Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
RE-ENERGISE
                                                        +
                                                 RE-CONNECT
                                                        +
                                                 R E- EDUC ATE

      SEPTEMBER 14-16, 2018
      RACV Country Club, Healesville. Victoria

RE-ENERGISE + RE-CONNECT + RE-EDUCATE

Advertising and Sponsorship Invitation
Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
RE-ENERGISE
                                                                                               +
You are invited to take part in the 2018                                                RE-CONNECT
                                                                                               +
Australian Pilates Method Association’s                                                 R E- EDUC ATE

(APMA) Retreat and contribute to its success.

   +
   RE-ENERGISE

The APMA is proud to announce the much anticipated 2018 Australian Pilates Method
Association’s (APMA) National Retreat at the RACV Country Club on September 14-
16th, 2018
The APMA conference is seeking to work with leaders and innovators of
health, well-being and business to facilitate and foster relationships within
our extended Pilates and allied health community.
Our featured high profile presenters will generate great interest amongst the media,
membership and provide a platform for great exposure for our sponsors and exhibitors.

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
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                                                                                    Pilates elder Mary Bowen
                                                                                    presenting at the
                                                                                    2016 APMA Conference.

RE-EDUCATE                                                                                                               RE-ENERGISE
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                                                                                                                         RE-CONNECT
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                                                                                                                         R E- EDUC ATE

Featuring local and international presenters offering an exciting
range of workshops, the APMA Retreat will be a gathering of
leaders and experts within the Pilates field.

OUR INTERNATIONAL PRESENTERS
MAYA AUBREY                                                      SIRI DHARMA GALLIANO
Maya Aubrey began teaching                                       Siri Galliano, who began
Pilates in 1991. As a Pilates                                    Pilates in Beverly Hills
teacher and movement                                             in the ‘80’s, forged a
specialist, her goal is to                                       great career sculpting
empower, educate and                                             Hollywood movie stars
inspire others to live healthy                                   on locations, such as Kill
and fulfilling lives.                                            Bill, Star Trek, and The
                                                                 Matrix.
Before teaching Pilates,
she was an award winning                                         She began studying
professional dancer and choreographer for 20 years in            classical Pilates with Romana Kryzanowska in
Chicago and New York City,                                       1989, and was certified in 1994. Her students have
                                                                 ranged from Madonna and Sting, to high school
In 1991 she met Eve Gentry and Michele Larsson in
                                                                 students and men in jail. Her passion for the history
Santa Fe, New Mexico and her love of Pilates began.
                                                                 of Joe Pilates took her to the Isle of Man where she

                                                                                                                               INTERNATIONAL PRESENTERS
She taught for them when they opened the National
                                                                 did extensive research on the internment camps of
Pilates Institute that year. She is honored to be the
                                                                 World War 1.
demonstrator in the first Pilates Mat video ever made.
Maya opened her own studio in Santa Fe in 1993 where             She has run successful large studios and not only
she offers teacher training in the classic Pilates repertoire.   presented at the major fitness conferences of the
                                                                 world in California, Russia and London, but has
In 2005 she met Eric Franklin who taught her how to
                                                                 herself produced ten conferences throughout
work tension and injury free. The Franklin Method is an
                                                                 America.
effective approach to improving movement potential and
health through imagery, touch and experiential anatomy.          Siri is known as the equipment expert and teaches
She has completed all three levels of the training and           adaption as she travels from country to country
incorporates the concepts into her Pilates classes.              and brand to brand. Siri has been featured in
                                                                 international magazines such as
When not in the Pilates studio, you will find Maya hiking
                                                                 • Life              • Shape
the mountains in New Mexico or in dance class.
                                                                 • Self              • People
Maya has taught for the Body/Mind/Spirit conferences,            • GQ                • Maternity
Pilates on Tour, Pilates Method Alliance Conferences,            • Pilates Style     • W
Corebody in Paris, France as well as for the Australian          • Vogue
Pilates Method Alliance. She holds a BFA in Dance from
                                                                 She maintains a classical home studio in the San
the University of Utah, is a certified level three Franklin
                                                                 Bernardino Mountains of Southern California.
Method instructor, and is PMA certified.

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
RE-ENERGISE
                                                                                                                            +

+
                                                                                                                     RE-CONNECT
                                                                                                                            +
                                                                                                                     R E- EDUC ATE

RE-CONNECT

REACH YOUR TARGET AUDIENCE

After a successful 2016 Conference in Melbourne, our members are eagerly anticipating the 2018 Pilates Retreat.
We anticipate attendance of 180 -200 delegates from the Pilates and health industries across Australiasia and
Asia over the 2.5 day Retreat.
The RACV Country Club, Healesville located just over
50 minutes from the CBD in the heart of the Yarra Valley
is a world away from city distractions and is the ideal
location for our Pilates Retreat. Unique event spaces
boasting spectacular views over the great dividing range
with plentiful amounts of natural light and contemporary
stylish accommodation ensure that delegate registrations
will embrace the opportunity of a retreat style conference
enabling them to take a break from every day life and
embrace the Pilates community the 2018 Retreat will
provide.
We are offering a range of sponsorship opportunities to suit varied levels of involvement and exposure to ensure
that exhibitors and sponsors are able to stand out to their potential customers and leverage the opportunity for
recognition of their brands and available products.

Previous Sponsors and Exhibitors                                        Trade Show Schedule
• HF Industries                   • AON Insurance
• Pilates Equip                   • Fine Balance                        FRIDAY         Bump in time - 7:00am
• Energy Kinetics                 • MindBody Online                                    Lunch - 1 hour
• Kinetic Wear                    • Body Organics                                      Afternoon Tea - 30 mins
• Mat-Tastic                      • AAMT                                               Evening activities - 6:00pm
• Gymstick                        • Keith Matty Insurance
• Sport-Port Agencies               Advisor Australia                   SATURDAY Morning tea - 30 mins
                                                                                                                           TR ADE SHOW

• ABCO Health Care                • Pilates Nerd                                       Lunch - 1 hour
• Leisure Concepts Australia      • Rocktape                                           Afternoon Tea - 30 mins
• Stott Pilates                   • Recharge Class                                     Evening activities - 6:00pm
• Fletcher Pilates                • Michelle’s Pilates
• Innovations in Pilates          • Pilates Plus & Kyani                SUNDAY         Morning tea - 30 mins
• Yamuna Zake                                                                          Lunch - 1 hour
                                                                                       Afternoon Tea - 30 mins
                                                                                       Bump out time - 3:00pm

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
Sponsorship and Exhibitor opportunities and inclusions
                                                                                                          RE-ENERGISE
                                                                                                                 +

+   PLATINUM EQUIPMENT SPONSORSHIP $10,000 + GST
                                                                                                          RE-CONNECT
                                                                                                                 +
                                                                                                          R E- EDUC ATE
    Sole Exclusivity
    • All advertising regarding the Event will include sponsors brand logo in the top billing position.
    • Front cover advertising on the Event program
    • Logo inclusion on the APMA website with links to your company
    • Banner advertising at the registration desk (provided by supplier)
    • A large exhibition space with prime position for your exhibitor area at the trade show
    • Trade display area
    • Access to free wireless internet
    • Access to secure back of house for storage purposes
    • 2 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
    • 2 x Social media posts by the APMA
    • Free entry to Saturday night Gala dinner for two guests
    • Opportunity to supply A4 promotional material for inclusion in the delegate bag

    ** Exclusivity subject to provision of all equipment requirements as outlined by the APMA.

+   GOLD EXHIBITOR $1,100 + GST

    • All advertising regarding the Event will include sponsors brand logo.
    • Prominent advertising on the Event program
    • Logo inclusion on the APMA website with links to your company
    • Promotional material placement at the Conference Registration Desk
    • A medium size exhibition space at the trade show
    • 2 x Trestle Table and 2 x Chairs
    • Access to free wireless internet
    • 2 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
    • Social media posting by the APMA
    • Free entry to Friday night welcome dinner for two guests
                                                                                                                SPONSORSHIP PACK AGES
    • Lunch for 2 will be supplied for 3 days (Friday, Saturday & Sunday)
    • Opportunity to supply A5 promotional material for inclusion in the delegate bag

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
RE-ENERGISE

+   SILVER EXHIBITOR $800 + GST
                                                                                                          +
                                                                                                   RE-CONNECT
                                                                                                          +
                                                                                                   R E- EDUC ATE
    • Promotional placement (logo) in the Event program
    • Logo inclusion on the APMA website with links to your company
    • 1 x Trestle Table and 1 x Chairs
    • Access to free wireless internet
    • 1 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
    • Opportunity to supply A5 promotional material for inclusion in the delegate bag
    • Lunch for 1 will be supplied for 3 days (Friday, Saturday & Sunday)

+    PRODUCT SPONSORS - DELEGATE BAG

     Opportunities to sponsor specific products and provide
     samples are another way to support our association and great
     marketing opportunities for your brand.

      Personalised Sublimation Towel with Company Logo/Image                        $4,000.00

      Personalised Delegate Bag with Company Logo                                   $2,000.00

      Personalised Drink Bottle with Company logo                                   $2,000.00

      Personalised Pen with Company logo                                            $500.00

      Delegate bag inserts - Flyer (subject to approval for inclusion)              $250.00

      Product Supplied in quantities of 200 (subject to approval for inclusion) - POA
      *All Personalised Delegate Bag sponsor inclusions are subject to APMA selection of product
      type and include provision of the product by APMA nominated supplier

                                                                                                         SPONSORSHIP PACK AGES

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
BOOKING FORM
We are interested in participating in the APMA’s Retreat 2018

Company Name:

                                                                                                                                 RE-ENERGISE
SPONSORSHIP PACKAGE (PLEASE TICK)                                                                                                       +
                                                                                      Return completed booking form, your        RE-CONNECT
     PLATINUM EQUIPMENT SPONSORSHIP                    $10,000 + GST                  logo and total payment to:                        +
                                                                                                                                 R E- EDUC ATE
     GOLD EXHIBITOR                                      $1,100 + GST                 APMA ADMINISTRATOR
     SILVER EXHIBITOR                                     $800 + GST                  Australian Pilates Method Association
                                                                                      PO Box 135, Hurstbridge VIC 3099
     PRODUCT BAG SPONSOR
                                                                                      Email: admin@australianpilates.asn.au or
                                                                                      Fax: (03) 9718 1881

What product do you wish to sponsor for the delegate bag?

Please detail the service you provide?

                                                                 TOTAL AMOUNT (INC 10% GST)               $
SPONSORSHIP AGREEMENT

Name:

Email:

Website:

Phone Number:

IMPORTANT INFORMATION
• Sponsorships will be allocated on a date of receipt basis.
• Your company logo must be supplied at the same time as returning this booking form to be included in printed material.
  Please see ADVERTISING REQUIREMENTS on the next page for details on supplying your logo.
• The signed contract agreeing to the Terms and Conditions of the conference, details of which follow. You must sign the
  bottom page of each of these Terms and Conditions to acknowledge that you have read and understand the terms of
  display.

SIGNATURE:

PAYMENT OPTIONS

 EFT                                                   CREDIT CARD
                                                                                                                                       BOOKING FORM

                 (Pay Electronically)
                                                       Please note that a 1.5% surcharge is applicable to all credit
Account Name:          APMA                            card transactions
BSB:                   633-000
Account Number:        156 490 898                     Name on card:
Bank:                  Bendigo Bank                    Tick Card Type:      Mastercard       Visa
Note name and ‘CONF’ on reference & attach
payment receipt.                                       Card Number:

                                                       Expiry Date:                /		          Security Code:
 CHEQUE
 Make Payable to:                                      Cardholders Signature:
 Australian Pilates Method Association Inc

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
ADVERTISING REQUIREMENTS                                                                                                  RE-ENERGISE
                                                                                                                                 +
Your logo will be proudly displayed on the appropriate Event advertising and brochure materials.                          RE-CONNECT
All sponsorship investors will be included on the APMA website Event page.                                                       +
• All logo artwork is to be supplied in the following formats: JPG, EPS, bitmap, PDF or TIFF.                             R E- EDUC ATE

• Logos should be supplied in Hi Res format (300 dpi at 100% size). CMYK format. Logos pulled off the web are
  usually not suitable for re-production.
• Artwork can be sent either by CD-ROM or by email with your booking form.
• The deadline for your logo artwork is required with your booking form to ensure inclusion on printed
  documentation.

TRADE SHOW
Display tables will be available for Friday afternoon, Saturday and Sunday of the event.

EVENT TABLE SCHEME
750mm x 1500mm covered trestle table, plus chair Exhibitors [need to check what is offered and are there
different offerings for different providers] are responsible for supplying all signage and display frames as required

ELIGIBILITY FOR EXHIBITING
All products and services must be related to the practice or education of the Pilates Method or the conduct of
a business teaching pilates. The APMA reserves the right to refuse entrance/set-up to organizations that do not
meet the standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that
reflect unfavourably on the character of the Event and APMA.

EVENT VENUE & CONSTRUCTION
Exhibitor tables will be in a visually prominent area, situated in the trade exhibit area of the venue. Generous
amounts of time have been allowed in the Event program for viewing of the trade show.

ACCESS
Exhibitors have access for setting up in the venue on Friday 14 September 2018 from 7am. Set up is required to
be completed prior to registration and welcome lunch on Friday at 11am Friday 14 September 2018. All displays
will be required to be dismantled after 3pm and by no later than 5pm on Sunday September 16, 2018.

FORWARDING EVENT & BAG MATERIAL
All exhibitors will be forwarded details regarding delivery of their goods to the venue, after their registration has
been received and confirmed.

HOW TO BOOK YOUR TABLE
We have allocated one large foyer and exhibitor
room for the weekend for our Trade show area.
We strongly advise you to complete the
registration forms as soon as possible as places will
be on a first come first served basis.
To secure a table, please complete the booking
form and return it with your total payment.
Confirmation of your table will not be confirmed
without payment in full.

CANCELLATIONS AND REFUNDS
Please refer to the Terms and Conditions

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Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
TERMS & CONDITIONS

1. The Australian Pilates Method Association (‘APMA’)            consent of the Organisers. Exhibitors will comply with     RE-ENERGISE
   will hereafter be referred to as “the Organisers”.            the rules and regulations stipulated by the Organisers,           +
                                                                 the venue, the Occupation, Health and Safety Act, the
2. For the purpose of this document an ‘Exhibitor’ is                                                                       RE-CONNECT
                                                                 Health Department and the Fire Brigade and with all
   defined as company, an association or an individual                                                                             +
                                                                 relevant State and Commonwealth Acts.
   who provides a financial contribution which is                                                                           R E- EDUC ATE
   entitlement to representation of goods or services        13. The Exhibitor will not damage any walls or floors
   deemed appropriate to the APMA.                               or ceiling of the Event area in which her/his table is
                                                                 located or by nails, screws, oil, paint or any other
3. For the purpose of this document the ‘Event’ is
                                                                 cause whatsoever as per the rules and regulations of
   defined as the APMA 2018 Pilates Retreat.
                                                                 the venue.
4. For the purpose of this document a ‘Table’ is defined
                                                             14. Storage of any products or materials (including
   as a 750mm x 1500mm exhibitor table situated within
                                                                 packaging) is the responsibility of the exhibitor. The
   the trade show area.
                                                                 Organiser is not responsible for providing storage
5. Table position at the venue will be allocated on a            space at the venue.
   sponsorship level and a first come, first served basis
                                                             15. The Organisers will take all precautions they consider
   and only allocated once the appropriate booking
                                                                 necessary for the protection and security of exhibited
   form has been received. In the case of equipment
                                                                 articles but cannot be responsible for the safety, loss
   sponsorship there will be exclusivity of equipment
                                                                 or damage of any exhibit or other property or any
   display in specific rooms, and those rooms will be
                                                                 other person under any circumstances whatsoever.
   identified as sponsored by that equipment sponsor.
   The equipment sponsor will be given display access as     16. Neither the Organisers nor the venue will be
   close to their sponsorship room as possible.                  responsible for the safety of any exhibit or property of
                                                                 any Exhibitor, or any other person, for loss or damage
6. The Organisers reserve the right to re-plan the Event
                                                                 of, or destruction by theft or fire or any other cause
   to the benefit of Exhibitors, as they see fit.
                                                                 whatsoever, or for any loss or damage whatsoever
7. The Organisers reserve the right to decline any               sustained by the Exhibitor by reason of any defect in
   application for a table and no application will be            the building caused by fire, storm, tempest, lightning,
   considered unless made on the correct form. This              national emergency, war, labour disputes, strikes or
   form is to be completed fully, payment received and           lock-outs, civil disturbances, explosion, inevitable
   tables are let on these conditions.                           accident, force majeure, or any other cause not
                                                                 within the control of the Organisers or for any loss
8. The Organisers reserve the right to postpone the
                                                                 or damage occasioned, if by reason of happenings of
   holding of the Event from the set dates, and hold
                                                                 any such event, the opening of the Event is prevented
   the Event on other dates as near to the original
                                                                 or postponed or delayed or abandoned, or the
   dates as practicable, utilising the right only where
                                                                 building becomes wholly or partially unavailable for
   circumstances necessitate such action and without any
                                                                 the holding of the Event. The Exhibitor agrees and
   liability to the Organisers.
                                                                 undertakes to insure the full replacement value of the
9. In the event of the Event being abandoned, the                contents of her/his table and all associated equipment
   Organisers will return fees received but will not be          and materials.
   responsible for the cost of any work carried out by the
                                                             17. Exhibitors are expected to provide staff for their table
   Exhibitors or their contractors.
                                                                 for the duration of the Event.
10. If in the event of the Exhibitor failing to occupy the
                                                             18. Exhibitors may only conduct competitions or offer
    said space by the opening time of the Event, the
                                                                 prizes with the permission of the Organisers.
    Organisers are authorised to reallocate the said space
    as it may deem best for the interest of the Organiser    19. Exhibitors’ name tags will be issued to all Exhibitors
    without releasing the Exhibitor from any liability.          and their staff; these are not transferable and must be
                                                                 worn at all times during the Event.
11. No Exhibitor shall erect any sign, stand, wall or
    obstruction, which in the opinion of the Organisers      20. If due to any unforeseen circumstances it is found
    interferes with an adjoining Exhibitor.                      necessary to close the Event on any day or days or
                                                                 to vary the hours the Event is open the Organisers
12. No Exhibitor shall display on her/his table any
                                                                 reserve the right to do so, at their sole discretion.
    advertisement for goods manufactured and/ or sold,
    or services provided by a non-exhibitor unless written   21. The Organisers may from time to time add to or
    permission has been obtained from the Organisers             vary the foregoing rules and regulations and do
    and no table may be sublet in any manner without the         anything at their sole discretion they deem desirable

                                                                    SIGNATURE:

                                                                                                                               PAGE 9
TERMS & CONDITIONS

    for the proper conduct of the Event. Provided that             her/his representative in the case of failure to comply     RE-ENERGISE
    such amendments or additions do not operate to                 with these Terms and Conditions. There shall be                    +
    diminish the rights reserved to the Exhibitor under            no return of payment if the Organisers deem such            RE-CONNECT
    the agreement and shall not operate to increase the            rejection or prohibition necessary.                                +
    liabilities of the Organisers.
                                                               27. These terms and conditions are governed by and
                                                                                                                               R E- EDUC ATE
22. These terms and conditions do not exclude any                  construed in accordance with the laws of Victoria and
    warranties and liabilities that cannot be disclaimed           all users of this Site irrevocably and unconditionally
    under the Trade Practices Act (Cth) or similar State           submit to the non-exclusive jurisdiction of the courts
    or Territory legislation. Otherwise, the Organiser             of Victoria
    excludes all warranties and liabilities that may be
                                                               28. If any of these terms and conditions should be
    implied by law. To the fullest extent permitted by
                                                                   determined to be illegal, invalid or otherwise
    law, the Organiser’s liability for breach of any implied
                                                                   unenforceable, it shall be severed and deleted from
    warranty or condition in relation to services supplied
                                                                   the terms and conditions and the remaining terms and
    or offered by the Organiser which cannot be excluded
                                                                   conditions shall survive, remain in full force and effect
    is restricted, at the Organiser’s option, to supply
                                                                   and continue to be binding and enforceable.
    of the services again, or the payment of the cost of
    supplying the services again.                              29. Exhibitors are required to have there own Public
                                                                   Liability Insurance. A copy must be forwarded to the
23. Exhibitors unconditionally agree to indemnify the
                                                                   Organiser 30 days prior to the event.
    Organiser and hold the Organiser harmless (including
    all of its officers, agents, employees and affiliates)     30. It is the Exhibitors / Sponsors responsibility to supply
    from and against any and all loss, damage, liability and       the artwork for advertising in the APMA e-newsletter
    expense (including all reasonable legal fees) suffered         (deadlines of each quarterly edition to be advised).
    or incurred by reason of any claims, proceedings
    or suits based on or arising out of the Exhibitor
    participating in the Event.
24. If the Organiser suffers loss or damage or incurs any
    costs in connection with a breach of these terms or
    conditions, or any other legal obligation, Exhibitors
    agree to indemnify the Organiser (including all of its
    officers, agents, employees and affiliates) for those
    losses, damages and costs which are attributable to
    their breach.
25. If an Exhibitor cancels a booked ‘table’ the
    following conditions apply:
    a) For cancellations at least two months
        prior to the opening of the Event will incur a
    cancellation fee of 30% of the contracted fee.
    b) For cancellations less than two months prior
    to the opening of the Event:
        i. A fee equivalent to 50% of the contracted
    		 fee will apply if the Organiser is able to
    		 re-let the space,
        ii. A fee of 100% of the contracted price will
        apply if the Organiser is not able to re-let
        the space.
26. Exhibits are admitted to the Event, and shall remain
    there, solely on strict compliance with these Terms
    and Conditions. The Organisers reserve the right to
    prohibit in whole or in part and reject any Exhibitor or

                                                                            SIGNATURE:

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