GLADSTONE DISTRICT DISASTER MANAGEMENT PLAN - Senior Sergeant Jane Healy Executive Officer, Gladstone District Disaster Management Group
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GLADSTONE DISTRICT DISASTER
MANAGEMENT PLAN
Senior Sergeant Jane Healy
Executive Officer, Gladstone District Disaster Management Group
Version 2.0 June, 2016
Gladstone District Disaster Management Plan Version 1.0 September, 2018 1
Foreword The communities located within the Gladstone Disaster District are susceptible to the impacts from a variety of natural, non-natural and technological hazards. The Gladstone District Disaster Management Plan (the Plan) has been prepared under the authority of the Disaster Management Act 2003 to provide a framework for comprehensive disaster management within the Gladstone District and to ensure that disaster management and disaster operations in the district are consistent with the State group’s Disaster Management Strategic Policy Framework for disaster management for the State. The plan is designed to enhance the District’s disaster management capacity by ensuring the necessary strategies are in place to provide a comprehensive (Prevention/Mitigation, Preparedness, Response and Recovery), all-agency, whole- of-government approach to disaster management through effective disaster management arrangements that may be applied in an all-hazards context. The plan also incorporates hazard specific strategies for disaster management in respect to hazards identified through hazard analysis as having potential to cause significant losses within the community; physically, psychologically and economically. The plan has been prepared by the executive of the Gladstone District Disaster Management Group (DDMG) and reviewed and endorsed by members of the DDMG who each have significant contributions and roles in disaster management operations. The plan is a dynamic document that may be amended as required to incorporate legislative changes and lessons learned from activations during disaster situations. The plan will also be reviewed periodically and amended as necessary to address the districts most significant risks as identified through hazard analysis and risk assessments and ensure compliance with current best practice procedures in disaster management planning. Inspector Darren Somerville District Disaster Coordinator Gladstone District Disaster Management Group Gladstone District Disaster Management Plan Version 1.0 September, 2018 2
Business
Endorsement and Authorisation
The Gladstone District Disaster Management Plan is endorsed under the authority
of the District Disaster Management Group.
This plan has been developed in accordance with the Disaster Management Act
2003 (DM Act) and the following documents to provide for effective disaster
management in the Gladstone Disaster District:
• the State Disaster Management Plan
• Queensland Emergency Management Assurance Framework
• Guidelines for District Disaster Management Groups
• Strategic Policy Framework
The plan will be maintained by the District Disaster Coordinator and will be reviewed
annually unless otherwise required.
Dated: 28.09.2018
EMAF Component 4: Planning
• Key Outcome 4.1 and 4.2
• Indicators 4 (c)
Gladstone District Disaster Management Plan Version 1.0 September, 2018 3
Document Control
Amendments
This District plan is a controlled document. The controller of the document is the
District Disaster Coordinator (DDC). Any proposed amendments to this plan should
be forwarded in writing to:
Senior Sergeant Jane Healy
Executive Officer
Gladstone District Disaster Management Group
PO Box 1000
Gladstone QLD 4680
Any changes to the intent of the document must be endorsed by the Gladstone
District Disaster Management Group (DDMG).
A copy of each amendment is to be forwarded to those identified in the distribution
list. On receipt, the amendment is to be inserted into the document and the
Amendment Register updated and signed.
Amendment Register
No / Ref Issue Date Comment Inserted by Date
Distribution
This plan has been distributed in accordance with the distribution list at Annexure A.
In compliance with section 56 of the DM Act, A copy of the plan is available on the
Queensland Police Service website: www.police.qld.gov.au
This plan is also available for inspection free of charge to members of the public. All
applications are to be made to the Executive Officer via address above or email to
DDC.Gladstone@police.qld.gov.au.
EMAF Component 4: Planning
• Key Outcome 4.1
• Indicators 4 (e)
Gladstone District Disaster Management Plan Version 1.0 September, 2018 4
Table of Contents
..........................................................................................................................................................0
Foreword .......................................................................................................................................... 2
Business ............................................................................................................................................ 3
Endorsement and Authorisation .................................................................................................... 3
Document Control .............................................................................................................................. 4
Amendments ............................................................................................................................................... 4
Amendment Register .................................................................................................................................. 4
Distribution ................................................................................................................................................. 4
Table of Contents ............................................................................................................................. 5
Administration and Governance .....................................................................................................8
Purpose and Authority to Plan ................................................................................................................... 8
Objectives .................................................................................................................................................... 8
Strategic Policy Framework ........................................................................................................................ 8
Scope ............................................................................................................................................................ 9
Disaster Management Priorities ................................................................................................................. 9
Review and Assurance ....................................................................................................................11
Review and Renew Plan ............................................................................................................................. 11
External Assessment .................................................................................................................................. 11
Review of Local Disaster Management Arrangements ............................................................................ 12
District Disaster Management Group ........................................................................................... 13
Establishment............................................................................................................................................ 13
Role ............................................................................................................................................................ 13
Functions of the DDMG ............................................................................................................................ 13
Functional Lead Agencies ......................................................................................................................... 14
Supporting Lead Agencies ........................................................................................................................ 15
Membership .............................................................................................................................................. 16
Core Members ........................................................................................................................................... 16
Advisors ..................................................................................................................................................... 18
Roles and Responsibilities ........................................................................................................................ 18
Reporting ................................................................................................................................................... 22
Administrative Reporting .................................................................................................22
Status Reports ...................................................................................................................22
Annual Reports .................................................................................................................22
Meetings and Quorum .............................................................................................................................. 22
Prevention Strategies ..................................................................................................................... 25
Preparedness .................................................................................................................................. 25
Capacity Building ...........................................................................................................................26
Training ..................................................................................................................................................... 26
Exercises .................................................................................................................................................... 26
Post Disaster Assessment ......................................................................................................................... 27
Disaster Risk Assessment ................................................................................................................0
Gladstone District Disaster Management Plan Version 1.0 September, 2018 5
Community Context .................................................................................................................................... 0 Geography ................................................................................................................................................... 0 Bordering Local Government Boundaries ................................................................................................. 1 Climate and Weather .................................................................................................................................. 1 Demography ................................................................................................................................................ 2 Major Industry ............................................................................................................................................ 2 Critical Infrastructure ................................................................................................................................. 3 Water ........................................................................................................................................................... 3 Port .............................................................................................................................................................. 4 Power ........................................................................................................................................................... 4 Sewerage ...................................................................................................................................................... 4 Telecommunications ................................................................................................................................... 5 Essential Services ........................................................................................................................................ 5 Health .......................................................................................................................................................... 5 Transport Network ...................................................................................................................................... 5 Air ................................................................................................................................................................ 5 Rail ............................................................................................................................................................... 5 Road ............................................................................................................................................................. 6 Hazardous Sites ........................................................................................................................................... 6 Community Organisations .......................................................................................................................... 6 Aged Care..................................................................................................................................................... 6 Transport ..................................................................................................................................................... 6 Shopping Facilities ...................................................................................................................................... 6 Emergency Service Organisations .............................................................................................................. 6 Volunteer Marine Rescue ........................................................................................................................... 6 Queensland Ambulance Service ................................................................................................................. 6 Queensland Fire and Emergency Services ................................................................................................. 6 Queensland Police Service .......................................................................................................................... 7 Rural Fire Brigades ..................................................................................................................................... 7 State Emergency Service ............................................................................................................................. 7 Surf Life Saving ........................................................................................................................................... 7 Economy / Industry .................................................................................................................................... 7 Community Preparedness .......................................................................................................................... 7 Public Buildings .......................................................................................................................................... 7 Special Events and Festivals ....................................................................................................................... 8 Critical Infrastructure .................................................................................................................................8 Hazards............................................................................................................................................. 9 Risk Management Process .............................................................................................................. 9 Risk Assessment ........................................................................................................................................ 10 Risk Treatment .......................................................................................................................................... 10 Response Strategy ............................................................................................................................ 1 Warning Notification and Dissemination .................................................................................................. 1 Emergency Alert .......................................................................................................................................... 2 Gladstone District Disaster Management Plan Version 1.0 September, 2018 6
Activation and Triggers for Response ........................................................................................................ 2
District Disaster Coordination Centre........................................................................................................ 4
Operational Reporting ................................................................................................................................ 5
Disaster Declaration.................................................................................................................................... 6
Functional Plans.......................................................................................................................................... 6
Disaster Operations Functional Plan Register .................................................................................................. 6
Hazard Specific Arrangements ................................................................................................................... 8
Threat Specific Plans ................................................................................................................................. 10
Request for Assistance .............................................................................................................................. 10
Request for Air Support ............................................................................................................................. 11
Request for Supplies and Equipment ........................................................................................................ 11
Resupply ..................................................................................................................................................... 11
Emergency Supply..................................................................................................................................... 12
Financial Management ............................................................................................................................. 12
Operational Plans ...................................................................................................................................... 12
Recovery Strategy .......................................................................................................................... 15
Transition Triggers.................................................................................................................................... 15
Immediate/Short Term Recovery ............................................................................................................ 16
Medium/Long Term Recovery ................................................................................................................. 16
Gladstone District Human and Social Recovery Committee .................................................................. 16
Parameters ................................................................................................................................................ 16
Operational and Action Plans ................................................................................................................... 18
Considerations for Recovery ..................................................................................................................... 18
Recovery Lead Agencies ............................................................................................................................ 19
Annexure Index ............................................................................................................................. 20
Annexure A - Distribution List ...................................................................................................... 21
Annexure B - Gladstone District Disaster Management Group Contact List .............................23
Annexure C – Gladstone District Risk Register ...........................................................................24
Annexure D – Gladstone District Risk Analysis .......................................................................... 25
Annexure E – Gladstone District Risk Evaluation .......................................................................26
Annexure F – Gladstone District Risk Treatment Plan ............................................................... 27
Annexure G – Gladstone District Aviation Sub-Plan ................................................................. 28
Annexure H – Gladstone District Annual Calendar ....................................................................29
Annexure I – Gladstone DDCC General Instructions ................................................................. 30
Annexure K – Gladstone District Annual Operational Plan ....................................................... 31
Disaster Management Priorities:.............................................................................................................. 31
Principles of Disaster Management: .................................................................................33
Annexure L – Abbreviations and Acronyms ................................................................................34
Annexure M – Definitions .............................................................................................................36
Gladstone District Disaster Management Plan Version 1.0 September, 2018 7
Administration and Governance
Purpose and Authority to Plan
This district disaster management plan is prepared under the provision of Section
53 of the Disaster Management Act 2003. This plan details the arrangements within
the Gladstone Disaster District to provide whole-of-government planning and
coordination capability to support local governments in disaster management.
EMAF Component 4: Planning
Key Outcome 4.2
Indicators 4 (a)
Objectives
The objective of the Gladstone District Disaster Management Plan is to facilitate the
implementation of effective and efficient disaster management strategies and
arrangements including:
• the development, review and assessment of effective disaster management
for the district including arrangements for mitigating, preventing, preparing
for, responding to and recovering from a disaster;
• compliance with the Queensland Disaster Management Committee’s
(QDMC) Strategic Policy Framework; the State Disaster Management Plan;
the District Disaster Management Guidelines; and any other Guidelines
relevant to district level disaster management.
• the development, implementation and monitoring priorities for disaster
management for the district.
EMAF Component 4: Planning
• Key Outcome 4.1 and 4.2
• Indicators 4 (c)
Strategic Policy Framework
Disaster management and disaster operations in the Gladstone disaster district
are consistent with the Disaster Management Strategic Policy Framework. This is
achieved by:
• Ensuring a comprehensive, all hazards, all agencies approach by achieving
the right balance of prevention, preparedness, response and recovery;
• Supporting the mainstreaming of disaster preparedness and mitigation
into relevant areas of activity of government, non-government, small
business and corporations;
• Aligning disaster risk reduction, disaster mitigation, disaster resilience and
climate change adaptation policy and actions with international and
national reforms;
• Promoting a transparent, systematic and consistent approach to disaster
risk assessment and management, based on the National Emergency Risk
Assessment Guidelines and the Australian/New Zealand Standard AS/NZS
ISO 31000:2009 Risk management – Principles and guidelines;
Gladstone District Disaster Management Plan Version 1.0 September, 2018 8
• Recognising the commitment of stakeholders and the need for
collaboration across all levels of government, community, industry,
commerce, government owned corporations, private and volunteer
organisations, and local communities in all aspects of disaster
management;
• Emphasising building and maintaining sincere relationships, trust,
teamwork, consultative decision-making and shared responsibilities among
stakeholders; and
• Promoting community resilience and economic sustainability through
disaster risk reduction.
EMAF Component 1: Hazard Identification and Risk Assessment and 4:
Planning
• Key Outcomes 1.2, 4.1 & 4.2
• Indicators 1 (a) and 4 (c)
Scope
This plan details the arrangements necessary to undertake disaster management
within the Gladstone Disaster District in support of the two local governments;
• Gladstone Regional Council; and
• Banana Shire Council
This entails the use of any State and Commonwealth government department
and/or agencies and all resources available for the prevention of, preparedness for,
response to and recovery from, the effects of disasters or events having a
community consequence, whilst utilising an all hazards approach.
EMAF Component 4: Planning
• Key Outcome 4.2
• Indicators 4 (a)
Disaster Management Priorities
The priorities for the Gladstone Disaster Management Group are to:
• Improve community (including business) disaster planning/mitigation and
preparation;
• Manage training of DDMG members in line with the Queensland Disaster
Management Training Framework.
• Integrate effective disaster risk reduction initiatives into strategic and
corporate plans at appropriate levels of government, community
organisations, industry and commerce.
• Monitor and evaluate the disaster management arrangements to:
- streamline arrangements ensuring efficiency and effectiveness;
- develop clear accountability, including defined roles and
responsibilities at all levels;
Gladstone District Disaster Management Plan Version 1.0 September, 2018 9- improve the communication flow process;
- develop whole-of-government, media and community engagement
arrangements; and
- actively promote and encourage continuous improvement and
integration of lessons learned.
The Annual Operational Priorities for the Gladstone DDMG are contained within the
DDMG Annual Operational Plan.
This operational plan outlines the operational priorities for the forthcoming year
pursuant to the provisions of Section 53 (2)(e) of the Disaster Management Act
2003.
The operational plan is used as a tool to outline, implement, manage and monitor
current disaster management priorities for the district and will be reviewed annually
by the Executive Officer (XO) in consultation with the Chair of the DDMG and
member agencies.
EMAF Components 2: Hazard Mitigation and Risk Reduction, 3: Capability
Integration and 4: Planning
• Key Outcomes 2.3, 3.2, 4.1 & 4.2
• Indicators 2 (b), 3 (f) and 4 (b), (c), (d) (f)
Gladstone District Disaster Management Plan Version 1.0 September, 2018 10Review and Assurance
Review and Renew Plan
In accordance with section 55 of the Act the District Disaster Management Plan
shall be reviewed annually. This review shall be conducted by members of the
DDMG identified by the DDC and shall be conducted as follows:
• April-July: Review conducted;
• September: Draft amendments formally submitted to DDMG for approval;
• October: Approved amendments (or new plans, if appropriate) are
disseminated to all stakeholders.
Any Sub-plans of the Disaster Districts Functional Committee’s shall be reviewed
annually by the same members and shall be conducted as follows:
• April-July: Functional Committee reviews sub-plan;
• August: Draft amendments submitted to DDMG for consideration and
approval;
• October: Approved amendments (or new sub-plans if appropriate) are
disseminated to all stakeholders.
The effectiveness of the DDMP and Sub-plans shall be reviewed and assessed
against the IGEM Emergency Management Prioritisation Tool.
https://www.igem.qld.gov.au/assurance-framework/Pages/Prioritisation-
Tool.aspx
The DDMP and Sub-plans may be reviewed at any other time should it become
apparent that urgent amendment is required to effect the operational effectiveness
of DDMG activities.
External Assessment
The Inspector-General Emergency Management (IGEM) is responsible for providing
the Premier, Government and people of Queensland an assurance of public safety,
through the establishment and implementation of an assurance framework to
direct, guide and focus work of all agencies, across all tiers of Government to the
desired outcomes of the disaster and emergency management arrangements for
Queensland.
The Office of the Inspector-General Emergency Management supports the IGEM
through planning, developing and conducting a range of review and assessment
projects consulting stakeholders, to enable confidence in Queensland’s disaster and
emergency management arrangements.
The Emergency Management Assurance Framework (the Framework) has been
established by IGEM to support accountability and build consistency across all levels
of the disaster management arrangements and reinforces a shared responsibility
for delivering better disaster management outcomes for the community. The
framework establishes the Standard for Disaster Management in Queensland and
is founded on six shared responsibilities, good practice guidance and clear
accountabilities.
Gladstone District Disaster Management Plan Version 1.0 September, 2018 11The Gladstone District Disaster Management Group will ensure its disaster
management operations and planning adhere to the principles of the Framework
and Standard.
Further information in relation to the requirements and components of the
Framework and the Standard may be found at;
https://www.igem.qld.gov.au/index.html
Review of Local Disaster Management Arrangements
In accordance with section 23 of the Act; the LDMG Guidelines, Strategic Policy
Framework and Emergency Management Assurance Framework, it is a function of
the DDMG to regularly review and assess the disaster management of local groups
in the district.
All review and assessments of local disaster management arrangements conducted
by the DDMG will be undertaken in accordance with the direction provided by IGEM.
Reviews are required to be conducted and submitted by:
• September 30 each year
The DDMG Executive Officer and EMC attends all quarterly meetings of the
Gladstone and Banana LDMG’s. These meetings discuss the minutes, agendas,
business arising, general business and member agency reports.
The main purpose of the Executive Officer attendance at these meetings is to:
• Discuss emerging disaster management priorities across the district,
• Deal with exceptions of local and district group members as they arise; and
• General collaboration and networking.
Additionally, this provides the XO and EMC the opportunity to overview sub plan
development and contribute to local sub groups and disaster management projects.
Gladstone District Disaster Management Plan Version 1.0 September, 2018 12District Disaster Management Group Establishment The Gladstone District Disaster Management Group (DDMG) is established in accordance with section 22; ‘Functions’ of the Act which incorporates the Gladstone Regional Council and Banana Shire Council areas. Role The Gladstone District Disaster Management Group is comprised of representatives from regionally based Queensland government agencies, government owned corporations, non-government organisation, industry and commerce and key community representatives, who can provide and coordinate whole-of-Government support and resource gap assistance to disaster affected communities. The Gladstone DDMG performs a ‘middle management’ function within Queensland Disaster Management Arrangements (QDMA) by providing coordinated state government support when requested by the Local Disaster Management Groups (LDMG’s). Functions of the DDMG Functions (s23 of the DM Act) Under the DM Act, the Gladstone District Disaster Management Group has the following functions for which it is established— (a) to ensure that disaster management and disaster operations in the district are consistent with the State group’s strategic policy framework for disaster management for the State; (b) to develop effective disaster management for the district, including a district disaster management plan, and regularly review and assess that disaster management; (c) to provide reports and make recommendations to the State group about matters relating to disaster management and disaster operations in the district; (d) to regularly review and assess the disaster management of local groups in the district; (e) to ensure that any relevant decisions and policies made by the State group are incorporated in its disaster management, and the disaster management of local groups in the district; (f) to ensure the community is aware of ways of mitigating the adverse effects of an event, and preparing for, responding to and recovering from a disaster; (g) to coordinate the provision of State resources and services provided to support local groups in the district; (h) to identify resources that may be used for disaster operations in the district; Gladstone District Disaster Management Plan Version 1.0 September, 2018 13
(i) to make plans for the allocation, and coordination of the use, of resources
mentioned in paragraph (h);
(j) to establish and review communications systems in the group, and with and
between local groups in the district, for use when a disaster happens; Cairns District
Disaster Management Plan Cairns District Disaster Management Plan – July 2014
22
(k) to ensure information about an event or a disaster in the district is promptly
given to the State group and each local group in the district;
(l) to prepare, under section 53, a district disaster management plan;
(m) to perform other functions given to the group under this Act;
(n) to perform a function incidental to a function mentioned in paragraphs
(a) to (m).
EMAF Component 4 Planning
Key outcome 4.1
Indicator 4 (c)
Functional Lead Agencies
Function Lead agency Roles and Responsibilities as detailed in the State
Disaster Management Plan 2016
Transport Department of Transport Arrangements for the provision of transport resources
and Main Roads for the transportation modes of road, rail, air and sea,
(DTMR) and transport engineering to support disaster response
and recovery operations.
Building and Department of Housing Arrangements for the provision of resources and services
Engineering and Public Works pertaining to all engineering disciplines which may be
Services (Q-Build) required to assist disaster response and recovery
operations.
Emergency Queensland Fire and Arrangements for the provision and issue of emergency
Supply Emergency Services supplies to support disaster response and recovery
operations, including arrangements for the procurement,
Warnings coordinated delivery and management of emergency
supplies and associated services.
Communications Dept of Science, Arrangements for the re-establishment of electronic
Information Technology communication links either within a disaster affected
and Innovation area or within areas outside the affected area, and the
provision of special communication facilities to support
State and Disaster District level operations mounted in
support of an affected area.
Community Department of Arrangements for the coordination of community
Recovery Communities, Disability recovery services including:
Services and Seniors Information on the range of recovery services available;
(DOCCS) Information of the physical effects of a disaster;
Personal support services;
Gladstone District Disaster Management Plan Version 1.0 September, 2018 14Financial assistance to eligible applicants under the
following schemes:
Disaster Relief Assistance;
Associations Natural Disaster Relief;
Special Benefits;
Provision of counselling and mental health services;
Longer term accommodation services; and
Facilitation of community participation in the
redevelopment of social networks and community
infrastructure.
Public Health and Department of Health Arrangements for the provision of medical and health
Safety (Q-Health) resources to support disaster response and recovery
Mass Casualty operations through:
Management • Command, control and coordination of medical
resources;
Mass Fatality • Public health advice and warnings;
Management (In • Transportation of patients;
conjunction with • Psychological and counselling services; and
police) • Ongoing medical and health services required
during the recovery period.
Mass Casualty Queensland Police Arrangements for the provision and management of
Management (in Service response requirements.
conjunction with • Command and Control and coordination of
Health) resources for all matters
• Protecting life and safety of members of the
Evacuation community
Managment • Working in conjuction with other agency for the
identification of victims and notifications
Search and • Supply of provisions to stranded persons
Rescue
Stranded Persons
Supporting Lead Agencies
Agency Roles and Responsibilities
Queensland As contained in section 3D: ‘Service’s Functions’ of the Ambulance
Ambulance Service Act 1991 including the provision of ambulance services during
Service rescue and other relates activities, transport of persons requiring
attention at medical or health care facilities, participate in counter
disaster planning, coordinate volunteer first aid groups.
Queensland Fire As contained in section 8B: ‘Functions of the service’ of the Fire and
and Emergency Emergency Services Act 1990 including the protection of persons,
Services property and the environment from fire and hazardous materials,
protection and extrication of persons trapped in vehicles, building or
elsewhere.
Queensland Police As contained in section 2.3: ‘Functions of the service’ of the Police
Service Service Administration Act 1990 including the preservation of peace
and good order, the prevention of crime, upholding the law generally,
and rendering help as may be reasonable sought by members of the
community.
Gladstone District Disaster Management Plan Version 1.0 September, 2018 15EMAF Component 4: Planning
• Key Outcomes 4.1, 4.2 & 4.3
• Indicators 4(d) – further evidenced through meeting minutes,
reports and emails
EMAF Component 4: Planning and Component 8: Control
• Key Outcomes 4.1, 4.2, 8.1
• Indicator 4 (a), 8(b)(c)(d)(f)
Membership
The DDMG is comprised of persons and representatives as nominated in section 24
of the Act ‘Membership’;
• Chairperson – District Disaster Coordinator
• Deputy Chairperson
• Executive Officer
• A representative of each local government within the district and;
• Persons representing departments whom the QDMC in consultation with the
DDC considers appropriate to be represented on the group.
In accordance with section 5: ‘Membership of the District Groups, Disaster
Management Regulations 2014, after the appointment and as soon as practicable
after the appointment the local government, chief executive (of the relevant core
member department) or health service chief executive must inform the chief
executive of the department, and the chairperson of the district group, of the
appointment.
In undertaking their normal DDMG responsibilities, members should ensure they:
• Implement risk management processes within their parent agencies to
ensure capability and capacity to support the District Group in disaster
management and disaster operations;
• Identify risks and implement mitigation strategies relevant to their parent
agency to ensure integration of planning arrangements or communication
of residual risks to the DDMG;
• Participate in DDMG activities with the full knowledge of their agency
resources and services and the expectations of their agency;
• Conduct business across the comprehensive (prevention, preparedness,
response and recovery) approach to disaster management.
• Are available and appropriately briefed to actively participate in DDMG
activities to ensure plans, projects and operations use the full potential of
their agency or function, while recognising any resource or capacity
limitations;
• Are appropriately appointed and positioned within their agency to be able to
commit agency resources to DDMG normal business activities;
• Have completed relevant disaster management training; and
• Have a deputy who is appropriately trained (with sufficient authority) to take
on their responsibilities should they be unavailable to provide additional
support during extended operations.
Core Members
The core membership of the Gladstone District Disaster Management Group is
comprised of the following;
Gladstone District Disaster Management Plan Version 1.0 September, 2018 16DDMG Organisation Organisational Deputy
Position Position Appointment
(position)
DDC/ Queensland Patrol Group District Tactician
Chairperson Police Service Inspector (Gladstone) (Gladstone)
Executive Queensland Disaster Management
Officer Police Service Support Officer
(Senior Sergeant)
Member – Banana Shire Director Council Appointed Deputy
Local Council Services
Government
Member – Gladstone Director Engineering Manager Road
Local Regional Council Services Services
Government
Member – Queensland Fire Emergency
Government and Emergency Management
Department Services Coordinator
Member – Queensland Fire Inspector Gladstone Inspector Biloela
Government and Emergency Area Commander Area Commander
Department Services
Member – Department of Delivery Manager Senior Delivery
Government Housing and Manager
Department Public Works
Member – Department of Program Delivery and
Government Transport and Operations
Department Main Roads
Member – Department of Regional Harbour Assistant Harbour
Government Transport and Master Master
Department Main Roads
(Maritime Safety)
Member – Queensland Executive Director Director of Nursing
Government Health (Hospital Gladstone Hospital (Gladstone)
Department & Health Service)
Member – Queensland Manager Appointed Deputy
Government Health (Public Environmental Health
Department Health Unit) CQPH Unit
Member – Department of Manager Community
Government Communities, Recovery
Department Child Safety &
Disability
Member – Queensland Inspector Senior Executive Manager
Government Ambulance Operations Supervisor Operations (CQ Local
Department Service Ambulance Service
Network)
Member – Department of Manager Manager (Parks &
Government Environment and Environmental Wildlife)
Department Science Services
Gladstone District Disaster Management Plan Version 1.0 September, 2018 17Advisors
Advisory members are invaluable in the decision-making process. The knowledge
and content expert information provided by advisory members supports the
decision-making process through the provision of accurate and timely identification
to the DDMG.
Advisors also support the information exchange process through the information,
collection, collation and dissemination process (including warnings). Advisory
members may also be requested to perform a task, identify forward planning issues
and facilitate the development of action plans within their normal core business
responsibilities as appropriate as if they were a core member of the DDMG.
Representatives of the following departments / agencies may be invited to attend
DDMG meetings and assist in disaster operations in an advisory and co-operative
disaster capacity as required:
Organisation Organisational Position Deputy Appointment
(position)
Department of Education and Regional Director (CQ Principal Advisor
Training Region) Gladstone
Australian Defence Force JOSS NQ Liaison Officer
(JOSS)
Telstra Team Manager Gladstone
Ergon Energy Team Manager Gladstone Administration Officer
Red Cross Regional Manager
Aurizon QR National Network Yards Supervisor
(Callemondah)
Queensland Fire & Emergency Area Director
Services (Rural Operations)
Department of State Gladstone Manager
Development, Manufacturing,
Infrastructure & Planning
Department of Agriculture Senior Biosecurity Officer Development
and Fisheries Extension Officer
Capricorn Helicopter Rescue Executive Officer
Service
Building Services Authority Area Manager (Regional)
Australian Broadcasting Chief of Staff
Corporation – Capricornia (Capricornia)
Other organisations/ agencies
as required
The Gladstone DDMG Contact list is updated at DDMG meetings and is included as
Annexure B to this plan.
Roles and Responsibilities
Function/ Role Responsible Person/ Key Responsibilities
Agency
Group Management As appointed by the The chairperson of a district group is
Chairperson Commissioner of the Police to:
District Disaster Service under s. 25(2) and (i) Manage and coordinate the
Coordinator 25A of the DM Act and s. 6 business of the group;
of the DM Regulations. (ii) Ensure, as far as practicable, that
the group performs it's functions as
Gladstone District Disaster Management Plan Version 1.0 September, 2018 18Gladstone Patrol Group prescribed under s. 23: 'Functions' of
Inspector the DMA;
(iii) Regularly report to the State
group about the performance by the
district group of it's functions.
District Disaster Coordinator – District
group
The District Disaster Coordinator
(DDC) of a district group is also the
chairperson of the group. The function
of a DDC of a district group is to
coordinate disaster operations in the
disaster district for the group, see
s.26A: ‘Function of district disaster
coordinator’ of the DMA.
The DDC of a district group may
delegate the DDC's functions to an
appropriately qualified member of the
Service; see s.143(7): 'Delegations' of
the DMA.
Deputy Chairperson As appointed by the Deputy chairperson is responsible for:
Commissioner of the Police • Assisting the chairperson to
Service under s. 25(2) of manage and coordinate the
the DM Act and s. 6 of the business of the district group;
DM Regulations. • Chairing meetings associated with
the district group in the absence
of the chairperson (see s. 16:
'Presiding at meetings' of the DM
Regulations);
• Assisting the chairperson and
executive officer of the district
group, to review the district
disaster plan;
• The provision of timely and
accurate advice to the DDC in
matters relating to disaster
management;
• Assisting the chairperson, in their
role as DDC, in coordinating
disaster operations in the disaster
district for the group;
• Reporting to the district group on
operational issues regarding the
disaster;
• Representing the chairperson
when the chairperson is
unavailable;
• Undertaking the role of the DDC
when delegated that function
pursuant to s. 143(7) of the DMA;
and
• Performing any other task or
functions as required by the
DDC/Chairperson for the efficient
and effective performance of the
district group.
Gladstone District Disaster Management Plan Version 1.0 September, 2018 19Executive Officer As appointed by the The executive officer of a district
Commissioner of the Police group is to support the group in the
Service under s. 27 of the performance of its functions, as
DM Act directed by the chairperson of the
district group. Executive officers are
Gladstone Disaster responsible for:
Management Support • The establishment of the DDCC
Officer (QPS) including relevant standard
operating procedures;
• The identification and training of
staff to operate within the DDCC;
• The activation and operational
management of the DDCC during
times of actual or potential
disaster;
• The provision of administrative
and secretarial functions
associated with the district group
including facilitating and
recording district group meetings
and records relating to disaster
management;
• Maintenance and distribution of a
contact list of all district group
members;
• In conjunction with relevant
stakeholders, reviewing district
disaster plans;
• Liaison with Queensland Fire and
Emergency Services (QFES) in the
development and conduct of
exercises to test operational
preparedness of district and local
disaster management plans,
functional sub-plans and DDCC
operations;
• Assisting QFES with facilitating
disaster management training in
the district;
• Facilitation of post disaster event
debriefs;
• Establishment of, and liaison with
a network of relevant agencies, to
provide advice on current and
emerging trends which may have
an impact in disaster districts;
• The provision of timely and
accurate advice to the DDC in
matters relating to disaster
management;
• In conjunction with QFES,
disseminating information on
disaster preparedness to QPS and
community networks;
Gladstone District Disaster Management Plan Version 1.0 September, 2018 20• Representing the DDC when
required, including providing
briefings on behalf of the DDC;
• Ensuring the district group fulfils
its legislative responsibilities, see
s. 23: ‘Functions’ of the DMA;
• Performing any other tasks or
functions as required by the DDC
for the efficient and effective
performance of the district group.
Local Councils Member Local • Provision of advice and reports to
Banana Shire Government DDMG and resource allocations
Gladstone Regional relevant to parent organisational
functions.
• To ensure it has a disaster
response capability.
• To ensure information about an
event or a disaster in its area is
promptly given to the DDC for the
disaster district in which its area
is situated.
Liaison Officers Representation as • Provision of advice to DDMG and
Representatives appointed by relevant resource allocations relevant to
from Local organisation parent organisational functions
Government, State • Compliance with organisational
Government roles and responsibilities defined
Departments and in the State Disaster Management
other non- Plan.
government
organisations
A detailed itemisation of the roles and responsibilities of member agencies are
outlined within the State Disaster Management Plan. The Gladstone District
Disaster Management Group adopts the itemisation of these roles and
responsibilities at the district level.
State Disaster Management Plan
https://www.disaster.qld.gov.au/cdmp/Documents/Queensland-State-Disaster-
Management-Plan.pdf
EMAF Component 4: Planning and 8: Control
• Key Outcomes 4.1, 8.1
• Indicators 4 (b)(d)(f), 8(b)(c)
EMAF Component 3: Capability Integration and 8: Control
• Key Outcomes 3.1 and 8.1
• Indicators 3 (d), 8 (f)
Gladstone District Disaster Management Plan Version 1.0 September, 2018 21Reporting
Reporting requirements within the Gladstone Disaster District shall be in
accordance with s. 38 of the DM Act, and Queensland’s District Disaster
Management Group Guidelines.
Reporting requirements within the Gladstone Disaster District shall be consistent
with the requirements of Queensland’s District Disaster Management Group
Guidelines as follows:
DDMG Guidelines
https://www.disaster.qld.gov.au/dmg/Documents/QLD-Disaster-Management-
Guideline.pdf
Disaster Management Act 2003
https://www.legislation.qld.gov.au/view/html/inforce/current/act-2003-091
Administrative Reporting
In compliance with S.37 DM Act, each relevant Local Government must as least
once a year give written notice of membership to the chief executive and the
chairperson of the District Group.
Status Reports
Each LDMG and Core member agency is required to complete and submit a status
report as soon as practicable after the end of each financial year for inclusion into
the District Annual Report to State.
Written member status reports on behalf of core member agencies are used to
update other DDMG members on the status of the member agency’s disaster
management initiatives as they relate to the disaster management framework
(PPRR). This information is also utilised to assist the executive officer in the
compilation of the annual status report.
Annual Reports
The DDMG is required to complete a status report at the end of each financial year
and provide the completed report to the QDMC.
The report is furnished in the format stipulated by the QDMC. The report is also
furnished to the membership as an annual report on the activities of the DDMG.
Meetings and Quorum
In accordance with S.12 Disaster Management Regulations meetings must be held
at least once every six (6) months at a time and place determined by the chair of
the group. The Gladstone DDMG currently meets up to 4 times per year
notwithstanding extraordinary meetings that may be called. The calendar for
meetings is reviewed and amended as necessary. The current agreed schedule for
the Gladstone DDMG.
• September – Exercise and training and operational readiness
• December – Seasonal outlook and operational readiness
• March – Overview of season, disaster priorities
• June – End of year review, status reports, planning considerations
Gladstone District Disaster Management Plan Version 1.0 September, 2018 22You can also read
