Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd

 
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electricity Networks (Vic) Ltd

       Electric Line Clearance
            Management Plan
                   2019-2020
                 Document No. JEN PL 0101
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
LIABILITY DISCLAIMER

This Electric Line Clearance Strategic Plan (the Plan) has been prepared to inform relevant
stakeholders of the asset management approach, processes and strategies applied to Jemena
Electricity Networks (Vic) Ltd (JEN). This Plan has also been prepared for the purposes of the
Electricity Safety (Electric Line Clearance) Regulations 2015 (Vic).

Some of the information and statements contained in the Plan are comprised of, or are based
on, assumptions, estimates, forecasts, predictions and projections made by JEN’s annual
Asset Management planning cycle. In addition, some of the information and statements in the
Plan are based on actions that JEN currently intends it will take in the future. Circumstances
will change, assumptions and estimates may prove to be wrong, events may not occur as
forecasted, predicted or projected, and Jemena may, at a later date, decide to take different
actions to those it currently intends to take.

Except for any statutory liability which cannot be excluded, Jemena will not be liable, whether
in contract, tort (including negligence), equity or otherwise, to compensate or indemnify any
person for any loss, injury or damage arising directly or indirectly from any person using, or
relying on any content of, the Plan.

When considering any part of the Plan, persons should take appropriate expert advice in
relation to their own circumstances and must rely solely on their own judgement and expert
advice obtained.

March 2019
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electric Line Clearance Management Plan 2019-2020

Foreword
Welcome to Jemena Electricity Networks (JEN) Electric Line Clearance Strategic Plan (the Plan), which has
been prepared for the purposes of the Electricity Safety (Electric Line Clearance) Regulations 2015 (Vic) and to
inform stakeholders of the asset management approach, processes and strategies adopted for line clearance
management.

JEN is committed to providing a safe and reliable supply of electricity and to conduct its business in an
environmentally responsible manner. JEN expects that the operation of its assets will meet or exceed the
requirements of relevant Victorian and Federal legislation. JEN is committed to meeting its legislative,
regulatory and duty of care obligations to provide a safe and compliant workplace. JEN’s intentions regarding
meeting its obligations are set out below.
‹‹ Comply with all current legislation requirements and regulatory obligations relating to occupational
   health and safety, public safety and environmental management by ensuring that an active compliance
   system is in place;
‹‹ Have systems in place to minimise the risk of breaches and prosecutions under the electrical
   safety act;
‹‹ Deliver Safety Management Schemes commitments and further enhance these Schemes to minimise
   risks; and
‹‹ Proactively manage the minimisation of network incidents by analysis of root causes to enhance the
   safety of employees and the public.

Significant effort is dedicated each year to update the Plan with careful consideration of comments received
from various sources including internal and independent audits, the state’s technical regulator Energy Safe
Victoria, municipal councils, JEN’s vegetation management contractor and the ever changing perception of
the community. Page 3 contains a list of the main procedures that have been developed or altered this year.

The Plan aims to balance the non-negotiable safety aspect of trees in the vicinity of powerlines and the
community’s appetite for aesthetics. We hope you find this Plan informative and your comments are welcome
on it or any other aspect of JEN’s performance.

Comments can be emailed to customerrelations@jemena.com.au.

An electronic copy of this plan is available at the following location –
http://jemena.com.au/about/document-centre/electricity/electric-line-clearance-management-plan

Johan Esterhuizen
General Manager Asset Strategy Electrical

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At Jemena, we value Health and Safety, Teamwork, Customer Focus, Excellence and Accountability.   Document No.     JEN PL 0101
                                                                                                  Revision Date:   March 2019
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
29/03/2019
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electric Line Clearance Management Plan 2019-2020

Revision Log
  Issue       Comments                                                                      Date Issued               Prepared by

    1.0        Original for the 2019-2020 regulatory period.                                                   Justin Gu and Tom Ruzeu

Notes/Changes
This Plan sets out the policies and procedures that will be adopted by JEN to comply with the Regulations
and Code.

The amendment of this Plan is monitored under the Annual Program of Activities in the Bushfire Mitigation
Plan or under legislative changes likely to impact JEN’s Electric Line Clearance activities. Review by all
internal stakeholders and the Service Provider is sought before approval and publication.

Listed below is a summary of the significant changes made to this Plan from the previously approved Plan.

  Section                                              Change from Previous

  Throughout                                           Where appropriate reference is now made to the current plan period
                                                       2019-2020.
  Section 8. Jemena Management                         Updated to current management structure.
  Structure
  Section 9.2.15 Tree and                              Updated to current agreed tree and maintenance cutting codes.
  Maintenance Cutting Codes
  Attachment D                                         Updated to current HBRA and LBRA vegetation management
                                                       schedules.

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At Jemena, we value Health and Safety, Teamwork, Customer Focus, Excellence and Accountability.    Document No.     JEN PL 0101
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Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electric Line Clearance Management Plan 2019-2020

Contents
Foreword                                                              ............................................................................................................... 1
Signatories                                                           ............................................................................................................... 2
Revision Log                                                          ............................................................................................................... 3
1   Regulation Compliance Summary                                     ............................................................................................................... 7
2   Policy                                                            ............................................................................................................. 11
3   The Jemena Business Plan                                          ............................................................................................................. 11
    3.1       Purpose and Vision                                                     .............................................................................................. 11
    3.2       Values                                                                 .............................................................................................. 12
    3.3       Objectives                                                             .............................................................................................. 13
    3.4       Key Success Measures                                                   .............................................................................................. 13
    3.5       Strategy                                                               .............................................................................................. 13
4   Electric Line Management Clearance Plan                           ............................................................................................................. 13
    4.1       Objectives                                                             .............................................................................................. 13
    4.2       Vision                                                                 .............................................................................................. 14
    4.3       Mission                                                                .............................................................................................. 14
5   Definitions                                                       ............................................................................................................. 14
6   References                                                        ............................................................................................................. 16
7   JEN Geographic Area                                               ............................................................................................................. 17
    7.1       Access to Electricity Asset Records                                    .............................................................................................. 18
8   Jemena Management Structure                                       ............................................................................................................. 19
    8.1       Responsible Persons – Contact Details                                  .............................................................................................. 21
    8.2       Appointment of Contractor                                              .............................................................................................. 22
              8.2.1   Scope of Work                                                  .............................................................................................. 22
              8.2.2   General Requirements                                           .............................................................................................. 22
              8.2.3   Specific Requirements                                          .............................................................................................. 22
9   Management Procedure                                              ............................................................................................................. 24
    9.1       Selection of a Method for Maintaining Clearances                       .............................................................................................. 24
              9.1.1     Purpose                                                      .............................................................................................. 24
              9.1.2     Scope                                                        .............................................................................................. 24
              9.1.3     Procedure                                                    .............................................................................................. 24
    9.2       Maintenance of the Clearance Space                .............................................................................................. 26
              9.2.1    Purpose                                  .............................................................................................. 26
              9.2.2    Scope                                    .............................................................................................. 26
              9.2.3    Procedure                                .............................................................................................. 26
              9.2.4    Code Compliance                          .............................................................................................. 27
              9.2.5    Clearance Space and Exceptions           .............................................................................................. 27
              9.2.6    Regrowth Space                           .............................................................................................. 27
              9.2.7    Hazard Trees                             .............................................................................................. 28
              9.2.8    Cutting Cycle                            .............................................................................................. 29
              9.2.9    Planned Cutting in the Hazardous Bushfire Risk Area............................................................................. 29
              9.2.10   Urgent Cutting or Removal Works          .............................................................................................. 29
              9.2.11   Cutting or Removal by Other Responsible Persons (ORP)...................................................................... 30
              9.2.12   Non-Compliance by Other Responsible Persons ................................................................................... 31
              9.2.13   Service Lines                            .............................................................................................. 31
              9.2.14   Cost Recovery                            .............................................................................................. 31
              9.2.15   Tree and Maintenance Cutting Codes       .............................................................................................. 31
    9.3       Responsible Cutting Practices                      .............................................................................................. 35
              9.3.1   Purpose                                    .............................................................................................. 35
              9.3.2   Scope                                      .............................................................................................. 35
              9.3.3   Procedure including Training, Qualifications and Experience.................................................................. 35
              9.3.4   Alternative Tree Management Proposals .............................................................................................. 36
              9.3.5   Overhanging Trees                          .............................................................................................. 37
              9.3.6   Long Term Strategies                       .............................................................................................. 37

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Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electric Line Clearance Management Plan 2019-2020

      9.4       Important Trees                                      .............................................................................................. 37
                9.4.1    Purpose                                     .............................................................................................. 37
                9.4.2    Scope                                       .............................................................................................. 38
                9.4.3    Procedure                                   .............................................................................................. 38
                9.4.4    Species Identification                      .............................................................................................. 39
                9.4.5    Trees of Significance Listed in a Planning Scheme.................................................................................. 40
                9.4.6    Trees of Cultural or Environment Significance ......................................................................................... 40
                9.4.7    Habitat Trees for Threatened Fauna          .............................................................................................. 40
      9.5       Assistance to Responsible Persons and the General Public................................................................................... 41
                9.5.1    Purpose                                  .............................................................................................. 41
                9.5.2    Scope                                    .............................................................................................. 41
                9.5.3    Procedure                                .............................................................................................. 41
                9.5.4    Distribution of Information              .............................................................................................. 42
                9.5.5    Participation in Community Programs      .............................................................................................. 42
                9.5.6    ORP Follow-Up                            .............................................................................................. 42
                9.5.7    Liaison with Municipal Councils          .............................................................................................. 42
                9.5.8    Electricity Safety Amendment (Bushfire Mitigation) Act 2014.................................................................. 44
      9.6       Notification, Consultation and Negotiation                              .............................................................................................. 45
                9.6.1      Purpose                                                      .............................................................................................. 45
                9.6.2      Scope                                                        .............................................................................................. 45
                9.6.3      Procedure                                                    .............................................................................................. 45
                9.6.4      Notification for Cutting or Removal                          .............................................................................................. 45
                9.6.5      Consultation for Cutting or Removal                          .............................................................................................. 46
                9.6.6      Negotiation Process                                          .............................................................................................. 46
      9.7       Dispute Resolution                                .............................................................................................. 48
                9.7.1    Contact Details                          .............................................................................................. 48
                9.7.2    VMC Field Officer                        .............................................................................................. 48
                9.7.3    Reference to VMC Program Leader          .............................................................................................. 48
                9.7.4    Reference to the Arboreal Advisers       .............................................................................................. 48
                9.7.5    Reference to JEN Senior Contract Coordinator ...................................................................................... 49
                9.7.6    Reference to Team Leader Infrastructure Protection............................................................................... 49
                9.7.7    Reference to JEN Electricity Maintenance Manager................................................................................ 49
                9.7.8    Resolution                               .............................................................................................. 49
10    Monitoring and Auditing                                            ............................................................................................................. 51
      10.1      Monitoring                                                              .............................................................................................. 51
                10.1.1   Targets                                                        .............................................................................................. 52
                10.1.2   Fault Investigation                                            .............................................................................................. 53
      10.2      Auditing                                              .............................................................................................. 53
                10.2.1       Pre-summer Inspection in Hazardous Bushfire Risk Areas..................................................................... 53
                10.2.2       Inspection in the Low Bushfire Risk Area .............................................................................................. 53
                10.2.3       Code Compliance Audit                    .............................................................................................. 53
                10.2.4       Outcomes and Continuous Improvement .............................................................................................. 54
11 ELCMP Review Process                           ............................................................................................................. 54
Attachment A1.   Customer Notification Letter     ............................................................................................................. 56
Attachment A2.   Customer Notification Letter – Service Lines........................................................................................... 58
Attachment A3.   Customer Notification Brochure – Service Lines.................................................................................... 60
Attachment A4.   POEL Brochure – Safety and Responsibility............................................................................................ 61
Attachment A5.   Reminder Notice of Vegetation Near Your Overhead Service Line.......................................................... 64
Attachment A6.   Final Notice of Vegetation Near Your Overhead Service Line.................................................................. 65
Attachment B.    Record of Customer Negotiation ............................................................................................................. 66
Attachment C.    Clearance Space Charts           ............................................................................................................. 67
Attachment D.    LBRA Cutting Schedule (2019) ............................................................................................................. 76
                 HBRA Cutting Schedule (2019) ............................................................................................................. 78
Attachment E.    Important Trees Register Sample ............................................................................................................. 79
Attachment F.    Hazard Tree Register Sample      ............................................................................................................. 80
Attachment G.    Agreed Performance Targets       ............................................................................................................. 81
Attachment H.    Vegetation Service Defect Register Sample............................................................................................. 82
Attachment I.    Native and Exotic Vegetation in the JEN Region..................................................................................... 83
Attachment J.    Engineering Solutions for Vegetation Issues............................................................................................ 84

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Jemena Electric Line Clearance Management Plan 2019-2020

Attachment K.           JEN Fault Investigation Form    ............................................................................................................. 86
Attachment L.           Councils within JEN Network Area........................................................................................................... 88
Attachment M.           Notice to Owners of Contiguous Land..................................................................................................... 89
Attachment N.           Urgent Tree Cutting or Removal Work near Powerlines........................................................................... 90
Attachment O.           Notification of Pruning or Removal of Hazard Trees near Powerlines within your Property................... 91
Attachment P.           Notice of Vegetation Management Works Near Powerlines.................................................................... 92

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                Revision Date:    March 2019
Electric Line Clearance Management Plan 2019-2020 - Jemena Electricity Networks (Vic) Ltd
Jemena Electric Line Clearance Management Plan 2019-2020

1            Regulation Compliance Summary
The purpose of this section is to provide assistance to quickly identify the specific items as required in
Regulation 9 and 10 of the Electricity Safety (Electric Line Clearance) Regulations 2015.

  Reg. 9         Requirement                                                              Reference in this Plan

 (1)            This regulation does not apply to a responsible                           N/A
                person referred to in section 84A or 84B of the
                Act.
 (2)            Before 31 March in each year, a responsible       4.1                             Electric Line Clearance Plan, Objectives,
                person must ensure that a management plan                                         Page 13
                relating to compliance with the Code for the next
                financial year is prepared.
 (3)            A responsible person must ensure that a
                management plan prepared under subregulation
                (2) specifies the following –
 (3)(a)         the name, position, address and telephone                                 8.1     Responsible Persons – Contact Details,
                number of the responsible person;                                                 Page 21
 (3)(b)         the name, position, address and telephone                                 8.1     Responsible Persons – Contact Details,
                number of the individual who is responsible for                                   Page 21
                the preparation of the management plan;
 (3)(c)         the name, position, address and telephone                                 8.1     Responsible Persons – Contact Details,
                number of the person who is responsible for                                       Page 21
                carrying out the management plan;
 (3)(d)         the telephone number of a person who can                                  8.1     Responsible Persons – Contact Details,
                be contacted in an emergency that requires                                        Page 21
                clearance of a tree from an electric line that the
                responsible person is required to keep clear of
                trees;
 (3)(e)         the objectives of the management plan;                                    4.1     Electric Line Clearance Plan, Objectives,
                                                                                                  Page 13
 (3)(f)         the land to which the management plan applies                             7.      JEN Geographic Area, Page 17
                (as indicated on a map) ;
 (3)(g)         each area that the responsible person knows                               9.4     Important Trees, Page 37
                contains a tree that the responsible person may
                need to cut or remove to ensure compliance with
                the Code and that is –                                                    (i)     9.4.3 Procedure, Page 38
                (i) native; or                                                            (ii)    9.4.3 Procedure, Page 38
                (ii) listed in a planning scheme to be
                      of ecological, historical or aesthetic
                      significance; or
                (iii) a tree of cultural or environmental                                 (iii)   9.4.3 Procedure, Page 38
                      significance.
 (3)(h)         the means which the responsible person is                                 9.4     Important Trees, Page 37
                required to use to identify a tree specified in                           (i)     9.4.4 Species Identification, Page 39
                paragraph (g)(i), (ii) or (iii);                                          (ii)    9.4.5 Trees of Significance Listed in a
                                                                                                  Planning Scheme, Page 39
                                                                                          (iii)   9.4.6 Trees of Cultural or Environment
                                                                                                  Significance, Page 40; and
                                                                                                  9.4.7 Habitat Trees for Threatened
                                                                                                  Fauna, Page 40

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Jemena Electric Line Clearance Management Plan 2019-2020

 Reg. 9     Requirement                                                 Reference in this Plan

(3)(i)     the management procedures that the                          9.      Management Procedure, Page 24
           responsible person is required to adopt to                  (i)     9.1 Selection of a Method for
           ensure compliance with the Code, which must –                       Maintaining Clearances, Page 24; and
           (i)  include details of the methods proposed                (ii)    9.2 Maintenance of the Clearance
                to be adopted for managing trees; and                          Space, Page 26 and Vegetation and
                maintaining a minimum clearance space as                       Easement Management Assessment
                required by the Code; and                                      Procedure (Jemena Distribution) –
           (ii) specify the method of determining                              VEM 20-50.
                and additional distance that allows for
                cable sag and sway for the purposes of
                determining a minimum clearance space in
                accordance with Division 1 of Part 3 of the
                Code.
(3)(j)     the procedure to be adopted if it is not                    9.2     Maintenance of the Clearance Space,
           practicable to comply with the requirements of                      Page 26 and Vegetation Management
           AS 4373 while cutting a tree in accordance with                     Assessment Procedure (Jemena
           the Code;                                                           Distribution) – VEM 20-51.

(3)(k)     a description of each alternative compliance                9.3.4 Alternative Tree Management Proposals,
           mechanism in respect of which the responsible                     Page 36
           person has applied, or proposes to apply, for
           approval under clause 31 of the Code;
(3)(l)     the details of each approval for an alternative             9.3.4 Alternative Tree Management Proposals,
           compliance mechanism that –                                       Page 36
           (i)  the responsible person holds; and
           (ii) is in effect;
(3)(m)     a description of measures that must be used                 10.     Monitoring and Auditing, Page 51
           to assess the performance of the responsible
           person under the management plan;
(3)(n)     details of the audit processes that must be                 10.2.3 Code Compliance Audit, Page 53
           used to determine the responsible person’s
           compliance with the Code;
(3)(o)     The qualifications and experience that the                  9.3   Responsible Cutting Practices,
           responsible person must require of the persons                    Page 35
           who are to carry out the inspection, cutting or             9.3.3 Procedures – Including Training,
           removal of trees in accordance with the Code;                     Qualifications and Experience,
                                                                             Page 35
(3)(p)     notification and consultation procedures,         9.6               Notification, Consultation and
           including the form of the notice to be given in                     Negotiation, Page 44
           accordance with Division 3 of Part 2 of the Code;
(3)(q)     dispute resolution procedures.                              9.7     Dispute Resolution, Page 48
(4)        A method for determining an additional distance             9.2     Maintaining the Clearance Space,
           that allows for cable sag and sway may                              Page 26 and Vegetation and
           provide for different additional distances to be                    Easement Management Assessment
           determined for different parts of a span of an                      Procedure (Jemena Distribution) – VEM
           electric line.                                                      20-50.

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              Revision Date:   March 2019
Jemena Electric Line Clearance Management Plan 2019-2020

  Reg.
                 Requirement                                                              Reference in this Plan
  10
 (1)            This regulation applies in relation to the
                management plan that a responsible person is
                required, under regulation 9, to prepare for a
                financial year.
 (2)            If the responsible person is a major electricity                          4.1     Electric Line Clearance Plan, Objectives,
                company they must, before 31 March in the year                                    Page 13
                that the financial year commences, submit the
                management plan to Energy Safe Victoria for
                approval.
 (3)            The responsible person must provide a copy of                             4.1     Electric Line Clearance Plan, Objectives,
                the management plan to Energy Safe Victoria on                                    Page 13
                request within 14 days or such longer period as
                specified by Energy Safe Victoria.
 (4)            The responsible person must, if requested                                 4.1     Electric Line Clearance Plan, Objectives,
                to do so by Energy Safe Victoria, provide                                         Page 13
                further information or material in respect of the
                management plan within 14 days or such longer
                period as specified by Energy Safe Victoria.
 (5)            The responsible person must amend the                                     4.1     Electric Line Clearance Plan, Objectives,
                management plan if instructed to do so by                                         Page 13
                Energy Safe Victoria within 14 days or such
                longer period as specified by Energy Safe
                Victoria.
 (6)            A responsible person must not contravene a                                4.1     Electric Line Clearance Plan, Objectives,
                requirement of the management plan if the                                         Page 13
                management plan is approved by Energy Safe
                Victoria.
 (7)            A responsible person must ensure that a copy of
                the management plan is:
 (i)            published on the responsible person’s Internet
                site; and
 (ii)           available for inspection at the responsible                               4.1     Electric Line Clearance Plan, Objectives,
                person’s principal office in the State during                                     Page 13
                normal business hours.

The purpose of this section is to provide assistance to quickly identify the specific items as required in
Schedule 1 – Code of Practice for Electric Line Clearance of the Electricity Safety (Electric Line Clearance)
Regulations 2015.

   Sch. 1         Requirement                                                             Reference in this Plan
        3        Responsible person must keep minimum                                    Section 2 – Policy. Page 11
                 clearance space clear of trees
        4        Exception to minimum clearance space for                                Section 9.2.5 – Clearance Space and
                 structural branches around insulated low                                Exceptions. Page 27
                 voltage electric lines
        5        Exception to minimum clearance space for                                Section 9.2.5 – Clearance Space and
                 small branches around insulated low voltage                             Exceptions. Page 27
                 electric lines
        6        Exception to minimum clearance space for                                Section 9.2.5 – Clearance Space and
                 structural branches around uninsulated low                              Exceptions. Page 27
                 voltage electric lines in low bushfire risk areas

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  Sch. 1    Requirement                                                  Reference in this Plan
     8      Responsible person may cut or remove hazard                  Section 9.2.7 – Hazard Trees. Page 28
            tree
     9      Cutting of tree to comply with Standard                      Section 9.2.4 – Code Compliance. Page 27
    10      Cutting or removal of specified trees must be                Section 9.4 – Important Trees. Page 37
            minimised                                                    Section 9.4.5 – Trees of Significance Listed in
                                                                         a Planning Scheme. Page 39
                                                                         Section 9.4.6 – Trees of Cultural or
                                                                         Environment Significance. Page 40
    11      Cutting or removing habitat for threatened fauna Section 9.4 – Important Trees. Page 37
                                                             Section 9.4.7 – Habitat Tree for Threatened
                                                             Fauna. Page 40
    12      Restriction on timing of cutting or removal if               Section 9.6.4 – Notification for Cutting or
            notification is required                                     Removal. Page 45
    13      Restriction on urgent cutting of trees                       Section 9.2.10 – Urgent Cutting or Removal
                                                                         Works. Page 29
    14      Restriction on urgent removal of trees                       Section 9.2.10 – Urgent Cutting or Removal
                                                                         Works. Page 29
    15      Responsible person must provide notification                 Section 9.6.4 – Notification for Cutting or
            before cutting or removing certain trees                     Removal. Page 45
    16      Responsible person must publish notice before                Section 9.6.4 – Notification for Cutting or
            cutting or removing certain trees                            Removal. Page 45
    17      Responsible person must consult with occupier                Section 9.6.5 – Consultation for Cutting or
            or owner of private property before cutting or               Removal. Page 46
            removing certain trees
    18      Notification and record keeping requirements                 Section 9.2.10 – Urgent Cutting or Removal
            for urgent cutting or removal                                Works. Page 29
    19      Dispute resolution                                           Section 9.7 – Dispute Resolution. Page 48
    20      Duty relating to the safety of cutting or removal            Section 9.5.7 – Liaison with Municipal
            of trees close to an electric line                           Councils. Page 42
    21      Duty relating to assisting to determine the                  Section 9.5.7 – Liaison with Municipal
            allowance for cable sag and sway                             Councils. Page 42
    22      Duties relating to management procedures to                  Section 9.5.3 – Assistance to Responsible
            minimise danger                                              Persons and the General Public Procedure.
                                                                         Page 41
    23      Additional distance that allows for cable sag                Section 9.2.3 – Maintenance of the Clearance
            and sway                                                     Space Procedure. Page 26
                                                                         Section 9.2.5 – Clearance Space. Page 27
    24      Insulated electric lines in all areas                        Section 9.2.5 – Clearance Space and
                                                                         Exceptions. Page 27
    25      Uninsulated low voltage electric line in a low               Section 9.2.5 – Clearance Space and
            bushfire risk area                                           Exceptions. Page 27
    26      Uninsulated high voltage electric line (other than Section 9.2.5 – Clearance Space and
            a 66,000 volt electrical line) in a low bushfire risk Exceptions. Page 27
            area
    27      Uninsulated 66,000 volt electrical line in a low             Section 9.2.5 – Clearance Space and
            bushfire risk area                                           Exceptions. Page 27
    28      Uninsulated low voltage and high voltage                     Section 9.2.5 – Clearance Space and
            electric lines (other than a 66,000 volt electrical          Exceptions. Page 27
            line) in a hazardous bushfire risk area
    29      Uninsulated 66,000 volt electric lines in a                  Section 9.2.5 – Clearance Space and
            hazardous bushfire risk area                                 Exceptions. Page 27

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Jemena Electric Line Clearance Management Plan 2019-2020

   Sch. 1         Requirement                                                             Reference in this Plan
      31         Application for approval of alternative                                 Section 9.3.4 – Alternative Tree Management
                 compliance mechanism                                                    Proposals. Page 36
      32         Formal safety assessment of alternative                                 Section 9.3.4 – Alternative Tree Management
                 compliance mechanism                                                    Proposals. Page 36
      33         Approval of alternative compliance mechanism                            Section 9.3.4 – Alternative Tree Management
                                                                                         Proposals. Page 36
      34         Amendment of approval                                                   Section 9.3.4 – Alternative Tree Management
                                                                                         Proposals. Page 36
      35         Suspension or revocation of approval                                    Section 9.3.4 – Alternative Tree Management
                                                                                         Proposals. Page 36

2            Policy
It is the policy of Jemena Electricity Networks (Vic) Ltd. (JEN), to achieve compliance with the Electricity Safety
(Electric Line Clearance) Regulations 2015, thus achieving high levels of public safety and supply reliability
through preventive and corrective maintenance programs.

This Plan is written from the perspective of JEN’s legal and regulatory obligations and responsibilities with
respect to electric line clearance. Similarly ORPs (councils/municipalities and land owners/occupiers) also
have certain legal and regulatory obligations and responsibilities with respect to electric line clearance.

One of the demarcations of responsibility is the location of a tree relative to a power line. Figure 1.9 in
Section 9.2.15 ‘Responsibilities for Trees near Overhead Powerlines’ provides a schematic representation
of the responsibilities. The ‘Powerlines and Vegetation Management’ brochure provides the summary of
responsibilities for all persons and is available on the Victorian electricity and gas regulator’s, Energy Safe
Victoria (ESV) web site.

[Footnote: The brochure ‘Powerlines and Vegetation Management’ is available on ESV’s website at
http://www.esv.vic.gov.au/For-Consumers/Gas-and-electricity-outdoors/Electricity-safety-outdoors/
Managing-trees-near-powerlines]

3            The Jemena Business Plan
This chapter provides a summary of the Jemena Business Plan. The business plan provides:
‹‹ Strategic direction for Jemena’s Asset Management Policy, Asset Management Strategy and
   Objectives, and Asset Management Plan by detailing the corporate vision, values, objectives, policies,
   and key success factors; and
‹‹ A reference guide and a source of strategic direction for the electricity network to ensure the network
   strategy and objectives and the asset management strategic approach are consistent with the
   corporate strategy as a whole.

3.1          Purpose and Vision
Jemena’s purpose and vision is supported by a series of strategy directives and measurements of success
that are intended to provide concrete guidance for achieving its aims.

Our Purpose
Bring energy to life.

Our Vision
To be customers’ first choice for world leading, sustainable and reliable energy solutions.

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3.2          Values
Jemena’s values aim to support our vision to be recognised as a world class owner and manager of
energy delivery assets. Figure 1.1 shows the five key elements that compose Jemena’s values: health
and safety, teamwork, customer focus, excellence, and accountability. Working ‘the Jemena Way’ is about
doing what we say we’re going to do and working as one team and following one way of doing things
wherever possible.

Figure 1.1    Jemena’s Values

Health and Safety
We care; we are successful when we identify risks and seek out healthier and safer ways to work, encourage
questioning and entertain doubt, care for the physical and mental wellbeing of our people and ensure health
and safety is considered appropriately in our decision-making.

Teamwork
We act as one team; we are successful when we value diversity and treat all people with dignity and respect,
individually understand how the business works and the role that we play, work together to achieve better
outcomes, ensure decisions are based on what is best for the whole business and are willing to sacrifice our
own goals for the benefit of Jemena.

Customer Focus
We consider our customers in everything we do; we are successful when we seek opportunities to engage
with our customers, hear, listen and think to understand what our customers want, deliver exceptional
customer service in and beyond our work areas, evaluate decisions in terms of the impact on our customers.

Excellence
What we do, we do well; we are successful when we are committed to benchmarking ourselves against the
world’s best and set our standards accordingly, have an open mind to change, will look for better, simpler and
a consistent way of operating, learn from our successes as well as failures and take active steps to improve
performance.

Accountability
We do what we say we will do; we are successful when we do what we say we will do to meet deadlines and
honour our commitments, encourage honest constructive discussions and are willing to learn from mistakes,
are clear on roles and responsibilities and ensure our goals are SMART and we exercise appropriate initiative
and judgment.

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3.3          Objectives
Jemena’s vision is to be recognised as a world class owner and manager of energy delivery assets and plans
to realise this vision through developing a corporate culture that achieves the following specific objectives for
the electricity network:
‹‹ Deliver operational and financial efficiencies aligned to the business plan;
‹‹ Deliver energy services that are safe, reliable, affordable and responsive to our customers’ preferences;
‹‹ Grow scale to be an influential market leader with strong customer, regulatory, stakeholder and
   community relationships; and
‹‹ Deliver financial performance that is superior to industry peers.

3.4          Key Success Measures
The effectiveness of Jemena’s corporate strategy is measured via five key success measures, which are
summarised in Figure 1.2.

                                                         KEY SUCCESS MEASURES

        Safe and                          Strong                       Leading                     Proactive                  Effective
        Efficient                        Financial                      Asset                      Customer                  Regulatory
       Operations                        Returns                     Management                    & Market                 Management
                                                                                                  Engagement

Figure 1.2     Jemena’s Key Success Measures

3.5          Strategy
The strategy for Jemena group details how Jemena plans to establish a strong foundation, become a leader
in the energy delivery industry as a world class owner and manager, and extend the business to capitalise on
new opportunities.

4            Electric Line Management Clearance Plan
4.1          Objectives
The objective of this Plan is to clearly define the management processes and procedures that will be
adopted by JEN to ensure compliance with the requirements of the Electricity Safety (Electric Line Clearance)
Regulations 2015, being:
‹‹ Management procedures for standards and practices to be adopted and observed in tree cutting
   or removal in the vicinity of electric lines and the keeping of the whole, or any part of a tree clear of
   electric lines;
‹‹ Management procedures to minimise danger of trees contacting electric lines resulting in fire or
   compromising electrical safety including electrocution; and
‹‹ Other matters for, or with respect to, the maintenance of electric lines.

It is acknowledged that JEN must prepare a management plan and submit it for approval to Energy Safe
Victoria (ESV) on or before 31 March each year and must:
‹‹ Provide a copy of the management plan to ESV on request within 14 days or such longer period as
   specified by ESV;
‹‹ Provide further information in respect of the management plan on request within 14 days or such
   longer period as specified by ESV;
‹‹ Amend the management plan when instructed to do so by ESV within 14 days or such longer period as
   specified by ESV;
‹‹ Not contravene a requirement of a management plan approved by ESV; and
‹‹ Ensure that a copy of the management plan is available for inspection by the public at the responsible
   person’s principal office in the State during normal business hours.
The application of these objectives is throughout the JEN area (see Figure 1.3 JEN – Geographic Area) and
involves a broad category of tree species, both native and introduced, throughout the region.

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4.2        Vision
To mitigate the risks to the community and the environment caused by the interaction of trees and powerlines.
JEN will support this vision by instilling the following values:
‹‹ Use of skilled people and modern technology;
‹‹ Continue development and improve methods of environmental management and ongoing development
   of fire safe distribution assets;
‹‹ Implementation of training standards to provide the ‘best practice’ management of vegetation; and
‹‹ Provision of an excellent and responsive customer service.

4.3        Mission
To ensure that the tree clearance space is maintained in accordance with the Electricity Safety (Electric Line
Clearance) Regulations 2015 by the implementation of this Plan.

At all times these activities will be carried out with attention to:
‹‹   Ensuring public safety;
‹‹   Ensuring private property security;
‹‹   Ensuring continuity of supply;
‹‹   Delivery of a quality service;
‹‹   Responsible environmental management;
‹‹   Commitment to work place safety;
‹‹   Minimising of community cost; and
‹‹   Notification/consultation/negotiation with relevant stakeholders.

5          Definitions
Affected Person
Affected person, in relation to the cutting or removal of a tree, means an owner or occupier (including a
person who is responsible for the management of public land) of contiguous land where the cutting or
removal will affect the use of that contiguous land.

Area Manager (AM)
Person employed by the Vegetation Management Company (VMC) responsible for the oversight of the
vegetation program including back-office support functions, documented policies and procedures, program
efficacy through review and audit.

Assessor
Person employed by the VMC and trained in UET20312 Certificate II in ‘ESI – Powerline Vegetation Control’,
including identification of plant species and UETTDRVC24A ‘Assess vegetation and recommend control
measures in an ESI environment’ for local fieldwork which is currently the national unit of competency
recognised by the Victorian Electricity Supply Industry. The assessor is employed to perform routine
inspection for the vegetation management program.

Code
Code of Practice for Electric Line Clearance as defined in the Schedule of the Electricity Safety (Electric Line
Clearance) Regulations 2015.

Declared Area
In regard to public lands, Section 84C of the Electricity Safety Act 1998 specifies that “a council responsible
for the management of public land in an area declared under section 81 of the Electricity Safety Act 1998
is responsible for the keeping of the whole or any part of a tree situated on the land clear of an electric line
that is not a private electric line”.

Electric Line Clearance Management Plan (the Plan)
This document, the Plan, prepared and submitted for approval to ESV in compliance with regulation 9(3) of
the Electricity Safety (Electric Line Clearance) Regulations 2015.

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Electricity Safety (Electric Line Clearance) Regulations 2015 (the Regulations)
Include the Prescribed Code of Practice for Electric Line Clearance and:
‹‹ Prescribe standards and practices to be adopted and observed in tree cutting or removal in the vicinity
   of electric lines and the keeping of the whole or any part of a tree clear of electric lines;
‹‹ Prescribe management procedures to minimise danger of electric lines causing fire or electrocution;
‹‹ Other matters with respect to the maintenance of electric lines;
‹‹ Provide for management plans relating to compliance with the Code; and
‹‹ Provide for other matters authorised under the Act relating to electric line clearance.
These Regulations are made under sections 151, 151A and 157 of the Electricity Safety Act 1998.

ESV
Energy Safe Victoria (ESV) is Victoria’s independent electricity, gas and pipeline safety and technical regulator.

Hazardous Bushfire Risk Areas (HBRA)
An area that a fire control authority has assigned a fire hazard rating of ‘high’ under section 80 of the Act; or
an area that is not an urban area and has not been assigned a fire hazard rating of ‘low’ under section 80 of
the Act.

Experienced Arborist (Arboreal Advisor)
Person with a minimum qualification of National Certificate Level IV in Horticulture and Arboriculture, which
includes the ‘Assess Trees’ module, and has at least five years of field experience in assessing trees.

Jemena Electricity Networks (Vic) Ltd (JEN)
JEN is an electricity distribution company wholly owned by Jemena. JEN distributes electricity to the northern
and western suburbs of Melbourne, Victoria. It is one of five licensed electricity distribution networks in
Victoria. For the purpose of the Plan the terms JEN and Jemena may be used interchangeably. In general, for
clarity and in context for certain usage, the term JEN may be used to refer to the distribution asset (i.e. pole
and wires) and the name Jemena may be used to refer to the resource (people) managing those assets.

Field Crew – Cutter
VMC employee or subcontractor responsible for vegetation cutting or removal on JEN and holds the following
qualifications:
‹‹ UET20312 Certificate II in ESI – Powerline Vegetation Control; and
‹‹ UETTDRVC24A Assess Vegetation and Recommend Control Measures in an ESI environment.
‹‹ A current certificate specifying satisfactory completion of a training course in tree clearing, approved
   by Energy Safe Victoria as specified in the Electricity Safety (Installations) Regulations 2009.

Field Officer
VMC employee responsible for local fieldwork on JEN and holds the following qualifications:
‹‹ UET20312 Certificate II in ESI – Powerline Vegetation Control; and
‹‹ UETTDRVC24A Assess Vegetation and Recommend Control Measures in an ESI Environment.
Refer to section 9.3.3 Procedure including Training Qualification and Experience for additional information
relating to training, qualifications and experience.

Low Bushfire Risk Areas (LBRA)
An area that a fire control authority has assigned a fire hazard rating of ‘low’ under section 80 of the Act; or an
urban area.

Other Responsible Person (ORP)
Refers to a person(s) (other than a distribution company) who are:
(i)    responsible for the management of public land and are therefore responsible for the keeping of the whole
       or any part of a tree situated on the land clear of an electric line other than a private electric line (for
       example, local councils or municipalities); or
(ii)   operate an electric line and are therefore responsible for the keeping of the whole or any part of a tree
       clear of the electric line (for example POEL).

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Private Overhead Electric Line (POEL)
Refers to power lines that are privately owned. The owners have certain responsibilities for maintenance of
their power lines.

Suitably Qualified Arborist
VMC employee with a minimum qualification of National Certificate Level IV in Horticulture and Arboriculture,
which includes the ‘Assess Trees’ module, and has at least three years of field experience in assessing trees.
As defined in the regulation this person is employed to perform inspections of the clearance space of hazard
trees, exception trees and urgent trees.

Vegetation Management Company (VMC)
Specialist external company responsible for the management, coordination and supervision of all work
associated with the delivery of the vegetation program. Zinfra is the company currently employed in this
role and performs the Assessment of the Jemena Network then manages the subsequent powerline clearing
operations. Zinfra has been performing vegetation management for Jemena since 2009. For further details on
the VMC, refer to http://www.zinfra.com.au/.

Vegetation Management System (VMS)
The Vegetation Management System (VMS) is a database used by the VMC to record all vegetation
management related data. It is also used for performance monitoring and reporting.

For other definitions refer to the Electricity Safety Act 1998, Electricity Safety (Bushfire Mitigation) Regulations
2013 and the Electricity Safety (Electric Line Clearance) Regulations 2015.

6          References
‹‹ Electricity Safety Act 1998.

‹‹ Electricity Safety (Bushfire Mitigation) Regulations 2013.

‹‹ Bushfire Mitigation Plan.

‹‹ Customer Complaints Procedure.

‹‹ Electricity Safety (Electric Line Clearance) Regulations 2015.

‹‹ Electricity Safety Management Scheme.

‹‹ Electricity Safety (Installations) Regulations 2009.

‹‹ JEN Field Services Agreement.

‹‹ Electricity Safety Amendment (Bushfire Mitigation) Act 2014.

‹‹ Australian Standard AS 4373 - 2007 Pruning of Amenity Trees

‹‹ Procedure for Achieving Electric Line Clearance through Engineering Solutions
   – Document number: JEN PR0116.
‹‹ Access to JEN for Vegetation Management Work by Other Responsible Persons: JEN PR 1722

‹‹ Vegetation and Easement Management Assessment Procedure (Jemena Distribution)
   – Document number: VEM 20-50.
‹‹ Management of Vegetation of Significance Vegetation and Easement Management VEM 20-53

‹‹ Customer Extra Services Required Vegetation & Easement Management
   – Document number: VEM 21-01.
‹‹ Vegetation and Easement Management Hazard Tree and 56M Assessment Procedure
   – Document number: VEM 20-01.
‹‹ Customer Installation Defect Management procedure: ELE PR 1408.

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7            JEN Geographic Area

Figure 1.3     JEN – Geographic Area

Note: Figure 1.3 defines the network geographic area to which this Plan applies (see Section 4 – Electric Line
Clearance Plan). Details of this area are maintained and available in the JEN GIS system. For public access
to this material refer to Section 9.5.4 – Distribution of Information.

As displayed in the above map, the JEN franchise area predominantly covers the western and north western
suburbs of Melbourne from:
‹‹   Williamstown and Newport along its southern boundary;
‹‹   Tullamarine to Gisborne South along its western boundary;
‹‹   Clarkefield to Craigieburn in the north; and
‹‹   Reservoir to Heidelberg and Coburg in the east.

The JEN franchise boundary is also shown as a wide orange line in Edition 41 (2014) of the Greater Melbourne
street directory published by Melway – refer to Key Maps page 5 to page 9.

The JEN network, which covers approximately 950 square kilometres, consists of approximately 105,000
poles with over 4,500km of overhead power lines and 180,000 overhead service lines. JEN has electric line
clearance responsibilities for about 390,000 trees.

The JEN area has been divided by the fire control authority into two categories, HBRA and LBRA in
compliance with Part 8, Section 80 of the Electricity Safety Act 1998.

       Specific asset standards and vegetation management requirements apply in these areas:

 Low Bushfire Risk Areas                         Predominantly urban and making up approximately 37% of the JEN
                                                 geographical area and containing approximately 99,000 poles

 Hazardous Bushfire Risk Area                    Predominantly rural and making up approximately 63% of the JEN
                                                 geographical area and containing approximately 6,000 poles.

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