GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN

GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
GLADSTONE DISTRICT DISASTER
          MANAGEMENT PLAN


                                                       Senior Sergeant Jane Healy
                         Executive Officer, Gladstone District Disaster Management Group



Version 2.0 June, 2016
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Gladstone District Disaster Management Plan   Version 1.0 September, 2018   1
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Foreword
The communities located within the Gladstone Disaster District are susceptible to
the impacts from a variety of natural, non-natural and technological hazards.

The Gladstone District Disaster Management Plan (the Plan) has been prepared
under the authority of the Disaster Management Act 2003 to provide a framework
for comprehensive disaster management within the Gladstone District and to
ensure that disaster management and disaster operations in the district are
consistent with the State group’s Disaster Management Strategic Policy Framework
for disaster management for the State.

The plan is designed to enhance the District’s disaster management capacity by
ensuring the necessary strategies are in place to provide a comprehensive
(Prevention/Mitigation, Preparedness, Response and Recovery), all-agency, whole-
of-government approach to disaster management through effective disaster
management arrangements that may be applied in an all-hazards context.

The plan also incorporates hazard specific strategies for disaster management in
respect to hazards identified through hazard analysis as having potential to cause
significant losses within the community; physically, psychologically and
economically.

The plan has been prepared by the executive of the Gladstone District Disaster
Management Group (DDMG) and reviewed and endorsed by members of the DDMG
who each have significant contributions and roles in disaster management
operations.

The plan is a dynamic document that may be amended as required to incorporate
legislative changes and lessons learned from activations during disaster situations.
The plan will also be reviewed periodically and amended as necessary to address
the districts most significant risks as identified through hazard analysis and risk
assessments and ensure compliance with current best practice procedures in
disaster management planning.



Inspector Darren Somerville
District Disaster Coordinator
Gladstone District Disaster Management Group




Gladstone District Disaster Management Plan   Version 1.0 September, 2018         2
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Business

Endorsement and Authorisation
The Gladstone District Disaster Management Plan is endorsed under the authority
of the District Disaster Management Group.

This plan has been developed in accordance with the Disaster Management Act
2003 (DM Act) and the following documents to provide for effective disaster
management in the Gladstone Disaster District:
    • the State Disaster Management Plan
    • Queensland Emergency Management Assurance Framework
    • Guidelines for District Disaster Management Groups
    • Strategic Policy Framework

The plan will be maintained by the District Disaster Coordinator and will be reviewed
annually unless otherwise required.




                                  Dated: 28.09.2018

  EMAF Component 4: Planning
     • Key Outcome 4.1 and 4.2
     • Indicators 4 (c)




Gladstone District Disaster Management Plan   Version 1.0 September, 2018           3
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Document Control
Amendments
This District plan is a controlled document. The controller of the document is the
District Disaster Coordinator (DDC). Any proposed amendments to this plan should
be forwarded in writing to:
                 Senior Sergeant Jane Healy
                 Executive Officer
                 Gladstone District Disaster Management Group
                 PO Box 1000
                 Gladstone QLD 4680

Any changes to the intent of the document must be endorsed by the Gladstone
District Disaster Management Group (DDMG).

A copy of each amendment is to be forwarded to those identified in the distribution
list. On receipt, the amendment is to be inserted into the document and the
Amendment Register updated and signed.

Amendment Register
   No / Ref     Issue Date              Comment                Inserted by    Date




Distribution
This plan has been distributed in accordance with the distribution list at Annexure A.

In compliance with section 56 of the DM Act, A copy of the plan is available on the
Queensland Police Service website: www.police.qld.gov.au

This plan is also available for inspection free of charge to members of the public. All
applications are to be made to the Executive Officer via address above or email to
DDC.Gladstone@police.qld.gov.au.


  EMAF Component 4: Planning
     • Key Outcome 4.1
     • Indicators 4 (e)




Gladstone District Disaster Management Plan   Version 1.0 September, 2018                 4
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Table of Contents
..........................................................................................................................................................0
Foreword .......................................................................................................................................... 2
Business ............................................................................................................................................ 3
Endorsement and Authorisation .................................................................................................... 3
Document Control .............................................................................................................................. 4
    Amendments ............................................................................................................................................... 4
    Amendment Register .................................................................................................................................. 4
    Distribution ................................................................................................................................................. 4
Table of Contents ............................................................................................................................. 5
Administration and Governance .....................................................................................................8
    Purpose and Authority to Plan ................................................................................................................... 8
    Objectives .................................................................................................................................................... 8
    Strategic Policy Framework ........................................................................................................................ 8
    Scope ............................................................................................................................................................ 9
    Disaster Management Priorities ................................................................................................................. 9
Review and Assurance ....................................................................................................................11
    Review and Renew Plan ............................................................................................................................. 11
    External Assessment .................................................................................................................................. 11
    Review of Local Disaster Management Arrangements ............................................................................ 12
District Disaster Management Group ........................................................................................... 13
    Establishment............................................................................................................................................ 13
    Role ............................................................................................................................................................ 13
    Functions of the DDMG ............................................................................................................................ 13
    Functional Lead Agencies ......................................................................................................................... 14
    Supporting Lead Agencies ........................................................................................................................ 15
    Membership .............................................................................................................................................. 16
    Core Members ........................................................................................................................................... 16
    Advisors ..................................................................................................................................................... 18
    Roles and Responsibilities ........................................................................................................................ 18
    Reporting ................................................................................................................................................... 22
        Administrative Reporting .................................................................................................22
        Status Reports ...................................................................................................................22
        Annual Reports .................................................................................................................22
    Meetings and Quorum .............................................................................................................................. 22
Prevention Strategies ..................................................................................................................... 25
Preparedness .................................................................................................................................. 25
Capacity Building ...........................................................................................................................26
    Training ..................................................................................................................................................... 26
    Exercises .................................................................................................................................................... 26
    Post Disaster Assessment ......................................................................................................................... 27
Disaster Risk Assessment ................................................................................................................0


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GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Community Context .................................................................................................................................... 0
   Geography ................................................................................................................................................... 0
   Bordering Local Government Boundaries ................................................................................................. 1
   Climate and Weather .................................................................................................................................. 1
   Demography ................................................................................................................................................ 2
   Major Industry ............................................................................................................................................ 2
   Critical Infrastructure ................................................................................................................................. 3
   Water ........................................................................................................................................................... 3
   Port .............................................................................................................................................................. 4
   Power ........................................................................................................................................................... 4
   Sewerage ...................................................................................................................................................... 4
   Telecommunications ................................................................................................................................... 5
   Essential Services ........................................................................................................................................ 5
   Health .......................................................................................................................................................... 5
   Transport Network ...................................................................................................................................... 5
   Air ................................................................................................................................................................ 5
   Rail ............................................................................................................................................................... 5
   Road ............................................................................................................................................................. 6
   Hazardous Sites ........................................................................................................................................... 6
   Community Organisations .......................................................................................................................... 6
   Aged Care..................................................................................................................................................... 6
   Transport ..................................................................................................................................................... 6
   Shopping Facilities ...................................................................................................................................... 6
   Emergency Service Organisations .............................................................................................................. 6
   Volunteer Marine Rescue ........................................................................................................................... 6
   Queensland Ambulance Service ................................................................................................................. 6
   Queensland Fire and Emergency Services ................................................................................................. 6
   Queensland Police Service .......................................................................................................................... 7
   Rural Fire Brigades ..................................................................................................................................... 7
   State Emergency Service ............................................................................................................................. 7
   Surf Life Saving ........................................................................................................................................... 7
   Economy / Industry .................................................................................................................................... 7
   Community Preparedness .......................................................................................................................... 7
   Public Buildings .......................................................................................................................................... 7
   Special Events and Festivals ....................................................................................................................... 8
   Critical Infrastructure .................................................................................................................................8
Hazards............................................................................................................................................. 9
Risk Management Process .............................................................................................................. 9
   Risk Assessment ........................................................................................................................................ 10
   Risk Treatment .......................................................................................................................................... 10
Response Strategy ............................................................................................................................ 1
   Warning Notification and Dissemination .................................................................................................. 1
   Emergency Alert .......................................................................................................................................... 2



Gladstone District Disaster Management Plan                                     Version 1.0 September, 2018                                                            6
GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Activation and Triggers for Response ........................................................................................................ 2
   District Disaster Coordination Centre........................................................................................................ 4
   Operational Reporting ................................................................................................................................ 5
   Disaster Declaration.................................................................................................................................... 6
   Functional Plans.......................................................................................................................................... 6
   Disaster Operations Functional Plan Register .................................................................................................. 6
   Hazard Specific Arrangements ................................................................................................................... 8
   Threat Specific Plans ................................................................................................................................. 10
   Request for Assistance .............................................................................................................................. 10
   Request for Air Support ............................................................................................................................. 11
   Request for Supplies and Equipment ........................................................................................................ 11
   Resupply ..................................................................................................................................................... 11
   Emergency Supply..................................................................................................................................... 12
   Financial Management ............................................................................................................................. 12
   Operational Plans ...................................................................................................................................... 12
Recovery Strategy .......................................................................................................................... 15
   Transition Triggers.................................................................................................................................... 15
   Immediate/Short Term Recovery ............................................................................................................ 16
   Medium/Long Term Recovery ................................................................................................................. 16
   Gladstone District Human and Social Recovery Committee .................................................................. 16
   Parameters ................................................................................................................................................ 16
   Operational and Action Plans ................................................................................................................... 18
   Considerations for Recovery ..................................................................................................................... 18
   Recovery Lead Agencies ............................................................................................................................ 19
Annexure Index ............................................................................................................................. 20
Annexure A - Distribution List ...................................................................................................... 21
Annexure B - Gladstone District Disaster Management Group Contact List .............................23
Annexure C – Gladstone District Risk Register ...........................................................................24
Annexure D – Gladstone District Risk Analysis .......................................................................... 25
Annexure E – Gladstone District Risk Evaluation .......................................................................26
Annexure F – Gladstone District Risk Treatment Plan ............................................................... 27
Annexure G – Gladstone District Aviation Sub-Plan ................................................................. 28
Annexure H – Gladstone District Annual Calendar ....................................................................29
Annexure I – Gladstone DDCC General Instructions ................................................................. 30
Annexure K – Gladstone District Annual Operational Plan ....................................................... 31
   Disaster Management Priorities:.............................................................................................................. 31
       Principles of Disaster Management: .................................................................................33
Annexure L – Abbreviations and Acronyms ................................................................................34
Annexure M – Definitions .............................................................................................................36




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GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
Administration and Governance
Purpose and Authority to Plan
This district disaster management plan is prepared under the provision of Section
53 of the Disaster Management Act 2003. This plan details the arrangements within
the Gladstone Disaster District to provide whole-of-government planning and
coordination capability to support local governments in disaster management.

  EMAF Component 4: Planning
  Key Outcome 4.2
  Indicators 4 (a)



Objectives
The objective of the Gladstone District Disaster Management Plan is to facilitate the
implementation of effective and efficient disaster management strategies and
arrangements including:

    •   the development, review and assessment of effective disaster management
        for the district including arrangements for mitigating, preventing, preparing
        for, responding to and recovering from a disaster;

    •   compliance with the Queensland Disaster Management Committee’s
        (QDMC) Strategic Policy Framework; the State Disaster Management Plan;
        the District Disaster Management Guidelines; and any other Guidelines
        relevant to district level disaster management.

    •   the development, implementation and monitoring priorities for disaster
        management for the district.

  EMAF Component 4: Planning
     • Key Outcome 4.1 and 4.2
     • Indicators 4 (c)



Strategic Policy Framework
Disaster management and disaster operations in the Gladstone disaster district
are consistent with the Disaster Management Strategic Policy Framework. This is
achieved by:
    • Ensuring a comprehensive, all hazards, all agencies approach by achieving
       the right balance of prevention, preparedness, response and recovery;
    • Supporting the mainstreaming of disaster preparedness and mitigation
       into relevant areas of activity of government, non-government, small
       business and corporations;
    • Aligning disaster risk reduction, disaster mitigation, disaster resilience and
       climate change adaptation policy and actions with international and
       national reforms;
    • Promoting a transparent, systematic and consistent approach to disaster
       risk assessment and management, based on the National Emergency Risk
       Assessment Guidelines and the Australian/New Zealand Standard AS/NZS
       ISO 31000:2009 Risk management – Principles and guidelines;


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GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN
•   Recognising the commitment of stakeholders and the need for
        collaboration across all levels of government, community, industry,
        commerce, government owned corporations, private and volunteer
        organisations, and local communities in all aspects of disaster
        management;
    •   Emphasising building and maintaining sincere relationships, trust,
        teamwork, consultative decision-making and shared responsibilities among
        stakeholders; and
    •   Promoting community resilience and economic sustainability through
        disaster risk reduction.

  EMAF Component 1: Hazard Identification and Risk Assessment and 4:
  Planning
      • Key Outcomes 1.2, 4.1 & 4.2
      • Indicators 1 (a) and 4 (c)


Scope
This plan details the arrangements necessary to undertake disaster management
within the Gladstone Disaster District in support of the two local governments;

    •   Gladstone Regional Council; and
    •   Banana Shire Council

This entails the use of any State and Commonwealth government department
and/or agencies and all resources available for the prevention of, preparedness for,
response to and recovery from, the effects of disasters or events having a
community consequence, whilst utilising an all hazards approach.

  EMAF Component 4: Planning
     • Key Outcome 4.2
     • Indicators 4 (a)




Disaster Management Priorities
The priorities for the Gladstone Disaster Management Group are to:

    •   Improve community (including business) disaster planning/mitigation and
        preparation;
    •   Manage training of DDMG members in line with the Queensland Disaster
        Management Training Framework.
    •   Integrate effective disaster risk reduction initiatives into strategic and
        corporate     plans    at     appropriate   levels   of   government,    community
        organisations, industry and commerce.
    •   Monitor and evaluate the disaster management arrangements to:
            -    streamline arrangements ensuring efficiency and effectiveness;
            -    develop      clear    accountability,   including     defined   roles   and
                 responsibilities at all levels;




Gladstone District Disaster Management Plan   Version 1.0 September, 2018                  9
-    improve the communication flow process;
            -    develop whole-of-government, media and community engagement
                 arrangements; and
            -    actively promote and encourage continuous improvement and
                 integration of lessons learned.


The Annual Operational Priorities for the Gladstone DDMG are contained within the
DDMG Annual Operational Plan.

This operational plan outlines the operational priorities for the forthcoming year
pursuant to the provisions of Section 53 (2)(e) of the Disaster Management Act
2003.

The operational plan is used as a tool to outline, implement, manage and monitor
current disaster management priorities for the district and will be reviewed annually
by the Executive Officer (XO) in consultation with the Chair of the DDMG and
member agencies.

  EMAF Components 2: Hazard Mitigation and Risk Reduction, 3: Capability
  Integration and 4: Planning
      • Key Outcomes 2.3, 3.2, 4.1 & 4.2
      • Indicators 2 (b), 3 (f) and 4 (b), (c), (d) (f)




Gladstone District Disaster Management Plan   Version 1.0 September, 2018          10
Review and Assurance
Review and Renew Plan

In accordance with section 55 of the Act the District Disaster Management Plan
shall be reviewed annually. This review shall be conducted by members of the
DDMG identified by the DDC and shall be conducted as follows:

    •   April-July:      Review conducted;
    •   September:       Draft amendments formally submitted to DDMG for approval;
    •   October:         Approved amendments (or new plans, if appropriate) are
                         disseminated to all stakeholders.

Any Sub-plans of the Disaster Districts Functional Committee’s shall be reviewed
annually by the same members and shall be conducted as follows:

    •   April-July:      Functional Committee reviews sub-plan;
    •   August:          Draft amendments submitted to DDMG for consideration and
                         approval;
    •   October:         Approved amendments (or new sub-plans if appropriate) are
                         disseminated to all stakeholders.

The effectiveness of the DDMP and Sub-plans shall be reviewed and assessed
against the IGEM Emergency Management Prioritisation Tool.
https://www.igem.qld.gov.au/assurance-framework/Pages/Prioritisation-
Tool.aspx

The DDMP and Sub-plans may be reviewed at any other time should it become
apparent that urgent amendment is required to effect the operational effectiveness
of DDMG activities.

External Assessment
The Inspector-General Emergency Management (IGEM) is responsible for providing
the Premier, Government and people of Queensland an assurance of public safety,
through the establishment and implementation of an assurance framework to
direct, guide and focus work of all agencies, across all tiers of Government to the
desired outcomes of the disaster and emergency management arrangements for
Queensland.

The Office of the Inspector-General Emergency Management supports the IGEM
through planning, developing and conducting a range of review and assessment
projects consulting stakeholders, to enable confidence in Queensland’s disaster and
emergency management arrangements.

The Emergency Management Assurance Framework (the Framework) has been
established by IGEM to support accountability and build consistency across all levels
of the disaster management arrangements and reinforces a shared responsibility
for delivering better disaster management outcomes for the community. The
framework establishes the Standard for Disaster Management in Queensland and
is founded on six shared responsibilities, good practice guidance and clear
accountabilities.




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The Gladstone District Disaster Management Group will ensure its disaster
management operations and planning adhere to the principles of the Framework
and Standard.

Further information in relation to the requirements and components of the
Framework and the Standard may be found at;
https://www.igem.qld.gov.au/index.html

Review of Local Disaster Management Arrangements
In accordance with section 23 of the Act; the LDMG Guidelines, Strategic Policy
Framework and Emergency Management Assurance Framework, it is a function of
the DDMG to regularly review and assess the disaster management of local groups
in the district.

All review and assessments of local disaster management arrangements conducted
by the DDMG will be undertaken in accordance with the direction provided by IGEM.
Reviews are required to be conducted and submitted by:
     • September 30 each year

The DDMG Executive Officer and EMC attends all quarterly meetings of the
Gladstone and Banana LDMG’s. These meetings discuss the minutes, agendas,
business arising, general business and member agency reports.

The main purpose of the Executive Officer attendance at these meetings is to:

    •   Discuss emerging disaster management priorities across the district,
    •   Deal with exceptions of local and district group members as they arise; and
    •   General collaboration and networking.

Additionally, this provides the XO and EMC the opportunity to overview sub plan
development and contribute to local sub groups and disaster management projects.




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District Disaster Management
Group
Establishment
The Gladstone District Disaster Management Group (DDMG) is established in
accordance with section 22; ‘Functions’ of the Act which incorporates the Gladstone
Regional Council and Banana Shire Council areas.

Role
The Gladstone District Disaster Management Group is comprised of representatives
from regionally based Queensland government agencies, government owned
corporations, non-government organisation, industry and commerce and key
community representatives, who can provide and coordinate whole-of-Government
support and resource gap assistance to disaster affected communities.

The Gladstone DDMG performs a ‘middle management’ function within Queensland
Disaster Management Arrangements (QDMA) by providing coordinated state
government support when requested by the Local Disaster Management Groups
(LDMG’s).


Functions of the DDMG
Functions (s23 of the DM Act) Under the DM Act, the Gladstone District Disaster
Management Group has the following functions for which it is established—

(a) to ensure that disaster management and disaster operations in the district are
consistent with the State group’s strategic policy framework for disaster
management for the State;

(b) to develop effective disaster management for the district, including a district
disaster management plan, and regularly review and assess that disaster
management;

(c) to provide reports and make recommendations to the State group about matters
relating to disaster management and disaster operations in the district;

(d) to regularly review and assess the disaster management of local groups in the
district;

(e) to ensure that any relevant decisions and policies made by the State group are
incorporated in its disaster management, and the disaster management of local
groups in the district;

(f) to ensure the community is aware of ways of mitigating the adverse effects of
an event, and preparing for, responding to and recovering from a disaster;

(g) to coordinate the provision of State resources and services provided to support
local groups in the district;

(h) to identify resources that may be used for disaster operations in the district;



Gladstone District Disaster Management Plan   Version 1.0 September, 2018             13
(i) to make plans for the allocation, and coordination of the use, of resources
mentioned in paragraph (h);

(j) to establish and review communications systems in the group, and with and
between local groups in the district, for use when a disaster happens; Cairns District
Disaster Management Plan Cairns District Disaster Management Plan – July 2014
22

(k) to ensure information about an event or a disaster in the district is promptly
given to the State group and each local group in the district;

(l) to prepare, under section 53, a district disaster management plan;

(m) to perform other functions given to the group under this Act;

(n) to perform a function incidental to a function mentioned in paragraphs
(a) to (m).


  EMAF Component 4 Planning
  Key outcome 4.1
  Indicator 4 (c)


Functional Lead Agencies
 Function            Lead agency                Roles and Responsibilities as detailed in the State
                                                Disaster Management Plan 2016
 Transport           Department of Transport    Arrangements for the provision of transport resources
                     and Main Roads             for the transportation modes of road, rail, air and sea,
                     (DTMR)                     and transport engineering to support disaster response
                                                and recovery operations.
 Building and        Department of Housing      Arrangements for the provision of resources and services
 Engineering         and Public Works           pertaining to all engineering disciplines which may be
 Services            (Q-Build)                  required to assist disaster response and recovery
                                                operations.

 Emergency           Queensland Fire and        Arrangements for the provision and issue of emergency
 Supply              Emergency Services         supplies to support disaster response and recovery
                                                operations, including arrangements for the procurement,
 Warnings                                       coordinated delivery and management of emergency
                                                supplies and associated services.

 Communications      Dept of Science,           Arrangements for the re-establishment of electronic
                     Information Technology     communication links either within a disaster affected
                     and Innovation             area or within areas outside the affected area, and the
                                                provision of special communication facilities to support
                                                State and Disaster District level operations mounted in
                                                support of an affected area.

 Community           Department of              Arrangements for the coordination of community
 Recovery            Communities, Disability    recovery services including:
                     Services and Seniors       Information on the range of recovery services available;
                     (DOCCS)                    Information of the physical effects of a disaster;
                                                Personal support services;




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Financial assistance to eligible applicants under the
                                               following schemes:
                                               Disaster Relief Assistance;
                                               Associations Natural Disaster Relief;
                                               Special Benefits;
                                               Provision of counselling and mental health services;
                                               Longer term accommodation services; and
                                               Facilitation of community participation in the
                                               redevelopment of social networks and community
                                               infrastructure.
 Public Health and   Department of Health      Arrangements for the provision of medical and health
 Safety              (Q-Health)                resources to support disaster response and recovery
 Mass Casualty                                 operations through:
 Management                                         • Command, control and coordination of medical
                                                         resources;
 Mass Fatality                                      • Public health advice and warnings;
 Management (In                                     • Transportation of patients;
 conjunction with                                   • Psychological and counselling services; and
 police)                                            • Ongoing medical and health services required
                                                         during the recovery period.

 Mass Casualty       Queensland Police         Arrangements for the provision and management of
 Management (in      Service                   response requirements.
 conjunction with                                  • Command and Control and coordination of
 Health)                                               resources for all matters
                                                   • Protecting life and safety of members of the
 Evacuation                                            community
 Managment                                         • Working in conjuction with other agency for the
                                                       identification of victims and notifications
 Search and                                        • Supply of provisions to stranded persons
 Rescue

 Stranded Persons



Supporting Lead Agencies
       Agency                                   Roles and Responsibilities

     Queensland          As contained in section 3D: ‘Service’s Functions’ of the Ambulance
     Ambulance           Service Act 1991 including the provision of ambulance services during
       Service           rescue and other relates activities, transport of persons requiring
                         attention at medical or health care facilities, participate in counter
                         disaster planning, coordinate volunteer first aid groups.

  Queensland Fire        As contained in section 8B: ‘Functions of the service’ of the Fire and
  and Emergency          Emergency Services Act 1990 including the protection of persons,
     Services            property and the environment from fire and hazardous materials,
                         protection and extrication of persons trapped in vehicles, building or
                         elsewhere.

 Queensland Police       As contained in section 2.3: ‘Functions of the service’ of the Police
     Service             Service Administration Act 1990 including the preservation of peace
                         and good order, the prevention of crime, upholding the law generally,
                         and rendering help as may be reasonable sought by members of the
                         community.



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EMAF Component 4: Planning
     • Key Outcomes 4.1, 4.2 & 4.3
     • Indicators 4(d) – further evidenced through meeting minutes,
        reports and emails
  EMAF Component 4: Planning and Component 8: Control
     • Key Outcomes 4.1, 4.2, 8.1
     • Indicator 4 (a), 8(b)(c)(d)(f)




Membership
The DDMG is comprised of persons and representatives as nominated in section 24
of the Act ‘Membership’;

    •   Chairperson – District Disaster Coordinator
    •   Deputy Chairperson
    •   Executive Officer
    •   A representative of each local government within the district and;
    •   Persons representing departments whom the QDMC in consultation with the
        DDC considers appropriate to be represented on the group.

In accordance with section 5: ‘Membership of the District Groups, Disaster
Management Regulations 2014, after the appointment and as soon as practicable
after the appointment the local government, chief executive (of the relevant core
member department) or health service chief executive must inform the chief
executive of the department, and the chairperson of the district group, of the
appointment.

In undertaking their normal DDMG responsibilities, members should ensure they:

    •   Implement risk management processes within their parent agencies to
        ensure capability and capacity to support the District Group in disaster
        management and disaster operations;
    •   Identify risks and implement mitigation strategies relevant to their parent
        agency to ensure integration of planning arrangements or communication
        of residual risks to the DDMG;
    •   Participate in DDMG activities with the full knowledge of their agency
        resources and services and the expectations of their agency;
    •   Conduct business across the comprehensive (prevention, preparedness,
        response and recovery) approach to disaster management.
    •   Are available and appropriately briefed to actively participate in DDMG
        activities to ensure plans, projects and operations use the full potential of
        their agency or function, while recognising any resource or capacity
        limitations;
    •   Are appropriately appointed and positioned within their agency to be able to
        commit agency resources to DDMG normal business activities;
    •   Have completed relevant disaster management training; and
    •   Have a deputy who is appropriately trained (with sufficient authority) to take
        on their responsibilities should they be unavailable to provide additional
        support during extended operations.

Core Members
The core membership of the Gladstone District Disaster Management Group is
comprised of the following;



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DDMG               Organisation        Organisational                Deputy
       Position                               Position                      Appointment
                                                                            (position)
       DDC/               Queensland          Patrol Group                  District Tactician
       Chairperson        Police Service      Inspector (Gladstone)         (Gladstone)
       Executive          Queensland          Disaster Management
       Officer            Police Service      Support Officer
                                              (Senior Sergeant)
       Member –           Banana Shire        Director Council              Appointed Deputy
       Local              Council             Services
       Government
       Member –           Gladstone           Director Engineering          Manager Road
       Local              Regional Council    Services                      Services
       Government
       Member –           Queensland Fire     Emergency
       Government         and Emergency       Management
       Department         Services            Coordinator
       Member –           Queensland Fire     Inspector Gladstone           Inspector Biloela
       Government         and Emergency       Area Commander                Area Commander
       Department         Services
       Member –           Department of       Delivery Manager              Senior Delivery
       Government         Housing and                                       Manager
       Department         Public Works
       Member –           Department of       Program Delivery and
       Government         Transport and       Operations
       Department         Main Roads
       Member –           Department of       Regional Harbour              Assistant Harbour
       Government         Transport and       Master                        Master
       Department         Main Roads
                          (Maritime Safety)
       Member –           Queensland          Executive Director            Director of Nursing
       Government         Health (Hospital    Gladstone Hospital            (Gladstone)
       Department         & Health Service)
       Member –           Queensland          Manager                       Appointed Deputy
       Government         Health (Public      Environmental Health
       Department         Health Unit)        CQPH Unit
       Member –           Department of       Manager Community
       Government         Communities,        Recovery
       Department         Child Safety &
                          Disability
       Member –           Queensland          Inspector Senior              Executive Manager
       Government         Ambulance           Operations Supervisor         Operations (CQ Local
       Department         Service                                           Ambulance Service
                                                                            Network)
       Member –           Department of       Manager                       Manager (Parks &
       Government         Environment and     Environmental                 Wildlife)
       Department         Science             Services




Gladstone District Disaster Management Plan   Version 1.0 September, 2018                         17
Advisors
Advisory members are invaluable in the decision-making process. The knowledge
and content expert information provided by advisory members supports the
decision-making process through the provision of accurate and timely identification
to the DDMG.

Advisors also support the information exchange process through the information,
collection, collation and dissemination process (including warnings). Advisory
members may also be requested to perform a task, identify forward planning issues
and facilitate the development of action plans within their normal core business
responsibilities as appropriate as if they were a core member of the DDMG.
Representatives of the following departments / agencies may be invited to attend
DDMG meetings and assist in disaster operations in an advisory and co-operative
disaster capacity as required:

                Organisation                  Organisational Position      Deputy Appointment
                                                                                  (position)
       Department of Education and        Regional Director (CQ            Principal Advisor
                  Training                Region)                          Gladstone
         Australian Defence Force          JOSS NQ Liaison Officer
                   (JOSS)
                   Telstra                Team Manager Gladstone
              Ergon Energy                Team Manager Gladstone           Administration Officer
                 Red Cross                Regional Manager
           Aurizon QR National            Network Yards Supervisor
                                          (Callemondah)
       Queensland Fire & Emergency        Area Director
        Services (Rural Operations)
            Department of State           Gladstone Manager
       Development, Manufacturing,
         Infrastructure & Planning
         Department of Agriculture        Senior Biosecurity Officer       Development
               and Fisheries                                               Extension Officer
        Capricorn Helicopter Rescue       Executive Officer
                   Service
        Building Services Authority       Area Manager (Regional)
          Australian Broadcasting         Chief of Staff
         Corporation – Capricornia        (Capricornia)
       Other organisations/ agencies
                 as required

The Gladstone DDMG Contact list is updated at DDMG meetings and is included as
Annexure B to this plan.
Roles and Responsibilities
       Function/ Role          Responsible Person/           Key Responsibilities
                               Agency
       Group Management        As appointed by the           The chairperson of a district group is
       Chairperson             Commissioner of the Police    to:
       District Disaster       Service under s. 25(2) and    (i) Manage and coordinate the
       Coordinator             25A of the DM Act and s. 6    business of the group;
                               of the DM Regulations.        (ii) Ensure, as far as practicable, that
                                                             the group performs it's functions as


Gladstone District Disaster Management Plan      Version 1.0 September, 2018                            18
Gladstone Patrol Group       prescribed under s. 23: 'Functions' of
                              Inspector                    the DMA;
                                                           (iii) Regularly report to the State
                                                           group about the performance by the
                                                           district group of it's functions.
                                                           District Disaster Coordinator – District
                                                           group
                                                           The District Disaster Coordinator
                                                           (DDC) of a district group is also the
                                                           chairperson of the group. The function
                                                           of a DDC of a district group is to
                                                           coordinate disaster operations in the
                                                           disaster district for the group, see
                                                           s.26A: ‘Function of district disaster
                                                           coordinator’ of the DMA.
                                                           The DDC of a district group may
                                                           delegate the DDC's functions to an
                                                           appropriately qualified member of the
                                                           Service; see s.143(7): 'Delegations' of
                                                           the DMA.
       Deputy Chairperson     As appointed by the          Deputy chairperson is responsible for:
                              Commissioner of the Police   • Assisting the chairperson to
                              Service under s. 25(2) of           manage and coordinate the
                              the DM Act and s. 6 of the          business of the district group;
                              DM Regulations.              • Chairing meetings associated with
                                                                  the district group in the absence
                                                                  of the chairperson (see s. 16:
                                                                  'Presiding at meetings' of the DM
                                                                  Regulations);
                                                           • Assisting the chairperson and
                                                                  executive officer of the district
                                                                  group, to review the district
                                                                  disaster plan;
                                                           • The provision of timely and
                                                                  accurate advice to the DDC in
                                                                  matters relating to disaster
                                                                  management;
                                                           • Assisting the chairperson, in their
                                                                  role as DDC, in coordinating
                                                                  disaster operations in the disaster
                                                                  district for the group;
                                                           • Reporting to the district group on
                                                                  operational issues regarding the
                                                                  disaster;
                                                           • Representing the chairperson
                                                                  when the chairperson is
                                                                  unavailable;
                                                           • Undertaking the role of the DDC
                                                                  when delegated that function
                                                                  pursuant to s. 143(7) of the DMA;
                                                                  and
                                                           • Performing any other task or
                                                                  functions as required by the
                                                                  DDC/Chairperson for the efficient
                                                                  and effective performance of the
                                                                  district group.



Gladstone District Disaster Management Plan   Version 1.0 September, 2018                           19
Executive Officer      As appointed by the          The executive officer of a district
                              Commissioner of the Police   group is to support the group in the
                              Service under s. 27 of the   performance of its functions, as
                              DM Act                       directed by the chairperson of the
                                                           district group. Executive officers are
                              Gladstone Disaster           responsible for:
                              Management Support           • The establishment of the DDCC
                              Officer (QPS)                     including relevant standard
                                                                operating procedures;
                                                           • The identification and training of
                                                                staff to operate within the DDCC;
                                                           • The activation and operational
                                                                management of the DDCC during
                                                                times of actual or potential
                                                                disaster;
                                                           • The provision of administrative
                                                                and secretarial functions
                                                                associated with the district group
                                                                including facilitating and
                                                                recording district group meetings
                                                                and records relating to disaster
                                                                management;
                                                           • Maintenance and distribution of a
                                                                contact list of all district group
                                                                members;
                                                           • In conjunction with relevant
                                                                stakeholders, reviewing district
                                                                disaster plans;
                                                           • Liaison with Queensland Fire and
                                                                Emergency Services (QFES) in the
                                                                development and conduct of
                                                                exercises to test operational
                                                                preparedness of district and local
                                                                disaster management plans,
                                                                functional sub-plans and DDCC
                                                                operations;
                                                           • Assisting QFES with facilitating
                                                                disaster management training in
                                                                the district;
                                                           • Facilitation of post disaster event
                                                                debriefs;
                                                           • Establishment of, and liaison with
                                                                a network of relevant agencies, to
                                                                provide advice on current and
                                                                emerging trends which may have
                                                                an impact in disaster districts;
                                                           • The provision of timely and
                                                                accurate advice to the DDC in
                                                                matters relating to disaster
                                                                management;
                                                           • In conjunction with QFES,
                                                                disseminating information on
                                                                disaster preparedness to QPS and
                                                                community networks;




Gladstone District Disaster Management Plan   Version 1.0 September, 2018                       20
•   Representing the DDC when
                                                              required, including providing
                                                              briefings on behalf of the DDC;
                                                          •   Ensuring the district group fulfils
                                                              its legislative responsibilities, see
                                                              s. 23: ‘Functions’ of the DMA;
                                                          •   Performing any other tasks or
                                                              functions as required by the DDC
                                                              for the efficient and effective
                                                              performance of the district group.

       Local Councils         Member Local                •   Provision of advice and reports to
       Banana Shire           Government                      DDMG and resource allocations
       Gladstone Regional                                     relevant to parent organisational
                                                              functions.

                                                          •   To ensure it has a disaster
                                                              response capability.
                                                          •   To ensure information about an
                                                              event or a disaster in its area is
                                                              promptly given to the DDC for the
                                                              disaster district in which its area
                                                              is situated.

       Liaison Officers       Representation as           •   Provision of advice to DDMG and
       Representatives        appointed by relevant           resource allocations relevant to
       from Local             organisation                    parent organisational functions
       Government, State                                  •   Compliance with organisational
       Government                                             roles and responsibilities defined
       Departments and                                        in the State Disaster Management
       other non-                                             Plan.
       government
       organisations




A detailed itemisation of the roles and responsibilities of member agencies are
outlined within the State Disaster Management Plan. The Gladstone District
Disaster Management Group adopts the itemisation of these roles and
responsibilities at the district level.

State Disaster Management Plan
https://www.disaster.qld.gov.au/cdmp/Documents/Queensland-State-Disaster-
Management-Plan.pdf


  EMAF Component 4: Planning and 8: Control
     • Key Outcomes 4.1, 8.1
     • Indicators 4 (b)(d)(f), 8(b)(c)



  EMAF Component 3: Capability Integration and 8: Control
     • Key Outcomes 3.1 and 8.1
     • Indicators 3 (d), 8 (f)




Gladstone District Disaster Management Plan   Version 1.0 September, 2018                         21
Reporting
Reporting requirements within the Gladstone Disaster District shall be in
accordance with s. 38 of the DM Act, and Queensland’s District Disaster
Management Group Guidelines.

Reporting requirements within the Gladstone Disaster District shall be consistent
with the requirements of Queensland’s District Disaster Management Group
Guidelines as follows:

DDMG Guidelines
https://www.disaster.qld.gov.au/dmg/Documents/QLD-Disaster-Management-
Guideline.pdf

Disaster Management Act 2003
https://www.legislation.qld.gov.au/view/html/inforce/current/act-2003-091


Administrative Reporting

In compliance with S.37 DM Act, each relevant Local Government must as least
once a year give written notice of membership to the chief executive and the
chairperson of the District Group.

Status Reports

Each LDMG and Core member agency is required to complete and submit a status
report as soon as practicable after the end of each financial year for inclusion into
the District Annual Report to State.

Written member status reports on behalf of core member agencies are used to
update other DDMG members on the status of the member agency’s disaster
management initiatives as they relate to the disaster management framework
(PPRR). This information is also utilised to assist the executive officer in the
compilation of the annual status report.

Annual Reports
The DDMG is required to complete a status report at the end of each financial year
and provide the completed report to the QDMC.
The report is furnished in the format stipulated by the QDMC. The report is also
furnished to the membership as an annual report on the activities of the DDMG.


Meetings and Quorum
In accordance with S.12 Disaster Management Regulations meetings must be held
at least once every six (6) months at a time and place determined by the chair of
the group. The Gladstone DDMG currently meets up to 4 times per year
notwithstanding extraordinary meetings that may be called. The calendar for
meetings is reviewed and amended as necessary. The current agreed schedule for
the Gladstone DDMG.
    • September – Exercise and training and operational readiness
    • December – Seasonal outlook and operational readiness
    • March – Overview of season, disaster priorities
    • June – End of year review, status reports, planning considerations



Gladstone District Disaster Management Plan   Version 1.0 September, 2018         22
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