SUFFOLK TRAVEL PLAN GUIDANCE - The way to go - Suffolk County Council
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The way to go
The way to go
SUFFOLK TRAVEL
PLAN GUIDANCE
The way to go The way to go
Contents Chapter 1 – Introduction
Purpose of this document
Chapter 1 – Introduction 3 Appendix 1 – Policy Context 18
Purpose of this document 3 Appendix 2 – Example Travel The purpose of this guidance is to promote consistency and best practice in travel planning across
Plan Conditions 19 Suffolk and thereby fulfil national and local policy requirements. It will provide greater clarity to
How has this been produced? 3 developers and other stakeholders involved in the planning process. It has been produced in response
Appendix 3 – Residential and Workplace to feedback from LPAs and developers.
Chapter 2 – Background 4
Travel Plan initiatives 23
What is a Travel Plan? 4
Appendix 4 – School Travel Plan initiatives 26
How has this been produced?
When is a Travel Plan necessary? 4 Local government in Suffolk follows a two-tier structure, with planning responsibilities largely lying
Appendix 4 – Example Travel Section
Who is involved in Travel Planning? 5 106 Obligations 29 with the Local Planning Authorities (LPAs) and highways and transport responsibilities with the County
Council. The content of this guidance has therefore been developed in consultation with the seven
What are the benefits of a Travel Plan? 5 Definitions: 29 LPAs in Suffolk .
What policies support the use Obligations: 30
of Travel Plans? 5
Appendix 5 – Monitoring Fees 33
Chapter 3: Developing a Travel Plan – where
Appendix 6 – Travel Plan Checklist 34
should you start? 6
Appendix 7 – Travel Plan
When should I think about a Travel Plan? 6
Monitoring Checklist 35
What type of Travel Plans are there? 8
What are the thresholds for the
use of Travel Plans? 9
Chapter 4: Creating your Travel Plan 11
What goes into a Travel Plan? 11
Chapter 5: Approval, Securing, Monitoring and
Review of Travel Plans 12
How do we secure the Travel Plan? 13
Planning Obligations 13
Sanctions 14
Planning conditions 15
CIL 16
What happens if the Travel Plan
cannot be agreed? 16
Funding SCC’s role in Travel Plan
monitoring and evaluation 16
How do we make sure the Travel Plan is
implemented? 16
Where there is a Section 106 Agreement 17
If the Travel Plan Targets are not achieved 17
Where there is a planning condition 17
2 3The way to go The way to go
Chapter 2 - Background
What is a Travel Plan? For any further information on Travel Plans, c) create places that are safe, secure and • Agencies responsible for public health
please visit: www.suffolk.gov.uk/travelplans, attractive – which minimise the scope for and safety
The National Planning Policy Framework or email: travelplans@suffolk.gov.uk conflicts between pedestrians, cyclists
(NPPF 2018) defines a Travel Plan as and vehicles, avoid unnecessary street What are the benefits of a Travel Plan?
“A long-term management strategy for an When is a Travel Plan necessary? clutter, and respond to local character and The benefits of travel planning are as follows:
organisation or site that seeks to deliver A Travel Plan is required for any design standards;
sustainable transport objectives and is • Environmental: Opportunities to reduce air
development that is going to create d) allow for the efficient delivery of goods, pollution, noise and tackle climate change.
regularly reviewed.” A Travel Plan should “significant” amounts of movement on the and access by service and emergency Opportunities for creating more attractive,
contain “positive action” and that it must highway network according to paragraph vehicles; and connected and liveable communities.
be articulated in a document that is 111 of the NPPF. e) be designed to enable charging of plug-in • Economic: Improved site access and travel
regularly reviewed .
Thresholds outlining when a Travel Plan is and other ultra-low emission vehicles in safe, choices for staff/customers/pupils/visitors,
A good Travel Plan is a single integrated required can be found in Chapter 3. These accessible and convenient locations.” less traffic congestion and fewer delays,
document that contains all the key information are based on local decisions made by SCC in greater range of benefits to offer staff staff/
A Travel Plan also accords with NPPF paragraph
needed to implement a robust and effective conjunction with the LPAs and are based on customers/pupils/visitors, reduced cost of
103, by contributing to the reduction of air
long-term travel management strategy. the previously published Travel Plan guidance and demand upon car parking.
pollution and improving public health, and
Meeting housing needs and delivering growth, by the Department for Transport (DfT) . paragraph 148 by reducing the contribution to • Social: Potential for improved road safety
whilst creating accessible, healthy and connected Transport Assessments, Transport Statements climate change. and improving relations with neighbours (e.g.
communities is challenging. Planning authorities and any other relevant evidence will be used to reduction in parking disputes), promoting
therefore frequently require Travel Plans in make this judgement. Transport Assessments
Who is involved in travel planning?
active travel choices which can improve
relation to a wide range of development proposals and Transport Statements primarily focus on Suffolk County Council, in its capacity as the physical and mental health and productivity,
including commercial, office, institutional, leisure, evaluating the potential transport impacts of a highway authority, is a statutory consultee to tackling childhood obesity and reducing
education and residential developments, to help development proposal and suggest mitigation for LPAs for highway matters and formulates its exposure to and the generation of air pollution,
reduce congestion and emissions and improve air any ‘severe’ effects, which may be taken forward response through internal consultation with the which allows those without a car to travel
quality, connectivity and public health. in Travel Plans. following teams: independently.
Travel Plans identify opportunities for the effective Paragraph 109 of the NPPF states that • Travel Plan Officers, who are responsible
promotion and delivery of sustainable transport What policies support the use of
“Development should only be prevented or for overseeing the implementation of Travel
initiatives e.g. walking, cycling and public refused on highways grounds if there would be Plans across the County in accordance with
Travel Plans?
transport, with a view to reducing traffic and an unacceptable impact on highway safety, or the the NPPF; There are a number of local and national policies
reliance on the private car. residual cumulative impacts on the road network
• The Passenger Transport team which is which support the use of Travel Plans.
A Travel Plan considers both proposed, and would be severe.” It goes on to list the following These are in Appendix 1.
responsible for bus infrastructure;
existing developments and it is a dynamic in paragraph 110:
process, rather than a short-term fix or a finite • The Road Safety team; and
“Within this context, applications for
project. It requires regular monitoring, reviewing development should: • The Public Rights of Way team which is
and adjustment to make sure that it is achieving responsible for maintaining all public
its goals. a) give priority first to pedestrian and cycle
footpaths and bridleways in the county.
movements, both within the scheme and with
Current planning guidance on Travel Plans states neighbouring areas; and second – so far as A number of third parties also feed into travel
that: “Travel Plans should identify the specific possible – to facilitating access to high quality planning and these include but are not limited to:
required outcomes, targets and measures (see public transport, with layouts that maximise
appendix 3), and set out clear future monitoring • Public Transport Operators;
the catchment area for bus or other public
and management arrangements all of which transport services, and appropriate facilities • Highways England;
should be proportionate. They should also that encourage public transport use; • Network Rail;
consider what additional measures may be
required to offset unacceptable impacts if the b) address the needs of people with disabilities • Those with responsibility for air quality
targets should not and reduced mobility in relation to all modes within local authorities; and
be met.” of transport;
4 5The way to go The way to go
Chapter 3: Developing a Travel Plan – where
should you start? Occupation • Occupier/Developer ensures full implementation of Travel Plan in accordance
with agreed trigger points
When should I think about a Travel Plan? • SCC agrees that the Travel Plan requirements have been met, enabling
occupation to take place
The following table shows what you need to consider in terms of travel planning at each stage
• SCC to ensure occupier undertakes the collection of baseline data for
of the planning process.
monitoring in a standardised format at the agreed trigger point
Table 3.1 • SCC and developer/occupier agree any necessary handover of responsibilities
from developer/occupier
Stage Requirement
Post-Occupation • Occupier monitors Travel Plan outcomes as set out in a planning condition or
Scoping • Establish the requirement for a Travel Plan or, for a smaller development Section 106 agreement and in line with SCC’s requirements.
suitable Travel Plan measures
• Occupier collects data at appropriate times in agreed forms.
• Identify the need for the Transport Assessment or Transport Statement
• SCC ensures any on-going measures continue to be delivered
• Applicant and SCC agree the type of Travel Plan required and how this will be
integrated with the overall highway mitigation package identified through the • Occupier and SCC undertake review process to agreed timescales
Transport Assessment Enforcement • LPA in consultation with SCC considers use of enforcement if outcomes are
• Applicant agrees the requirements for the Travel Plan with Local Planning not delivered and amendments cannot be agreed with the developer/occupier
and Transport Authorities
Pre-application • Applicant submits draft Travel Plan to SCC through the Highways
Development Control Mailbox (Highways.DevelopmentControl@suffolk.gov.uk)
to allow SCC to evaluate the Travel Plan and make comments
(a fee may be required for this service)
• SCC gives feedback to the applicant enabling review and assessment
of the Travel Plan
• Applicants undertake informal consultation on the proposed application
• Applicant and LPA undertake negotiations
• SCC and applicant agree draft terms of legal agreement and conditions
Submission of • Submit final Travel Plan and Transport Assessment for consideration
Application alongside the planning application to the LPA
• SCC carries out further/final evaluation of the plan and ensures that the
responsibility for the Travel Plan and its full implementation is clearly set out
• LPA carries out statutory consultation
• SCC and applicant agree any amendments to the Travel Plan, legal
agreements (conditions and/or Planning Obligations) and finalise supporting
documents.
Post determination • Update and expand the Travel Plan in accordance with the planning
of planning conditions and/or Planning Obligation
application and • Developer/Occupier commences implementation of measures at agreed
pre-occupation trigger points
6 7The way to go The way to go
What type of Travel Plans are there?
The following table details the different types of Travel Plans which can be sought: Area-wide An Area-wide travel plan should be considered • Outline application
where no single site travel plan can effectively
Table 3.2: respond to the outcomes required, e.g. in a
Stage Description When should this be rural area or a major complex development.
There should be targets and objectives that
submitted? are based on the best interests of the area,
Full Must include detailed objectives and targets, • Full planning applications with regular consultation between other
Travel Plan measures, full details of the person where the proposed use stakeholders in the area. A Travel Plan
responsible for administering the Travel Plan and accessibility needs are Management Group would be essential towards
(Travel Plan Coordinator), an action plan, known. driving the success of the Travel Plan.
budget and arrangements for monitoring and • Outline applications where
management. the scale
It is important that continued operation is of uses is known. What are the thresholds for the use of Travel Plans?
passed on to respective occupiers. • Reserved matters
application for subsidiary Suffolk County Council has set development scale thresholds above which a Travel Plan
Travel Plans should be produced. This requirement applies to both new developments and extensions of
existing. In cases of extensions to existing sites, a Travel Plan will usually only be requested
Interim An Interim Travel Plan should be submitted • Outline applications, or
if the area of new development exceeds the threshold.
for all developments when there is insufficient applications of where the
background information on the proposed site end user are not known
and where it is not possible to produce a full Table 3.3:
Travel Plan. This would be the case for new
residential development, or for commercial Land use Travel Plan Travel Plan
developments that have no end user identified measures required required
(e.g. retail and business parks). A1 Food retail >250800 sq. m
The Interim Travel Plan must include A1 Non-food retail >8001500 sq. m
commitments towards achieving objectives and
A2 Financial and professional services >10002500 sq. m
targets drawn from interim baseline data. This
interim baseline data should include Census A3 Restaurants and cafés >3002500 sq. m
travel to work data, and suitable local vehicular A4 Drinking establishments >300600 sq. m
count data. Some aspects of the Travel Plan A5 Hot-food takeaway >250500 sq. m
and some measures may be provisional.
B1 Business >15002500 sq. m
For multiple-occupier commercial sites this
will be the overarching Travel Plan that sets the B2 General industrial >25004000 sq. m
overall outcomes, targets and indicators for the B8 Storage or distribution >30005000 sq. m
entire site. It should also set the parameters C1 Hotels >75100 bedrooms
for the subsidiary Travel Plans, which should
comply with, and be consistent with, the wider C2 Residential institutions –
>3050 beds
targets and requirements of the overarching hospitals, nursing homes
Travel Plan. Each occupier will be required C2 Residential institutions –
>50150 students
to produce their own subsidiary Travel Plan residential education
that fits within the overarching Travel Plan C2 Residential institutions –
when each reserved matters application is >250400 residents
institutional hostels
submitted. Potential occupiers therefore need
C3 Dwelling houses >50 80 dwellings
to be advised of the Travel Plan requirements.
This should be managed and monitored by a D1 Non-residential institutions >5001000 sq. m
dedicated management team (e.g. Travel Plan D2 Assembly and leisure >5001500 sq. m
Management Group) to ensure all occupiers on
Discuss with
the site comply with it. Others Discuss with SCC Highways
SCC Highways
The Interim Travel Plan should set out
a timeframe for completion of the Full
Travel Plan.
8 9The way to go The way to go
Schools and other educational establishments are required to submit Travel Plans for new sites or when
expansion results in increased published admission numbers. School Travel Plans should be produced Chapter 4: Creating your Travel Plan
using the nationally recognised School Travel Plan accreditation scheme, Modeshift STARS. For further
information on School Travel Plans please email: schooltravelplans@suffolk.gov.uk. Travel Plans for
colleges and universities please email: travelplans@suffolk.gov.uk. SCC recommends that applicants use the Modeshift STARSfor platform to draft develop and
Travel Plans may also be required for developments which do not meet these thresholds, for example manage their Travel Plan. This platform is used widely throughout the UK and supports the
those that have an adverse effect on air quality management areas or conservation areas and those that development and implementation of Travel Plans.
might exacerbate congestion and road safety problems.
Use of STARSfor has the following advantages to the applicant:
Applications falling below the threshold may not warrant a formal Travel Plan, and in these cases,
• The applicant will use a template approved by SCC and this will save time in drafting and agreeing
selected Travel Plan measures can effectively deal with the matters arising from the Transport
the Travel Plan and therefore speed up the planning process.
Assessment. These are likely to focus on site measures encouraging sustainable travel, or contribution
towards a more strategic scheme and are normally secured by planning conditions or Section 106 • The platform provides a direct communication channel with the LPA and SCC throughout the
obligations and would usually neither require the formal appointment of a Travel Plan Coordinator, planning process. It is a beneficial tool to share data for ongoing monitoring and compliance
nor a long-term monitoring and management strategy that is required by a Travel Plan. purposes.
Examples of the planning conditions recommended has been included in Appendix 2. What goes into a Travel Plan?
SCC’s requirements of what content needs to be included in a Residential, Workplace or School
Travel Plan can be found in Appendix 6. The list of initiatives for residential and workplace sites are in
Appendix 3 and for schools in Appendix 4.
10 11The way to go The way to go
Chapter 5: Approval, Securing, Monitoring The diagram above describes a successful
Travel Plan as one which:
c) fairly and reasonably related in scale and kind
to the development.
and Review of Travel Plans • Is fully assessed prior to its approval in
accordance with Suffolk County Council’s
Planning Obligations are obligations relating to
a person’s land which bind the land and whoever
The following diagram sets out the process for Travel Plan submission, approval methodology (please refer to Appendix 7) owns it. Planning Obligations may be sought when
planning conditions are inappropriate to ensure
and monitoring. • Contains measures and targets which are
and enhance the quality of development and to
secured for implementation by agreement
enable proposals that might otherwise have been
Scoping/Pre-application: Planning application can between the Council and the developer/
refused to go ahead in a sustainable manner.
Is a Travel Plan required? No be submitted without a applicant (by means of a s106 Legal
(refer to Table 3.1) Travel Plan Agreement or if appropriate, Planning obligations are effective in securing
planning condition) Travel Plans because they:
Yes • Ensures that the outputs of the Travel Plan • Allow for a greater level of detail to be agreed
(normally trip levels and mode split) are than could reasonable be achieved by a
Use the Transport annually monitored against the agreed planning condition, e.g. a timetable for the
Does it meet the full Travel Assessment/Transport
Plan threshold (refer to No targets and objectives preparation, implementation, monitoring and
Statement to identify
Table 3.3) suitable sustainable review of all stages of the Travel Plan;
• Is reviewed annually to assess whether
transport measures that
it is delivering its anticipated outputs • Support more effectively the need to secure
can be secured by simple
Yes planning conditions at specific outcomes, targets and sanctions, for
application stage
How do we secure the Travel Plan? example, a monitoring and review programme,
Applicant needs to submit Travel Plans or Travel Plan measures may be detailing the survey methods to be used and
Travel Plan to support secured by the planning obligations or planning who is responsible for funding the surveys,
planning application in undertaking and reporting results.
accordance with SCC conditions and potentially the Community
Guidance. Infrastructure Levy (CIL) if the Local Planning • Support commitments involving any third
Authority has it in place. parties e.g. Network Rail
Suffolk County Council (as Planning Obligations The following items should be set out clearly in
Highway Authority) review Applicant revises Travel Plan in
Travel Plan resubmitted to
For many applications, the agreed measures and the planning obligation:
Travel Plan and respond accordance with comments from
Local Planning Authority
through formal Highway Suffolk County Council targets specified in the Travel Plan will be secured 1. The overall outcomes to be achieved by
Consultation response by means of a planning obligation. Planning the Travel Plan;
obligations should only be used where it is not
No
2. The indicators and targets and measures
Acceptable? possible to address unacceptable impacts
to be implemented;
through a planning condition and where CIL is
Yes not appropriate. 3. The process by which such indicators and
Applicant fails to revise
related targets, and any other measures are
Travel Plan in accordance Formal objection submitted to Local Planning obligations are made by deed under
with comments from Planning Authority to be determined, if not already set out in
Payment of Travel Plan Section 106 of the Town and Country Planning Act
monitoring fee Suffolk County Council the Travel Plan;
1990 and are known as Section 106 agreements
and unilateral undertakings. They allow an LPA 4. The process for the monitoring and review
Await determination of planning
Implementation of to enter into a legally binding agreement with of the Travel Plan;
application by Local Planning Authority
approved Travel Plan and provide them assistance to a landowner in association with a proposed 5. Any sanctions where the targets are not
document secured by defend objection if nessesary development to ensure that the development is
planning conditions and/ being met, and how and when they will be
or Section 106 obligations
made acceptable in planning terms. Planning imposed;
(whichever is appropriate) obligations must only be sought where they meet
all of the following tests, which are set out in 6. Any procedure for the variation of such
Regulation 122(2) of the Community targets and / or indicators, or other
Travel Plan implemented Infrastructure Levy Regulations 2010: measures; and
in full and monitored
annually at mutually a) necessary to make the development 7. The person(s) or organisation that will be
agreed trigger points acceptable in planning terms; responsible for the management of the plan
in accordance with the (the Travel Plan Co-ordinator)
planning conditions and/or b) directly related to the development; and
planning obligations.
12 13The way to go The way to go
The following diagram sets out the process for Travel Plan submission, Planning conditions
approval and monitoring.
Planning conditions may be used in certain circumstances, for example, where a limited number
of sustainable transport measures are required to make the development acceptable or if it is not
feasible to secure the Travel Plan through Section 106 obligations.
Suffolk County Council to
Travel Plan respond to the developer
Implementation Secured and that they carry out
By Section 106 Agreement further work with the
Travel Plan Implementation
monitoring report
Secured by Planning Condition
Travel Plan monitoring
No Travel Plan annual monitoring
sufficient?
report to be submitted to Local
Planning Authority
Yes
Local Planning Authority consult
Suffolk County Council Suffolk County Council
provide confirmation to the
developer/occupier that
the monitoring is sufficient Suffolk County Council to respond to the
Suffolk County Council provide Local Planning Authority requesting the
response to Local Planning applicant carries out further work with
Authority the monitoring report
Agreed monitoring
No
period finished?
Travel Plan monitoring sufficient? No
Yes
Yes
Travel plan becomes a Suffolk County Council respond
voluntary initiative to Local Planning Authority
confirming that monitoring is
sufficient and complies with the
planning condition
Agreed monitoring
No
period finished?
Sanctions Potential sanctions include:
• Restrictions on future site usage such as the
Travel Plans should contain the remedial actions Yes
prevention of occupation / construction of
within the planning obligations used to secure
part of the development until a specified
the Travel Plan. Any financial sanction would Travel plan becomes a
element of the Travel Plan has been
need to be specified as an amount within the s106 voluntary initiative
implemented as agreed.
or expressed as a formula to be based on the
monitoring results. Sanctions will be linked to an • Payments to the local authority for
agreed set of remedial measures or a formula- implementation of works expected to remedy Planning conditions should be kept to a minimum and only imposed where they are necessary, relevant
based approach with defined monitoring and the failure to achieve agreed outcomes (or use to planning and to the development to be permitted, enforceable, precise and reasonable in all other
review periods (typically five to 10 years or linked of a Bond deposited with the Authority) respects. Example planning conditions that Suffolk County Council submit to the Local Planning
to build out). Any sanctions and payments that to meet the cost of taking action to achieve the Authority for consideration can be found in Appendix 2.
are enforced will be reasonable and proportionate. agreed outcome e.g. the implementation of
hard highway measures, such as a car parking
zone around the development.
14 15The way to go The way to go
CIL How do we make sure the Travel Plan If the Travel Plan Targets are
Four of the seven LPAs in Suffolk have CIL in place. Details of the items that may be funded is implemented? not achieved
by CIL are as follows: In the case that Travel Plans or Travel Plan In the event the Travel Plan targets have not been
statements are not being implemented, achieved the following will be required from the
LPA The current 123 List, includes the following relevant items
negotiations between SCC, the LPA and the applicant:
as appropriate for being funded by CIL rather than through
developer/occupier will take place. This is the
planning obligations • Remedial measures (in consultation with
preferred option to agree amendments to the
Waveney (123 List dated May 2013) • Strategic highway improvements Suffolk County Council) to be implemented
Travel Plan, thus ensuring its successful delivery,
by the applicant to achieve the agreed Travel
• Provision of cycling and pedestrian infrastructure as part of the review process.
Plan target
Suffolk Coastal • Strategic highway improvements including strategic cycling Where negotiation fails, enforcement or remedial
• Further highway mitigation secured through
(123 List dated May 2015) and pedestrian infrastructure actions may be used to deliver specific outcomes/
Suffolk County Council through a Travel Plan
Babergh • Provision of passenger transport measures. The nature of such enforcement or
Target Bond
(123 List dated January 2016) actions will depend on the nature, scale and
severity of the transport impacts if objectives and • Formal enforcement action in consultation
Mid Suffolk • Provision of passenger transport targets are not achieved. with the relevant Local Planning Authority,
(123 List dated January 2016) if secured by planning condition
Where there is a Section 106
Agreement Where there is a planning condition
What happens if the Travel Plan Funding SCC’s role in Travel Plan
If the implementation of the Travel Plan is
cannot be agreed? monitoring and evaluation If the Travel Plan is secured by a Section 106
secured by planning condition SCC will notify the
agreement, enforcement action, including action
Suffolk County Council will negotiate with the The Travel Plan Evaluation and Support by way of injunction proceedings pursuant to relevant Local Planning Authority about the non-
applicant, but ultimately may submit a formal Contribution refers to the ongoing monitoring, Section 106 (5) of the Town and Country Planning compliance with the planning condition. An LPA
objection to the application in the highway evaluation and review of the Travel Plan by Act 1990, will be considered by the council and/ can undertake enforcement action by way of the
response to the Local Planning Authority. An SCC once the Travel Plan has been approved. or the local planning authority. Any action taken issue of a Breach of Condition Notice pursuant to
objection would be submitted where a scheme Monitoring of Travel Plans is not a statutory will be dependent upon the specific terms of Section 187A of the Town and Country Planning
could aggravate existing congestion or public function of the Suffolk County Council, whereas the obligations contained in the agreement and Act 1990 or a Breach of Condition Enforcement
transport capacity problems, resulting in severe monitoring and administration of planning the scale of the non-compliance when weighed Notice pursuant to Section 172 of the Town and
impacts. SCC would recommend that the LPA obligations and development is a statutory against the remedy sought. Country Planning Act 1990.
refuse planning permission on the following function of the granting LPA. In the event of The Local Planning Authority will work with
grounds: any dispute over payment of the fee, SCC would Non-compliance of the Travel Plan Section 106
obligation will result in the following: Suffolk County Council to ensure there is full
be unable to supervise and assess the long- compliance with the relevant Travel Plan condition
The proposal has failed to provide the required
term viability and impact of the Travel Plan and • Suffolk County Council serve a written in accordance with their relevant planning
commitments and measures in its submitted
would need to call into question the applicant’s Travel Plan Notice to the developer/ enforcement process.
Travel Plan which are considered necessary to
commitment to its future operation. occupier demanding that the Travel Plan is
address the issues identified in the Transport
Assessment (or Statement), such that existing The level of involvement that the applicant will implemented within 28 days
traffic congestion and public transport service require from Suffolk County Council must be • Suitable remedial measures and an
and capacity problems in the vicinity of the site negotiated and agreed so it can be incorporated implementation timetable will be agreed
will be aggravated resulting in severe impacts into the Travel Plan. between Suffolk County Council and the
and the sustainability requirements of the NPPF developer/occupier
The Travel Plan Evaluation and Support fee is
and the policy requirement of [insert appropriate
approximately £1,000 and depends on the size of • If the developer/occupier fails to comply
Local Plan/policy reference] will not be met.
the development and the complexity of the Travel with the Travel Plan Notice or the remedial
It is up to the LPA to determine the weight they Plan. A breakdown of the calculations of these measures timetable, Suffolk County Council
give to a Travel Plan in coming to a planning costs is outlined in Appendix 5. will instruct their Legal Team to take formal
decision. It will depend on the scheme details legal action on the developer/owner for non-
The contribution would be agreed in the
and extent to which it materially affects the compliance with the Section 106 agreement
planning obligation (Section 106 agreement
acceptability of the development proposed.
or Unilateral Undertaking).
16 17The way to go The way to go
Appendix 1 – Policy Context Appendix 2 – Example Travel Plan Conditions
Policy Comments Residential Travel Plan: No dwelling within the site shall be occupied until
the Travel Plan has been agreed. The approved
Planning Practice Guidance Condition: Prior to the occupation of any dwelling Travel Plan measures shall be implemented in
(2014) - Travel Plans, transport This is the main national guidance document to writing Travel Plans. details of the travel arrangements to and from the accordance with a timetable that shall be included
assessments and statements site for residents of the dwellings, in the form of in the Travel Plan and shall thereafter adhered to
The Third Suffolk Local a Travel Plan in accordance with the mitigation in accordance with the approved Travel Plan.
Transport Plan (2011-2031) measures identified in the submitted Transport
Reason: In the interest of sustainable
Babergh District Council Core Strategy (2011 – 2031) Assessment [DATED] shall be submitted for the
development as set out in the NPPF, and
approval in writing by the local planning authority
Forest Heath District Council Core Strategy Development Plan relevant LPA Policies.
in consultation with the highway authority.
Document (2001 – 2026) This Travel Plan must contain the following: Note 1: The Travel Plan and Resident Travel Pack
Forest Heath and St Edmundsbury Local Plan – Joint development should be produced in accordance with Suffolk
• Baseline travel data based upon the
management policies document (February 2015) County Council’s Travel Plan Guidance (www.
information provided in the Transport
Ipswich Borough Council Ipswich Local Plan (2011-2031) suffolk.gov.uk/planning-waste-and-environment/
Assessment, with suitable measures,
planning-and-development-advice/travel-plans/
Mid Suffolk Core Strategy Development Plan Document (2008) and objectives and targets identified targets
information-for-developers)
There are seven Local Planning Core Strategy Focused Review (2012) to reduce the vehicular trips made by
Authorities across Suffolk that St Edmundsbury Core Strategy (2010) residents across the whole development, Note 2: A financial contribution may be requested
each has different policies with suitable remedial measures identified and made payable to the council to cover the
regarding Travel Plans. Forest Heath and St Edmundsbury Local Plan – Joint development to be implemented if these objectives and resource for any discretionary work the local
management policies document (February 2015) targets are not met planning authority or highway authority must
Suffolk Coastal District Local Plan – Core Strategy and Development undertake with the Travel Plan in accordance
• Appointment of a suitably qualified Travel
Management Policies (2013) with Section 93 of the 2003 Local Government
Plan Coordinator to implement the Travel
Act and Section 3 of the 2011 Localism Act
New Suffolk Coastal Local Plan First Draft (submitted) Plan in full and clearly identify their contact
details in the Travel Plan Condition: Within one month of the first
The Approach to Future Development in Waveney to 2021 Core
occupation of any dwelling, the occupiers of each
Strategy Development Plan Document • A commitment to monitor the vehicular trips
of the dwellings shall be provided with a Residents
generated by the residents and submit a
New Waveney Local Plan (submitted) Travel Pack (RTP). Not less than 3 months prior to
revised (or Full) Travel Plan on occupation
Broads Authority Core Strategy (2007-2021) the first occupation of any dwelling, the contents
of the [AGREED TRIGGER POINT] dwelling
of the RTP shall be submitted to and approved
Broads Authority Development Management Policies DPD 2011-2021 • A further commitment to monitor the in writing by the Local Planning Authority in
New Broads Authority Local Plan (submitted) Travel Plan annually on each anniversary consultation with the Highway Authority and shall
Neighbourhood Plans of the approval of the Full Travel Plan and include walking, cycling and bus maps, latest
provide the outcome in a revised Travel Plan relevant bus and rail timetable information,
Suffolk Guidance for to be submitted to and approved in writing car sharing information, personalised Travel
Parking (2015) by the Local Planning Authority until five Planning and a multi-modal travel voucher.
Suffolk Cycle Strategy (2014) years has passed after occupation of the final
Reason: In the interest of sustainable
Suffolk Walking Strategy dwelling using the same methodology as the
development as set out in the NPPF, and
(2015-2020) baseline monitoring
relevant LPA Policies.
Greenest County • A suitable marketing strategy to ensure
Condition: Before the development hereby
Transforming Suffolk: Suffolk’s that all residents on the site are engaged in
permitted is occupied full details of the electric
Community Strategy 2008-2028 the Travel Plan process
vehicle charging points to be installed in the
Joint Health and Wellbeing • A Travel Plan budget that covers the development shall have been submitted to the
Strategy for Suffolk (2016-2019) full implementation of the Travel Plan Local Planning Authority and approved in writing.
Health Needs Assessments • A copy of a residents travel pack that includes Reason: To ensure that the development makes
a multi-modal voucher to incentivise residents adequate provision for electric vehicle charging
to use sustainable travel in the local area points to encourage the use of electric vehicles
18 19The way to go The way to go
in accordance with paragraph 3.4.2 of the Suffolk Reason: In the interest of sustainable Condition: Before the development hereby minimum period of five years using the same
Guidance for Parking and paragraph 110 of the development as set out in the NPPF, and relevant permitted is occupied full details of the electric methodology as the baseline monitoring
National Planning Policy Framework. LPA Policies. vehicle charging points to be installed in the
• A suitable marketing strategy to ensure that
development shall have been submitted to the
Condition: Prior to the occupation of any dwelling, Note: The School Travel Plan must be produced, all employees [VISITORS AND CUSTOMERS]
Local Planning Authority and approved in writing.
details and the location of an on-site car club implemented and monitored in accordance with on the site are engaged in the Travel Plan
will need to be submitted to the Local Planning Suffolk County Council’s School Travel Plan Reason: To ensure that the development makes process
Authority in consultation with the Highway Guidance (www.suffolk.gov.uk/planning-waste- adequate provision for electric vehicle charging
• A Travel Plan budget that covers the
Authority. The cost of implementing the car club and-environment/planning-and-development- points to encourage the use of electric vehicles
full implementation of the Travel Plan
will need to be covered by the applicant for a advice/travel-plans/school-travel-plans/) in accordance with paragraph 3.4.2 of the Suffolk
[UNTIL FIVE YEARS HAS PASSED AFTER
minimum of five years, unless agreed in writing Guidance for Parking and paragraph 110 of the
Workplace Travel Plan: OCCUPATION OF THE FINAL COMMERCIAL
by the Local Planning Authority. National Planning Policy Framework.
UNIT]
Reason: In the interests of sustainable Condition: Before the commercial development is Condition: Prior to first occupation [OF THE
• A copy of an employee travel pack that
development and reducing the demand for car commenced details of the areas to be provided for FIRST COMMERCIAL UNIT], details of the travel
includes information to encourage employees
parking at the application site in the light of levels secure covered cycle storage for both customers arrangements to and from the site for employees
to use sustainable travel in the local area
of car parking being provided below current and employees and details of changing facilities [VISITORS AND CUSTOMERS], in the form of a
adopted parking standards, in accordance with including storage lockers and showers shall Travel Plan in accordance with the mitigation • The site shall not be occupied until the
the NPPF, and relevant LPA Policies. be submitted to and approved in writing by the measures identified in the submitted Transport Travel Plan has been agreed. The approved
Local Planning Authority. The approved scheme Assessment [DATED] shall be submitted for the Travel Plan measures shall be implemented
School Travel Plan: shall be carried out in its entirety before the approval in writing by the local planning authority in accordance with a timetable that shall
development is brought into use and shall be in consultation with the highway authority. This be included in the Travel Plan and shall
Condition: Prior to first occupation of the school
retained thereafter and used for no other purpose. Travel Plan must contain the following: thereafter adhered to in accordance with the
a Travel Plan must be submitted and approved
approved Travel Plan.
in writing by the Local Planning Authority Reason: In the interests of sustainable • Baseline travel data based upon the
in accordance with Suffolk County Council’s development as set out in the NPPF and information provided in the Transport Reason: In the interest of sustainable
published School Travel Plan requirements. relevant LPA Policies. Assessment, with suitable measures, development as set out in the NPPF,
The Travel Plan must include the following: objectives and targets identified targets to and relevant LPA Policies.
Note: The employee cycle storage shall be in
a) a commitment to undertake a survey for a lockable facility away from public access to reduce the vehicular trips made by employees Note 1: The Travel Plan and Resident Travel Pack
travel to and from the site for employees, maximise the uptake in cycling among staff. [VISITORS AND CUSTOMERS] across the should be produced in accordance with Suffolk
pupils and visitors within six months of whole development, with suitable remedial County Council’s Travel Plan Guidance (www.
Condition: Within one month of first occupation, measures identified to be implemented if
occupation; suffolk.gov.uk/planning-waste-and-environment/
each employee on the commercial site shall these objectives and targets are not met planning-and-development-advice/travel-plans/
b) targets for the shift of transport modes into be provided with Travel Information Pack that
• Appointment of a suitably qualified Travel information-for-developers)
sustainable modes, for all users of the site, contains the sustainable transport information
with an aspiration to achieve a Modeshift and measures to encourage the use of sustainable Plan Coordinator [OR TRAVEL PLAN Note 2: A financial contribution may be requested
STARS Bronze accreditation; transport. Not less than 3 months prior to the MANAGEMENT GROUP] to implement the and made payable to the council to cover the
occupation, a completed Travel Information Pack Travel Plan in full and clearly identify their resource for any discretionary work the local
c) proposals for rectifying failures to meet contact details in the Travel Plan
shall be submitted to and approved in writing by planning authority or highway authority must
modal shift targets for a period of five years
the Local Planning Authority in consultation with • A commitment to monitor the vehicular undertake with the Travel Plan in accordance with
following the occupation of the building;
the Highway Authority and shall include up-to- trips generated by the residents and submit Section 93 of the 2003 Local Government Act and
d) the proposed arrangements for the date walking, cycling and bus maps, relevant a revised (or Full) Travel Plan no later than Section 3 of the 2011 Localism Act
monitoring of the Travel Plan for a minimum bus and rail timetable information, car sharing six months after occupation [OF THE FIRST Further planning conditions may also be
period of five years. information, and sustainable transport discounts. COMMERCIAL UNIT] sought by Suffolk County Council to secure the
The Travel Plan shall be kept up to date through The Travel Information Pack shall be maintained implementation of Travel Plans where a Section
• A further commitment to monitor the
regular review and shall be available for and operated thereafter. 106 agreement is not appropriate, or additional
Travel Plan annually on each anniversary
examination by the Local Planning Authority at Reason: In the interests of sustainable of the approval of the Full Travel Plan and bespoke Travel Plan measures, such as additional
any time. development as set out in the NPPF and provide the outcome in a revised Travel cycle storage, provision of a staff minibus and
relevant LPA Policies. Plan to be submitted to and approved in setting up a Travel Plan Steering Group among
writing by the Local Planning Authority for a other measures.
20 21The way to go The way to go
Appendix 3 – Residential and Workplace Walking Initiatives
Travel Plan initiatives 1. Improved pedestrian signage on site
2. Improved pedestrian access to site
3. Encourage public transport users to get off a stop earlier
Cycling Initiatives
4. Promote walking route websites and apps e.g. walkit.com
1. Bike Security Marking takes place
5. Offer led lunchtime / after work walks
2. CCTV installed for cycle security
6. Provide pool umbrellas for staff use
3. Corporate membership of cycle loan scheme e.g. Brompton Dock
7. Provide walking maps
4. Cycle Hire / Bike Loan scheme in place
8. Run or participate in a pedometer challenge
5. Cycle maintenance sessions
9. Walk to work week promoted
6. Cycle parking / storage installed
10. Walking promoted between work sites
7. Cycle to University / College week
11. Other
8. Cycle to work day
9. Cycle to work scheme in place:
Public Transport Initiative
10. Cycle to work week 1. Membership of bus company’s corporate travel scheme
11. Cycle training available for staff 2. Negotiate bus travel discount for staff
12. Cycling club established 3. Promote Park & Ride schemes
13. Cycling maps available to staff/visitors 4. Providing public transport tickets for staff business journeys
14. Cycling promoted between work sites 5. Run a ‘travel by bus’ day /week
15. Discounted cycle accessories event 6. Season ticket purchase schemes for buses
16. Dr Bike sessions delivered 7. Season ticket purchase scheme for rail
17. Hire to Buyer scheme (London area) 8. Provision of public transport smart cards for staff/students/visitors/residents
18. Implementation of cargo bike scheme 9. Provision of timetables/maps/information
19. Improved cycle access to site 10. Participate in Catch the Bus Week
20. Lockers installed for storage of equipment e.g. cycle helmets 11. Launch and manage dedicated bus services
21. Offer lunchtime / after work cycle rides 12. Display real time public transport information
22. Paying cycle mileage rates for staff 13. Improve on-site infrastructure for buses and bus users
23. Provision of bike vouchers for new residents 14. Subsidised single / return tickets with staff ID pass on key routes
24. Provision of pool bikes for staff/students 15. Free shuttle service from staff car park / between sites
25. Secure discounts with local bike shops 16. Other
26. Set up Bike User Group (BUG)
27. Showers available for use by cyclists
28. Sign up to the Department for Transport’s Cycle to Work guarantee
29. Other
22 23The way to go The way to go
Initiatives to Disincentivise Car Travel Supporting Initiatives
1. Car Free Day Policies and Procedures
2. Charge for on-site car parking and use revenue to subsidise Travel Plan measures
3. Ensure parking permit system based on parking need Initiative
4. Review business mileage policies 1. Create a Travel Policy for staff/students/visitors
5. Removal of car parking spaces 2. Nominate Sustainable Travel Champions to provide communication to and from staff
6. Review employee parking entitlement 3. Work with another organisation e.g. share resources, compete in a competition
7. Offer incentives for non-use of car parking space 4. Other
8. Increased enforcement against unauthorised parking
Promotion, Communications and Events
9. Parking charges increased
Initiative
10. Other
1. Information on travel options provided to new starters
2. Information on travel options provided to visitors
Initiatives to Promote Smarter Working
1. Implement flexible working policies and procedures 3. Launch day for sustainable and active travel
2. Implement home working policies and procedures 4. Participation in Commuter Challenge
3. Use of web and teleconferencing facilities to limit travel for meetings 5. Personalised Travel Planning delivered
4. Utilisation of cycle courier services 6. Provide relevant transport updates via desktops or noticeboards
5. Prioritise using local suppliers where possible and practicable 7. Run sustainable travel competition
6. Other 8. Sustainable travel options promoted on company website
9. Sustainable travel options promoted on internal website
Initiatives to Promote Smarter Working 10. Sustainable travel posters in place
1. Car Free Day 11. Sustainable travel promoted via payslips and newsletters to staff
2. Carpooling/sharing scheme established 12. Travel maps and notice board set up
3. Eco driving promoted 13. Working with the local authority to support sustainable travel in the community
4. Installation of electric vehicle charging points 14. New residents welcome pack with travel information
5. Establishment of car club for site users 15. Sustainable travel options promoted on social media
6. Park and walk scheme established 16. RTPI built-in to new homes
7. Provision of car sharing spaces 17. Other
8. Provision of electric vehicles for staff as pool cars
Monitoring
9. Review vehicle fleet for efficiency savings
10. Use of FORS accredited drivers/vehicles Initiative
11. Provision of incentives for Car Sharers 1. Keep records of participation levels in sustainable travel schemes and incentives
12. Installation of secure parking for motorised scooters / motorbikes 2. Monitor usage of car park
13. Safe and fuel efficient driver training delivered 3. Monitor number of car sharers
14. Provision of pool cars for staff 4. Monitor number of bicycle parked on site
15. Other - move 5. Other
24 25The way to go The way to go
Appendix 4 – School Travel Plan initiatives
Walking & Scooting C15 Bling Your Bike Day AQ5 Removal of car parking spaces PR8 Competitions run & promoted within school
C16 –18 Other cycling initiatives AQ6 Highway code is promoted to students, staff PR9 Assembly
W1 Living Streets WOW Campaign
and parents
C20 National Cycle Challenge PR10 Social Media Campaign
W2 Living Streets Free Your Feet campaign
AQ7 Parent parking campaign
delivered Road Safety & Training PR11 Sponsored events
AQ8 Parking Pledge Scheme
W3 Local Walking Reward Scheme PR12 Parents’ evenings/ Induction evenings
R1 Cycle training for pupils (E.g. Bikeability)
AQ9 Eco Driver Training
W6 Living Streets Walk to School Week PR13 Information on website
R2 Learn to Ride
AQ10—12 Other smarter driving initiatives
W7 Walk to school month PR14 Councillor/ MP/ Mayor invited to an event
R3 Balance Bike Training
AQ13 Anti Idling Initiative
W8 5 / 10 Minute walking zone in place PR15 Within the Prospectus
R4 Scooter training
AQ14 Air Pollution Promotion
W9 Educational / Curriculum Walks PR16 Letter from Head Teacher to Parents
R5 Pedestrian skills training
AQ15 National Clean Air Day
W10 Walking bus in place PR17 New parent pack
R6 Independent travel training
Public Transport
W15 Using Walking Bus App PR18 Transition activities
R7 Young Driver Training
PT1 Public transport used for school trips
W11 Walking trips PR19 School Railing Banners
R8 Cycle training for staff and / or parents
PT2 School promotes public transport
W12 Scooter storage installed PR20 JTA/YTA/JRSO in place
R9 Road Safety assembly/ presentation
PT3 School promotes responsible behaviour on
W13 Scooter club PR21 Travel to school information maps created
R10 Be Bright Be Seen Activities public transport / has bus behaviour policy
W14 Active travel breakfast PR22—24 Other promotion method
R11 School invites experts/organisations to talk PT4 Private coaches for school trips pick up and
W16 - 18 Other walking/scooting initiative about personal safety set down in safe / accessible places. PR27 Active travel shop/enterprise
W19 Parent shelter installed R12 Safety around large vehicles training PT5 School promotes young person’s Curriculum
W25 Secure buggy storage installed R13 Use of transition resources travel card scheme
CU1 School takes part in competitions promoted
PT6—8 Other public transportation initiatives
Cycling R14 Pupils monitoring traffic by others
R15 School has lobbied for installation of traffic PT9 Catch the bus week CU2 School teaches the health benefits of safe /
C1 Dr Bike/cycle maintenance sessions
calming outside of school PT10 School has anti-bullying policy for school active travel
C2 Cycle parking installed transport/public buses
R16 School has lobbied for installation of safer CU3 School teaches environmental benefits of
C3 Bikers Breakfast crossings on the route to school PT11 Hop Off - get off two stops early active travel
C4 Opportunity to practice cycling skills R17 School has lobbied for installation of 20mph CU4 Theatre in Education on sustainable travel or
at break time
Promotion
zone outside of school road safety
C5 School takes part in The Big Pedal PR1 Newsletter
R18 Road Safety Day/Week CU5 Bike maintenance lessons
C6 Cycle competitions/ schools cycle challenge PR2 Info sent to residents / School communicates
R19—21 Other road safety & training initiatives CU6 Cycling lessons (PE)
with residents
C7 Cycle reward scheme R23 In car safety training for young adults CU7 Road safety lessons
PR3 Local media / Schools gets
C8 Bike week R24 Nursery teaches road safety & active local media attention CU8 Pupils use school travel survey data from
C9 Cycle club in place travel messages STARS in lessons
PR4 Presenting to/ sharing ideas
C10 Pool bike system in place Air Quality with other schools CU9 School uses Living Streets WOW Travel
Tracker to collect data
C11 Cycle purchase scheme for staff AQ1 School promotes car sharing PR5 Distributing cycling and public
transport maps CU10-12 Other curriculum initiatives
C12 Bicycle Security Marking AQ2 Car free days
PR6 School has an active travel policy CU13 School collects postcode data
C13 Cycle rides/excursions AQ3 Car free zone in place
PR7 Travel information on notice board
C14 Cycle Train / Bike Bus in place AQ4 Park and walk/stride scheme
26 27The way to go The way to go
Partnerships Appendix 4 – Example Travel Section
106 Obligations
P1 School works with Police/ Safer
Neighbourhood Team/ PCSO to promote safe &
sustainable travel
P2 School works with other schools to promote Definitions: a commitment to producing a Full Travel Plan
safe and sustainable travel to mitigate the potential highway impact of the
“Full Travel Plan” Development
P3 School presents their work to other groups
a fully developed Travel Plan based on the Interim “Interim Workplace Travel Plan”
P4 School works towards the Sustainable Schools Travel Plan and travel monitoring data of the end
Framework a management plan in which the Owner outlines
users providing a package of measures aimed at
the interim targets, objectives, measures and
P5 School works with Local councillors/ promoting more sustainable travel choices and
remedial measures it will take to manage the
Mayor/ MPs reducing reliance on the private car in relation
travel needs of the Development, includes a
to the Development;
P6 School has achieved Eco School status commitment to carry out travel monitoring
“Full Travel Plan Monitoring Report” and to capture the data of the travel monitoring
means the annual report that is submitted to the to help inform the Full Workplace Travel Plan
County Council by the Travel Plan Coordinator in and gives a commitment to producing a Full
a form acceptable to the County Council acting Workplace Travel Plan to mitigate the potential
reasonably that provides a summary of the traffic impacts of the Development
counts and resident surveys to demonstrate that “Resident Travel Pack”
the Full Travel Plan objectives and targets are
means a travel pack provided to each Dwelling
being achieved;
that includes bus tickets or cycle voucher of
“Full Workplace Travel Plan” equivalent value for every resident, current public
a fully developed Travel Plan based on the Interim transport information for bus and rail services,
Workplace Travel Plan and travel monitoring data provision of maps of pedestrian and cycle routes,
of the end users providing a package of measures car sharing information, personalised Travel
aimed at promoting more sustainable travel Plans and information to promote the benefits of
choices and reducing reliance on the private car in sustainable travel in the local area to encourage
relation to the Development sustainable travel;
“Full Workplace Travel Plan “Travel Plans”
Monitoring Report” means together the Interim Travel Plan and
the annual report that is submitted to the the Full Travel Plan;
County Council by the Travel Plan Management “Travel Plan Target Bond”
Group in a form acceptable to the County
means a bond entered into by the Owners
Council that provides a summary of the traffic
approved in writing by the County Council in
counts and surveys to demonstrate that the
favour of the County Council in the sum [INSERT
Full Workplace Travel Plan objectives and
SUM OF BOND] such sum being the sum required,
targets are being achieved
in the event that the Owner defaults in achieving
“Interim Residential Travel Plan” the Travel Plan targets identified in the [INTERIM
means a management plan in which the Owner TRAVEL PLAN] and the County Council calls upon
outlines the interim targets, objectives, measures the bond (including the whole) as is required to
and remedial measures it will take to manage undertake any works on the highway it sees fit
the travel needs of the Development, includes to mitigate the additional vehicular trips through
a commitment to carry out travel monitoring the failure of the targets in the Travel Plans either
and to capture the data of the travel monitoring itself or through an agent appointed or instructed
to help inform the Full Travel Plan and gives by the County Council.
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