INDIAN WELLS VALLEY WATER DISTRICT - August 5, 2021 - Board of Directors Workshop
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INDIAN WELLS VALLEY
WATER DISTRICT
Board of Directors Workshop
August 5, 2021
BOARD OF DIRECTORS
INDIAN WELLS VALLEY WATER DISTRICT
SPECIAL BOARD MEETING
WORKSHOP AGENDA
THURSDAY, AUGUST 5, 2021 – 9:00 A.M.
BOARD OF DIRECTORS’ HEARING ROOM
500 W. RIDGECREST BLVD., RIDGECREST
Watch meetings on-line:
All District meetings are streamed live on the District’s YouTube channel at:
https://www.youtube.com/channel/UCz6pnsZsIFy9yTFVmGH2Trg
Recordings will be available for viewing after the meeting on the District’s YouTube page.
Call in for public comments:
To make a public comment, please call: (760) 375-7548.
Callers will be placed in a queue and answered in the order they were received. If a member of
the public wishes to comment on multiple items they will need to call in as each item is presented
to the Board.
(In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a
disability-related modification or accommodation to participate in this meeting, please contact Lauren
Smith at (760) 384-5502. Requests must be made as early as possible and at least one full business day
before the start of the meeting. Pursuant to Government Code section 54957.5, any materials relating to
an open session item on this agenda, distributed to the Board of Directors after the distribution of the
agenda packet, will be made available for public inspection at the time of distribution at the following
location: Indian Wells Valley Water District, 500 W. Ridgecrest Blvd., Ridgecrest, CA).
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Posting of Agenda Declaration
5. Conflict of Interest Declaration
6. Public Questions and Comments
(This portion of the meeting is reserved for persons desiring to address the Board on any matter
not on the agenda and over which the Board has jurisdiction. However, no action may be taken
by the Board of Directors on any item not appearing on the agenda. Non-agenda speakers are
asked to limit their presentation to five minutes. Public questions and comments on items listed
on the agenda will be accepted at any time the item is brought forth for consideration by the
Board. When you are recognized by the chairperson, please state your name and address for the
record).
7. Board Workshop
(This meeting is a planning session for the IWV Water District Board of Directors and
the Water District Staff to discuss, consider, and prioritize present and/or future
operations and projects for the year, which may also include but not be limited to matters
relating to finances, management, and those items listed below. The intent of this
meeting is to set forth a plan and a schedule to keep all of us on track. The goal is to
have the agreed upon projects assigned to the appropriate committee with an assigned
chairperson).
A. Workshop Issues, Goals and Priorities
i. Discussion of Potential Rate Study
ii. Discussion of Potential Water Exploration Program (El Paso area)
iii. Update from Krieger & Stewart on Status of Recycled Water (Rajtora)
iv. Discussion of General Plan – Tanks, Storage, TOU, Disaster Preparedness
(Krieger)
v. Discussion of Potential Policies/Uses for Flow Restrictors (Worth)
B. General Manager Goals and Priorities
Description: Report and discussion on General Manager goals and priorities.
i. Goals and Projects Tracking
C. Board of Director Goals and Priorities
Description: Discussion on any Board of Director goals.
D. Prioritize Projects and Goals/Develop Action Plans
Description: Recap of priorities and plan of action.
E. Review any Outstanding Issues
Description: Review and discussion on outstanding issues.
8. Adjournment
7.A.iv.
Domestic Water System General Plan: Update INDIAN WELLS VALLEY WATER DISTRICT BOARD OF DIRECTORS WORKSHOP AUGUST 5, 2021
2
RECAP 1
Previous presentation on December 9, 2020
Topics covered in December:
Background: since 1996—minimal population growth, reduced water production,
decreased per-capita demand
Projected Water Demands
Current: 6,730 AF/Yr
2045: 8,050 AF/Yr
Projected Population Growth roughly 1% per year
Production requirements by pressure zone3
RECAP 2
Topics covered in December 2020 (continued):
Groundwater Management (SGMA, GSA, Potential Groundwater Replenishment with
Imported/Recycled Water)
Description of Existing System
Potential Annexations
System Modeling
Discussion of Existing System Issues
Maintaining consistent reservoir levels
B-Zone high-pressure area
Undersized East-West and North-South arteries4
5
RECAP 3
Topics covered in December 2020 (continued):
Proposed Resolution of System Issues (A-Zone)
A-4 Reservoir
30”, 24” Bowman Road Pipelines
30” College Heights Blvd. Pipeline
Continued Utilization of Bowman and Springer PRVs6
RECAP 4
Topics covered in December 2020 (continued):
Proposed Resolution of System Issues (B-Zone)
24” Springer Avenue Pipeline
24” Gateway Boulevard Pipeline
Current Four Reservoirs Project
Ultimate Storage Requirements by Pressure Zone
Question on Use of Supplemental Storage7
8
RESERVOIR STORAGE COMPONENTS
Fire Flow Storage (required by fire marshal--varies by pressure zone)
Operational Storage (to even out the daily demands and provide adequate system
pressure) = 0.2 X MDD
Emergency Storage (to provide additional storage in the case of a temporary power or
service outage)
Minimum = 12 hours of MDD (24 hours of ADD)
Optimum = 24 hours of MDD
Off-Peak Power (OPP or TOU) Storage (to take advantage of SCE’s low OPP usage rate
schedule) = 6 hrs/24 hrs (0.25) X MDD
Supplemental Storage is storage available to mitigate storage deficits in other zones,
and/or to provide additional fire protection or disaster preparedness9
FOUR RESERVOIRS IN DESIGN PHASE
A project consisting of four new reservoirs is currently in the design/environmental
review phase. These reservoirs will replace damaged facilities and increase storage.
Construction of a new 1.0 MG reservoir at Gateway site (B-Zone)
Replacement of existing 0.4 MG reservoir with new 1.0 MG Reservoir (C-Zone)
Replacement of existing 0.1 MG reservoir with new 0.1 MG reservoir at Salisbury site (D-Zone)
Construction of a new 0.55 MG reservoir at College site (E-Zone)10
SUPPLEMENTAL STORAGE CAPACITY
The project will add supplemental storage capacity in B-, C-, and E-Zones:
B-Zone: 1.0 MG new capacity (Gateway 2 Reservoir)
C-Zone: 0.6 MG net increase in capacity (C-Zone Reservoir)
E-Zone: 0.55 MG new capacity (College Reservoir)
The new capacity will help mitigate impacts of future power outages and
earthquakes (disaster preparedness), and will provide back-up storage for repair and
maintenance activities without need for costly temporary facilities. In addition, the
increased B-Zone capacity may be used to provide supplemental storage for
A-Zone.11
SUPPLEMENTAL STORAGE ALTERNATIVES
The following charts depict the hours of emergency/supplemental storage available
in each zone after completion of the four reservoirs project, along with alternatives
involving the use of supplemental storage in B-Zone to mitigate storage deficiencies
in A-Zone.
The Water General Plan will include discussions of the costs and benefits of these
alternatives and their phasing.12
13
14
SUPPLEMENTAL STORAGE: SUMMARY
Zones B, C, and E will increase disaster preparedness/supplemental storage upon
completion of new reservoirs.
A-Zone, without A-4 or the use of supplemental storage from B-Zone, will have
sufficient storage to satisfy ultimate storage requirements with only minimum
emergency storage, but not optimum emergency storage or OPP storage.
With the addition of A-4, minimum emergency storage could be achieved with OPP;
without OPP, optimum emergency storage could nearly be achieved.
If B-Zone’s supplemental storage is used in A-Zone via the Bowman and Springer
PRVs, minimum emergency storage with OPP storage could be achieved in both
zones (and 7 hours more without OPP storage); even without A-4. With A-4 added,
optimum emergency storage could be achieved in both zones, with or without
OPP storage.15 NEXT STEPS Meet with Board to prioritize capital improvements Send administrative draft of Plan to staff for review
16
Questions?
PRESENTED BY:
Krieger & Stewart, Incorporated Charles A. Krieger
(951) 684-6900 ckrieger@kriegerandstewart.com7.B.i.
2021 Indian Wells Valley Water District Goals
GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Conservation
Since June 2016 when the Board of Directors adopted a
Achieve a cumulative monthly 20% reduction in consumption compared Dec 2021 and
1 1 Carryover from 2020 voluntary 20% conservation rate, cumulative savings of
to the baseline year of 2013. ongoing
22.6% as of June 30, 2021.
State released a new plan, "Making Water Conservation a
California Way of Life, Implementing Executive Order B‐37‐
16." New conservation targets resulting from SB 606 and
AB 1668 will establish water budgets for local water
Stay engaged with the State as the indoor and outdoor components of agencies to be implemented by 2022. I have been engaged
the District's conservation targets are developed. In particular, advocate Continue with earlier in ACWA Water Use Efficiency work group meetings. The
2 1 Dec 2021
for a variance to account for evaporative cooler consumption on the efforts. outdoor efficiency group was meeting weekly regularly
indoor component. until recently. Landscape Area Measurement (LAM)data
provided to water agencies by DWR was to be reviewed
and validated by June 30th. With assistance from
California Data Collaborative, District data was reviewed
and returned by the target date.
Review new funding announcements from the State to
Explore opportunities for additional grant funding availability to support
determine eligibility and applicability for the District's
3 effective conservation programs (Smart Timers, evaporative cooler 2 Continuing Dec 2021
customer base. Currently no applicable funding programs
replacement, e.g.).
being pursued.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 12021 Indian Wells Valley Water District Goals
GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Capital Improvements
Staff expects Well 35 project to go before the Board for
1 Water Supply Improvement Project (WSIP) 1 In progress Oct 2020
acceptance in August 2021
All Capital Projects being re‐assessed as part of the 2020
General Plan. Maintenance will install mainline
Award Construction Contracts for Mainline Construction Projects
2 1 Began design 2019 2020 replacement in Primrose in next few months. Maintenance
Identified in CIP Budgets/General Plan
expects to install new lines on Gold Canyon and Karin
during Winter 2021‐22
Per Board direction, current station to be modified to
comply with ADA compliance. New design reviewed with
Assessment/Design bulk haulers via WebEx on July 8th. Grading has begun and
3 Bulk Water Station ADA Compliance 1 Jun 2021
Phase electrical conduit will soon be installed. Concrete work has
been completed. Electrical work to be scheduled this
winter.
Gateway booser pipeline construction completed in Aug.
Booster station in final design phase. C‐zone booster
building roof/seismic upgrades awarded Jan 21 . C‐zone
booster building roof repair/seismic upgrades almost
4 Post‐Earthquake Repairs 1 Design Phase Jan 2021
complete and should go before the Board for acceptance
August 2021. Tanks will be replaced along with building of
two new tanks as part of CIP. Damaged tanks and two new
tanks at the 50% design phase.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 22021 Indian Wells Valley Water District Goals
GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Finance
Implement Governmental Accounting Standards Board
Pronouncement 87 pertaining to recognition of Leases.
1 Implement GASB 87: Leases 1 In progress July 2021
Implementation has been delayed to FY 2022 by GASB
Board.
Due to the Governor's executive order preventing the shut‐
off of services for non‐payment, the District's delinquent
accounts have increased in both number and amount.
Staff to identify and explore options to collect deliquent
Identify and Explore options to resolve deliquent accounts due to the
2 1 In progress July 2021 amounts without violating the executive order. Staff has
Governor's Executive Order
provided information on the State/County CARES tenent
assistance program. Exec Order N‐42‐20 ends on
September 30th. Customers affected have been notified
by letter.
Cloud migration of Springbrook has advantages, as well as,
disadvantages. Staff to evaluate the pros and cons to
3 Evaluate Migrating Springbrook to the Cloud. 2 In progress Dec 2021 determine if this is a beneficial change that is appropriate
for the District. Staff is in discussions with Springbrook on
Process and Cost.
4 Develop Unclaimed Check Policy 2 Carryover from 2020 December 2021 Pending Ready for attorney review
Staff to re‐evaluate the Vehicle Replacement Policy and
5 Review Vehicle Replacement Policy and Plan 2 Carryover from 2020 Dec 2021 Plan to identify any areas or criteria that can be improved.
On‐hold due to new Warehouse Administrator
Some areas of the District have intermittent AMI
Evaluate AMI Collector Network to determine if additional coverage is
6 2 Dec 2021 connectivity. Staff to examine these pockets and see if
required
additional infrastructure is needed and/or feasible.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 32021 Indian Wells Valley Water District Goals
GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Engineering
Prepare Bidding Documents and Award Contract for replacement of Contract awarded Nov 2019 to Onstott. Will get started on
1 1 Continuing Item May 2021
temporary pavement (except winter) current list soon. Work began in March 2020.
Working on draft bank prospectus for submittal to CDFW.
Entire process to establish the bank could take 12 months
and cost over $68,000.00. CDFW has decided land bank not
2 Establishment of Land Endowment 1 In progress Feb 2021
what is needed and instead need to establish a land
endowment as done previously. No guidelines provided.
Due to staffing issues, this project has been delayed.
Work order with Krieger & Stewart signed July 2019. K&S is
working on the plan and submitted a list of requested
3 2020 General Plan 1 In progress Apr 2021 items to staff. Staff continues to provide data as requested.
K&S provided an update to the Board December 2020.
Update to be provided during August 2021 workshop.
EPA requirement for all water systems serving population
>3,300 persons. RRA due June 30, 20201 and Emergency
4 Risk and Resiliance Assessment 1 Completed Jun 2021 Jun‐21
Response Plan due December 31, 2021. ERP to be
completed by December 31, 2021.
Development of procedures/guidelines still needs to be
Update District Mainline Extension Procedures/Issuance of Permits for completed. A permit system has been put into place and
5 2 In progress Jun 2021
Construction new form used to track progress. Staff using permit
system, but new guidelines have not been completed.
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GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Operations
1 FE pumps pulled and inspected at arsenic plants 1 Annual Dec 2022 Pending
All sites completed except plant 1, installation at plant 1
2 SCADA Upgrade completed 1 In progress Jun 2021 In progress
started July 26th
All sites completed except plant 1, installation at plant 1
3 Test and replace site security hardware 1 In progress Jun 2021 In progress
started July 26th
Plant 2 completed, assessing plant 1 for prioritization of
4 Rebuild or replace chemical pumps at As plants 1 Carryover from 2020 Apr 2021 In progress
pump maintenance requirements.
5 Install automatic valve controls for Well 33 & 18, added 30 & 31 2 Carryover from 2019 Dec 2021 In progress Plans reviewed, getting parts list together for order.
Pad and plumbing completed, will move station once
6 Rebuild Bulk Water Station at Ridgecrest Heights Tank site 2 In progress May 2021 In progress
weather cools off to minimize impact.
Given to engineering, probably contracted to K&S for
7 Rebuild Bowman PRV for more everyday use 2 Carryover from 2019 Dec 2021 In progress
design
8 Media Loss in As Plants 2 Carryover from 2019 Oct 2021 Budgeted 200k for replacement of underdrains at 1 plant.
9 Cla‐Val PM 2 Annual Dec 2021 In progress All Cla‐valves at boosters and tanks.
Intertie tested with Searles, Navy not completed due to Cla‐
10 Test emergency interties with Navy and Searles Valley Minerals 2 Annual Apr 2021
Val failure on Navy tanks.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 52021 Indian Wells Valley Water District Goals
GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Administration/Personnel/HR
A recordable injury occurred April 20th. As of yesterday,
completed 91 days without a recordable injury. Committed
to established inspection schedules for safety equipment
(extinguishers, eye washes, showers, slings, etc.) and
1 An injury‐free 2021 building on the current safety record. 1 Continuing item Dec 2021 vehicles/equipment. Also monthly facility inspections,
tailgate safety meetings, safety as a part of the All Hands
meeting. Also commit to required safety training and
regular Target Solutions safety sessions. Consider
conducting emergency response drills with staff.
Opened the office to walk‐in customers 4/19. No longer
conducting daily staff temperature checks. Continue to
Follow Center for Disease Control and Prevention (CDC) guidelines and provide face coverings and hand sanitizer for customers
2 District COVID Prevention Plan to minimize potential for workplace 1 New Item Ongoing and request they practice distancing while in the Customer
exposure and spreading. Up District Plan as necessary. Service area. Continue to monitor CDC and state for
guidance should there be changes necessitated by an
increase in COVID cases.
Bi‐monthly meetings with the City Manager continue.
Maintain membership in Chamber of Commerce. Serving
3 Build relationships with stakeholders at all levels. 1 Continuing item Dec 2021
on Executive Board of Ridgecrest Regional Hospital and
IWV Economic Development Corp.
IWVWD to continue to seek alternatives to reduce the
impact of GSP implementation on District customers while
maintaining financial stability and ensuring sufficient water
Continued engagement and participation in the Indian Wells Valley supplies to meet the District's need at present and in the
Groundwater Authority (IWVGA) with implementation of the future. Investigating the need to conduct a new Cost of
4 1 Continuing item Dec 2021
Groundwater Sustainability Plan submitted January 31, 2020 pending Service Study to offset increased costs primarily associated
approval by the Department of Water Resources. with SGMA. IWVWD will continue with representation on
the PAC and TAC as the role for those committees going
forward is defined.
IWVWD has won this award 5 of the past eight years (2013,
2014, 2017, 2018, 2019). 2020 proved to be a challenging
year for Outreach on behalf of ACWA as there were fewer
Stay active in ACWA outreach efforts with the goal of achieving the legislative initiatives to advocate for and less engagement
5 1 Continuing item Dec 2021
Region 7 Recognition in Outstanding Outreach Efforts award for 2021. from ACWA staff. (Semitropic Water Storage District
received 2020 award.) The 2021 award will be presented
at the Fall ACWA conference.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 6The District's Facebook page is updated regularly with
postings and announcements about local, regional and
state water issues. District's website maintains information
Active Outreach Program to keep customers and residents informed
on meetings and items of interest to customers. Anticipate
6 about issues related to water and District business that is of importance 1 Continuing item Dec 2021
District participation in the Annual Home & Leisure Show
to them.
and the Petroglyph Festival as well as other opportunities
that arise including speaking engagements with local
groups as conditions return to a more normal state.
Established new M/R/C Tech and Water Supply Tech
positions in 2020. Restructured Field Services. The new
M/R/C Tech position addresses the need for additional
Assess current staffing and responsibilities to ensure effectiveness of welding skills. Some cross‐training occurred to provide
7 the organization and that critical functions within the District have 1 Continuing item Dec 2021 additional IT support. Personnel changes have occurred
trained, effective backups. since. The new IT‐SCADA Administrator position approved
by the Board has been filled. Primarily due to additional
SCADA responsibilities the new position is now under the
Operations Manager.
Currently, Management and Supervisors have training
every two years. Requirement to provide at least two hours
of sexual harassment training to all supervisory employees
Ensure all required training including Sexual Harassment Training per SB
and at least one hour of sexual harassment training to all
8 1343 and Ethics training per AB 1234 is kept current for all staff and 1 Continuing item Dec 2021
nonsupervisory employees by January 1, 2020, and once
Board members.
every two years thereafter. Required training due again in
2021.
GM columns have been submitted for publication and
Submit quarterly GM columns on timely issues for publication in local posted on the IWVWD website in March (“'Achieving Water
9 2 Continuing item Dec 2021
newspapers. Sustainability Comes at a Cost") and July (“It's
Complicated”),
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GOAL PRIORITY STATUS TARGET DATE DATE COMPLETED COMMENT
CATEGORY: Long‐term Planning Goals
Department of Water Resources awarded $700,000 in
Prop. 1 funding toward the eligible project cost of
$1,329,155 in support of the Brackish Groundwater
Feasibility Study. The Feasibility Study is focused on siting
test wells and running model scenarios to predict local
effect of pumping. Completed an aquifer test using a well
owned by Mojave Pistachios. Test intended to provide
input for brackish groundwater extraction well design
parameters, increase the body of knowledge related to
1 Brackish Water Resources Study 1 Carryover from 2020 Jul 2021
aquifer properties in the basin, and provide additional
detail for future updates of the numerical groundwater
model. Third progress report and invoice submitted to
DWR in July. Remaining tasks include completing
evaluation of aquifer test data, determine path forward on
DRI basin‐wide model updates, finish cost estimates for
brackish extraction and treatment plant, evaluate other
non‐cost factors related to brackish, and prepare the draft
Feasibility Study document.
District funded study being conducted by Ramboll and Tim
Parker to estimate groundwater in storage using all
2 Basin Groundwater Storage Study 1 New Jun 2021 available data including SkyTEM and reprocessed 30‐year
old seismic work. Agreement executed June 30th. Expect
completion in four to five months.
Preliminary discussions have taken place involving the
Stetson, Stantec (consultant for LADWP), LADWP and
Work within the framework of the IWV Groundwater Authority to IWVWD. Capitol Core Group and the GA GM met with
3 communicate with LADWP on a potential water banking project in the 1 Carryover from 2020 Dec 2021 LADWP 6/19/19 to discuss mutual interest in a banking
Indian Wells Valley. project in the IWV basin. Any such project must be a win
for all parties (LADWP, Inyo County, IWVGA). Agreed to
continue talks. No new activity.
Objective is to minimize the financial burden on the District
Investigate alternatives available to meet the District's current and
for acquiring and paying for imported water indefinitely.
4 future pumping needs while minimizing reliance on imported water to 1 Continuing Item Dec 2021
Discussions continue with the IWVGA for a fair and
the extent possible.
equitable allocation from the City's new treatment plant.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 8No prospective farmer identified for Stine Ranch and
budgetary limitations on the part of the District preclude
development. Give consideration to potential use of
5 Explore opportunities for District assets in Inyo County. 1 Carryover from 2020 Dec 2021 property for solar energy generation. Standstill Agreement
in effect with Coso Energy with option extended through
December 2022. New two‐year lease also in effect for
current leasee through December 2022.
P:\IWV Documents\District Goals\Annual District Goals 7/29/2021 9The Mission of the
Indian Wells Valley Water District
is to deliver the highest quality water at the best
possible price while continuing to serve as respectful
stewards of the environment.
The Vision of the
Indian Wells Valley Water District
is to provide for self-sustaining water resources now
and for generations to come.
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