Presse Distribution Shipment Handling 2023 - How to get your press products ready for shipment - Deutsche Post
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Presse Distribution Shipment Handling 2023 How to get your press products ready for shipment
2
Contents
03
General explanations 3
Shipment services 6
Adressing and Labelling 8
Bundles and pallets 14
Bundle and pallet labels 20
Preparation for dispatch 26
Posting and pick-up 27
Billing
Manager Presse Distribution
30
32
08
Contacts 33
14
All abbreviations at a glance
We have compiled the most important
abbreviations for you on page 3.
Simply fold out the page – and you will
have the terms to hand while reading.
3 General explanations
All abbreviations
at a glance
List of abbreviations List of abbreviations
ABH Collector (Abholer): Group of postal NVE Number of the shipping unit; it is used
codes that, as a rule, are not delivered to for the unique identification of pallets
the recipient’s street address (P.O. Box, in shipping. Details can be found in the
bulk recipient) but are kept at a central AM.exchange Developer's Manual
Deutsche Post AG point of collection to
PalLZ Pallet label (Palettenleitzettel)
be collected by the recipient
PFS Post office box cabinet (Postfachschrank)
AM Order management (Auftragsmana
gement): Interactive platform for PLZ Postal code (Postleitzahl)
managing customer orders - from
PrD Presse Distribution
order planning and posting to billing
PSdg STANDARD PERIODICALS (Pressesen-
BAZ Bundle label (Bundaufschriftzettel)
dung): Press products with a direct
BFS Bundle processing step business-related publication purpose
(Bundfertigungsstufe): only valid for
PVSt POSTVERTRIEBSSTÜCK: (Postvertriebs-
bundles in Pressepost shipment
stück): Press products (e.g. consumer
preparation in accordance with ZEBU
magazines and technical journals) with
BZ Mail center (Briefzentrum) more than 30% journalistic reporting
DF Data field SLN High-speed transportation network
(Schnellläufernetz): This transport
DPAG Deutsche Post AG
network is generally used to transport
EKP Single customer and product number shipments in next-day service
ELN Express Logistics Network: This transport ZBG Delivery district group (Zustellbezirks-
network is used to transport shipments gruppe): Group of all delivery districts
in basic and second day service that are identified via a shared postal code
FS Processing step (Fertigungsstufe): ZEBU Newspaper bundles (Zeitungsbunde);
valid for bundle and pallet preparation sometimes also used as a short name
in accordance with ZEBU for all ZEBU data
GE Bulk recipient (Großempfänger) ZEBU, file Data medium: the ZEBU file is a file and
record description. It contains all infor-
GGE Group of bulk recipients
mation on the postal codes for shipment
LR Routing region (Leitregion) preparation of 5,000 mail items or more.
ZEBU is the abbreviation of the German
LZ Routing zone (Leitzone)
“Zeitungsbunde” (newspaper bundles)
MPD MANAGER PRESSE DISTRIBUTION:
ZEBU-Manuell Paper list or data medium: the
Software solution for optimizing
ZEBU-Manuell list (where the German
shipping of newspapers and magazines
“manuell” means “manual”) contains
MPDX MANAGER PRESSE DISTRIBUTION XML: information on the postal codes for
This can be used to integrate MPD shipment preparation of fewer than
shipping optimisation into the 5,000 mail items
automated work process
ZKZ Press product ID (Zeitungskennzahl)
ZSP Delivery office (Zustellstützpunkt):
Smallest postal logistics business site at
the end of the postal operations process
chain
4 General explanations
General explanations 5
Good preparation
is half-way there
Deutsche Post is a reliable and competent partner of publishers.
With our tried-and-tested logistics system, we ensure the delivery
of several million newspapers and magazines daily.
To ensure that we can provide you with this service opti- This brochure contains everything you need to know about
mally at any time, teamwork is called for. Our customers shipping both POSTVERTRIEBSSTÜCK (preferred periodicals)
and our employees need to collaborate effectively right and PRESSESENDUNG (standard periodicals) items.
from the first shipping step.
The shipping terms and conditions for STREIFBANDZEITUNG
(wrapper-packed newspapers) can be found on page 14 of
our “Presse Distribution Product Brochure" or on the Internet
at streifbandzeitung.de
6 Shipment Services
You decide on
the speed
We ensure reliable delivery of your press product throughout
Germany. With your selection of the shipment service, you
decide on the speed of delivery that suits your publication.
Affordable: Basic Service Our classic: Second-Day Service
With this affordable basic service, Deutsche Post delivers Your readers expect delivery of your magazine on the
your press product to your readers reliably from Tuesday first day of publication? With its Second-Day Service,
to Saturday, usually within four days of accepting your Deutsche Post delivers newspapers and magazines to
items. readers on time, usually two days after receipt - on all
working days of the week.
Shipment Services 7 Overnight: Next-Day Service Hot off the press: Same-Day Service For an additional charge you can postpone your editorial Dispatch within a routing region is particularly suitable deadline to later! This next-day delivery service is ideal for for regional daily newspapers from publishing houses national daily newspapers and magazines with a special that have their publications delivered via Deutsche Post demand for topicality. The delivery is usually carried out in the main distribution area. on the day after the items are received. Please check in If the items are posted in the respective mail center in advance with the responsible customer service representative the target area, Deutsche Post usually delivers them on at Deutsche Post whether the service can be offered due to the same day within this routing region. logistical availability at your printing location.
8 Addressing and labelling
Labels need to be correctly
positioned and addressed to
ensure speedy processing
Addressing and designing the address side of your Pressepost
items in a way that is suitable for machine sorting ensures speedy
handling in an optimal process and delivery to your readers on time.
Deutsche Post is the market leader in transporting A. Scope of application
and delivering addressed mail items in Germany. In principle, the design specifications in the "Automated
It provides its customers with a multifaceted system Mail Items" brochure apply to all items posted for
of optimised operational processes, transport networks transport in the Deutsche Post AG mail network.
and delivery services. Deviations are governed by the GTC Press Distribution,
Product Brochure Press and Dispatch Handling Press.
In order to effectively process several million press mail
items effectively and in the best quality, it is necessary In postal operations, mail items place the highest demands
to address and design the inscription page in a manner on trouble-free transport in terms of transit time and
suitable for automation. Of course, the dispatch freedom from damage to the item itself. If they deviate
specifications must be adhered to so that the external from the specifications, they can also disrupt the transport
appearance of the item is suitable for postal processing. process of other items and cause damage to Deutsche Post
AG equipment and employees.
The guide for "Automation-compatible letter mailings"
explains the requirements: Deutsche Post therefore pays particular attention
n machine readability (section 2), to the following when inspecting Pressepost items:
n the design of the inscription page (sections 3 and 5), 1. Correct alignment of the inscription side,
n approval requirements for shipments without 2. Placement of the inscription in the reading zone,
wrapping (Section 7.1 and the definition of 3. Inadmissibility of further deliverable information
"newspaper-type shipments" from 7.2), (addresses) in the reading zone,
n inadmissible items (Section 8), 4. Observance of the quiet zone around the inscription,
unless the "Press Distribution Product Brochure" or "Press 5. Appropriate physical condition of the package
Distribution Dispatch Handling" brochures expressly state including all enclosures/ items, etc.
otherwise.
Design and machine readability
Further information is to be found in the PDF
document “Automationsfähige Briefsendungen”
(Automatable mailings) at
deutschepost.de/automation-briefsendungen
Addressing and labelling 9
B. Layout of the address side for mail items Deviating from other shipping products in the case of
without envelopes POSTVERTRIEBSSTÜCK (preferred periodicals) and
Particular attention needs to be paid to ensure that the PRESSESENDUNG (standard periodicals) there is no
layout of the address side of PRESSEPOST items is machine franking zone which must be kept free of design elements.
processable when they are sent without an envelope or in However, it should be noted that even within this area
a clear polythene sheet wrapping where the magazine is there are no disturbing text elements in the quiet zone
visible. Due to its high relevance, the specific details for around the the mailing inscription.
sending PRESSEPOST without wrapping are explained here.
15 mm 74 mm
For PRESSEPOST items sent without an envelope in clear
polythene sheet wrapping where the magazine is visible,
the address side must be designed in portrait format. The Sender area
40 mm
magazine fold must be on the longitudinal side on the right.
On the title page, the label can be placed upside-down,
and on the back of an item can be placed the right way up.
Blank zone 20 mm
The reading zone is on the address side at a distance of 40
mm from the upper edge of the magazine. It must also be
Reading zone
Margin / fold
15 mm from the other magazine edges. The writing on the
address side or the address label should be placed in the
reading zone, preferably in its upper part.
A quiet zone of at least 20 mm must be kept around the
writing. Alphanumerical text in plain text is not allowed
within the quiet zone. In PRESSEPOST items, graphics
and alphanumerical information printed in negative are
allowed within the quiet zone.
If the sender information is affixed within the reading zone
it must be placed in a single line above the address and in
the immediate vicinity of the address (e.g. on the address
label). In principle, it is also possible to place the sender
information in the sender zone.
10 Addressing and labelling
C. The Inscription In departure from the requirements for the minimum
No delivery information is allowed in the read zone apart format of an inscription field from the brochure "Automated
from a single recipient’s address and a one-line sender’s letter items", an inscription with labels of minimum
address. An exception is made for delivery information in length 85 mm and width 38 mm is also permissible for
negative print. Pressepost items.
The following information must be included when
addressing POSTVERTRIEBSSTÜCK (preferred periodicals)
and PRESSESENDUNG (standard periodicals) items:
n Sender and recipient addresses
n Newspaper index (ZKZ) of the press product*
n Designation of the product ("Preferred Periodicals" or
"PVSt" or "Standard periodicals" or "PSdg") with the Label with no address service
standard delivery time indicators for the shipping ser-
vice: Basic Service "+4", Second-Day Service "+2", Next-
Day Service "+1" and Same-Day Service "+0
n The words “Entgelt bezahlt” (postage paid)
n The words “Deutsche Post AG”
n The press product ID (ZKZ)
n Alternatively, the logo can be
printed instead of “Entgelt bezahlt” (postage paid)
or “Deutsche Post AG”
* The ZKZ must be specified on the address carrier. Deutsche Post does not
require it to be printed on the magazine (e.g., cover page).Addressing and labelling 11
PREMIUMADRESS Franking marks
If you wish to use the PREMIUMADRESS product, a P and a Do you send out your Pressepost items in an envelope and
data matrix code will be added to the standardised address wish to use individual franking marks or standardise the
label. Detailed information on the design of the label franking marks on your Pressepost items in line with your
with PREMIUMADRESS attributes can be found in the DIALOGPOST? Find out about your options online:
“Premiumadress” brochure and the associated specifications deutschepost.de/frankiervermerk
for Pressepost labels. You can find more information on
this topic online at premiumadress.de Shipping to multiple recipients
If you want to send several press products to a reader in one
shipment, you must send them in an envelope. The envelope
will bear a standardized address label and the separate note
"Do not open". The total weight of the item must not exceed
1,000 g.
Replacement items
Replacement items sent in for lost or severely damaged
press products must be sent individually in an envelope.
PREMIUMADRESS label
In addition to the use of a standardized address label, the
designation "Ersatzsendung" (replacement item) (address
label without reference to "Entgelt bezahlt" (fee paid) must
be clearly visible on the envelope.12 Addressing and labelling
D. Margin inscription for mail distribution items The use of the marginal inscription described below is
In this context, the term "marginal inscription" generally permissible for the POSTVERTRIEBSSTÜCK product
refers to the positioning of the inscription required for (preferred periodicals) if it is a daily title according to
mail delivery (recipient's address and postally required the "Press Distribution Product Brochure".
notes) outside the defined reading zone.
Booklet edge
Margin inscription lower left
Margin inscription upper rightAddressing and labelling 13
These items are exempt from the requirements listed All specifications for the use of a marginal inscription
above in A 1., A 2. and A 4. (Scope) if they meet the for mail distribution items can be found in the appendix "
following requirements: Shipping Handling 2022: Marginal Addressing for Mail
n At least 3-line address block Distribution Items" to the brochure "Press distribution
n 1.5 cm minimum distance from the stitching edge shipping handling" at deutschepost.de/randbeanschriftung
n 0.5 cm minimum distance around the address/
inscription block, solid white or light pastel color
equal to the background
n Valid for direct addressing and labeling
Address field Complete address field
Inadmissible minor line marginal address will be charged with additional fee PRESSE COVERPLUS.14 Bundles and pallets
Creating bundles
with the ZEBU data
Up to 10 kilos, stable, and easy to handle:
Bundles for safe transport
Due to the press-related nature of the mail items, the Presse Distribution contracting parties are obliged to address the
individual items and consolidate them into packages (bundles and pallets). Deutsche Post Presse Distribution specifies the
rules for consolidating individual items into bundles and pallets in the newspaper bundle (ZEBU) data on a binding basis.
Name Formats
Newspaper bundle (ZEitungsBUnde, ZEBU) data are ASCII and dBase with different character sets (normal font
a collection of database tables that Deutsche Post AG and CAPITAL LETTERS, with/without umlauts).
provides to its customers for producing packages of
Pressepost shipments in accordance with the rules and Validity and update
for labelling the relevant packages. ZEBU data is regularly updated by Deutsche Post and
made available free of charge via the registered recipients
Contents of the ZEBU data delivery. In the respective period of use,
They always contain all German postal codes (PLZ)* for only the current version of the ZEBU data is valid for
delivery, collectors and bulk recipients. For each postal Pressepost dispatch production.
code there is a data record that specifies individual
consolidation rules for the various processing steps for The provision of new ZEBU data on the online store
each postal code. platform of Deutsche Post Direkt takes place regularly
4-6 weeks before the start of the validity period under
Variants datafactory.postdirekt.de
There are dedicated ZEBU files for each of the transport
networks (ELN and SLN). Depending on the shipping Due to the press-typical condition of the contractual
service ordered, the correct ZEBU variant must be used: partners of Press Distribution are obliged to address the
The ZEBU ELN applies to Basic and Second-Day Service, individual mail items and those grouped into bundles
Next-Day and Same-Day Service are optimised using the (bundles and pallets). bundles and pallets.
ZEBU SLN variant. The compaction rules of individual items into bundles
and pallets is described by Deutsche Post Presse
Distribution in the newspaper bundle (ZEBU) data.
* All postal codes are in line with the latest version of the data at the time the ZEBU was
created; campaign postal codes and postal codes that were launched after the last
update and before the impending update are not included.Bundles and pallets 15
Transportability
Press products (including inserts) must be suitable for
transportation and must not make processing at Deutsche
Important:
Post more difficult – this applies to shipment in every
shipment category. The mail items must be prepared in
such a way that they can be consolidated into stackable
We recommend sorting the materials in the bundle
bundles.
in ascending or descending order according to
postal code, street and house number.
Creating bundles from individual copies
Pressepost items are always shipped in bundles with
the relevant bundle label. If at least five copies exist for
a processing step (ZBG, ZSP), bundles should be created You can find out the detailed criteria used to group mail
for these processing steps after addressing; if there are items into bundles on page 18 and the following pages.
at least ten copies per processing step, bundles must be
created for this.
Bundle preparation is required in order to ensure
optimized and fast transportation. For ergonomic reasons,
a bundle’s weight must not exceed 10 kg. It must be able
vorbereitung
to withstand heavy handling, i.e., its stability for postal
processing must be ensured. You can achieve this, for
Versand-
example, by shrink-wrapping the bundle or tying it with
newspaper wrappers.
Einlieferung /
Abholung
Abrechnung
Distribution / Kontakt
Manager Presse16 Bundles and pallets
ZEBU: Content of
the data record
Classification and data record
The ZEBU database files contain Germany’s postal codes Data field (DF) 1 contains the 5-digit postal code as a
for delivery and pick-up. Every postal code is described in reference for the recipient address. Bundle preparation is
the ZEBU by means of a data record consisting of 27 data based on the information in DF 2 to DF 13. With regard to
fields (178 characters). pallet preparation, all other data fields are relevant in
addition to the fields valid for bundle preparation. It is also
It regulates the mapping of each individual postal code particularly important to use the correct ZEBU files for the
to Deutsche Post AG’s higher-level logistics package relevant transport network (ELN or SLN).
destinations. It also contains the valid routing information
for the labelling of bundles and pallets.
Did you know ?
Postal codes in the recipient addresses which
are not included in the ZEBU data should still be
optimised in the Pressepost shipping process.
These addresses are optimised directly into a
processing step 3 bundle with the bundle
destination in accordance with digits 1 and 2 of
the postal code.
EBU data record: Examples of bundle labelling
DF 1 DF 2 DF 3 DF 4 DF 5 DF 6 DF 7
Postal code ZBG postal ZBG name ZBG BKZ ZBG code ZSP postal ZSP name
code code
38506 38506 Gifhorn (BRIEF) 1 PFS 38501 Gifhorn (BRIEF)
38507 38507 Gifhorn (BRIEF) 1 PFS 38501 Gifhorn (BRIEF)
38508 38508 Gifhorn (BRIEF) 1 PFS 38501 Gifhorn (BRIEF)
38509 38509 Gifhorn (BRIEF) 1 PFS 38501 Gifhorn (BRIEF)
38508 38508 Gifhorn (BRIEF) 1 GGE 38501 Gifhorn (BRIEF)
38509 38509 Gifhorn (BRIEF) 1 ZBG 38501 Gifhorn (BRIEF)
38524 38524 Gifhorn (BRIEF) 1 ZBG 38518 Gifhorn (BRIEF)Bundles and pallets 17 DF 8 DF 9 DF 10 DF 11 DF 12 DF 13 ZSP BKZ ZBG code REG LZ REG name REG BKZ REG code 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ZSP 38 1 ZSP 38910
18 Bundles and pallets
Production rules for packages
Efficient and secure transportation of press products -
consolidated into bundles and pallets optimised for logistics.
The design features of press products (shipments without wrapping, printed title page and back page, inserts, etc.)
and the subscriber’s right to the delivery of an up-to-date, undamaged press item can only be efficiently combined
at present by way of the logistically-optimised consolidation of individual items into bundles and pallets that can be
transported unopened as far into the destination area as possible.
Bundle preparation
When sending 10 or more items per shipment destination
with Pressepost, appropriate shipping bundles must be
prepared. Due to internal postal occupational health and
safety provisions, the maximum bundle weight must be
limited to 10 kg. Within these quantity and weight provisions,
Pressepost shipping bundles must be optimally prepared
by the customer or its service provider in compliance with
the ZEBU specifications.
If the customer has lower limits for maximum bundle weight
or if bundling of at least 10 copies leads to exceeding the
maximum allowable bundle weight, reduction of the bundle
content to at minimum 5 copies per bundle is allowed.
Bundles for palletization should always be prepared in
such a way that they can be stacked. For the majority of
press products without inserts or objects on one side,
rotary stacking of the bundle should be avoided. In cases Example of bundle preparation with bundle lashing
in which a stackable bundle can only be achieved through
rotary stacking, the grip height of the magazines in one
rotation must be at least 10 cm.
With optimal shipping preparation, there are as many
items as possible in direct bundles (processing steps
1 and 2). Mail items should only be consolidated in
processing step 3 bundles (two-digit routing region or
five-digit (sorting) routing code) if there are not enough
of them for direct bundling. Production peaks that do not
achieve the minimum number of mail items in the bundle
may, of course, be set up as a “final bundle” containing
fewer items. Bundle destinations other than direct
bundles of bundle processing steps 1 and 2 and bundles
of bundle processing step 3 are not permissible.
Example of bundle preparation with shrink wrappingBundles and pallets 19
Pallet preparation
If the total shipment weight is 200 kg or more, the bundles
are to be handed over to Deutsche Post or its transport
company on pallets. If Pressepost items are bundled into
pallets, the maximum pallet weight of 700 kg including the
pallet’s tare weight applies. The height of a pallet must not
exceed 1.80 m.
In order to transport the Pressepost pallets economically, a
minimum pallet weight of 200 kg is specified for shipments.
It is also valid for the production of pallets that for production
peaks, individual pallets with lower filling degree may be Example of bundle stacking on pallets
formed.
Please note: A maximum of 5 frames per pallet are
permissible when using pallet collars. In this case, the
entire pallet must not be higher than 1.20 m.
As with bundle preparation, processing steps 1 and 2 apply
to pallets accordingly. In processing step 3, the five-digit
(sorting) routing codes are not used in the pallet preparation
process. Pallet optimisation is determined by digits 1 and
2 of the data in DF 10. Beyond the three processing steps
for bundles, there are additional processing steps for
pallets as regards the creation of depot (or routing zone)
pallets and Germany pallets.
Example of pallet labelling20 Bundle and pallet labels
Routing information on bundle
and pallet labels
The product code "press" and the corresponding network code "ELN" (Basic Service and Second-Day Service) or "SLN"
(Next-Day Service and Same-Day Service) must be indicated at the top of the routing information. Only in the Next-Day
Service is the network code "SLN" followed by the SLN depot identifier according to DF 19 of the ZEBU-SLN. For the services
in the ELN transport network, an additional identifier for identifying the ordered dispatch service is required in the field
to the right of the routing information ("Area for postal purposes"), "X4" for Basic Service or "X2" for Second-Day Service.
All bundle and pallet routing labels must also bear the date of posting to the left below the field for routing information.
In addition to routing numbers from DF 2 and/or DF 6, all bundles and pallets in processing steps 1 and 2 are labelled
with codes from DF 5 and/or DF 9 and the names of the points of receipt (DF 3 and/or DF 7) with company identification
numbers (DF 4 and/or DF 8).
Processing step 1 Processing step 4
ZBG Delivery district group FS 4 (DF 14 to DF 17), which is named in the ZEBU data
(Zustellbezirksgruppe) record description, is not used at present.
PFS Post office box cabinet (Postfachschrank)
GE Bulk recipient (Großempfänger) Processing step 5
GGE Group of bulk recipients Known as "pallet routing zone" in the ELN-network, the
routing specification of the pallet guidance label is based
Processing step 2 on the 1-digit value of the DF 19 of the ZEBU-ELN. Pallets
ZSP Delivery office (Zustellstützpunkt) in the SLN network are referred to as depot pallets and
ABH Collector (Abholer) labelled with the 2-digit value of the DF 19 from the
ZEBU-SLN, preceded by the term "depot" (e.g. "Depot 30").
Processing step 3
In production stage 3, bundles are labelled without further Data fields 24 to 27
identifiers using only the guide number from data field 10 The routing information from DF 24 to DF 27 is not
(DF 10). The two-digit routing region designations or the currently used for the preparation/labelling of Pressepost
five-digit postal sorting codes (DF 10) are used. packages.
When preparing pallets (and/or pallet labels), it is not Processing step 6
the full five digits from DF 10 that are used, but only the Mail items in bundles that cannot be palleted cost-effectively
two-digit routing region names or, in the case of five-digit in processing step 5 are prepared as Germany pallets. Both
content, only digits 1 and 2 of the value. networks (ELN and SLN) use “0 – 9” as routing information.
This is not specified in the ZEBU data.
Other processing steps for pallets
In addition to processing steps 1-3 (covering the Special feature in the same-day service
preparation of bundles), other processing steps apply to Only direct bundles (BFS 1 and BFS 2) are permitted in the
the consolidation of bundled Pressepost items on pallets. same-day service. In the case of pallet production, the
production levels FS 4, FS 5 and FS 6 may not be used in
the same-day service, as delivery to the destination mail
center is carried out by customers. The "worst" pallet
permitted is an FS 3 or LR pallet.Bundle and pallet labels 21
Data sheet description and example of bundle labels
Datensatz-Beschreibung für Datei ZEBU
Feld E r l ä u t e r u n g e n zu den Datenfeldern
DF Feldname Typ *) Länge von bis
1 PLZ A 05 1 5 Empfängerpostleitzahl
2 ZBGPLZ A 05 6 10 Zustellbezirksgruppe **) : 5-stellige Postleitzahl oder leer Gebinde-
3 ZBGNAME A 24 11 34 Ortsname oder leer fertigungs-
4 ZBGBKZ A 02 35 36 Betriebskennziffer oder leer stufe 1
5 ZBGKENN A 03 37 39 Kennung: ZBG oder PFS oder GE oder GGE **) oder leer
6 ZSPPLZ A 05 40 44 Zustellstützpunkt ***): 5 stellige Postleitzahl oder leer Gebinde-
7 ZSPNAME A 24 45 68 Ortsname oder leer fertigungs-
8 ZSPBKZ A 02 69 70 Betriebskennziffer oder leer stufe 2
9 ZSPKENN A 03 71 73 Kennung: ZSP oder ABH ***) oder leer
10 REGLZ A 05 74 78 Leitregion: 2-stellige LR-Bezeichnung oder 5-stellige [ Sortier- ] Leitzahl +) Gebinde-
11 REGNAME A 20 79 98 leer fertigungs-
12 REGBKZ A 02 99 100 leer stufe 3
13 REGKENN A 03 101 103 leer
14 LBLZ A 05 104 108 leer Paletten-
15 LBNAME A 20 109 128 leer fertigungs-
16 LBBKZ A 02 129 130 leer stufe 4 ++)
17 LBKENN A 03 131 133 leer
18 GESCHL A 08 134 141 leer
19 DEPNR A 02 142 143 Leitzone im Express-Logistik-Netz oder ****) Depot-Nr. im Schnelläufer-Netz Paletten-
20 TOURNR A 02 144 145 Touren-Nr. im Express-Logistik-Netz oder ****) leer fertigungs-
21 ZSPBTL A 01 146 leer stufe 5 +++)
22 OSLBTL A 01 147 leer
23 LBBTL A 01 148 leer
24 BZLZ A 05 149 153 Briefzentrum-Nummer ( 2-stellig )
25 BZNAME A 20 154 173 leer
26 BZBKZ A 02 174 175 leer
27 BZKENN A 03 176 178 Kennung: BZE
*) A=alpha **) Zustellbezirksgruppe=ZBG,Postfachschrank=PFS,Großempfänger=GE,GruppengroßEmpf=GGE ***) Zustellstützpunkt=ZSP,Postfiliale/Abholstützpunkt=ABH
****) nur in ZEBU SLN
+) In der Fertigungsstufe 3 werden 5-stellige Leitzahlen nur bei der Bundebildung angewendet. Für die Palettenbildung sind lediglich die Stellen 1+2 anzuwenden.
++) bildete früher die Leitbereiche ab; wird aktuell nicht angewendet
+++) Für Bundebildung nicht relevant
1. November 2015
Bundle of FS 3, five-digit sort code according to Bundle of FS 2, same-day service
ZEBU ELN DF 10, second-day service
Bundle of FS 3, next-day service Bundle of FS 1, basic service22 Bundle and pallet labels
The bundle label
Each bundle must be identified with a bundle label (BAZ) Guiding information
to ensure transportation to the right destination and The central field of the BAZ contains the information about
correct processing. The format of the bundle labels should the bundle destination. The following font sizes must be
correspond to the format of the magazine to be dispatched. observed. The information on product ("Periodical") and
Minimum dimensions: DIN A5 (210 mm × 148 mm). transport network ("ELN" / "SLN" & "Depot No.") in line 1
must have a font height of at least 11 mm. The information
BAZ for the shipping services subject to a surcharge on destination and type (guide number and bundle
(same-day, next-day and second-day service) must be identification) in line 2 must be written in characters at
created in basic light green. This makes it easier to least 22 mm high. They should always be twice as large
distinguish containers with higher priority press products as the other information on the BAZ. The name of the
from containers with other shipping services. In the basic receiving agency for the bundle must be printed in a font
service, the BAZ must be created in a basic light blue. size of at least 4 mm. Larger fonts are however desired.
The name of the receiving agency may also be given below
the line with the guide number and bundle identification
(see figure). In this case, the distance between the guide
number and the bundle identifier (e.g. ZBG) should be more
than 30 mm. In the upper fields of the BAZ, the sender/
deliverer details, postal code, title and number of items
in the bundle must have a font height of at least 3 mm.
Example bundle label for different
production stages and shipping
6 services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 8
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service
(only for basic- and second-day service)
5 5 Date of posting
7
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
7 Data matrix code
Bundle of FS 1, second-day serviceBundle and pallet labels 23
Structure specifications Network ID:
Service indicator:The required identification of the dispatch n "ELN" for second-day and basic service
service for shipping in the ELN network ("X2" or "X4") must n "SLN" & "Depot number" from DF 19 of the file
be entered to the right of the central field with the routing ZEBU-SLN for next-day service
information in the field "Area for postal purposes": n "SLN" for same-day service (without depot number)
n "X2" for Second-Day Service
n "X4" for Basic Service Depending on the version of the file, DF 19 and 20 contain
Fonts require a character height of at least 22 mm. (whether for ELN or SLN use) different depot information of
the logistics networks, which (only in the Next-Day Service)
Deposit date: Specified below the central field for the is necessary in addition to the network identification in the
guide information in the left-hand area. upper line of the routing information on the label.
Format: Minimum size DIN A 5 (210 x 148 mm)
Color: light green - Same-day shipping services / Point of receipt of the bundle
next-day / second-day) n DF 2 + DF 5 ID + DF 3/4 content
light blue - Basic shipping service n DF 6 + DF 9 ID + DF 7/8 content
Information at the top margin: Sender, Consignor with n DF 10 (2 or 5 digits)
the respective customer number (EKP), quantity of
contained booklets, title and newspaper code as well as The matrix code, which is mandatory for AM.exchange
AM order number customers, contains, among other things, the AM order
Product ID: PRESSE number and the bundle number in scannable form, which
are already printed in plain text on the printout. The exact
description and content of the matrix code can be found in
the appendix of the AM.exchange Developer's Manual.
Examples of central fields (1 – 5)
8
Bundle of FS 3, 5-digit routing number Bundle of FS 2, same-day service Bundle of FS 3, next-day service
according to ZEBU ELN DF 10, basic service24 Bundle and pallet labelsl
The pallet label
When preparing pallets, it is essential that they are Guideline information
labelled with corresponding pallet labels (PalLZ). The central field of the PalLZ contains the information
At least three pallet labels are used for each pallet. about the pallet destination. The following font sizes must
One label should be placed on the front, one on the be observed. The information on the shipping product
side, and one on the top of the pallet. ("Periodicals") and transport network ("ELN" / "SLN" &
"Depot No.") in line 1 must have a font height of at least
The PalLZ must have at least the size DIN A4 and must 11 mm. The information on pallet destination and type
be created with light green paper for the shipping services (guide number and pallet identification) in line 2 and also
subject to a surcharge ( same-day, next-day and second the name of the receiving point for the pallet must be
day service). In the basic service the PalLZ are to be written in characters at least 22 mm high. The name of
provided in basic light blue. the receiving point may also appear below the line with
guide number and pallet identification. In the upper fields
of the pallet ID, the sender/deliverer details, ZKZ, title and
pallet number in shipping must have a font height of at
least 3 mm.
Example pallet label for different
production stages and shipping
6 services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 8
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service (only
for basic- and second-day service)
5 Date of posting
5 7
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
7 Number of the mail unit (NVE)
Palett of FS 2, basic serviceBundle and pallet labels 25
Structure specifications Point of receipt of the bundle
Service indicator:The required identification of the dispatch n DF 2 + DF 5 ID + DF 3/4 content
service for shipping in the ELN network ("X2" or "X4") must n DF 6 + DF 9 ID + DF 7/8 content
be entered to the right of the central field with the routing n DF 10 (2 or 5 digits)
information in the field "Area for postal purposes": n DF 19 (in the next-day service, prefix the term "Depot")
n "X2" for second-day Service
n "X4" for basic service The serial shipping container code (SSCC) must be displayed
on the pallet label. The generation of the SSCC number for
Deposit date: Specified below the central field for the the AM.exchange and the portal is described in detail in the
guide information in the left-hand area. AM.exchange developer handbook. The SSCC numbers are
Format: Minimum size DIN A 4 (297 x 210 mm) in the form of a barcode (in EAN128 format) and should be
Color: light green - Same-day shipping services / displayed numerically underneath the barcode. Correct size
next-day / second-day) and sufficient contrast are necessary in order to ensure
light blue - Basic shipping service error-free reading by the scanner.
Information at the top margin: Sender, Consignor with the
respective customer number (EKP), pallet number of total Minimum dimensions of the linear barcode: Length 90 mm,
number of pallets in shipping, title and newspaper code width 22 mm. The numerical indication of the content is
and AM order number displayed under the linear barcode with an interlinear
Product ID: PRESSE spacing of at least 3 mm in a machine-readable font with a
capital letter height of at least 4 mm to no more than 6 mm
Network ID: (e.g., Arial 14). Maximum dimensions of the linear barcode:
n "ELN" for second-day and basic service 152 mm x 49 mm.
n "SLN" & "Depot number" from DF 19 of the file
ZEBU-SLN for next-day service The scannable SSCC number refers to the AM order
n "SLN" for same-day service (without depot number) produced during posting. In addition to the pallet label
information in plain text, this includes, e.g., the AM order
Depending on the version of the file, DF 19 and 20 contain number, printed product ID (ZKZ), customer number,
(whether for ELN or SLN use) different depot information of and other obligatory data:
the logistics networks, which (only in the Next-Day Service) n Number of trays/bundles on the pallet
is necessary in addition to the network identification in the n Number of items on the pallet
upper line of the routing information on the label.
Examples for central fields (1 – 5)
Pallet of FS 5, second-day service Pallet of FS 3, same-day service Pallet of FS 3, second-day service
8 8
Pallet of FS 5, next-day service Pallet of FS 3, next-day service Pallet of FS 6, basic servic26 Preparation for dispatch
ZEBU for smaller quantities
Prepare bundles with ZEBU-Manuell for quantities below 5,000 copies
The ZEBU-Manuell (ZEBU manual) lets you create bundles Five-digit postal code areas are listed in columns 1 and 2.
manually if your mail volume is less than 5,000 copies.
This optimisation by routing region and thus the exclusive The relevant bundle labelling is assigned in column 3
preparation of LR bundles (BFS 3 for automated use) is only (see diagram). Column 4 contains the network ID.
permitted in second-day and basic service (ELN Network).
The copies with a postal code from one postal code area
Here’s how the “manual list” works: must be grouped in a bundle. The description, which is
assigned to the relevant postal code sequence (column 3),
appears on the bundle label. You need to sort the addressed
Empfangsstellen für die manuelle Bund- und
Gebindefertigung
magazines in a bundle in ascending or descending postal
(ZEBU-Manuell)* code order.
PLZ Bundebeschriftung
von bis The bundles created in this way, which are assigned to a
1 2 3 4
01001 01998 01 ELN postal code sequence, can be of different sizes. If a weight
02600 02999 02 ELN exceeding 10 kg is reached for one bundle target, it must
03001 03253 03 ELN
04001 04938 04 ELN be divided in such a way that multiple bundles weighing
06002 06925 06 ELN less than 10 kg are created. Each of these must be
07306 07987 07 ELN
08001 08648 08 ELN identified by the same writing on the bundle label.
09001 09669 09 ELN
10001 10999 10 ELN
11010 11501 11 ELN
12001 12717 12 ELN
13001 13700 13 ELN
14001 14980 14 ELN
15201 15938 15 ELN
16201 16949 16 ELN
17013 17509 17 ELN
18001 18609 18 ELN
19001 19417 19 ELN
20001 20905 20 ELN
21001 21789 21 ELN
22001 22969 22 ELN
23400 23999 23 ELN
24011 24999 24 ELN
25300 25999 25 ELN
* Please use the current ZEBU-Manuell
26001 26969 list. 26 ELN
27201 27809 27 ELN
28001 28879 28 ELN
29200 29699 29 ELN
30001 30989 30 ELN
31001 31868 31 ELN
32001 32839 32 ELN
33001 33829 33 ELN
34001 34639 34 ELN
35001 35799 35 ELN
36001 36469 36 ELN
37001 37699 37 ELN
38001 38999 38 ELN
39001 39649 39 ELN
40001 40885 40 ELN
41001 41849 41 ELN
42001 42929 42 ELNPosting and pick-up 27
All prepared?
Now the choice
is yours
For the basic, second-day and for the next-day
service, we can pick up your print run from the
production site - and, depending on the volume,
this may even be free of charge.28 Posting and pick-up
Post items yourself –
anywhere in Germany
Timely notification Standard for the same-day service
If you would like to post your shipment yourself, it is Regional daily newspapers, which are to be delivered
important to let us have a shipment notification one week on the day of production, must be posted at agreed post
prior to the initial posting of the title or before you change offices in the destination area - there are 82 mail centres
your post office – otherwise we may be unable to accept available throughout Germany for this.
your shipments. Please contact your Deutsche Post
customer adviser, who will be able to provide you with
all the important information, ranging from addresses
and latest posting times to the necessary documentation Important note:
such as the package schedule.
Remember the latest posting time
Press products must be posted at an agreed post office by a Please do not forget the shipment notification
particular latest posting time. and latest posting times when posting your items!
It is essential to adhere to these latest posting times so that This is irrespective of whether you post your
the magazine can be delivered to the reader at the agreed mail items yourself or have them picked up:
time after posting. In Germany, there are approximately
100 such post offices in the ELN and 10 depots in the SLN. Notifications of shipments must be registered in
the order management system of the Deutsche
When planning the posting of your items, please take Post within 2 business days (Mon.-Sat.).
into account our binding departure times in the routing
regions. A list of the departure times of the Express A week’s notification is required before posting
Logistics Network (ELN) can be found online at for the first time or before changing your post
pressedistribution.de/downloadcenter. office.
You can find the last departure times of the high-speed
network (SLN) from your sales presentative.
Our shipping software MANAGER PRESSE DISTRIBUTION
contains the shipment notification for the electronic order
management (AM) of Deutsche Post.
Find more information and order options under:
manager-presse-distribution.dePosting and pick-up 29
Pick-up –
the convenient alternative
Shipment quantities of 5 tons or more per shipment in the Please note when changing service provider:
basic service and in the second day service are picked up In order to ensure that your press products are processed
free of charge, the pickup in the next day service is free of smoothly throughout, we ask you to inform your customer
charge, provided a shipment quantity of 1,000 copies per advisor at least four weeks before a change of service
pickup is available.* provider.
Notification of the initial pick-up date Pick-up and demurrage charges **
You need to notify your responsible customer service The pick-up charges are based on the simple distance
team two weeks before the initial pick-up date. After the between the pick-up location (e.g. print shop) and the ELN
initial arrangements have been made, every additional or SLN delivery point nearest to this location. If newspapers
pick-up in basic or second-day service (ELN) can be and magazines are printed abroad and collected by the
conveniently announced from Germany via transport second-day service, a framework agreement must be
notification sent to the depot by 12 noon at the latest concluded for the cross-border transport of PRESSEPOST
two workdays (Mon.–Sat.) prior to actual pick-up and (collection). Please contact to your responsible customer
at the latest three workdays (Mon.–Sat.) prior to actual consultant. Standing fees will be charged if delays occur
pick-up when sent from other countries. in the agreed upon collection times.
Regular pick-ups with set dates of posting in next-day Pick-up cancellation
service must be confirmed via notification sent to the If the collection is cancelled for reasons for which the
SLN depot by 12 noon on the workday prior to posting. contractual partner is responsible, the collection fee for
If shipment volumes and/or shipment weights vary by the simple distance between the depot and the agreed
more than 20% from the regular delivery, or if a set pick-up collection point will be charged as a lump-sum expense.
day has not been agreed for the title, please also arrange Please ensure that a responsible contact person is
for pick-up at the latest by 12 noon on the second workday available at the time of dispatch.
prior to the planned pick-up.
Short-term network change from ELN to SLN
Notification forms in PDF format for filling out are available Network changes to the SLN must be announced at least
for downloading at pressedistribution.de/downloadcenter. 2 work days (Mon.-Sat.) before the planned collection date.
Please do not use your own forms. If the regular pick-up Otherwise, an additional fee will be charged according to
date changes, you need to notify the customer service team the valid price list Press Distribution. In addition, with the
14 days before the changed pick-up date, otherwise it will transport change, the change of the dispatch preparation
not be possible to guarantee the desired pick-up. for delivery to the SLN is absolutely necessary. In the case
of a shipment preparation not coordinated with the SLN,
Pickups of less than 5 tons in basic service or second- an additional fee will also be charged in accordance with
day service in Germany the current price list.
Shipment quantities of less than 5 tons per shipment can
be picked up for a fee. The order can be made online:
deutschepost.de/servicefahrten
Plan realistic pick-up times
Please take our binding departure times in the routing
regions into account when planning the collection of
your shipments. A list of the departure times of the
Express Logistics Network (ELN) can be found online
at pressedistribution.de/downloadcenter.
For the latest departure times of the Express Logistics
Network (SLN), please contact your customer consultant.
* In general, it is envisaged that the whole shipment will be collected in one journey, provided that the size of the shipment and the distance it is to be transported do not required further journey(s).
** You can find all the pick-up rates (within and outside Germany) and demurrage charges on page 37 of the “Presse Distribution Product Brochure”.30 Billing
This is how we make sure
you are billed correctly deutsche
post.de/a
m
Posting POSTVERTRIEBSSTÜCK (preferred periodicals) and
PRESSESENDUNG (standard periodicals) items unfranked
To ensure that the transportation and delivery service You can send this information to Deutsche Post via the
can be billed correctly, the following information must electronic AM.exchange or AM.portal. The specimen copy,
be provided to Deutsche Post’s billing office for each which is also required, is to be included in the regular
individual delivery of a title: dispatch free of charge for Deutsche Post and physically
n Shipment notification two (2) business days made available to the accounting office by post.
(Mon. – Sat.) prior to posting
n Correct issue-related information such as individual
weight, posting quantity, variants and posting date
n Authorized shipping service
n Chargeable inserts or objects enclosed with the title
n Information on the destinations to which bundles
are to be delivered, the number of bundles, and the
number of magazines these bundles contain
n One sample copy of each title which matches the
shipped copiesBilling 31
The electronic methods – AM.exchange and AM.portal Please note: Regardless of whether you use the electronic
Using the AM.exchange saves creating and sending the method of communication, please make sure you ship a
classic posting list and dispatch list as the information sample copy of each variant of the magazine as a POST-
required for billing and other important information is VERTRIEBSSTÜCK or PRESSESENDUNG item to the billing
communicated to Deutsche Post electronically. office in Hamburg at the same time as the magazine is
dispatched. The address of the billing office should be
AM.portal saves creating and sending the classic posting included in the contracting party’s pool of subscribers/
list. However, this method still requires you to send a buyers. Please send these sample copies to the following
dispatch list by post to the billing office in Hamburg. address:
Further information on the electronic methods Deutsche Post AG
AM.exchange and AM.portal are to be found online Auftragserfassung Pressepost
deutschepost.de/am 22282 Hamburg
If you use AM.portal to create posting data, please also
use this address to send the dispatch list.
Tip
The MANAGER PRESSE DISTRIBUTION software
makes it very easy for you to optimise your
posting details in the data exchange format
and transfer data to AM.exchange.32 Manager Presse Distribution
Manager Presse Distribution
Optimise the dispatch of your Pressepost items –
and save time and money
With the successful MANAGER PRESSE DISTRIBUTION, We recommend using MANAGER PRESSE DISTRIBUTION
Deutsche Post Presse Distribution offers tried and BASIC if you require a standard application with which you
tested software for optimising shipping, and with the can prepare your own Pressepost deliveries for the easy
PROFESSIONAL edition, it offers a network-capable dispatch of items without inserts or complex sorting
module with expandable functions for even more control that correctly meets the requirements (use of
flexible working – at any time and from anywhere. ZEBU file, bundle production, etc.) and creates all the
required posting documents.
MANAGER PRESSE DISTRIBUTION PROFESSIONAL
is our solution that
n lets you produce Pressepost shipments in a
professional working environment as well as
on behalf of other publishers
n lets you optimise your dispatch, even if it includes
complex inserts and production in a single or
multiple flow process
n lets you group pallets together for transport-
optimised runs
Correct Comply with ZEBU and other shipping n provides you with work-group-compatible dispatch
conditions optimisation that makes all services in Pressepost
Versatile Use additional services for your Pressepost dispatch accessible and can also be used in connection
items easily with your production requirements
Convenient Access the required forms, lists and data
packages with the correct formatting Software solution for workflow integration
Flexible Use the PROFESSIONAL edition in a in existing IT environments
network As an XML-based solution, MANAGER PRESSE
Synchronized Maintain the same status throughout DISTRIBUTION XML is a mature solution that can
the team be controlled externally through nearly all system
Secure Regulate user access with password environments for dispatch optimisation. Its batch
protection and restore data with the capabilities ensure optimised dispatching with
backup function optimal integration, with no need for manual
interaction.
The MANAGER PRESSE DISTRIBUTION XML is our
module for you that you can integrate into your highly
Manager Presse Distribution Hotline
automated production flow and data flow to optimise
the dispatch of Pressepost items.
Find more information on the home page
manager-presse-distribution.de
or contact us directly at:
0228 182-23500Contact 33
We are there for you
wherever you are
Our customer advisers in your vicinity will be happy
to assist you with any other questions you may have
on the topic of Presse Distribution.
The sales team at Deutsche We’ll be happy to provide you with detailed information
at any time.
Post are looking forward to
a great collaboration! deutschepost.de/pressedistribution
deutschepost.de/geschaeftskundenservice
We’re here to help you.Deutsche Post AG Headquarters Product Management Publishers 53250 Bonn deutschepost.de/pressedistribution deutschepost.de/geschaeftskundenservice Last revised: January 2023 Mat.-Nr. 675-999-089
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