. any other materials that may be offensive to others
or negatively reflect upon the reputation of Western,
Drug trafficking includes but is not limited to the selling, its employees, or residences. This includes verbal
administering, giving, transporting, sending, or delivering communication and posting or publishing of material,
any illegal drug substance or any prescription drug not written or electronic, within residence, including in
prescribed to the user, or offering to do any of the above. your room. No objectionable or obscene material may
Supplying drugs to anyone, regardless of whether they are be in view of others. The file-sharing functions of your
your friends, is considered drug trafficking and will result computer are considered to be in the public domain,
in the termination of your Residence Contract. You are therefore you will not use your network connection in
strongly encouraged to keep prescription medication in a residence for file sharing of objectionable materials.
locked container. The possession, creation, distribution, and publication
of obscene material and/or child pornography is a
Dangerous Behaviour criminal offence in accordance with those sections of
Every residence has areas where access is restricted for the Criminal Code of Canada (e.g., section 163).
your safety. Restricted areas include, but are not limited
to, mechanical and electrical rooms, balconies, rooftops, Offences involving objectionable or obscene material may
kitchens, and maintenance rooms. Accessing restricted result in disciplinary sanctions, including the termination
areas will likely result in the immediate termination of your of your Residence Contract, Code of Student Conduct
Residence Contract. sanctions, as well as the notification and intervention by
the appropriate legal authorities.
You (or any guest) should never throw or allow any object(s)
to drop from a window, balcony, rooftop, or stairwell. Do not
14 I RESIDENCE CONTRACTSocial Media Gambling
Activate the privacy settings on your Gambling is prohibited in residence.
personal online spaces (for example,
your Facebook, Twitter, Snapchat, and
Instagram accounts). We investigate PROHIBITED ITEMS
concerns that come to our attention
and may review material contained The following items are not permitted in residence and Housing
in online spaces. You will be held reserves the right to dispose of any items it deems to be prohibited:
responsible for any online posts,
text, photographs, or videos, words, • Substances (including alcohol, cannabis, and other drugs) during
statements, or multi-media posted Orientation Week (September 1 to 8, 2019 inclusive), regardless of
on an online forum that are hurtful, your age
compromise the safety or integrity of • Beer bottles
the campus/residence community
or one of its members, or negatively • Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles
impact Western’s reputation. You will greater than 40 fluid ounces, etc.)
be held responsible if you use social • Funnels, beer-pong tables, and any other high-risk drinking
media to promote parties in residence, paraphernalia
including any damages that Housing
deems to coincide with such events • Cannabis plants
and for the behaviour of guests in • Candles, diffusers and incense. These items are strictly prohibited
attendance. Do not share photos of (contact your Residence Manager if you require candles for religious
discipline letters on social media. purposes)
Weapons and Explosives • Heaters and heat lamps
Any objects considered dangerous to • Pets (any type of animal, bird, or fish). Contact your Residence
the health and/or wellbeing of fellow Manager if you would like to discuss a possible accommodation
residents are not allowed in residence
or anywhere on residence property. • Appliances (microwaves, freezers, washers, dryers, rice cookers,
This includes but is not limited to: hot plates, sandwich makers, grills, coffee makers, etc.). Keurigs,
firearms, knives, Swiss Army knives, Tassimos, and auto-shutoff devices that comply with Canadian
pellet guns, cap guns, bb guns, paintball electrical standards are permitted in suite- and hybrid-style
guns, firecrackers, dangerous weapons, residences in the common areas in your suite/semi-suite.
or items (real or imitation) that are • Furniture (including but not limited to desks, chairs, mattresses,
intimidating or intended to cause beds, headboards, waterbeds, tables, and office chairs, etc.)
harm. Disciplinary sanctions may
include appropriation of the item(s), • Water coolers
intervention by the appropriate legal • Halogen lamps
authorities, and/or termination of your
• Exercise machines (treadmills, stationary bikes, etc.)
Residence Contract (depending on the
severity of the incident). • Drum sets and pianos
• Speaker systems
Theft
Theft of Housing or personal property • Draperies
will not be tolerated. This includes the
• Flammable liquids and gasses
fraudulent use of another student’s
Western ONECard or laundry card, • Gas-powered equipment
theft from the dining hall, or theft of any
• Barbeques
personal belonging. Removing dishes,
cutlery, trays, and other Hospitality • Hover boards and other self-balancing scooters
Services property from the Dining Hall • Weapons and imitation weapons (firearms, knives, Swiss Army
constitutes theft. You may face fines, knives, pellet guns, paintball guns, firecrackers, cap guns, etc.)
sanctions, and reparations for doing so.
RESIDENCE CONTRACT I 15Conduct Expectations
Decorating and furnishing your room RezNet
• Do not paint any part of your room, • The use of Western’s computing resources is a privilege made
place stickers, and/or use nails, available to you if you honour the requirements and obligations
screws, or brackets on the walls, set out in this Residence Contract, Western’s Code of Behaviour
furniture, or fixtures. for Use of Computing, Technology, and Information Resources
and the RezNet Conditions of Use. Failure to do so may result
• Decorations cannot obstruct or in sanctions ranging from the temporary or permanent loss
be hung from smoke detectors, of access privileges, financial restitution, termination of your
fire alarms, or sprinklers. Residence Contract, expulsion from Western, and/or criminal
charges.
• Do not post anything in or outside
of your room that may be offensive • Commercial or criminal use of Western computing resources is
or upsetting to others. strictly prohibited, as is any use that may materially impact the
performance of the network. You are expected to fully comply
Conduct Expectations with both the letter and the spirit of copyright and patent law and
• Only Housing-issued furniture is thereby honour intellectual property rights. Electronic or data
permitted in student rooms. mischief and inappropriate or unauthorized use of computer
equipment or electronics (including surveillance equipment)
• Do not bring furniture from common is prohibited and subject to prosecution. Review the Criminal
areas of the building into your room. Code of Canada (ss. 342.1 and 430), and Western’s policies and
interpretation documents carefully. Visit our website at reznet.
• Furniture is not to be disassembled or uwo.ca for further details.
reassembled in a manner for which it
was not originally designed. • Network and Internet resources are shared and must not be
abused. RezNet may limit or deny access if a subscriber’s usage
• Nothing may be hung in or out of is adversely affecting the network. For more information on
windows or around residence property. network bandwidth visit: reznet.uwo.ca
• Alcohol and/or cannabis containers • We will not tolerate any verbal or written abuse, electronic or
or related items cannot be displayed otherwise, of any member of our community. Communication
in windows and doing so will result in of objectionable material constitutes violation of the Residence
disciplinary sanctions. Contract and includes the electronic communication of material,
as well as the file-sharing functions of your computer. Electronic
• Refrigerators brought into residence eavesdropping or surveillance or uncomfortable encroachment
must be in excellent working condition on personal space can have a troubling impact on an individual’s
and conform to all safety, health, and sense of security and will result in disciplinary sanctions.
size regulations. The maximum size
allowed for personal refrigerators is 53
cm × 55 cm × 84 cm (21” × 21.5” × 33”). reserve the right to inform your parents and/or suspend you from residence
for the remainder of Orientation Week should you come to our attention during
• You are not permitted to publicly Orientation Week for substance-related behaviour.
display discipline letters.
Hazing is not a part of the orientation experience and is strictly prohibited.
• You will be billed if repairs are needed to
restore the room to its previous condition. There is a no-guest policy in effect during Orientation Week (September 1
to 9, 2019 inclusive) and also on the weekend following Orientation Week
Orientation Week (September 13 to 15, 2019 inclusive).
Substances (including alcohol, cannabis
and other drugs) are banned from the Commercial transactions and solicitation
first move-in day until September 9, 2019, Commercial business or solicitation is not permitted in residence. Residence
regardless of your age. This means that you front desks will not accept mail or deliveries on behalf of businesses, clubs,
can neither possess nor consume these organizations, or corporate entities (other than Residents’ Council).
substances during Orientation Week. We
16 I RESIDENCE CONTRACTAll posters must be approved by the Residence Manager at intervene indirectly by calling Equity & Human Rights
the Residence front desk in which they are to be displayed Services, Campus Police or a Residence Advisor/Don. If it
before they are posted. University Students’ Council Poster is safe to do so, intervene directly by warning or removing
Patrol does not regulate residence postings. the recipient from the situation, or say something to the
perpetrator. We take care of each other at Western and in
DISCRIMINATION AND HARASSMENT residence. If you or someone you know has experienced
any of the behaviour listed above, talk to a Residence
You must conform to Western’s policies on harassment: Advisor/Don or your Residence Manager.
www.uwo.ca/equity/discrimination/harassment.html
PRIVACY AND PROPERTY
Read your Residence In-Room Guide found at https:// You must show respect for the privacy, property, and
residence.uwo.ca/western_residence_inroomguide.pdf wellbeing of fellow residents and their right to quiet
for more information. enjoyment of private and public spaces. Intrusive
behaviour—failure to knock and wait for an invitation
Sexual Consent to enter, electronic eavesdropping or surveillance, or
Sexual consent is when people voluntarily agree to engage in uncomfortable encroachment on personal space—can
a sexual activity. Consent cannot be assumed and must be have a troubling impact on an individual’s sense of
given freely. Asking for consent and respecting the response security and daily comfort. These violations are likely
you receive ensures everyone involved feels safe and wants to result in severe disciplinary sanctions. Recording
to proceed. You must obtain consent before initiating and individuals in any format without their knowledge, even
continuing with intimate and/or sexual activity. within your private personal space, is unacceptable
behaviour and disciplinary sanctions may follow. You
Consent is not: may not make recordings of or conduct surveillance on
Housing employees or Residence Life Student Leaders
• Given by someone else without their permission. You are not permitted to use
unmanned aerial vehicles or drones on or near residence
• Obtained through pressure, abuse of power, abuse of property, as their video and photography features may
trust, or abuse of authority intrude on the privacy of others.
• Obtained through coercion, force, or threat of force Housing has installed or may install video cameras
throughout a residence’s common areas to promote
• Obtained if the person is unconscious, sleeping, safety. They are used in accordance with Western’s video
intoxicated, or under the influence of drug or monitoring policy.
medication that could impair their judgment.
You may not enter another student’s room or suite and/
• Obtained if the person does not say yes, says no, or or disturb another resident’s property without their
through words or behaviour that implies no permission. You must ask your roommate’s permission
before using their belongings. Students must have written
• Obtained when the person changes their mind and permission to enter another’s room when that resident
chooses to no longer engage in the sexual activity: is not present and may do so only with authorized use of
consent can be revoked at any time the prescribed key from their Residence Manager. Do not
misrepresent yourself to gain access to other resident’s
You are committing sexual assault if you do not gain consent private spaces. Do not use emergency exits to gain access
before engaging in a sexual activity or before moving from to buildings or allow others to do so.
one sexual activity to another. Read more about consent
here http://safecampus.uwo.ca/sexual_violence/.
BE AN UPSTANDER
Upstander behaviour means taking action when you see
another person in harm’s way. If you witness harassment,
sexual harassment or assault (or the potential for),
RESIDENCE CONTRACT I 17Conduct Expectations
DISCIPLINARY SANCTIONS Suspensions Mandatory Room Reassignment Due
See http://rezlife.uwo.ca/policies_ A residence suspension temporarily to Conduct or Communicable Illness
behaviour_management_chart.pdf bans a student from residence for a Housing reserves the right to relocate
for a chart of prohibited behaviours and defined period of time, after which they residents to another room or building
a potential range of sanctions. Despite may be eligible to return. Conditions within the residence system as a
the chart, every incident is evaluated for readmission may be specified. You response to violations or alleged
individually and may result in a will be denied access to any of the violations of their Residence Contract
sanction that falls outside of the normal residences and their grounds during or at the direction of the Code of
range of sanctions identified. The the suspension. You will be criminally Student Conduct. Residents are
normal range of sanctions generally charged under the Trespass to Property responsible for any additional fee
reflects the consequences of a first- Act if you violate a suspension. All increase resulting from a room or
time offense. However, the seriousness regular residence fees and charges building change and are responsible
of the behavior, its impact on others, will apply throughout the suspension for transporting all of their belongings
past behaviour or other breaches of period. The reasons for a suspension to their new room or building.
the Residence Contract may result in may include but not be limited to: Residents who have contracted
escalated disciplinary sanctions. highly contagious communicable
1. ensuring the safety and wellbeing of illness (for example, chicken pox,
Housing believes in progressive members of the Housing community mononucleosis, norovirus, among
discipline and determines appropriate or the preservation of Housing property; others) should return home for the
consequences and/or supports duration of their recovery. We may
to help residents improve their 2. your violation of a behavioural temporarily move students who
behaviour, while taking into account contract; have contracted such illnesses in
their individual circumstances. The the interests of the health of the
goal is to help prevent inappropriate 3. you pose a risk to the normal residence community.
student behaviour from reoccurring. operations of Housing; or
Within this context, more serious Terminations
consequences may be considered 4. your involvement or alleged Persistent disregard for the
for inappropriate behaviour that involvement in a serious incident behavioural expectations outlined in
escalates or is repeated. while the investigation of such your Residence Contract, a repetitive
incident is ongoing. course of improper conduct, or
Serious behaviour that may failure to honour prior conditions
warrant termination may result in may trigger progressive discipline,
a less serious sanction dependent including termination of your
upon your coming forward to take Residence Contract.
ownership of and responsibility
for your actions, a cooperative
manner during the incident
follow-up and investigation, and BEHAVIOUR MANAGEMENT LADDER
truthfulness throughout the
entire process. Termination Termination
Suspension
Educational or Discretionary
Sanctions Probation Alcohol Behaviour Contract
Educational sanctions or learning
opportunities may form part of Educational Alcohol
Sanction Seminar
a disciplinary sanction. These
conditions may include (but On Notice Alcohol Notice Letter
are not limited to) an apology,
educational seminars, restriction Loss of Privileges
of privileges, written assignment,
or awareness programs. Letter of Warning Alcohol Concern Letter
Behaviour Stream Discretionary Sanctions Alcohol Stream
18 I RESIDENCE CONTRACTYou will be held financially responsible for the full amount We reserve the right to notify your parents about unlawful
of your residence fees if your Contract is terminated. activity or any behaviour that threatens the safety or
Western University reserves the right to collect such wellbeing of yourself or others.
payment for any outstanding residence room and meal
plan overhead charges. Housing reserves the right to Appeals Process
terminate a Residence Contract for a single violation If you believe that you have grounds to appeal your
which, in the view of Housing, represents a significant disciplinary sanction, contact your Residence Manager or
departure from the behaviour expected of residents or email residenceappeals@uwo.ca for appeal information
which endangers the safety or wellbeing of the community within 24 hours of receipt of your disciplinary outcome.
(e.g., physical and/ or sexual aggression, display of a
weapon, theft, misuse of fire-safety equipment, use/ Each residence accommodates a high-density
possession/trafficking of illegal drugs, etc.). population of diverse individuals. If you find the
requirements for cooperation, consideration,
Contract termination may be automatically supplemented compromise, and respect for authority demanded by
by a one-year Notice of Trespass, prohibiting access to this high-density lifestyle are burdensome, we strongly
all residences. Your parents will be notified of Contract encourage you to consider alternate accommodation.
termination if you are under the age of 19. Living in residence is not for everyone.
Disciplinary Consequences Please refer to the Residence Fees, Charges and Fines
If your status reaches “On Probation” or “Termination,” section of this Contract for more information.
you will be denied the opportunity to become a student
leader in residence. Eligibility to live in any on-campus
building operated by Housing will be suspended for the
following specified terms:
• On Probation – two academic years
• Termination – five academic years
You may also be subject to disciplinary sanctions based
on Western’s Code of Student Conduct depending on
the nature of your behaviour. It is expected that you will
familiarize yourself with this code, as violations have
severe consequences. The code can be found at https://
www.uwo.ca/univsec/pdf/board/code.pdf. Housing
may refer to Campus Community Police Service and/
or the Associate Vice-Provost (Academic Programs and
Students) for disciplinary consultation in severe cases.
The residences are not a sanctuary separate and
apart from the laws of our country or from community
standards. Housing may share information about serious
incidents and behaviour with Campus Community Police
and Western’s Judicial Affairs Coordinator. Housing will
notify Campus Community Police and/or the London
Police Service if a crime is committed in residence or
on adjacent properties. Housing will impose disciplinary
sanctions independent of proposed criminal charges.
RESIDENCE CONTRACT I 19Caretaking, Untidiness and Damages
CARETAKING, UNTIDINESS, residence and its grounds. Individuals Remaining damage costs will be split
AND DAMAGES who are responsible for damage will evenly among all members of the floor,
Rowdiness, hall sports, and vandalism assume complete responsibility for unit, or building community when
can cause damage that detracts from the said damage when identified. If you the person(s) responsible cannot be
safety and appearance of our residences. cause damage to residence property in identified. At the residence front desk,
We investigate damage to Housing conjunction with others, and Housing is you will pay for your portion of shared
property and make repairs at the unable to determine who is specifically residence damages when you check
earliest possible date. An assessment of responsible for each damage, all out of residence at the end of the
damages and repair costs is made when individuals will be held responsible for the school year. Similar to what happens
your damage report is received. You (or total cost of the damage. You will be held at your private residence or home,
the person responsible for the damage) financially liable for any damages caused if someone damaged your property
will be billed for appropriate charges and by or incurred from your negligence, and you were unable to identify the
may be subject to disciplinary action, misadventure, or carelessness (or that of perpetrator, you would be financially
depending on the nature of the damage. your guests) regardless of intent. responsible to repair the damage.
Any vandalism directed towards another
individual or group may also constitute Disciplinary sanctions may be For health, sanitary, and/or safety
harassment, which may carry serious applied in addition to repair costs. reasons, Housing reserves the right
repercussions. Facilities Management You are not permitted to undertake to permanently reassign you to more
and/or Residence Advisors/Dons may do-it-yourself repairs because of the suitable accommodation if Housing
take photos of damage, excessive mess, many regulations and building code believes the situation cannot be
or prohibited items in residence to requirements imposed on Housing. rectified or if repairs are extensive
ensure accurate documentation. or unable to be completed in a
Failure to make payment in full or timely manner.
You are financially responsible for any arrange a deferment by the due date
damage or loss to your room (whether of the residence damage invoice may Common areas of residences (such
willful or negligent), even if you are not result in an additional assessment of as lounges, music practice rooms, and
present when the damage occurs. Keep academic penalties, along with the study spaces) are intended for the use
your windows and door(s) locked at all applicable financial penalties. This will and enjoyment of all residents. Your use
times, and keep windows closed during prevent further registration and will of common spaces must not interfere
inclement weather. not allow you to submit your Intent with others’ ability to use and access
to Register, obtain a grade report, a them. You may not sleep in lounges or
You will be billed if you organize or transcript, or degree/diploma until the otherwise claim common spaces as
plan an event and common areas are account is paid in full. You may submit your own. We reserve the right to limit
damaged as a result. a damage appeal form if you feel that access to common spaces following
the damage charge was in error. Visit damage or inappropriate use.
You are expected to have concern for http://rezlife.uwo.ca/policies_
the protection and preservation of the appeals.cfm for more information.
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