(TRP) Transparent Recruitment Process of UP Police Recruitment and Promotion Board - Kamal Saksena Member Secretary UPPR&P Board Lucknow
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Transparent Recruitment Process
(TRP)
of
UP Police Recruitment and
Promotion Board
Kamal Saksena
Member Secretary
UPPR&P Board
Lucknow
Transparent Recruitment Process (TRP) of UP Police Recruitment and Promotion Board
• UP Police Recruitment and Promotion Board is committed to being a leader in recruitment,
through impartial and objective methodology, adopting transparent processes, innovative
technological applications, continuous evolution and growth.
• The UP Government formed separate rules for recruitment and promotion. Since these
rules emerged as an effort to plug the loop holes of earlier recruitment process, they had
many cross checks, which made the process tedious and very elaborative.
• UP Police Recruitment and Promotion Board is committed to providing services which are
appropriate to the needs of the police force based on its requirements to meet the
challenges of the millennium.
UP Police Recruitment and Promotion Board envisaged a Transparent Recruitment
Process (TRP) which had:-
Least human intervention and hence discretions.
Maximum possible transparency.
A prompt grievance redressal system.
• Board's strategy to implement Transparent Recruitment Process (TRP) involved :-
Innovative use of technology.
Information dissipation to all.
• Use of technology in UP police recruitment was so planned that it finally led to absolute
transparency building up to empowerment of the applicant.
1. VARIOUS STAGES OF RECRUITMENT AND THE TECHNOLOGICAL INNOVATIONS
APPLIED
1.1 At UPPR&PB, we have the following stages:
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1.2 At each of the stages the innovations applied are as follows -
Stage : Application form & Database Generation
OMR Application Form Scanning- At UPPRPB , we use hybrid OMR / Imaging scanners
to capture the data from the OMR Application Forms.
• The main motive is to lessen the time frame in the database generation - keeping in
mind the massive amount of applications received.
• Two types of data is captured during the scanning process : OMR data filled by the
candidate and the images for future archival and grievance redressal purposes.
• The scanners scan the data , capture the photograph, address, signature, thumb
impression, front and back images of the Application form in a single pass.
Database generation- After the data has been scanned, the errors if any are rectified using
a Quality Control (QC) process.
• The QC process evaluates the data and brings out discrepancies by analyzing the
data. The Data is then rectified by going through the images.
• The various parameters are then applied to the database to filter out the not eligible
and eligible candidates.
• The list of rejected candidates along with their reasons of rejections and images of
their application form is then uploaded on to the Board's website. This reduced the
number of complaints and associated legal issues.
• The eligible candidates are issued dates for their PST process. Their admit card is
also displayed online on the website for downloading and also sent by Post.
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Stage : Physical Standard Test
This is done simultaneously in all the 75 districts of UP in batches of 200 candidates daily.
There are two sequential stages in PST : -
1) Document Verification
2) Height / Chest / Weight measurement of the candidates whose documents were verified
and were found correct.
The data is made available to the PST centers on a daily basis containing information about
the candidates who are allocated PST on the particular day.
At the end of the day, the data is uploaded from the PST Centre to the servers where it is
compiled and analyzed daily.
PST Process (Document Verification):- There are 3 gazetted officers who check
documents of the candidates according to the information furnished in the application form.
For the document verification purpose, a PST software has been developed to make changes
and to ensure the veracity of the database.
Changes if any, during the verification are
documented using the sample memo slip shown
below.
The previous and post changes are noted and
signed by the officers and counter signed by the
candidate so that it cannot be challenged later on.
The memo slip is also in triplicate, original and 2nd
copy being sent to the Board, the 3rd copy to be
attached to the PST register at the PST Centre.
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Biometric Identification:
• Biometric Data of the applicant is recorded during the PST process.
• During the PST the candidate has to register his / her thumb impressions which are
stored in the database and tagged with the information of the concerned candidate.
• The same process is also conducted randomly during the written examination
process to maintain the sanctity of the examination and authenticate the applicant.
• The registered thumb impression is matched at the time of registration for PET.
PST (Height / Chest / Weight Measurement):- Only the candidates, who are successful
in the Document Verification, advance to the next step of PST. In this stage the female
candidates have to undergo a Height and Weight measurement and male candidates have
to undergo a Height and Chest measurement.
Data after Verification Height Measurement on PST Machine
Chest Measurement Values captured by PST Machine
Applicant's Print Slip containing Height, Weight and Chest Measurements
A PST register is also maintained at the PST Centre which is a legal document signed by
the candidates.
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Stage: The Physical Efficiency Test
The PET is the one which relies on the usage of the advanced technologies
like RFID.
RFID ( Radio Frequency Identification) is a technology, which includes
wireless data capture and transaction processing. The most common usage
of RFID is asset tracking, at airports for Baggage handling, access control,
supply chain management, race timing etc.
At UPPRPB, we use the race timing aspect of RFID. Race timer’s system
handles high densities of runners and provides instant results in real time.
Benefits of RFID: RFID system provides accurate reads up to 20 meters,
allowing administrators to identify runners in seconds and providing real time
information about the runners including their lap timing and laps already run
by the runner.
o Technologies made use of:
MAT technology :
In this process, the runners are issued
chips which have to worn by them on
their ankles. The data is captured by
RFID mats which are laid down on the
race track and the runners pass over
them thereby capturing the data
Overhead RFID Antennas
In this process, the runners are
issued chips which can be worn
by them anywhere on their body.
It can be concealed in a bib or
worn on the shoulder. The
runners pass through the RFID
gate to register their time. This is
a more weather proof, robust and
a cost effective technology.
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OMR Answer Sheets for Written Examinations
The OMR response sheet provided by the Board is in triplicate to ensure utmost
transparency and to prevent any foul play. It consists of :
Original Response Sheet which is sealed at the examination centre and sent for scanning.
Carbonless copy of the response sheet for the Board known as Board Copy. The Board
Copy is sealed separately and sent directly to the Board via Postal Department.
Carbonless copy of the response sheet for the candidates known as the Candidates Copy
which is given to the candidates.
Original Response Sheet has two parts which are separated at the examination
center to conceal the identity of the applicant
This separate scanning ensures that the identity of the candidate is not disclosed at
any stage.
The data is scanned separately for both the parts at the designated decentralized 18
locations (Divisional Head Quarters) and sent to the Board. Images are also scanned
for both the parts.
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The Process at the Board
Once the data is received at the Board, the images scanned are uploaded on the
Boards Website, for display to the candidates along with the answer key to the
question paper.
• Once the key has been published online, objections to the Answer key are invited.
• If any objections are received, the key is moderated and the result is prepared
keeping in mind the various vertical and horizontal reservation rules applicable in the
state.
• After the result has been compiled and checked, it is made available to the
candidates on the website of the Board and via SMS Services.
Barcodes:
• Barcodes play a vital role in the whole pre-examination
and post examination process.
• During pre-examinations, barcodes are used to identify
the form and archival purposes. They are the form identifying for the applicants. They
form the key element in the e-retrieval of the forms in case the need arises.
• During the examination process, barcodes play the most vital part of concealing
the identity of the candidate. They are the link that join the perforated sheets and
help in collating the data of an applicant.
CCTV Recording
CCTV recording is done at every stage to keep a
track of the events. They are used in the PST, PET,
Written Examination Answer sheets scanning and
GD process.
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Biometric Process
• Biometric Data of the applicant is recorded during the PST process.
• During the PST the candidate has to register his / her thumb impressions which are
stored in the database and tagged with the information of the concerned candidate.
• The same process is also conducted randomly during the written examination
process to maintain the sanctity of the examination and authenticate the applicant.
• The registered thumb impression is matched at the time of registration for PET.
1. EXTENT OF IMPLEMENTATION :
The process had been successfully implemented during the direct recruitment of
constable in 2009 and 2010. Based on the experience of its success, the process
has been further refined, improved upon and made more efficient. As a result of
which two direct recruitment processes have been undertaken by the U P Police
Recruitment and Promotion Board in 2011-12. Apart from this the innovative
technology been used in the recruitment process has been successfully adopted for
departmental promotional examinations.
2. SCALABILITY OF TECHNOLOGY
Description Const. S.I. Const.
Recruitment Recruitment Recruitment
Sr.No 2009 - 2010 2011 - 2012 2011- 2012
1 Forms given to Postal Dept. 1184537 800000 1975000
Filled forms recd. from Postal Dept. 755898 531239 1469236
2
3 Admit Cards issued for PST 721507 501317 1320590
Admit Cards issued for Preliminary ---- 277066 ----
4 Examination
Admit Cards issued for Mains 224720 ---- ----
5 Examination
Selected Candidates 35859 Under Process Under Process
6
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3. SUSTAINABILITY OF THE INITIATIVE
Government of India is making efforts that Transparent
Recruitment Process(TRP) be adopted in the Police
department of all states of the country and Para-military
forces. A national level symposium for TRP had been
organised by BPR&D at National Police Academy Hyderabad
on February 2 & 3, 2012. A presentation on the use of
Presentation at NPA Hyderabad
technology in TRP was made by UP Police Recruitment and
Promotion Board, which drew attention in the symposium.
4. OUTCOME & IMPACT OF THE INITIATIVE
The innovative use of technology ensured impartial, fully transparent and fare recruitment,
there has been wide level appreciation by the recruiting agencies, media and public
at large. Various other department of UP Government, several police states department
have shown keen interest in adopting and using the technology for their process of
recruitment.
Kamal Saksena, Email: saksenak@gmail.com Page 105. CONTACT DETAILS
1) Team Leader
Name: Kamal Saksena
Designation: Member Secretary
Department: U.P. Police Recruitment & Promotion
Board
Contact address: Tulsi Ganga Complex,
19-C, Vidhan Sabha Road,
City: Lucknow
State: Uttar Pradesh
Telephone No.: 0522-2236172
FAX No.: 0522-2235806
Email ID.: saksenak@gmail.com
info@uppolrecpro.gov.in
2) Details of Team Members
Sl.
Name Designation Organization Email Id.
No.
Additional U.P.Police
1. Shri Abhimanyu TripathiSecretary, Recruitment & info@uppolrecpro.gov.in
Recruitment Promotion Board
Deputy U.P.Police
Shri Ayodhya Prasad
2. Secretary, Recruitment & info@uppolrecpro.gov.in
Verma
Recruitment Promotion Board
U.P.Police
Shri Prakash Swaroop Deputy SP,
3 Recruitment & info@uppolrecpro.gov.in
Pandey Recruitment
Promotion Board
U.P.Police
Deputy SP,
4. Shri Raghvendra Singh Recruitment & info@uppolrecpro.gov.in
Recruitment
Promotion Board
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