Accessibility in Windows 7

 
 
Accessibility in Windows 7
Accessibility in
Windows 7
Accessibility in Windows 7
Accessibility in Windows 7




Published by Microsoft Corporation
Trustworthy Computing, Accessibility Group
One Microsoft Way
Redmond, Washington 98052-6399

Copyright  2009 Microsoft Corporation. All rights reserved. No part of the contents of this document may be
reproduced or transmitted in any form or by any means without the written permission of the publisher. For
permissions, visit www.microsoft.com.

Microsoft and Windows are trademarks of Microsoft Corporation in the United States and/or other countries. Find
further information on Microsoft Trademarks (http://www.microsoft.com/library/toolbar/3.0/trademarks/en-
us.mspx).




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Accessibility in Windows 7




Introduction
Windows 7 includes accessibility options and programs that make it easier to see, hear, and
use your computer. Accessibility is the epitome of usability and was a key tenet throughout
the engineering of Windows 7.
Windows 7 gives you more ways to interact with your PC by taking advantage of new strides
in speech recognition and touch technology. Windows 7 includes accessibility options and
programs that make it easier to see, hear, and use your computer including ways to
personalize your computers and use keyboard shortcuts.
Included in this document, you will discover how to:


Make Your Computer Easier to Use (Ease of Access Center) ...................................5

The Ease of Access Center is a central location where you can get quick access to explore
and manage accessibility options. Explore how:

  Use the computer without a display ........................................................................... 7
  Make the computer easier to see .............................................................................. 9
  Use the computer without a mouse or keyboard ........................................................ 11
  Make the mouse easier to use................................................................................. 13
  Make the keyboard easier to use ............................................................................. 15
  Use text or visual alternatives to sounds .................................................................. 17
  Make it easier to focus on task ................................................................................ 19


Use Accessibility Tools .......................................................................................... 21

Windows 7 introduces significant improvements to the accessibility tools. Magnifier now
includes a lens mode and full-screen mode. On-Screen Keyboard can be resized to make it
easier to see and includes text prediction. Learn how to:

  Make items on the screen appear bigger (Magnifier) .................................................. 22
  Type without using a keyboard (On-Screen Keyboard) ............................................... 26
  Hear text read aloud with Narrator .......................................................................... 29
  Use Speech Recognition ......................................................................................... 34


Personalize Your Computer ................................................................................... 36

Personalize your computer so it looks just the way you want it. Find out how to change and
personalize:

  Themes ................................................................................................................ 36



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Accessibility in Windows 7



  Aero .................................................................................................................... 36
  Sounds ................................................................................................................ 37
  Desktop Background .............................................................................................. 37
  Screen Saver ........................................................................................................ 37
  Font Size .............................................................................................................. 37
  User Account Picture .............................................................................................. 37
  Desktop Gadgets ................................................................................................... 38


Tutorials ................................................................................................................ 39

These tutorials provide both keyboard and mouse steps to help you set up your computer
and start using the accessibility features in Windows 7.


Keyboard Shortcuts ............................................................................................... 72

Get the complete list of keyboard shortcuts for Windows 7. Keyboard shortcuts can make it
easier to interact with your computer, saving you time and effort as you work with Windows
and other programs.




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Accessibility in Windows 7




Make Your Computer Easier to Use (Ease of
Access Center)
The Ease of Access Center is a central location where you can turn on and set up
accessibility settings and programs available in Windows. You can adjust settings that make
it easier to see your computer, use the mouse and keyboard, and use other input devices.
You can also answer a few questions about your daily computer use and accessibility
requirements and have Windows recommend settings and programs for you.




Figure 1: Ease of Access Center:   Make your computer easier to use




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Accessibility in Windows 7



The Ease of Access Center is available through a Control Panel icon, and can be opened by
selecting the Start button           , clicking Control Panel, clicking Ease of Access, and then

clicking  Ease of Access Center. You can also press the Windows logo key                                       +U and
the Ease of Access Center will open. The Ease of Access Center includes:

             •   Quick access to common tools
             •   Get recommendations to make your computer easier to use, and
             •   Explore all settings


Quick access to common tools
Start Narrator, Magnifier, On-Screen Keyboard, and High Contrast quickly from Quick
access to common tools in the Ease of Access Center. When you start these tools from
the Quick Access section, the tools will turn off after you log off or shut down. If you want
these tools to start automatically every time you log on, turn them on under the Explore
all settings categories.


Get recommendations to make your computer easier to use
This optional questionnaire provides a personalized list of recommended settings that can
improve your ability to see, hear, and comfortably use your computer. The Ease of Access
Center questionnaire takes the guesswork out of selecting settings. Based on your answers
to a series of questions about routine tasks, a custom list of recommended settings is
provided so you can choose which options you want to try. You can complete the
questionnaire and adjust your settings as often as you like. You can find the questionnaire
in the Ease of Access Center (in Control Panel) by selecting Get recommendations to
make your computer easier to use.

Explore All Settings

Instead of looking for accessibility settings in various places on your computer, Windows 7
brings all those settings together and organizes them into categories that you can explore in
the Ease of Access Center. You can explore seven different categories of accessibility
settings and programs:

        Use the computer without a display ................................................................................ 7
        Make the computer easier to see .................................................................................... 9
        Use the computer without a mouse or keyboard .............................................................. 11
        Make the mouse easier to use ....................................................................................... 13
        Make the keyboard easier to use.................................................................................... 15
        Use text or visual alternatives to sounds ......................................................................... 17

        Make it easier to focus on tasks ................................................................................ 19



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Accessibility in Windows 7




Use the computer without a display
Windows has many features that enable you to use your computer without a display. For
example, you can have screen text read aloud by using Narrator or you can have Windows
describe screen activity to you.
You can turn on or adjust settings for these features by clicking Use the computer
without a display page in the Ease of Access Center, then select the options that you
want to use:
    •   Turn on Narrator. This option sets Narrator to run when you log on to Windows.
        Narrator reads aloud on-screen text and describes some events (such as error
        messages appearing) that happen while you're using the computer. More on
        Narrator.
    •   Turn on Audio Description. This option sets Audio Description to run when you log on
        to Windows. Audio descriptions describe what's happening in videos.
    •   Turn off all unnecessary animations. This option turns off animation effects, such as
        fading effects, when windows and other elements are closed.
    •   How long should Windows notification dialog boxes stay open? This option sets how
        long notifications are displayed on the screen before they are closed.




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Accessibility in Windows 7
Accessibility in Windows 7




Figure 2: Ease of Access Center: Use the computer without a display




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Accessibility in Windows 7




Make the computer easier to see
If you occasionally have trouble seeing items on your screen, you can adjust the settings to
make text and images on the screen appear larger, improve the contrast between items on
the screen, and hear on-screen text read aloud.
You can adjust many of these settings on the Make the computer easier to see page in
the Ease of Access Center. For information about other settings, see Getting the best
display on your monitor.
Open the Ease of Access Center, then select the options that you want to use:
    •   Choose a High Contrast theme. This option allows you to set a high-contrast color
        scheme that heightens the color contrast of some text and images on your computer
        screen, making those items more distinct and easier to identify.
    •   Turn on or off High Contrast when Left Alt+Left Shift+Print Screen is pressed. This
        option allows you to toggle a high-contrast theme on or off by pressing the Left
        Alt+Left Shift+Print Screen keys.
    •   Turn on Narrator. This option sets Narrator to run when you log on to your
        computer. Narrator reads aloud on-screen text and describes some events (such as
        error messages appearing) that happen while you're using the computer. More about
        Narrator.
    •   Turn on Audio Description. This option sets Audio Descriptions to run when you log
        on to your computer. Audio Descriptions describe what's happening in videos.
    •   Change the size of text and icons. This option allows you to make text and other
        items on your screen appear larger, so they're easier to see. For more information,
        see Make the text on your screen larger or smaller.
    •   Turn on Magnifier. This option sets Magnifier to run when you log on to your
        computer. Magnifier enlarges the part of the screen where the mouse is pointing and
        can be especially useful for viewing objects that are difficult to see. For more
        information about using Magnifier, see Make items on the screen appear bigger
        (Magnifier).
    •   Adjust the color and transparency of the window borders. This option allows you to
        change the appearance of window borders to make them easier to see.
    •   Fine tune display effects. This option allows you to customize how certain items
        appear on your desktop.
    •   Make the focus rectangle thicker. This option makes the rectangle around the
        currently selected item in dialog boxes thicker, which makes it easier to see.
    •   Set the thickness of the blinking cursor. This option allows you to make the blinking
        cursor in dialog boxes and programs thicker and easier to see.
    •   Turn off all unnecessary animations. This option turns off animation effects, such as
        fading effects, when you close windows and other elements.
    •   Remove background images. This option turns off all unimportant, overlapped
        content and background images to help make the screen easier to see.




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Accessibility in Windows 7




Figure 3: Ease of Access Center: Make the computer easier to see




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Use the computer without the mouse or keyboard
Windows has two features to help you use the computer without using a mouse or
keyboard: Speech Recognition (you can use voice commands to work with Windows) and
On-Screen Keyboard (you can enter text by selecting characters on the screen).
You can turn on or adjust settings for these features on the Use the computer without a
mouse or keyboard page in the Ease of Access Center.
Open the Ease of Access Center, then select the options that you want to use:
    •   Use On-Screen Keyboard. This option sets On-Screen Keyboard to run when you log
        on to Windows. On-Screen Keyboard displays a visual keyboard with all the standard
        keys. You can select keys using the mouse or another pointing device, or you can
        use keys on the standard keyboard. For more information about using On-Screen
        Keyboard, see Type without using the keyboard.
    •   Use Speech Recognition. Use this option to control the computer with your voice.
        With a microphone, you can speak commands that the computer will understand and
        respond to, as well as dictate text. For more information about setting up Speech
        Recognition, see Set up Speech Recognition.




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Figure 4: Ease of Access Center: Use the computer without a mouse or keyboard




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Make the mouse easier to use
You can change how the mouse pointer looks, and turn on other features that can help
make it easier to use your mouse.
You can adjust these settings on the Make the mouse easier to use page in the Ease of
Access Center.
Open the Ease of Access Center, then select the options that you want to use:
    •   Change the color and size of mouse pointers. You can use these options to make the
        mouse pointer larger, or change the color to make it easier to see.
    •   Turn on Mouse Keys. You can use this option to control the movement of the mouse
        pointer by using the numeric keypad.
    •   Activate a window by hovering over it with the mouse. This option makes it easier to
        select and activate a window by pointing at it with the mouse rather than by clicking
        it.
    •   Prevent windows from being automatically arranged when moved to the edge of the
        screen. This option prevents windows from automatically resizing and docking along
        the sides of your screen when you move them there.




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Figure 5: Ease of Access Center: Make the mouse easier to use




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Make the keyboard easier to use
You can use your keyboard to control the mouse and make it easier to type certain key
combinations.
You can adjust these settings on the Make the keyboard easier to use page in the Ease
of Access Center.
Open the Ease of Access Center, then select the options that you want to use:
    •   Turn on Mouse Keys. This option sets Mouse Keys to run when you log on to
        Windows. Instead of using the mouse, you can use the arrow keys on your keyboard
        or the numeric keypad to move the pointer.
    •   Turn on Sticky Keys. This option sets Sticky Keys to run when you log on to
        Windows. Instead of having to press three keys at once (such as when you must
        press the Ctrl, Alt, and Delete keys together to log on to Windows), you can use one
        key by turning on Sticky Keys and adjusting the settings. This way, you can press a
        modifier key and have it remain active until another key is pressed.
    •   Turn on Toggle Keys. This option sets Toggle Keys to run when you log on to
        Windows. Toggle Keys can play an alert each time you press the Caps Lock, Num
        Lock, or Scroll Lock keys. These alerts can help prevent the frustration of
        inadvertently pressing a key and not realizing it.
    •   Turn on Filter Keys. This option sets Filter Keys to run when you log on to Windows.
        You can set Windows to ignore keystrokes that occur in rapid succession, or
        keystrokes that are held down for several seconds unintentionally.
    •   Underline keyboard shortcuts and access keys. This option makes keyboard access in
        dialog boxes easier by highlighting access keys for the controls in them. For more
        information about keyboard shortcuts, see Keyboard shortcuts in Windows Help.
    •   Prevent windows from being automatically arranged when moved to the edge of the
        screen. This option prevents windows from automatically resizing and docking along
        the sides of your screen when you move them there.




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Figure 6: Ease of Access Center: Make the keyboard easier to use




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Use text or visual alternatives to sounds
Windows provides settings for using visual cues to replace sounds in many programs.
You can adjust these settings on the Use text or visual alternatives for sounds page in
the Ease of Access Center.
Open the Ease of Access Center, then select the options that you want to use:
    •   Turn on visual notifications for sounds. This option sets sound notifications to run
        when you log on to Windows. Sound notifications replace system sounds with visual
        cues, such as a flash on the screen, so that system alerts are noticeable even when
        they're not heard. You can also choose how you want sound notifications to warn
        you.
    •   Turn on text captions for spoken dialog. This option causes Windows to display text
        captions in place of sounds to indicate that activity is happening on your computer
        (for example, when a document starts or finishes printing).




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Figure 7: Ease of Access Center: Use text or visual alternatives for sounds




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Make it easier to focus on tasks
You can reduce the amount of information on your screen so that it's easier to read, and
you can set up your keyboard to make typing easier.
You can adjust these settings on the Make it easier to focus on reading and typing
page in the Ease of Access Center.
Open the Ease of Access Center, then select the options that you want to use:
    •   Turn on Narrator. This option sets Narrator to run when you log on to Windows.
        Narrator reads aloud on-screen text and describes some events (such as error
        messages appearing) that happen while you're using the computer. For more
        information about using Narrator, see Hear text read aloud with Narrator.
    •   Remove background images. This option turns off all unimportant, overlapped
        content and background images to help make the screen easier to see.
    •   Turn on Sticky Keys. This option sets Sticky Keys to run when you log on to
        Windows. Instead of having to press three keys at once (such as when you must
        press the Ctrl, Alt, and Delete keys together to log on to Windows), you can use one
        key by turning on Sticky Keys and adjusting the settings. This way, you can press a
        modifier key and have it remain active until another key is pressed.
    •   Turn on Toggle Keys. This option sets Toggle Keys to run when you log on to
        Windows. Toggle Keys can play an alert each time you press the Caps Lock, Num
        Lock, or Scroll Lock key. These alerts can help prevent the frustration of
        inadvertently pressing a key.
    •   Turn on Filter Keys. This option sets Filter Keys to run when you log on to Windows.
        You can set Windows to ignore keystrokes that occur in rapid succession, or
        keystrokes that are held down for several seconds unintentionally.
    •   Turn off all unnecessary animations. This option turns off animation effects, such as
        fading effects, when windows and other elements are closed.
    •   Choose how long Windows notification dialog boxes stay open. With this option, you
        can choose how long notifications are displayed on the screen before they close.
    •   Prevent windows from being automatically arranged when moved to the edge of the
        screen. This option prevents windows from automatically resizing and docking along
        the sides of your screen when you move them there.




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Figure 8: Ease of Access Center: Make it easier to focus on tasks




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Use Accessibility Tools

Windows 7 introduces significant improvements to                         View Online Video Demos
the Microsoft accessibility tools Magnifier, On-Screen
Keyboard, and Narrator.                                                      Magnifier
                                                                             On-Screen Keyboard


In this section learn how to:

        Make items on the screen appear bigger (Magnifier) ........................................... 22
        Type without using a keyboard (On-Screen Keyboard) ....................................... 26
        Hear text read aloud with Narrator ................................................................... 29
        Use Speech Recognition .................................................................................. 34




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Accessibility in Windows 7




Make items on the screen appear bigger (Magnifier)
Magnifier enlarges different parts of the screen. This is especially useful for viewing objects
that are difficult to see, but also for seeing the whole screen more easily.

There are three modes:

    •   Full-screen mode. In full-screen mode, your entire screen is magnified. You can
        then have Magnifier follow the mouse pointer.
    •   Lens mode. In lens mode, the area around the mouse pointer is magnified. When
        you move the mouse pointer, the area of the screen that's magnified moves along
        with it.
    •   Docked mode. In docked mode, only a portion of the screen is magnified, leaving
        the rest of your desktop in a normal state. You can then control which area of the
        screen is magnified.




Figure 9: Image of Magnifier magnifying a portion of the screen

Note



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Full-screen mode and lens mode are only available as part of the Aero experience. If your
computer doesn't support Aero, or if you're using a theme other than an Aero theme,
Magnifier will only work in docked mode.

    1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Magnifier.
    2. On the Views menu, click the mode that you want to use.
    3. Move the pointer to the part of the screen that you want to magnify.

Notes

    •   To exit Magnifier, press the Windows logo key    +Esc.

When you're using full-screen mode, you can quickly preview your entire desktop by clicking
the Views menu, and then clicking Preview full screen.
For a list of keyboard shortcuts that you can use with Magnifier, see Keyboard shortcuts.
Magnifier topics in this section:

    •   To   choose where Magnifier focuses
    •   To   change the zoom level
    •   To   set the zoom increment
    •   To   set the lens size
    •   To   turn on color inversion
    •   To   display the Magnifier toolbar


To choose where Magnifier focuses

    1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Magnifier.
    2. Click the Options button, and then select the option that you want:



Option                          Description
Follow the mouse pointer        Displays the area around the mouse pointer in the Magnifier
                                window. When you select this option, you can choose to have
                                the Magnifier window move when the mouse pointer
                                approaches or when the mouse pointer hits the edge of the
                                Magnifier window.
Follow the keyboard focus       Displays the area around the pointer when you press the Tab
                                or arrow keys.
Have Magnifier follow the       Displays the area around the text that you're typing.
text insertion point




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To change the zoom level

     1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
        Accessories, clicking Ease of Access, and then clicking Magnifier.
     2. Do one of the following:

To                             Do this
Zoom in                        Click Zoom in or press the Windows logo key      +Plus sign
Zoom out                       Click Zoom out or press the Windows logo key      +Minus
                               sign




To set the zoom increment
The zoom increment determines how quickly Magnifier zooms in and out.

     1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
        Accessories, clicking Ease of Access, and then clicking Magnifier.
     2. Click the Options button, and then move the slider to adjust the zoom increment.
        Moving the slider to the left causes Magnifier to zoom slower, with smaller changes
        between zoom levels. Moving the slider to the right causes Magnifier to zoom faster,
        with larger changes between zoom levels.


To set the lens size
When you're using lens mode, you can adjust the size of the Magnifier lens.

     1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
        Accessories, clicking Ease of Access, and then clicking Magnifier.
     2. Click the Options button, and then, under Magnifier Lens Size, move the sliders to
        adjust the size of the Magnifier lens. The lens size changes right away. Adjust the
        level until it's right for you.

Notes

     •   You must be using lens mode for the lens size options to appear.
     •   You can quickly change the lens size by pressing Ctrl+Alt+R, and then moving the
         pointer up and down to change the height, and left and right to change the width.


To turn on color inversion
Turning on color inversion increases the contrast between items on your screen, which can
help make your screen easier to see.

     1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
        Accessories, clicking Ease of Access, and then clicking Magnifier.



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    2. Click the Options button, and then select the Turn on color inversion check box.


To display the Magnifier toolbar

    1. Open Magnifier by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Magnifier.
    2. Click the magnifying glass icon or click Magnifier on the taskbar.




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Type without using the keyboard (On-Screen
Keyboard)
Instead of relying on the physical keyboard to type and enter data, you can use On-Screen
Keyboard. On-Screen Keyboard displays a visual keyboard with all the standard keys. You
can select keys using the mouse or another pointing device, or you can use a single key or
group of keys to cycle through the keys on the screen.




Figure 10: Image of On-Screen Keyboard on computer screen

On-Screen Topics in this section:

    •   To   change how information is entered into On-Screen Keyboard
    •   To   set On-Screen Keyboard to use audible clicks
    •   To   use a numeric key pad in On-Screen Keyboard
    •   To   enable text prediction in On-Screen Keyboard




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To change how information is entered into On-Screen Keyboard
In On-Screen Keyboard:

    1. Open On-Screen Keyboard by clicking the Start button, clicking All Programs,
       clicking Accessories, clicking Ease of Access, and then clicking On-Screen
       Keyboard.
    2. Click Options, and then, under To use the On-Screen Keyboard, select the mode
       you want:

    Typing mode                   Description
    Click on keys                 In clicking mode, you click the on-screen keys to type
                                  text.
    Hover over keys               In hovering mode, you use a mouse or joystick to point to
                                  a key for a predefined period of time, and the selected
                                  character is typed automatically.
    Scan through keys             In scanning mode, On-Screen Keyboard continually scans
                                  the keyboard and highlights areas where you can type
                                  keyboard characters by pressing a keyboard shortcut,
                                  using a switch input device, or using a device that
                                  simulates a mouse click.



Notes

    •   If you're using either hovering mode or scanning mode and accidently minimize On-
        Screen Keyboard, you can restore it by pointing to it in the taskbar (for hovering
        mode) or by pressing the scan key (for scanning mode).
    •   If you're using a mouse click to select a key in the Scan through keys mode, the
        mouse pointer must be located over On-Screen Keyboard.
    •   The keyboard layout changes in On-Screen Keyboard depending on the language
        displayed in the active program.


To set On-Screen Keyboard to use audible clicks
You can have On-Screen Keyboard make an audible click when a key is pressed.
Open On-Screen Keyboard:

    1. Open On-Screen Keyboard by clicking the Start button, clicking All Programs,
       clicking Accessories, clicking Ease of Access, and then clicking On-Screen
       Keyboard.
    2. Click Options, select the Use click sound check box, and then click OK.




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To use a numeric key pad in On-Screen Keyboard
You can use a numeric key pad to enter numbers with On-Screen Keyboard.

    1. Open On-Screen Keyboard by clicking the Start button, clicking All Programs,
       clicking Accessories, clicking Ease of Access, and then clicking On-Screen
       Keyboard.
    2. Click Options, select the Turn on numeric key pad check box, and then click OK.


To enable text prediction in On-Screen Keyboard
When text prediction is enabled, as you type, On-Screen Keyboard displays a list of words
that you might be typing.

    1. Open On-Screen Keyboard by clicking the Start button, clicking All Programs,
       clicking Accessories, clicking Ease of Access, and then clicking On-Screen
       Keyboard.
    2. Click Options, select the Use Text Prediction check box, and then click OK.

If you don't want to automatically add a space after you insert a word using text prediction,
clear the Insert space after predicted words check box, and then click OK.
Notes

    •   Text prediction is only available in English, French, Italian, German, and Spanish. To
        enable text prediction in a specific language, you must first install additional
        language files for that language. For more information, see Install or change a
        display language in Help.
    •   Text prediction isn't included in Windows 7 Home Basic.




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Hear text read aloud with Narrator
Windows comes with a basic screen reader called Narrator, which reads text on the screen
aloud and describes some events (such as an error message appearing) that happen while
you're using the computer.
Narrator topics in this section:

       •   Narrator Keyboard Shortcuts
       •   Choose which text Narrator reads aloud
       •   Change the Narrator voice
       •   Start Narrator minimized
       •   Narrator doesn’t read what I expect it to
       •   I can’t hear any text read aloud by Narrator
               o To check for a sound card
               o To determine if the sound card is working
               o Text to speech frequently asked questions

Narrator is not available in all languages, so if the steps below don’t work, Narrator is not
available for your language.

       1. Open Narrator by clicking the Start button, clicking All Programs, clicking
          Accessories, clicking Ease of Access, and then clicking Narrator.


Narrator Keyboard Shortcuts
Use the keyboard shortcuts in the following table to specify which text you want Narrator to
read:
Use this keyboard shortcut           To do this
Ctrl+Shift+Enter                     Get information about the current item
Ctrl+Shift+Spacebar                  Read the entire selected window
Ctrl+Alt+Spacebar                    Read the items that are selected in the current window
Insert+Ctrl+G                        Read a description of the items that appear next to the
                                     currently selected element
Ctrl                                 Stop Narrator from reading text
Insert+Q                             Move the cursor backward to the beginning of any
                                     preceding text that has different formatting. For example,
                                     the cursor moves from a bold word to the beginning of a
                                     non-bold word that precedes it.
Insert+W                             Move the cursor to the beginning of any text that follows
                                     it that has different formatting. For example, the cursor
                                     moves from a bold word to the beginning of a non-bold




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Use this keyboard shortcut         To do this
                                   word that follows it.
Insert+E                           Move the cursor back to the beginning of any text that
                                   has the same formatting. For example, the cursor moves
                                   from the middle of a bold word to the beginning of that
                                   word.
Insert+R                           Move the cursor to the end of any text that has the same
                                   formatting. For example, the cursor moves from the
                                   middle of a bold word to the end of that word.
Insert+F2                          Select all of the text that has the same formatting as the
                                   character at the cursor
Insert+F3                          Read the current character
Insert+F4                          Read the current word
Insert+F5                          Read the current line
Insert+F6                          Read the current paragraph
Insert+F7                          Read the current page
Insert+F8                          Read the current document


Note

    •   The Insert key is used for Narrator commands, so when you press Insert while
        Narrator is running, you won't be able to insert characters. To use the Insert key to
        insert characters while Narrator is running, press Insert+I and then the characters
        you want to add.


Choose which text Narrator reads aloud

    1. Open Narrator by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Narrator.
    2. Under Main Narrator Settings, do one or more of the following:
       • To hear what you type, select the Echo User's Keystrokes check box.
       • To hear background events, such as notifications, select the Announce System
          Messages check box.
       • To hear an announcement when the screen scrolls, select the Announce Scroll
          Notifications check box.


Change the Narrator voice

    1. Open Narrator by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Narrator.
    2. Click Voice Settings, and then make any of the following adjustments:



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        •    To select a different voice, click the voice you want to use in the Select Voice
             box.
        •    For a faster voice, select a number in the Set Speed list. The higher the number,
             the faster the voice.
        •    For a louder voice, select a number in the Set Volume list. The higher the
             number, the louder the voice.
        •    For a higher-pitched voice, select a number in the Set Pitch list. The higher the
             number, the higher the pitch. A higher-pitched voice can be easier for some
             people to hear.


Start Narrator minimized

    1. Open Narrator by clicking the Start button, clicking All Programs, clicking
       Accessories, clicking Ease of Access, and then clicking Narrator.
    2. Select the Start Narrator Minimized check box.

The next time you start Narrator, it will appear as an icon on the taskbar instead of being
open on your screen.
To restore the Narrator dialog box to its full size, click Narrator in the taskbar.


Narrator doesn't read what I expect it to
This topic provides information about problems you might run into when using Narrator.
    •   Narrator doesn't read what I expect it to read. Narrator provides basic screen-
        reading capabilities that allow you to use Windows when you don't have a more full-
        featured screen reader. Narrator is not designed to read content in all programs. For
        more information about screen readers and other assistive technologies, go to the
        Microsoft Accessibility website www.microsoft.com/enable.
    •   Narrator doesn't read notifications or the contents of some folders. Narrator
        can't read notifications because notifications can't be selected. For the same reason,
        it can't read the contents of some folders.
    •   Narrator doesn't read some Help topics. Narrator can't read the text that
        appears below collapsed headings in Help topics. To read the text of Help topics with
        collapsed headings, tab to the Show all link at the top of the topic and press Enter
        to expand all the topics. Then press Ctrl+Shift+Spacebar to have Narrator read the
        window again.
Note

    •   Narrator is not available in all languages.




www.microsoft.com/enable/                                                              31
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I can't hear any text read aloud with Narrator
Here are some things to try if you're having trouble hearing text read aloud by Narrator:
    •   Make sure that your speakers are connected properly. If you're not sure how to do
        this, check the information that came with your speakers.
    •   Make sure that the speaker volume is turned up sufficiently and your speakers aren't
        muted.
    •   Make sure that your sound card is properly installed and the drivers are updated.


To check for a sound card

    1. Open Audio Devices and Sound Themes by clicking the Start button, clicking
       Control Panel, clicking Hardware and Sound, and then clicking Sound.
    2. Your sound card is listed on the Playback tab.

        If you don't have a sound card installed, you'll have to get one for Narrator to work.


To determine if the sound card is working

    1. Open Device Manager by clicking the Start button, clicking Control Panel, clicking
       Systems and Maintenance, and then clicking Device Manager.

        If you are prompted for an administrator password or confirmation, type the
        password or provide confirmation.

    2. If the sound card has a yellow question mark next to it, the sound card might not be
       working. Try reinstalling the sound card driver. For more information, see Update a
       driver for hardware that isn't working properly, in Help.
    3. If the sound card appears twice in the list, you might have a ghost device. If so,
       delete the entry with the question mark.


Narrator does not read some Help topics
Narrator cannot read the text that appears below collapsed headings in Help topics. To read
the text of Help topics with collapsed headings, tab to the Show all link at the top of the
topic and press ENTER to expand all the topics. Then press CTRL+SHIFT+SPACEBAR to
have Narrator read the window again.


The INSERT key doesn’t work as expected when Narrator is running
The INSERT key is used for Narrator commands, so when you press INSERT while Narrator
is running, you won’t be able to insert characters. To use the INSERT key to insert
characters while Narrator is running, press INSERT+I and then the characters you want to
add.




www.microsoft.com/enable/                                                               32
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Text to speech: frequently asked questions
Here are some answers to common questions about text-to-speech programs.
Note that Narrator is not available in all languages.

Can on-screen text be read aloud to me?
    Yes, Narrator and other programs read aloud text, buttons, menus, file names, and
    other items on the screen—even keystrokes. This can be helpful for people who don't
    see the screen or have difficulty seeing the screen.
Does Windows include a text-to-speech program?
    Yes. It's called Narrator. It's adjustable in many ways and can make the computer easier
    to use. For more information, see Hear text read aloud with Narrator in Windows
    Help.
Can any computer read text aloud?
    Nearly any computer can be set up to read text aloud. Make sure your computer has a
    functioning sound card, and that you meet the basic requirements. For more
    information, see Troubleshoot Narrator problems in Help.
Are there other text-to-speech programs?
    Yes, there are several. For a list of text-to-speech programs, go to the Microsoft
    Accessibility website www.microsoft.com/enable.




www.microsoft.com/enable/                                                                33
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Use Speech Recognition
You can use your voice to control your computer. You can say commands that the computer
will respond to, and you can dictate text to the computer.

Before you get started using Windows Speech Recognition, you'll need to connect a
microphone to your computer.




Figure 11: Image of Set up Speech Recognition dialog box

Once you've got the microphone set up, you can train your computer to better understand
you by creating a voice profile that your computer uses to recognize your voice and spoken
commands. For information about setting up your microphone, see Set up your microphone
for Speech Recognition in Windows Help.

After you've got your microphone and voice profile set up, you can use Speech Recognition
to do the following:

    •   Control your computer. Speech Recognition listens and responds to your spoken
        commands. You can use Speech Recognition to run programs and interact with
        Windows. For more information about the commands you can use with Speech
        Recognition, see Common commands in Speech Recognition in Windows Help.

    •   Dictate and edit text. You can use Speech Recognition to dictate words into word-
        processing programs or to fill out online forms in a web browser. You can also use




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Accessibility in Windows 7



        Speech Recognition to edit text on your computer. For more information about
        dictating text, see Dictate text using Speech Recognition in Windows Help.

Note Speech Recognition is available only in English, French, Spanish, German, Japanese,
Simplified Chinese, and Traditional Chinese.




www.microsoft.com/enable/                                                          35
Accessibility in Windows 7




Personalize Your Computer
You can add a personal touch to your computer by changing the computer's theme, color,
sounds, desktop background, screen saver, font size, and user account picture. You can also
select specific gadgets for your desktop. Find out more on the Windows website.


Themes
A theme includes a desktop background, a screen saver, a window border color, sounds,
and sometimes icons and mouse pointers. You can choose from several Aero themes. Use
the whole theme or create your own customized theme by changing the pictures, colors,
and sounds individually. You can also find more themes online. For more information, see
What is a theme? in Windows Help.




Components of a theme


Aero
Aero is the premium visual experience of this version of Windows. It features a transparent
glass design with subtle window animations, a new Start menu, a new taskbar, and new
window border colors. For more information, see What is the Aero desktop experience? in
Windows Help.




Window border colors that are available with Aero

To learn how to change colors in Windows, see Change the colors on your computer in
Windows Help.




www.microsoft.com/enable/                                                            36
Accessibility in Windows 7




Sounds
You can change the sounds your computer makes when, for example, you receive email,
start Windows, or shut down your computer. For more information, see Change computer
sounds in Windows Help.


Desktop background
The desktop background, also called wallpaper, is a picture, color, or design on the desktop.
It provides a backdrop to your open windows. You can choose one picture to be your
desktop background or you can display a slide show of pictures. For more information, see
Create a desktop background slide show, and Change your desktop background (wallpaper).




Some of the desktop background choices in Windows


Screen saver
A screen saver is a picture or animation that appears on the screen when you haven't used
the mouse or keyboard for a set period of time. You can choose from a variety of Windows
screen savers. For more information, see Change screen saver in Windows Help.


Font size
You can make the text, icons, and other items on your screen larger by increasing the dots
per inch (DPI) scale. You can also decrease the DPI scale to make text and other items on
your screen smaller, to fit more on the screen. For more information, see Make the text on
your screen larger or smaller in Windows Help.


User account picture
A user account picture helps identify your account on a computer. The picture is displayed
on the Welcome screen and on the Start menu. You can change your user account picture to
one of the pictures included with Windows, or you can use your own. For more information,
see Choose a picture for your user account and Start menu in Windows Help.



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Accessibility in Windows 7



Desktop gadgets
Desktop gadgets are customizable mini-programs that can display information, such as
continuously updated headlines or a picture slide show, without having to open a new
window. For more information, see Desktop gadgets: frequently asked questions and
Customize desktop gadgets in Windows Help.




Gadgets on a desktop




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Accessibility in Windows 7




Tutorials
The following step by step tutorials show you how to                     More Information
turn on and set some of the most commonly used
accessibility options in Windows 7.                                          Microsoft Accessibility website
The instructions show you how to use either the                              More Microsoft product tutorials
mouse or keyboard to navigate, select options, and                           Windows 7 Help and How-To
change settings.                                                              online

This information is presented in a side by side
format so that you can see at a glance how to use
the mouse, the keyboard, or a combination of both to set options.


Use the computer without a display

  Turn on Narrator .................................................................................................. 42
  Turn on Audio Descriptions ..................................................................................... 43
  Turn off all unnecessary animations ......................................................................... 44
  How long should Windows notification dialog boxes stay open? ................................... 45

Make the computer easier to see

  Choose a High Contrast theme ................................................................................ 46
  Turn on or off High Contrast when Left Alt+Left Shift+Print Screen is pressed .............. 47
  Turn on Narrator ................................................................................................... 42
  Turn on Audio Descriptions ..................................................................................... 43
  Change the size of text and icons ............................................................................ 48
  Turn on Magnifier .................................................................................................. 49
  Adjust the color and transparency of the window borders ........................................... 50
  Fine tune display effects......................................................................................... 52
  Make the focus rectangle thicker ............................................................................. 53
  Set the thickness of the blinking cursor .................................................................... 54
  Turn off all unnecessary animations ......................................................................... 44
  Remove background images ................................................................................... 66

Use the computer without a mouse or keyboard

  Use On-Screen Keyboard ....................................................................................... 55
  Use Speech Recognition ......................................................................................... 57




www.microsoft.com/enable/                                                                                      39
Accessibility in Windows 7



Make the mouse easier to use

  Change the color and size of mouse pointers ............................................................ 58
  Turn on Mouse Keys .............................................................................................. 60
  Activate a window by hovering over it with the mouse ............................................... 59
  Prevent windows from being automatically arranged when moved to the edge of the
screen .................................................................................................................... 63

Make the keyboard easier to use

  Turn on Mouse Keys ............................................................................................. 60
  Turn on Sticky Keys ............................................................................................... 67
  Turn on Toggle Keys .............................................................................................. 69
  Turn on Filter Keys ................................................................................................ 70
  Underline keyboard shortcuts and access keys ......................................................... 62
  Prevent windows from being automatically arranged when moved to the edge of the
screen .................................................................................................................... 63

Use text or visual alternatives for sounds

  Turn on visual notifications for sounds ..................................................................... 64
  Turn on text captions for spoken dialog .................................................................... 65

Make it easier to focus on tasks

  Turn on Narrator .................................................................................................. 42
  Remove background images .................................................................................. 66
  Turn on Sticky Keys ............................................................................................... 67
  Turn on Toggle Keys .............................................................................................. 69
  Turn on Filter Keys ................................................................................................ 70
  Turn off all unnecessary animations ......................................................................... 44
  Prevent windows from being automatically arranged when moved to the edge of the
screen .................................................................................................................... 63




www.microsoft.com/enable/                                                                                           40
Accessibility in Windows 7




Tutorial: Open the Ease of Access Center
The Ease of Access Center is located in Ease of Access in Control Panel. You can open the
Ease of Access Center using either the mouse or keyboard.


    Mouse actions                                Keyboard actions


1   To open the Ease of Access Center, select:   To open the Ease of Access Center, press:

        •   Start                                   •   Windows logo key    +U
        •   Control Panel
        •   Ease of Access
        •   Ease of Access Center




www.microsoft.com/enable/                                                           41
Accessibility in Windows 7




Tutorial: Turn on Narrator
There are two ways to start Narrator:
   • Start Narrator from Quick Access to common tools for use in the current
       session, or
   • Turn on Narrator so that it starts automatically each time you log on.


Start Narrator for the current session
   Mouse actions                               Keyboard actions


1 To open the Ease of Access Center, select:   To open the Ease of Access Center, press:

        •    Start                                •   Windows logo key     +U
        •    Control Panel
        •    Ease of Access
        •    Ease of Access Center


2 Under Quick access to common tools,          Under Quick access to common tools,
   select:                                     select:

        •    Start Narrator                       •   Start Narrator by pressing ALT+N




Turn on Narrator so that it starts automatically each time you log on
to your computer
   Mouse actions                               Keyboard actions


1 Under Explore all settings, select:          Under Explore all settings, select:

        •    Use the computer without a           •   Use the computer without a
             display, by pressing TAB, then           display, by pressing TAB, then
             ENTER                                    ENTER


2 Under Hear text read aloud, select:          Under Hear text read aloud, select:

        •    Turn on Narrator                     •   Turn on Narrator by pressing
        •    Select OK                                ALT+U
                                                  •   Select OK by pressing ALT+O




www.microsoft.com/enable/                                                            42
Accessibility in Windows 7




Tutorial: Turn on Audio Description
Set your computer to describe what's happening in videos by hearing an audio description
(only available on some videos where video authors have provided this information).

   Mouse actions                                 Keyboard actions


1 To open the Ease of Access Center, select:     To open the Ease of Access Center, press:

        •   Start                                Windows logo key     +U
        •   Control Panel
        •   Ease of Access
        •   Ease of Access Center


2 Under Explore all settings, select:            Under Explore all settings, select:

        •   Use the computer without a display      •   Use the computer without a display
                                                        by pressing TAB, then ENTER


3 Under Hear text read aloud, select:            Under Hear text read aloud, select:

        •   Turn on Audio Description               •   Turn on Audio Description by
        •   Select OK                                   pressing ALT+I
                                                    •   Select OK by pressing ALT+O




www.microsoft.com/enable/                                                              43
Accessibility in Windows 7




Tutorial: Turn off all unnecessary animations
If you use your computer without a display, or prefer to block unnecessary animations, you
can turn them off in programs that support this option.

   Mouse actions                               Keyboard actions


1 To open the Ease of Access Center,           To open the Ease of Access Center,
   select:                                     press:

        •    Start                                 •   Windows logo key    +U
        •    Control Panel
        •    Ease of Access
        •    Ease of Access Center


2 Under Explore all settings, select:          Under Explore all settings, select:

        •    Use the computer without a            •   Use the computer without a
             display                                   display by pressing TAB, then
                                                       ENTER


3 Under Adjust time limits and flashing        Under Adjust time limits and flashing
   visuals, select:                            visuals, select:

        •    Turn off all unnecessary              •   Turn off all unnecessary
             animations (when possible)                animations (when possible) by
        •    Select OK                                 pressing ALT+W
                                                   •   Select OK by pressing ALT+O




www.microsoft.com/enable/                                                            44
Accessibility in Windows 7




Tutorial: How long should Windows notification dialog
boxes stay open?
You can adjust the time limits and flashing visuals including how long notification dialog
boxes stay open.

   Mouse actions                                 Keyboard actions


1 To open the Ease of Access Center,             To open the Ease of Access Center,
   select:                                       press:

        •    Start                                   •   Windows logo key      +U
        •    Control Panel
        •    Ease of Access
        •    Ease of Access Center


2 Under Explore all settings, select:            Under Explore all settings, select:

        •    Use the computer without a              •   Use the computer without a
             display                                     display by pressing TAB, then
                                                         ENTER


3 Under Adjust time limits and flashing          Under Adjust time limits and flashing
   visuals, select:                              visuals, select:

        •    An interval from the list for How       •   An interval for How long should
             long should Windows                         Windows notification dialog
             notification dialog boxes stay              boxes stay open from 5 seconds to
             open from 5 seconds to 5 minutes            5 minutes by pressing ALT+X and
        •    Select OK                                   the arrow keys
                                                     •   Select OK by pressing ALT+O




www.microsoft.com/enable/                                                              45
Accessibility in Windows 7




Tutorial: Choose a High Contrast theme
High Contrast heightens the color contrast of some text and images on your computer
screen, making those items more distinct and easier to identify. Increasing the contrast in
colors reduces eyestrain and makes things easier to read for many people.

    Mouse actions                                Keyboard actions


1   To open the Ease of Access Center,           To open the Ease of Access Center,
    select:                                      press:

         •   Start                                   •   Windows logo key     +U
         •   Control Panel
         •   Ease of Access
         •   Ease of Access Center


2   Under Explore all settings, select:          Under Explore all settings, select:

         •   Make the computer easier to see         •   Make the computer easier to see
                                                         by using TAB, then ENTER


3   Under High Contrast, select:                 Under High Contrast, select:

         •   Choose a High Contrast theme            •   Choose a High Contrast theme
                                                         by pressing ALT+R


4   On the Change the visuals and sounds         On the Change the visuals and sounds
    on your computer screen, under Basic         on your computer screen, under Basic
    and High Contrast Themes, select:            and High Contrast Themes, select:

         •   A High Contrast theme                   •   A High Contrast theme by
                                                         pressing the arrow keys, then
                                                         ENTER
                                                     •   Close the dialog box by pressing
                                                         CTRL+W




www.microsoft.com/enable/                                                              46
Accessibility in Windows 7




Tutorial: Turn on or off High Contrast when Left Alt+Left
Shift+Print Screen is pressed
This option allows you to toggle a high-contrast theme on or off by pressing the Left
Alt+Left Shift+Print Screen keys.


    Mouse actions                                Keyboard actions


1   To open the Ease of Access Center,           To open the Ease of Access Center,
    select:                                      press:

         •   Start                                   •   Windows logo key     +U
         •   Control Panel
         •   Ease of Access
         •   Ease of Access Center


2   Under Explore all settings, select:          Under Explore all settings, select:

         •   Make the computer easier to see         •   Make the computer easier to see
                                                         by using TAB, then ENTER


3   Under High Contrast, to use the shortcut     Under High Contrast, to use the shortcut
    to turn High Contrast on or off, select:     to turn High Contrast on or off, select:

         •   Turn on High Contrast when left         •   Turn on High Contrast when left
             ALT + left SHIFT + PRINT                    ALT + left SHIFT + PRINT
             SCREEN is pressed                           SCREEN is pressed by pressing
         •   Select OK                                   ALT+L.
                                                     •   Select OK by pressing ALT+O




www.microsoft.com/enable/                                                               47
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