RELIEF TOOL RC2 OVERVIEW PRESENTATION - International Federation of Red ...

RC2
RELIEF
TOOL
OVERVIEW PRESENTATION

OVERVIEW
The RC2 Relief Tool is a customized
application built on the ODK-X Tool
Suite. It facilitates the collection,
storage, analysis, and visualization
of data more quickly and efficiently.

This increases the effectiveness of
field workers and thus, improves
humanitarian interventions.

OVERVIEW
RC2 Relief improves relief
cycle processes from
emergency assessment
through to distribution,
reporting, and monitoring.

Adaptable for a variety of
humanitarian contexts
including cash transfer
programming and the
distribution of relief
items.

OVERVIEW
RC2 Relief Tool is applicable to many
scenarios:

• Basic delivery using a re-usable barcode
  (e.g., serving a meal)
• Registration of “Beneficiary Entities”
  with criteria based on delivery of relief
  items.
• Multiple individuals can be grouped in
  “Beneficiary Entities” (e.g., households)
• Beneficiary follow-up for long-term
  rebuilding programs

DOWNLOAD
             The volunteer downloads the application
             onto their smartphone.

             DATA COLLECTION
             Field workers collect, update, or verify

HOW DOES     information from people who may receive
             assistance, all without the need for an
RC2 RELIEF   internet connection.

WORK?        DATA ANALYSIS
             “Relief Officer” uses RC2 Relief modules to
             facilitate the management and analysis of
             the collected information.

             DECISION MAKING
             The analysis supports data-driven decision
             making for the planning and distribution of
             humanitarian aid.

THE ADVANTAGES

 Streamlines the       User profiles       The mobile         The ability to
collection and use   aligned with the    application can         custom
  of information      structure of the    store data on     workflows based
      though            organization     past assistance,        on field
   bidirectional     control access to     without the         conditions
 synchronization       increase data       need for an       reduces errors
      of data.          security and         Internet           and data
                      privacy for the      connection.        duplication.
                     assisted people.

THE ADVANTAGES

          Improves          Facilitates    Adaptable for a
       efficiency of      accountability       variety of
      field workers,         through        humanitarian
      allowing more         improved           contexts
       people to be      record-keeping.      including
         reached in                         cash transfer
      situations with                      programming
    limited resources.                          and the
                                           distribution of
                                             relief items.

ODK-X TOOL
SUITE
It is an open-source suite of tools that
helps organizations create, administer,
and manage mobile data collection
solutions.
ODK-X had an iterative requirements
gathering process:
   • Surveys
   • Pilot deployments in 18+ countries
     by a variety of organizations,
   • The ODK-X tool suite went through a
     significant redesign from the original
     ODK-X vision

ODK-X TOOL SUITE
To validate the derived requirements, ODK-X has been tested in 6 case studies.

CASE STUDY ODK-X FEATURE REQUIREMENT SUMMARY
                                      Childhood   Chimpanzee     HIV       Disaster    Mosquito    Tuberculosis
                                      Pneumonia    Behavior    Clinical   Response /   Infection     Patient
                                                   Tracking     Trial     RC2 Relief   Tracking      Records
Complex/Non-Linear Workflows              X           X           X           X           X
Link Longitudinal Data to Collected       X                       X           X           X             X
Data
Data Security and Use Permissions         X                       X           X           X             X
Reuse of Data Fields Across Forms                                 X           X
Bidirectional Synchronization             X                       X           X           X             X
Customizable Form Presentation            X                       X           X
Custom JavaScript Apps                                X           X           X           X             X
Sensor Integration                       X
Paper Digitization                                                                                      X
Custom Data Type Update Multiple         X            X                       X           X
Fields in a Single User Action

THE TOOL

  SETUP    DOWNLOAD   DISTRIBUTION   ANDROID
 MODULE     MODULE     PLANNING        APP

              PC                     MOBILE

Mobile App – Used by field workers to      Distribution Planning – Used by
register, visit, and deliver supplies to   “Relief Officer/Coordinator” to plan
beneficiaries                              Distributions and Visit Programs. It
                                           also provides basic reporting
                                           functionality.

      Setup – Select the Relief Tool       Download – Downloads data from
      “Mode” and specify data to           server. Performs secondary validation
      be collected for Registration.       looking for data integrity issues. It
                                           generates CSVs to be used by
                                           modules.

MOBILE
VERSUS
PC

 Desktop
 Mobile

 External process

USERS PROFILE

   IM       RELIEF     FIELD       FIELD
 OFFICER   OFFICER   SUPERVISOR   WORKER

RELIEF OFFICER
• “Relief Officer” uses desktop
  modules to configure RC2 Relief
  Tool.
• Automatically generates the
  “business” logic for the ODK-X Tool
  Suite
• Modules are designed to be a
  pipeline of smaller processing steps
  to enable National Organizations to
  customize their business logic.

FIELD
     WORKER
     • Disconnected/Offline is standard
       operating mode
     • Synchronize data when
       connectivity is available
     • Can limit worker’s view of data
       based on permissions
     • “User” & “Group” permission
       model

15

FIELD
     SUPERVISOR
     To support flexibility during
     deployments, where rule enforcement
     may need to be “overridden”

     Example Abilities:
     • View all data (can avoid permission
       filters)
     • Authorize a distribution without
       connectivity
16
     • Give multiple distributions

Modular design for changes to “disaster
                             distribution pipelines.”
DESIGNED                     • Enables each National Society to
FOR                             customize or share their forms and

FLEXIBILITY                     templates
                             • Multiple output stages as simple CSVs for
                                human customization in the field
A design priority was
making the RC2 Relief tool   • Enables innovation as small changes to
                                based on the needs of the disaster
flexible so National
                                response or other field conditions can
Societies could customize
RC2 Relief based on their       easily introduced
                             • Future modules can incorporate varying
available resources
                                business logic while still remaining
                                compatible with the rest of the
                                application

• Use Spring Security to connect to
               standard user/groups providers. Examples
DATA           are LDAP, ActiveX, etc.

PROTECTION   • Use secure HTTPS which requires
               obtaining certificates for servers
AND          • Use Docker so the ports available are
SECURITY       limited with private networks created
               isolating the database from the public
               Internet.

RC2
RELIEF
TOOL
TYPE OF WORKFLOW

RC2 RELIEF
OVERALL
FLOWCHART

REGISTRATION
ONLY

DISTRIBUTION
WITHOUT
REGISTRATION

DISTRIBUTION
WITH
OPTIONAL
REGISTRATION

DISTRIBUTION
WITH
REQUIRED
REGISTRATION

DISTRIBUTION
WITH ID ONLY

DISTRIBUTION
WITH EXTRA
FIELD
ENTITLEMENTS

RUNNING A
VISIT

DISTRIBUTION
WITH DATA
CAPTURED
THROUGH A
VISIT

NEXT STEPS
• Release RC2 Relief Version 1.0
  https://media.ifrc.org/ifrc/rc2-relief-tool/
• Develop full training package
• Assess further integration with cash
  payment systems
• Add additional reporting features
• Verify GDRP requirements and make
  improvements to meet standards
• Improve synchronization protocol to
  improve performance in challenged
  network environments
• Coordinate Pentaho dashboard creation
• Complete work on RC2 Health Tool by
  March 2020

CONTACT
INFORMATION
Innovation Team
Policy, Strategy and Knowledge Department
International Federation of Red Cross and Red Crescent Societies
Americas Regional office
E-mail: innovation.americas@ifrc.org