VOLVO CAR CORPORATION - Application of Supply Chain Labels for Batch deliveries Issue: 2
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VOLVO CAR CORPORATION
Application of Supply Chain Labels
for Batch deliveries
Issue: 2 Date: 2021-07-01
Public
Name of document Page Appendix
Application of Supply Chain Labels 2 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
Table of Contents
Introduction .................................................................................................................................. 4
1.1 Label variants ................................................................................................................ 4
2 Paper, Size and Materials .................................................................................................... 5
3 Printers and Software .......................................................................................................... 6
4 Label layout and Data content ............................................................................................ 7
4.1 Data Area Layout ........................................................................................................... 7
4.2 Data Area Content ......................................................................................................... 7
4.3 Data Area Table – OTL1 ............................................................................................. 11
4.4 Data Area Table – KLT Label ...................................................................................... 12
4.5 Data Area Table – Mini-KLT Label .............................................................................. 13
4.6 Additional information, Data areas .............................................................................. 14
4.7 Label content description: OTL1 .............................................................................. 16
4.8 Label content description: KLT Label ...................................................................... 17
4.9 Label content description: Mini-KLT Label ............................................................. 18
5 Samples .............................................................................................................................. 19
6 Bar Code ............................................................................................................................. 21
6.1 Bar Code Symbologies ................................................................................................ 21
6.2 Bar Code Quality ......................................................................................................... 22
7 Usage of Package and Transport Labels ......................................................................... 23
7.1 Standard S-Package Label (S) .................................................................................... 23
7.2 M-Package Label (M) and G-Package Label (G) ........................................................ 24
7.3 Box S-Package Label (S) ............................................................................................ 24
7.4 OTL1 Example: Standard S-Package ......................................................................... 25
7.5 OTL1 Example: M-Package ........................................................................................ 26
7.6 OTL1 Example: G-Package......................................................................................... 27
7.7 KLT Label Example: M-Package ................................................................................. 28
7.8 KLT Label Example: G-Package ................................................................................. 29
8 Position and Affixing of the Label .................................................................................... 30
8.1 Standard S-Package (Palletized goods) ..................................................................... 30
8.2 Standard S-Package (Special racks) .......................................................................... 31
8.3 M & G-Package ........................................................................................................... 31
8.4 Label holder (EMB 153)............................................................................................... 32
9 KLT Specific Requirements .............................................................................................. 33
9.1 General ........................................................................................................................ 33
9.2 KLT range .................................................................................................................... 33
9.3 Usage of Package and Transport Label ...................................................................... 33
9.4 Position and Affixing of the Labels .............................................................................. 33
Name of document Page Appendix Application of Supply Chain Labels 3 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 10 Checklist when Preparing a Transport Unit ................................................................... 34 11 Standards ............................................................................................................................ 35 12 Revision History ................................................................................................................. 35
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Introduction
Supply Chain Excellence is by Volvo Cars a key area to be a competitive and attractive car brand.
To be able to reach this goal, the supply chain is continuously developed to enable a lean and
efficient logistic flow.
An example of this is to integrate the supply chain parties by the means of Electronic Data
Interchange (EDI) messages and enabling automatic scanning of the Supply Chain Label in all
vital handling steps.
Volvo Cars absolute requirement and goal is to have fully integrated and automated data
processing with no manual interference of the administrative data. Suppliers delivering parts to
Volvo Cars must therefore be able to implement the label according to demands specified in this
guideline.
This guideline is applicable for batch deliveries only.
1.1 Label variants
Note that three variants of labels – OTL1, KLT Label and Mini-KLT Label – exist in this
specification. The OTL1 (A5 size) shall always be the default implementation choice unless
otherwise directed in writing by Volvo Cars Packaging Engineering or Supplier Logistics
Assurance based on packaging preferences (usually small packaging types such as KLTs or
expendable boxes).
OTL1 KLT Label
Mini-KLT Label
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2 Paper, Size and Materials
The format of the OTL1 is A5; 210x148 mm. (see also chapter 4)
This format may not be printed on larger paper size (e.g. A4)
The format of the KLT Label is 210x74 mm. (see also chapter 4)
The format of the Mini-KLT label is 100x42 mm (see also chapter 4)
The label paper must be white with black printing.
The label material has to have a weight of no less than 160-170 g/m².
Above is required to assure the label information being readable in the complete supply
chain
An adhesive label (the whole surface of the label must be adhesive) must be used on
plastic or cardboard boxes (see also chapter 8). Exceptions exist, eg. plastic boxes with
integrated labelholders
Adhesive labels may be pressure-sensitive or dry-gummed as long as the adherence
to the package surface is assured and that the label is removable from the Transport
Unit after usage
The adhesive must be of alkaline water-soluble kind to be approved from environmental
aspects and for washing purposes
The adhesive part of the label, exclusive the back-side paper, has to have a weight of
no less than 80 g/m²
A Label holder for master labels must be used for the Transport Units described in point
above (see also chapter 8)
Supplier must secure that the paper is suited for the selected printer type.
The label must be durable enough to ensure readability at its end destination, i.e. weather
resistant paper shall be used. It is not acceptable to use plastic bags/covers on the label
unless specifically expressed for certain packaging types.
For further details, please follow this link: https://www.odette.org/
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3 Printers and Software
Volvo Cars (or appointed partner) performs a validation process of the labels when a new supplier
is implemented, and it is expected that the supplier maintains the approved quality at all times.
The general quality of the label is extremely important for the readability of bar codes as well as
for the plain text. The data content is highly important for all vital handling steps in the supply
chain.
A number of factors have effects on the printing quality. Therefore continuous maintenance,
cleaning, refilling of expendables like toner/foil, printer head replacement, usage of approved
media etc. shall be part of the supplier’s internal quality assurance process. Thus it is
recommended that a maintenance agreement is in place, and that the printer quality is supervised.
Volvo Cars recommends the use of either Direct Thermo / Thermo Transfer or Laser printers
(such as – but not limited to – Zebra, Intermec, Sato etc). These printers are designed for high
volume printing in industrial environments.
If laser printer is used to print labels, it must be approved by the printer supplier for industrial use.
A laser printer is normally more sensitive to industrial environments, and the lifetime is significantly
shorter than Thermo printers. It is therefore very important to follow maintenance manuals and
continuously supervise performance and quality. Based on above, laser printers shall only be
considered at low volume label printing. Note; most laser printers require edge compensation
which is not allowed.
No other printing methods than those described above are allowed due to quality aspects.
If a printer needs to be replaced, supplier must secure that quality requirements are met before
shipments to Volvo Cars.
Volvo Cars requirements on the labels are very high and therefore this specification must be
followed strictly. Any failure to meet requirements may/will result in A-reports and/or demerits in
delivery performance. Follow the simple checklist below to ensure adherence to requirements.
Checklist:
Select a printer brand with a proven track record for industrial use
Consider the best choice of printer from a total performance point of view, consider the
printing volume
Secure that layouts and details in this specification are followed and carried out by an
expert
Secure a maintenance / service agreement with the supplier or other expert
A backup printer of same type must be quickly available in case of breakdown / quality
defects
Assign a control function internally to continuously supervise quality
Secure that cleaning and maintenance is carried out
Changes to the printing method must be secured prior to shipment to Volvo Cars
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4 Label layout and Data content
4.1 Data Area Layout
The size of each data area is defined to fit the content considering font size, bar code heights and
dimensions.
Outer border line (frame) is not allowed on the label. This to provide the best reading ability
of the bar code (see Quiet zone in chapter Bar code symbologies). Each data area shall be
separated by thin lines.
For best possible reading, and prevention of staples in the barcodes, the barcodes must be
positioned 20 mm from the left hand edge of the OTL1 Label, 12 mm of the KLT and 6 mm of the
Mini-KLT Label. See illustration in below picture.
4.2 Data Area Content
Data printed on the label must be consistent with the data collected from the Delivery Schedules
(DELFOR / DELINS) and in conjunction with the ASN message (DESADV / AVIEXP).
The data information in readable text must be printed above (beside in certain cases) and in
conjunction with the bar code, e.g. Advice note number.
Conditional Data Areas (Occasional or Dependent information) which are not required by any
agreement between Volvo Cars and the respective supplier, must be left blank.
Non-significant (leading) zeros and blanks/spaces in the data string must be suppressed/deleted,
when the bar code and/or human readable characters are printed, and must always correspond
to the Advanced Shipping Notice (ASN).
OTL1: 20 mm between label edge and barcode KLT Label: 12 mm between label edge and barcode
Mini-KLT Label: 6 mm between label edge and barcode
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The illustration below shows the layout of the different labels, dimensions in millimeter (mm).
Note: Not actual size.
OTL1 210 mm
148 mm
KLT Label
210 mm
74 mm
Name of document Page Appendix Application of Supply Chain Labels 9 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 Mini-KLT Label Characters Helvetica bold (or similar) shall be used for all human readable text. Character set: ISO 3098-1 Titles and Identifier Codes In the upper left corner of each data area, the Data Area titles shall be printed. This information is only allowed to be printed in English. Font size to be used is 1.5 mm. Data Identifiers shall be printed as a part of the Data area title, at the end of the title and within brackets, e.g. Package ID (S). Further information regarding Data Identifiers is to be found in the Data Area Table, column Data Identifiers. The Data Areas are numbered from 1-17 (OTL1), 1-13 (KLT Label) and 1-11 (Mini-KLT Label). See content specifications under “Data Area Table” and “Additional information, Data Areas” on the next pages. OTL1
Name of document Page Appendix Application of Supply Chain Labels 10 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 KLT Label Mini-KLT Label
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4.3 Data Area Table – OTL1
OTL 1 LABEL INFORMATION
User Field Bar code Text Size Data Text type
Length
Data Area Content Attributes Excl. Data Size height height Identifiers
Identifiers (mm) (mm)
SHIPPING SECTION
1a Receiver (Transport Unit) 2 lines x
R an..20 7 bold
Volvo Cars’ receiving site
1b Receiver (Box S-Package) 2 lines x
D an..20 7
Volvo Cars’ receiving site bold
2a Dock/Gate (Transport Unit) 1 line x
R an..12 13
Volvo Cars’ additional internal bold
destination
2b Dock/Gate (Box S-Package) 1 line x
R an..12 13
Volvo Cars’ additional internal bold
destination
3 Advice Note Number (Transport Unit) an..8
R 13 7 N
Advice note number of shipment bold
4 Supplier Address
R an..29
Supplier’s name and address 5 bold
5 Net Weight (Kg)
D n..5
Total part weight in package in kg 7 bold
6 Gross Weight (Kg)
R n..5
Total part + packaging weight in kg 7 bold
7 No. of Boxes
Number of packages within one transport D n..5
unit 7 bold
PARTS IDENTIFICATION SECTION bold
8 Part Number
R n..24 13 13 P
Volvo Cars’ Part number bold
9 Quantity
R n..10 13
Package or Transport unit quantity 13 Q bold
10 Description
R an..22
Volvo Cars’ part description 7 bold
Logistic Reference D bold
11
12 Supplier ID
R an5 13 5 V
Volvo Cars’ Supplier number/ID (Partner code). bold
13a Country of Origin (All S-Labels) R
Part country of origin an2 7 bold
13b Country of Origin (All M/G-Labels) N
Part country of origin
14 Date
R an7 7
Despatch date (D) or Production date (P) bold
15 Engineering Change
D an..14
Volvo Car engineering change number 7 bold
Package ID
16 R n..9 13
Identity of the Package 5 S/M/G bold
17 Batch Number
D n..9 13
Supplier's batch reference number 5 H bold
User Attributes: Field Length: Data Identifiers
R = Required an = alpha numeric value N = Advice Note Number
D = Dependent a = alpha value P = Part Number
N = Not Used n = numeric value Q = Quantity
..10 = 1-10 positions V = Supplier ID
10 = exact 10 positions S = S-Package
M = M-Package
G = G-Package
H = Batch NumberName of document Page Appendix
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4.4 Data Area Table – KLT Label
KLT LABEL INFORMATION
User Field Bar code Text Size Data Text type
Length
Data Area Content Attributes Excl. Data Size height height Identifiers
Identifiers (mm) (mm)
SHIPPING SECTION
1a Receiver (Transport Unit) 2 lines bold
R an..20 3
Volvo Cars’ receiving site
1b Receiver (Box S-Package) 2 lines bold
D an..20 3
Volvo Cars’ receiving site
2a Dock/Gate (Transport Unit) R
bold
Volvo Cars’ additional internal 1 line 5
destination an..12
2b Dock/Gate (Box S-Package) bold
D 1 line 5
Volvo Cars’ additional internal
destination an..12
3 Advice Note Number (Transport bold
R an..8 9 3 N
Unit)
Advice note number of shipment
PARTS IDENTIFICATION SECTION
4 Part Number bold
R n..24 9 3
Volvo Cars’ Part number
5 Quantity bold
R n..10 9 3
Package or Transport unit quantity Q
6 Supplier ID bold
R an5 9 3 V
Volvo Cars’ Supplier number/ID
(Partner code).
Package ID bold
7 Identity of the Package n..9 9 3 S/M/G
R
8 Description bold
R an..22 5
Volvo Cars’ part description
9 Logistics Reference bold
D
10a Country of Origin (All S-Labels) an2 5 bold
R
Part country of origin
10b Country of Origin (All M/G-Labels) N
Part country of origin
11 Date R
bold
Despatch date (D) or Production date an7 3 D/P
(P)
12 Eng. change D
bold
Volvo Car engineering change number an..14 3
13 Batch No D
bold
Volvo Car engineering change number an..9 9 3 H
User Attributes: Field Length: Data Identifiers
R = Required an = alpha numeric value N = Advice Note Number
D = Dependent a = alpha value P = Part Number
N = Not Used n = numeric value Q = Quantity
..10 = 1-10 positions V = Supplier ID
10 = exact 10 positions S = S-Package
M = M-Package
G = G-Package
H = Batch NumberName of document Page Appendix
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4.5 Data Area Table – Mini-KLT Label
MINI-KLT LABEL INFORMATION
User Field Bar code Text Size Data Text type
Length
Data Area Content Attributes Excl. Data Size height height Identifiers
Identifiers (mm) (mm)
1 Receiver (Box S-Package) 1 line bold
R an..20 3
Volvo Cars’ receiving site
2 Sender 1 line bold
R an..20 3
Supplier’s Name
3 Date bold
R an7 3
Despatch date (D) or Production date D/P
(P)
4 Part Number and description bold
R PN n..8 6 3
Volvo Cars’ Part number (PN) and part P
description (PD) PD an..35
5 Country of Origin (All S-Labels) 3 bold
R an2
Part country of origin
6 Batch No H bold
Volvo Car engineering change number D an..9 6 3
7 Supplier ID bold
Volvo Cars’ Supplier number/ID (Partner code) R an5 6 3 V
8 Quantity bold
R n..4 6 3
Package unit quantity Q
Package ID bold
9 R n..9 6 3
Identity of the Package S
User Attributes: Field Length: Data Identifiers
R = Required an = alpha numeric value N = Advice Note Number
D = Dependent a = alpha value P = Part Number
N = Not Used n = numeric value Q = Quantity
..10 = 1-10 positions V = Supplier ID
10 = exact 10 positions S = S-Package
M = M-Package
G = G-Package
H = Batch NumberName of document Page Appendix
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4.6 Additional information, Data areas
See also Label content description in section 4.7 and 4.8
Receiver
Line 1 (upper): Name of receiving site, populated from DELFOR / DELINS
Line 2 (lower): City, State, Country Code according to Ship To address in purchase
order (e.g. Gothenburg, SE or Ridgeville, SC, USA) Not applicable for Mini-KLT Label
Dock/Gate
This information must be flexible as it might be changed from one shipment to another
due to changes in production
Advice note number
Within Volvo Cars the Advice Note Number is used and matched to the information
given in the Advance Ship Notice (AVIEXP/DESADV)
The number may not be repeated within 12 months
Leading zeroes is not allowed
Remark: Some recipients may have restrictions on the data format
Net Weight
Total weight in kilograms of the parts inside a package, printed without decimals.
Standard rounding rules apply. In case of M or G package structure, the master label
will indicate the total weight in kilograms of all parts in the structure.
Gross Weight
Total weight in kilograms of the package, printed without decimals. Standard rounding
rules apply. In case of M or G package structure, the master label will indicate the total
weight in kilograms of the complete transport handling unit.
Number of boxes (OTL1 only)
Number of boxes on the transport unit (Small boxes / expendable boxes). Shall not
include any eventual empty and unlabeled boxes used for filling a full layer.
Part number
Part number is designated by Volvo Cars for the product in the package
Quantity
Quantity in the package shall be according to Volvo Cars packing instruction and its unit
load or a multiple of it
Logistics Reference
Supplier owned field, normally used for the Supplier’s part number
If a supplier adds an internal bar code, it is necessary to adapt to the FACT DI-
Standard. This is to prevent misreadings etc.
However, if agreed by the parties, the area may be used for other purposes
Supplier ID
Supplier partner code of the supplier Manufacturing site (SupplierMFG, see Purchase
order)
Country of origin
Country of origin of part. 2 digit country code according to ISO 3166 (latest version)
Only to be used on S-Package LabelsName of document Page Appendix
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Date
Date of dispatch (stated at first hand) or date of production
The date must be printed in the format YYMMDD (Y = year, M = month, D = day)
preceded by the character "D” (Dispatch date) or” P” (Production date)
Engineering change
Information may be coded (e.g. P-04) or in clearer (e.g.”pre series” etc)
Package ID
The Package ID must be a unique number assigned by the supplier
Leading zeroes is not allowed
The number may not be repeated within 12 months
Identifiers S, M or G are assigned according to label usage, see examples further on in
this specification
Batch number
Bar Code and Characters
For traceability purposes
Graphical symbols
Marks may be printed as graphic symbols or applied as stickers in the Data area of Part number
as long as it does not impair reading of the printed bar code (quite zone and bar code). Applicable
for OTL1 only, not KLT Label or Mini-KLT Label.
Area where indicators
may be printed
Version/Source Indicator
OTL1
This line indicates the exact version and source of the OTL. Shall appear on one line in the same
font as in the rest of the OTL. To be located below the Batch number area, in the same font as
the rest of the OTL. 2,5 mm character size, exactly as follows: Odette Ver. 1 Rev. 4
KLT Label
No version / source indicator required.
Mini-KLT Label
No version / source indicator required.Name of document Page Appendix Application of Supply Chain Labels 16 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 4.7 Label content description: OTL1 Odette DESADV – OTL1 * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Odette AVIEXP – OTL1 * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Example and reference to the EDI messages AVIEXP or DESADV to be found at http://microsite.hcltech.com/EDI/cars/index.html
Name of document Page Appendix Application of Supply Chain Labels 17 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 4.8 Label content description: KLT Label Odette DESADV – KLT Label * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Odette AVIEXP – KLT Label * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Example and reference to the EDI messages AVIEXP or DESADV to be found at http://microsite.hcltech.com/EDI/cars/index.html
Name of document Page Appendix Application of Supply Chain Labels 18 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 4.9 Label content description: Mini-KLT Label Odette DESADV – Mini-KLT Label * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Odette AVIEXP – Mini-KLT Label * Depending on Transport Package structure, see chapter 7 ** Shall always be the partner code of the Manufacturing site. See Purchase Order. Example and reference to the EDI messages AVIEXP or DESADV to be found at http://microsite.hcltech.com/EDI/cars/index.html
Name of document Page Appendix Application of Supply Chain Labels 19 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 5 Samples OTL1 (not to scale) KLT Label (not to scale)
Name of document Page Appendix Application of Supply Chain Labels 20 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 Mini - KLT Label (not to scale)
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6 Bar Code
6.1 Bar Code Symbologies
Bar codes must be of the 3-of-9 (code 39) type with the following requirements: Check since there
are two versions (CODE39 and CODE39 Full ASCII)
Code Configuration
The format for each bar code-element is: Start character, Identifier (Data Identifier), Data
characters and Stop character. All bar coded areas are printed left justified.
Inter-character gap
The space between two bars in code 39 shall be as close to the average narrow element width
as practically possible
Quiet zones
Bar codes require a quiet zone to the left and right of the bar/space pattern. Begin and end
margins (quiet zones) must be at least 20 mm for OTL1, 12mm for KLT Label and 6mm for Mini-
KLT Label so that no line or similar (e.g. staples, straps or fixation stickers) makes the decoding
of the bar code impossible.
Bar code heights
The height of the bar code must be 13 mm on OTL1, 9 mm on KLT Label and 6 mm on Mini-KLT
Label. This to give the best possible scanning possibilities as the area allows.
Narrow element and Ratio
Narrow element is the smallest bar element in the bar code. Narrow element can also be named
as X- dimension.
Narrow element is allowed to be set between 0,33 - 0,43 mm.
Volvo Cars recommends the modulation to be set to 0,33 mm.
(Some printers having minimum 200 dpi the recommendation is 0,375 mm.)
The Ratio is the proportion between narrow and wide element in the bar code.
Volvo Cars recommend using the following table to set the Ratio.
This to use the most of the data area and make the bar code less vulnerable.
Narrow element Maximum Ratio
0,33 3,0
0,36 2,8
0,40 2,4Name of document Page Appendix
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6.2 Bar Code Quality
Quality
Volvo Cars is applying the ISO/IEC 15416 - standard, Bar Code Quality Test Specification Linear
Symbols.
- Minimum Overall Symbol Grade is set to B
- Nominal measuring Aperture is set to be 10 mil
- Wave length of light is set to 660 nm In all this gives: B/10/660
The result of the Symbol Grade is defined with the letters/qualifiers from A to D and F as for
failure.
The following 7 parameters are measured:
Parameter Symbol Grade Explanation Volvo Cars
Reference code Pass or Fail Wrong set up of bar code A
/ Decode
Symbol contrast A, B, C, D or F The difference between the highest and the lowest ≥B
(SC) reflectance in the whole symbol, including quite
Minimum Edge Pass or Fail The worst reflectance difference between a bar A
contrast (Ecmin) and a space in a symbol
Modulation A, B, C, D or F The ratio between edge contrast and symbol ≥B
Minimum Pass or Fail The reflectance of the black bar must be lower A
Reflectance than half of the maximum reflectance in the
(R.min/R.max) symbol
Defects A, B, C, D or F Dirty label or white lines/dots in bar code ≥B
Decodability A, B, C, D or F How much of the tolerance has been used ≥B
Volvo Cars expect ALL parameters to be measured to give an Overall Symbol Grade as
minimum B.
Summary of Bar code specification:
Type of bar code Code 39
Narrow element (X-dimension) 0,33 – 0,43 (recommended 0,33)
Ratio 1:2,4 – 1:3,0 (recommended 3,0)
Print contrast signal (PCS) >= 75%
Quiet Zone > 6,4 mm
Colouring of code Black
Bar code height OTL1: 13 mm, KLT Label: 9 mm
Bar code orientation in thermo printing Fence like orientation
Overall Symbol Grade Minimum BName of document Page Appendix
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7 Usage of Package and Transport Labels
7.1 Standard S-Package Label (S)
7.1 Examples of handling units / package
S-Package: Transport unit or a box with one part number.
M-Package: Transport unit with boxes containing the same part number. Individual
boxes are defined as S-package with its own S-Label.
G-Package: Transport unit with boxes containing different part numbers. Individual
boxes are defined as S-Package with its own S-Label.
S-Package M-Package G-Package
Used for any of the following Transport units:
Racks Pallet with frames Pallet with closed cardboard walls
In summary:
When a single Transport Unit containing one partnumber has been agreed with Volvo Cars (see
Packaging Instruction).Name of document Page Appendix Application of Supply Chain Labels 24 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 7.2 M-Package Label (M) and G-Package Label (G) Used for any of the following Transport units: Note: may also be used for other box types not shown in pictures. In summary: M-Package: Transport Unit containing boxes carrying the same partnumber with unit loads agreed with Volvo Cars (see Packaging Instruction). G-Package: Transport Unit containing boxes carrying different partnumbers with unit loads agreed with Volvo Cars (see Packaging Instruction). 7.3 Box S-Package Label (S) Used for any of the following boxes (individual level): Note: may also be used for other box types not shown in pictures. The labels shall be adhesive for all boxes except those with an integrated labelholder
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7.4 OTL1 Example: Standard S-Package
Standard S-Package = one single Transport Unit containing the same partnumber. Volvo Cars
refers the unit load to one Standard S-Package (e.g. pallet or rack).
In the example below, the parts are packed in packages of 128 pieces on an L-pallet with four
frames and a lid. With the current syntax rules and in accordance with Volvo Cars’ specification,
the notification is as follows:
Standard S-Package Label (OTL1)
One Standard S-Package Label (S) shall be attached on each Transport Unit.Name of document Page Appendix
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7.5 OTL1 Example: M-Package
M-Package = one single Transport Unit containing boxes carrying the same partnumber. Volvo
Cars refers the unit load to one Box S-Package.
In the example below, the parts are packed in 16 small boxes of 16 pieces in each on an L-pallet
and a lid on top. In all 256 pieces. With the current syntax rules and in accordance with Volvo
Cars’ specification, the notification is as follows:
M-Package Label (OTL1)
One Box S-Package Label (S) shall be attached on each box. The M-Package Label (M) shall be
attached on a cardboard Label Holder (EMB 153) on the Transport Unit.
Box S-Package labels (2 out of 16, OTL1)
Note:
Information in the shipping section may be omitted at the Box S-Package labels (S).
A Transport Unit consisting of boxes shall always have full layers (for load stability / stackability / safety). To
complete a layer it may be needed to add one or more empty and unlabeled boxes.Name of document Page Appendix
Application of Supply Chain Labels 27 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
7.6 OTL1 Example: G-Package
G-Package = one single Transport Unit containing boxes carrying different partnumbers. Volvo
Cars refers the unit load to one Box S-Package.
In the example below, different parts are packed in 16 small boxes with different quantities in each,
placed on an L-pallet and a lid on top. With the current syntax rules and in accordance with Volvo
Cars specification, the notification is as follows:
G-Package Label (OTL1)
One Box S-Package Label (S) shall be attached on each box. The G-Package Label (G) shall be
attached on a cardboard Label Holder (EMB 153) on the Transport Unit.
Box S-Package labels (2 out of 16, OTL1)
Note:
No part number or quantity is given on the G-Package Label (G).
Information in the shipping section may be omitted at the Box S-Package labels (S).
A Transport Unit consisting of boxes shall always have full layers (for load stability / stackability / safety). To
complete a layer it may be needed to add one or more empty and unlabeled boxes.Name of document Page Appendix
Application of Supply Chain Labels 28 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
7.7 KLT Label Example: M-Package
M-Package = one single Transport Unit containing boxes carrying the same partnumber. Volvo
Cars refers the unit load to one Box S-Package.
In the example below, the parts are packed in 16 expendable cardboard boxes of 16 pieces in
each on an expendable pallet and a lid on top. In all 256 pieces. 1 OTL1 shall – unless otherwise
directed by Volvo Cars Packaging Engineering – be used for the master label (M), and 16 KLT
Labels shall be used for the Box S-Packages. With the current syntax rules and in accordance
with Volvo Cars’ specification, the notification is as follows:
M-Package Label (OTL1)
One Box S-Package Label (S) shall be attached on each box. The M-Package Label (M) shall be
attached on a cardboard Label Holder (EMB 153) on the Transport Unit unless otherwise specified
by the Volvo Cars Packaging Engineer.
Box S-Package labels (2 out of 16, KLT Label)
Note:
Information in the shipping section may be omitted at the Box S-Package labels (S).
A Transport Unit consisting of boxes shall always have full layers (for load stability / stackability / safety). To
complete a layer it may be needed to add one or more empty and unlabeled boxes.Name of document Page Appendix
Application of Supply Chain Labels 29 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
7.8 KLT Label Example: G-Package
G-Package = one single Transport Unit containing boxes carrying different partnumbers. Volvo
Cars refers the unit load to one Box S-Package.
In the example below, different parts are packed in 16 small boxes with different quantities in each,
placed on an L-pallet and a lid on top. 1 OTL1 shall – unless otherwise directed by Volvo Cars
Packaging Engineering – be used for the master label (G), and 16 KLT Labels shall be used for
the Box S-Packages.With the current syntax rules and in accordance with Volvo Cars specification,
the notification is as follows:
G-Package Label (OTL1)
One Box S-Package Label (S) shall be attached on each box. The G-Package Label (G) shall be
attached on a cardboard Label Holder (EMB 153) on the Transport Unit unless otherwise specified
by the Volvo Cars Packaging Engineer.
Box S-Package labels (2 out of 16, KLT Label)
Note:
No part number or quantity is given on the G-Package Label (G).
Information in the shipping section may be omitted at the Box S-Package labels (S).
A Transport Unit consisting of boxes shall always have full layers (for load stability / stackability / safety). To
complete a layer it may be needed to add one or more empty and unlabeled boxes.Name of document Page Appendix
Application of Supply Chain Labels 30 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
8 Position and Affixing of the Label
General
Labels shall always be attached horizontally on wooden frames by using staples
The label on small boxes, card board boxes and label holders must be adhesive
Strapping or bundling of the Transport Unit shall always be done on the long side of the
pallet. Any other labels or markings on the Transport Unit must be removed before
dispatch to Volvo Cars as they may interfere automatic scanning etc.
To facilitate the best possible reading environment for scanning the bar code there are a number
of prerequisites to fulfill and prepare prior to shipment to Volvo Cars, see below generic guidelines.
8.1 Standard S-Package (Palletized goods)
Position:
For most common transport handling units the label shall be attached on the bottom left
hand side at the short end corner. Exceptions can occur on specific types of packaging.
Always verify label positioning in the VPR document and packaging instructions.
Some exceptions, not limited:
o Exception 1: On K-pallets (820x615mm) the label shall be attached in the middle
at the bottom frame
o Exception 2: On H- (1805x820mm), F- (1630x1220mm) and E- (2400x820mm)
pallets the label shall be attached at the left hand long side corner.
Affixing (pallet with wooden frames):
Label shall be attached with staples. One staple in each corner and one in the middle
If self-adhesive label material is used, do NOT remove the back paper
Affixing (cardboard):
Self-adhesive label shall be usedName of document Page Appendix
Application of Supply Chain Labels 31 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
8.2 Standard S-Package (Special racks)
Position
Position the label in the intended Rack Label holder of the rack.
Affixing
The label shall be positioned in the Rack Label holder with no additional fixation.
If self-adhesive label material is used, do NOT remove the back paper.
8.3 M & G-Package
Position
The Master Label (M or G) shall be attached on a Label holder. This Label holder shall be
positioned under the Small box/cardboard box at the bottom short end left hand corner
(see pics below).
The Box S-Package label (S) shall be attached on the short end of the small box -750/-
780 or on the equivalent cardboard box
The Box S-Package label (S) shall be attached on the long end of small box -840 or
equivalent cardboard box
The labels have to be directed outwards of the Transport Unit, i.e. all labels must be
visual.
Specific requirements for KLT boxes; see chapter 9Name of document Page Appendix
Application of Supply Chain Labels 32 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
Affixing
Self-adhesive label material shall be used.
Master label (M or G) shall be attached on a Label holder (EMB 153).
Specific requirements for KLT boxes; see chapter 9
8.4 Label holder (EMB 153)
Label Holders may be ordered via aPak:
Mail: order@apak.se
Tel: +46 (0)31 7212209
Website: www.apak.se
Label holder can also be purchased by the supplier via own sources. BUT: must
correspond to size below and be resistant to dampness and different weather / storage /
freight conditions
Specific requirements for KLT boxes; see chapter 9
50 mm
45 mm
THICKNESS = 1mm
219 mm
360 mmName of document Page Appendix
Application of Supply Chain Labels 33 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
9 KLT Specific Requirements
9.1 General
Certain regions / plants will use KLT boxes for part shipments, or for specific part families (e.g.
fasteners). In these cases, suppliers will be informed / directed by Volvo Cars Packaging
Engineering.
Due to its differences in physical attributes compared to the Volvo Cars Smallbox system, certain
label requirements are unique for KLTs.
At the time of issuance of this document version, all concepts and range of boxes available for
use is not yet specified. However, see below for general guidance.
9.2 KLT range
Consult Volvo Cars Packaging Engineering for range and application.
9.3 Usage of Package and Transport Label
KLT Label shall be used for Box S-Package labels. See chapter 7
OTL1 shall be used for M/G-Package labels (i.e. the Transport Unit master label) unless
otherwise specifically directed by Volvo Cars Packaging Engineering
9.4 Position and Affixing of the Labels
The KLT Labels shall be positioned into the integrated labelholders on the handle on
the short side of the KLT box
For certain KLTs, the KLT Label shall be inserted/attached on the handle on the short
side and secured by a low / medium adhesive dot or tape on the top section of the label.
Position and affixing of M/G-Package labels; consult Volvo Cars Packaging Engineering
Packing pattern for full or best visibility of Box S-Package labels; consult Volvo Cars
Packaging EngineeringName of document Page Appendix Application of Supply Chain Labels 34 (35) Type of document Security class: Issue Date Supplier Guideline Public 2 2021-07-01 10 Checklist when Preparing a Transport Unit Staples: Do NOT put any staples in the bar code. The bar code will then be damaged and unreadable for scanning device. Do NOT put any staples as close to the bar code as the quite zone will be affected. It is NOT allowed to use staples on plastic / cardboard boxes. Stickers, Tape or similar: Do NOT use any of these as it might impair the reading of the bar code, and the label may fall off during transit to Volvo Cars. Exceptions exist for KLTs, see chapter 9 Straps: Shall NOT cover any part of the label. It is NOT allowed to use tape or similar to hold the label in place. The complete label must be adhesive. Exceptions exist for KLTs, see chapter 9 Transparent plastic bag: It is NOT allowed to use plastic bag to hold / position the label as the reflection of it makes the bar code unreadable. Exceptions exist for KLTs, see chapter 9 Internal supplier labels: The Transport label is the only allowed label on each handling unit (individual box or pallet). Supplier or Forwarder unique labels are NOT allowed and shall be removed prior to shipment to Volvo Cars. Stapling: When attaching the transport label on wooden frames, supplier is recommended to use a staple device shown below.
Name of document Page Appendix
Application of Supply Chain Labels 35 (35)
Type of document Security class: Issue Date
Supplier Guideline Public 2 2021-07-01
11 Standards
Naming Standard
Odette Transport Label Version 1 Revision 4
Bar Code Quality Test Specification Linear ISO/IEC 15416:1
Symbols
Bar Code Verifiers Conformance Specification, ISO/IEC 15426:1
Linear
Symbology Specification code 39 ISO/IEC 16388
Data Identifier FACT Data Identifier Standard
Character set ISO 3098-1
Country of Origin (country code) ISO 3166 (latest available version)
The Layman's Guide to ANSI, CEN and ISO Bar Code print quality has also been used as a
guideline for this specification.
12 Revision History
Version 2, 2021-07-01:
Label variant added (Mini-KLT Label)
Application references to specific packaging types removed
Misc updates
Version 1, 2017-09-08:
Label variant added (KLT Label)
Requirement and field for Country of Origin (CoO) added to OTL1 and KLT Label
KLT chapter added
Correction of URL and contact info aPAK
Correction of URL to HCL website
Misc updates: pictures, updates of certain texts and examples (printers, minor example
corrections etc)You can also read
