Constellio Registration Center For M365, Other Systems and Data Of the Organization - Microsoft
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Constellio Registration
Center For M365, Other
Systems and Data Of the
Organization
AGENDA • Constellio Registration Centre • Apps teams Constellio • M365 Safety and Compliance Centre • Automation of compliance and governance
Constellio Registration Centre
A central location of institutional records (including all M365
organization systems).
Centralized management of the classification plan (unified view of
central hub records)
A Central Conservation Calendar - Updates in Real Time
Application of the life cycle on a document, folder, Channel, library and
email.
Management of paper and digital archives into a system (Unified
LifeCycle Payment, Payment and Management).
Generates transfer and payment slip
A Multitude of Opportunities
Offered
Ensure
the
preservati
Lifecycle
Friendly Friendly Guarante on of
managem Able to
ent
interface interface
take Produced
es the PDF/A Constellio
for for integrity format,
without
document document
advantage certificate
of (other
Registration
migrating of s of
content
managem managem
complianc destructio
document preservati Centre
ent ent s with on
(Location e centre n
specialists specialists digital formats
Managem labels
. . signatures will come
ent)
for audio,
video and
image)
Apps teams Constellio
Apps teams aim for productivity and efficiency while ensuring compliance
A unified search engine.
A unified view of all files (Constellio, teams,
SharePoint, OneDrive and exchange).
A unified folder that allows data from multiple
sources to be placed under the same folder.
An internal and external digital signature
module.
A Workflow module being implemented.
A digitization module (scheduled for 2021).
Prioritizing series based on the importance of governance
Priorisation des séries
Prioritizing series baseden
onfonction de l’importance
the importance de la gouvernance
of governance
Organizational
External
Work in progress classification plan
collaboration
internal team
Collaboration
content
Teams
Sharepoint Unified folder
Unified Conservation
folder Content 365 rules
Personal Mission
document documents Duplicated topic
Onedrive Constellio
Governance
M365 Safety and Compliance Centre
Aimed for IT specialists
Une interface destinée à des spécialistes TI
Can meet basic
Requires a lot of A conservation A document-
needs (very nice One-step No Digital
configuration in rule with a time No certificate of No transfer and oriented lifecycle
Microsoft decommissioning Payment Module
order to make it frame and a destruction. payment slips. management
integration approval process. (SIP - OAIS).
operational. phase approach.
effort).
It is not possible to put several phases on an ex content: Active, Semi-Active, Inactive - Sort etc.)
It is impossible to build a decommissioning list to send it to a manager for approval and after sending it to the archivist for decommissioning (automated workflow).
A few details about the M365 safety and compliance centre • A change in a rule may take up to a week for the change to become effective. • No possibility to manage 888-999 (open deadlines). • Can't manage the paper (boxes, warehouses, labels, etc.). • The concept of application of label by search or artificial intelligence may lack precision (risk of tagging a large number of documents with inappropriate rules) - high risk of destroying documents due to mislabelling. •
Automation of compliance and governance
Request for channel/team/sit e creation
Microsoft 365
backup
archiving or
copying requestDisposal mechanics and life cycle management
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